ATTACHMENT 8 - Past Performance Questionnaire.docx
DOCX document 33 KB Posted
- Solicitation number
- 36C24825R0025
About this file
This is a Past Performance Questionnaire template (Attachment 8) to be completed by contractors and their client references for a VA construction project at Lake Nona Building 2. The questionnaire requires contractors to provide project details and contact information, while their references must evaluate the contractor's performance across multiple categories including management, quality control, regulations compliance, problem resolution, schedule adherence, and warranty response using a 5-point rating scale (Exceptional to Neutral). References must submit completed questionnaires to Contracting Officer Elizabeth Romero at elizabeth.romero@va.gov by the solicitation due date, with specific instructions to reference "Solicitation 36C24825R0025/Past Performance/Company Name" in the email subject line. The form requires detailed ratings and narrative explanations for any scores of 3 or below, along with identifying the contractor's two best performance traits and whether they would award another contract to this contractor.
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Text version
FOR OFFICIAL USE ONLY
CONTRACTOR’S PAST PERFORMANCE QUESTIONNAIRE
INSTRUCTIONS TO CONTRACTOR
1. Complete the CONTRACTOR INFORMATION section, below (type answers into light blue shaded boxes).
2. The entire cover sheet and questionnaire should be forwarded to your previous clients. The questionnaire shall cover projects identified in the evaluation factors (Experience, Past Performance, and Technical Qualifications) of the Offeror’s proposal.
3. Send an electronic or hard copy of the form to each of your reference contacts.
INSTRUCTIONS TO CLIENT/REFERENCE CONTACT
1. The contractor named below is submitting an offer for a Department of Veterans Affairs (VA) contract requirement. The purpose of this form is to obtain your assessment of the Contractor's performance on contracts performed for you by the Contractor. The VA is seeking to determine whether the Offeror has experience that will enhance their technical capability to perform and whether the Offeror consistently delivers quality services in a timely and cost-effective manner.
2. Clients shall submit the completed questionnaire via email to Elizabeth Romero, Contracting Officer at elizabeth.romero@va.gov no later than the offer due date of the solicitation. Please reference “Solicitation 36C24825R0025/Past Performance/Company Name” in the subject field of your email.
GENERAL INFORMATION [completed by Contractor]
Contractor/Company Name
Street Address
Contractor Point of Contact Name
City
Point of Contact Phone Number
State
Reference Project Title
Zip Code
Contract Period of Performance (start to finish):
Contract Number
Contract Dollar Value
Description of Work
Role of Contractor on this Project (check appropriate box)
|_| Prime Contractor |_| Subcontractor |_| Joint Venture |_| Other (Explain)
CLIENT/RESPONDENT INFORMATION [completed by Reference Contact]
Company Name
Street Address
POC Name
City
Phone Number
State
Fax Number
Zip Code
PERFORMANCE INFORMATION: Choose the number on the scale of 1 to 5 that most accurately describes the Contractor’s performance or situation. PLEASE PROVIDE A NARRATIVE EXPLANATION FOR ANY RATINGS OF 3 OR 2 in the Remarks section, below [text box will expand to whatever extent is necessary].
| 5 |
| 4 |
| 3 |
| 2 |
| 1 |
| Exceptional |
| Very Good |
| Marginal |
| Unsatisfactory |
| Neutral |
| Performance met all contract requirements and EXCEEDED many to the government’s benefit. Problems, if any, were negligible and were resolved in a timely, highly effective manner. |
| Performance met all contract requirements and exceeded some to the government’s benefit. There were a few minor problems, which the contractor resolved in a timely, effective manner. |
| Performance did not meet some contractual requirements. There were problems, some of a serious nature, for which corrective action was only marginally effective. |
| Performance did not meet most contractual requirements. There were serious problems and the contractor’s corrective actions were ineffective. |
| No record of past performance or the record is inconclusive. |
| Management |
| 5 |
| 4 |
| 3 |
| 2 |
| 1 |
| Provided experienced managers and supervisors with the technical and administrative abilities needed to meet contract requirements. |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Demonstrated ability to hire, maintain, and replace, if necessary, qualified personnel during the contract period. |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Effectiveness of onsite management and supervision |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Level of cooperation and responsiveness to the Government |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Professional conduct of the employees |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| How effective was the contractor in managing Subcontractors? |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Quality Control |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Followed approved Quality Control Plan |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Overall quality of products, material and equipment installed |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
Corrected deficiencies in timely manner and pursuant to their quality control procedures
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Timely Correction of noted deficiencies |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Corrected deficiencies in timely manner and pursuant to their quality control procedures |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Accuracy, adequacy and detail of Submittals |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Regulations |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| To what level did the contractor follow drawings, specifications and regulations and guidance such as the VA Technical Information Library (TIL) |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| To what level would you rate the contactors ability to follow Design Guidelines |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| How would you rate the contractors use of specified material? |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Problem Resolution |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| How effective is the contractor in resolving problems and correcting deficiencies in timely manner? |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Schedule |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| To what level did the contractor meet approved and established schedules |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Rate the Contractor’s submission of submitted submittals in a timely manner |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Submission of progress schedules, invoices and daily reports |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Completion of punch list items |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Warranty Response |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| What level would you rate the contractor’s response to warranty support? |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| What was the level of cooperation with the Government personnel after award? |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| How would you rate the contractor's overall performance? |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| Recommendations |
| NO |
YES
| Would you award another contract to this contractor? If not, please explain in “remarks.” |
| ☐ |
| To the best of your knowledge, is the contractor rated in CPARS for this contract? |
| ☐ |
REMARKS [Please use as much space as is needed – the box will expand as you type].
What are the two best performance traits this contractor displayed during the period of performance?
1.
2.
3. Other Comment
Date [mm/dd/yyyy]: _______________________________
Client’s Print Name: _______________________________
Client’s Signature: _________________________________
File details come from the government source that posted it. Updated .