Attachment 7-USAG ST BASOPS FY26 Annex J_HORIZONTAL_13JUL2026_PWS.docx

Annex J (420) - Surfaced and Unsurfaced Areas Services PWS, USAG Stuttgart

Annex J

Performance Work Statement (PWS) Base Operations (BASOPS)

Facility Maintenance Horizontal Surfaced and Unsurfaced Areas

July 13, 2026

Content

GENERAL INFORMATION

Overview and Scope This Annex establishes the performance requirements for the maintenance, repair, and inspection of all "horizontal" infrastructure at USAG Stuttgart. This scope includes, but is not limited to, all paved surfaces (asphalt and concrete roads, parking lots, airfields, walkways), unpaved surfaces (gravel roads, shoulders), bridges, and all associated traffic control assets such as signage, pavement markings, guardrails, and barriers.

The Contractor shall provide all management, supervision, certified personnel, equipment, materials, and transportation necessary to ensure this infrastructure is kept in a safe, functional, and compliant condition at all times.

Scope Clarification: Jurisdictional Boundaries To prevent scope overlapping and ensure strict compliance with installation financial and asset management structures, the following major systems are explicitly excluded from this Annex:

a. Storm Water Infrastructure: The maintenance, repair, and clearing of all horizontal storm water infrastructure (e.g., catch basins, culverts, retention ponds, and subterranean piping) are excluded from Annex J.

· Basis for Exclusion: The installation's official Real Property records classify all storm water assets under a Functional Area funded by CLS 411 (Facilities). Therefore, the total management of the storm water collection system is governed exclusively by Annex H (Facility Maintenance).

b. Gates, Fences, and Barriers: The maintenance, repair, and installation of all gates, guardrails, perimeter fencing, active vehicle barriers, and associated bollards are excluded from Annex J.

· Basis for Exclusion: The installation's official Real Property records classify all entrance gates and barrier systems under Functional Area 132078QRPA, which is funded by CLS 411 (Facilities). Therefore, the total management of these force protection and access control assets is governed exclusively by Annex H (Facility Maintenance).

c. Vehicle Wash Racks: The maintenance, repair, and operational cleaning of all vehicle wash rack facilities, including their associated oil-water separators and sediment collection systems, are excluded from Annex J.

· Basis for Exclusion: Like gates and storm water systems, wash racks are classified as utility/facility assets funded by CLS 411 (Facilities). Their maintenance is governed exclusively by Annex H (Facility Maintenance) under TE-H-12.

d. Scope of Annex J: The scope of this Annex regarding the above systems is strictly limited to the surface work surrounding them. This includes grading unpaved surfaces to ensure positive drainage towards the storm water inlets and performing pavement maintenance and sweeping around the bases of barriers, gate tracks, and wash rack approaches.

Governing Procedures and Hierarchy All work performed under this Annex shall be executed in strict accordance with the administrative, management, and procedural requirements detailed in the Overarching PWS (Annex A). The Overarching PWS establishes the single, authoritative source for all contract-wide procedures, including but not limited to work classification, GFEBS processing, quality control, safety, and environmental compliance. All applicable Technical Exhibits and Deliverables from Annex A are hereby incorporated by reference.

Regulatory Compliance All horizontal maintenance and repair operations shall be performed in strict accordance with the more stringent of U.S. Army regulations or Host Nation (German) laws. This includes, but is not limited to:

a. U.S. Army & DoD Regulations:

· AR 420-1: Army Facilities Management.

· Unified Facilities Criteria (UFC) 3-250 Series: For Pavement Design and Maintenance.

· FAA Advisory Circulars (AC): For all work performed on or near the airfield runway, taxiways, and aprons.

· Manual on Uniform Traffic Control Devices (MUTCD): As the baseline for traffic control principles.

b. Host Nation (German) Regulations:

· Straßenverkehrs-Ordnung (StVO): The German Road Traffic Regulations, which shall be strictly followed for all traffic control signage, work zone safety, and road marking procedures.

· ZTV/TL (Zusätzliche Technische Vertragsbedingungen): German technical specifications for road construction and materials, which shall govern the quality of all repair materials (e.g., asphalt, paint).

· DIN Standards: Applicable German Industrial Norms for all materials and construction methods.

PROGRAM MANAGEMENT & PLANNING

Comprehensive PM Program Integration The Contractor shall schedule, manage, and execute all recurring maintenance tasks defined in this Annex (e.g., street sweeping, pavement marking, road grading) as part of the single, comprehensive Preventive Maintenance Program established under the Overarching PWS (Annex A). The contractor's PM proposal must include a detailed annual schedule outlining the specific cycles and methodologies for all horizontal maintenance tasks.

Traffic Control and Disruption Notification Due to the high impact of horizontal maintenance on installation traffic and operations, the Contractor shall adhere to a strict planning and notification protocol.

a. Traffic Control Plan: As a component of their overall Safety Plan (defined in Annex A), the Contractor shall develop and maintain a Traffic Control Plan. This plan must comply with all German StVO requirements for signage, barricades, and the use of certified flagmen (Road Guides). The plan shall be submitted to the COR for review and acceptance prior to the start of any work that impacts vehicle or pedestrian traffic.

b. Traffic Disruption Log and Notification (Deliverable J-001): The Contractor shall provide a formal, written notification to the COR, the Directorate of Emergency Services (DES), and the Installation Fire Department with a minimum of seven (7) calendar days in advance of any planned work that will disrupt traffic flow, close a lane, or block access to a facility. The Contractor shall maintain a Traffic Disruption Log on the Government SharePoint Portal (GSP), updating it in real-time with the status of all planned disruptions. A summary of this log shall be submitted monthly.

Road and Grounds Damage The Contractor shall exercise extreme caution to prevent damage to Government property during all operations.

a. Contractor Liability: The Contractor shall repair any damage to roads, sidewalks, curbs, non-paved areas, turf, or adjacent structures caused by their equipment or personnel at no cost to the Government.

b. Repair Timeline: Repairs affecting traffic or life-safety shall be corrected within two (2) business days, weather permitting. All other damage shall be repaired to its original condition or better within ten (10) business days.

RECURRING MAINTENANCE: PAVED SURFACES

Pavement Sweeping The Contractor shall perform scheduled mechanical and manual sweeping to remove all dirt, debris, sand, gravel, and litter from all paved surfaces designated in TE-J-01 (Service Priority Maps).

a. Frequency:

· Priority 1 Areas (e.g., Main Arterial Roads, Hospital Access): Swept bi-weekly (every 14 days).

· Priority 2 Areas (e.g., Primary Parking Lots, Secondary Roads): Swept monthly (every 30 days).

b. Dust & Environmental Control: Mechanical sweepers shall use water-spray dust suppression systems. The Contractor is strictly prohibited from sweeping or washing debris into storm drains. All collected material shall be disposed of off-post at an authorized facility.

Pavement Marking and Striping The Contractor shall perform recurring refreshment of all pavement markings to ensure visibility and traffic safety.

a. Scope: Includes all traffic lane lines (center lines, edge lines), crosswalks, stop bars, traffic-flow arrows, and parking space lines.

b. Performance Standard: All markings shall be maintained with a minimum retro-reflectivity level as specified in German ZTV M standards. The Contractor shall perform a full, installation-wide re-striping of all markings on a 24-month cycle.

Joint and Crack Sealing The Contractor shall perform annual sealing of open joints and cracks in both asphalt and concrete pavements to prevent water intrusion and sub-base damage.

a. Asphalt Surfaces: Cracks shall be cleaned with compressed air and filled with a hot-applied, rubberized sealant.

b. Concrete Surfaces: Expansion joints and random cracks shall be cleaned and filled with self-level, cold-pour silicone or polyurethane sealant.

RECURRING MAINTENANCE: UNPAVED SURFACES & SHOULDERS

Exclusion: Adjacent Landscaping and Turf All work on unpaved surfaces immediately adjacent to paved areas is explicitly excluded from this Annex and is governed by Annex F (Grounds Maintenance). This includes, but is not limited to:

· Mowing of grass or turf along road shoulders and curb lines.

· Edging of turf along sidewalks and curbs.

· Weed control in unpaved traffic islands or landscape beds.

Unpaved Road and Lot Grading The Contractor shall perform recurring grading and maintenance of all designated unpaved (gravel, earth, aggregate) roads and parking lots to ensure they are properly shaped, free of excessive ruts, and provide positive drainage.

a. Frequency: All unpaved surfaces shall be graded a minimum of twice per year (once in the spring, once in the fall), with additional grading performed as on-demand work after severe weather events.

b. Procedure: The Contractor shall use a motor grader or equivalent equipment to eliminate wash-boarding, potholes, and ruts. The surface shall be re-crowned to ensure water sheds correctly to the drainage ditches. The Contractor shall add new aggregate material as needed to restore the road base.

Tank Trails and Range Roads The Contractor shall perform annual maintenance, grading, and graveling of all designated tactical tank trails and range roads to ensure they remain safely drivable for military vehicles.

a. Performance Standard: The Contractor shall grade the full width of all designated trails, filling ruts and holes to restore a uniform crown of approximately four percent (4%). The frequency of grading shall be adjusted as needed based on tactical vehicle traffic and weather conditions to ensure the trails are always safely trafficable at posted speeds.

b. Coordination with Range Control: The Contractor is strictly prohibited from entering any downrange impact area or active small arms range without prior, explicit approval from Range Control.

c. Advance Notification: All work on tank trails or range roads must be scheduled with the Government Representative for Range Control, thru COR, a minimum of ten (10) calendar days in advance, and clearance must be re-confirmed on the day of performance before any equipment enters the training area.

Shoulder Maintenance and Vegetation Control The Contractor is responsible for maintaining the structural integrity and drainage function of road shoulders.

a. Shoulder Grading: The Contractor shall perform annual grading of unpaved road shoulders to repair drop-offs and ensure a smooth, safe transition from the paved edge.

b. Ditch Grading and Shaping: The Contractor shall perform annual grading of drainage ditches and culvert inlets/outlets to repair erosion, correct the physical shape, and ensure a positive drainage slope. This task is limited to the mechanical manipulation of soil and aggregate ("the dirt work"). The removal of silt, vegetation, or debris that is obstructing flow within the ditch or culvert is governed by Annex H.

c. Exclusion for Mowing and Herbicide Application (Annex F): The mowing of grass and the application of herbicides on road shoulders and within drainage ditches are not part of this scope of work. These vegetation control tasks are the explicit responsibility of the contractor under Annex F (Grounds Maintenance). The Annex J contractor is responsible only for the soil and aggregate ("the dirt work").

RECURRING MAINTENANCE: TRAFFIC & PEDESTRIAN CONTROL ASSETS

Traffic Signage Maintenance The Contractor shall operate a centralized Sign Shop to fabricate, install, and maintain all vehicular directional, regulatory, safety, and traffic control signs.

a. Bi-Annual Inspection: The Contractor shall conduct a comprehensive, installation-wide inspection of all traffic and safety signage on a bi-annual (every 2 years) cycle. This inspection shall identify all signs that are faded, damaged, obstructed by vegetation, or no longer meet retro-reflectivity standards. A summary report of deficient signs shall be provided to the COR.

b. Sign Fabrication & Material Standards: All road, parking lot, and traffic safety signs fabricated or procured under this contract shall comply with the strict material and fabrication standards detailed in TE-J-02 ("Traffic Sign Material and Fabrication Standards").

c. Exclusion: Facility-Specific Signage: The scope of this Annex is limited to signs related to vehicle and pedestrian traffic control. All building-mounted signs (e.g., building numbers, office directories, interior signage) are the responsibility of the contractor under Annex H (Facility Maintenance).

Pedestrian Bridge and Overpass Maintenance The Contractor shall perform annual inspections of all pedestrian bridges and overpasses.

a. Scope: This includes a general condition assessment, clearing of debris from walking surfaces and drainage scuppers, and identifying any potential structural or safety issues for referral to the Government engineering staff.

b. Exclusion: Major Structural & Electrical Repairs: This recurring PM task is limited to inspection and minor cleaning. All major structural repairs, lighting repairs, or elevator maintenance associated with these structures are excluded and shall be performed as on-demand DMOs under Annex H (Facility Maintenance).

ON-DEMAND REPAIRS (DMO)

The Contractor shall perform on-demand repairs for all horizontal infrastructure in response to a Government-generated Demand Maintenance Order (DMO). All on-demand work shall be classified and executed in accordance with the Complexity Bands and PWO Boundary Matrix in TE-A-33.

Pavement Failure Repair (Asphalt & Concrete)

a. Scope: This includes the rapid and permanent repair of localized pavement failures that pose a safety hazard to vehicles or pedestrians. This includes, but is not limited to, potholes, major cracks, upheavals, and sinkholes.

b. Procedure: The Contractor shall saw-cut the perimeter of the failed area, remove all loose material to the sub-base, repair the sub-base as needed, and install a full-depth, hot-mix asphalt or high-strength concrete patch. All repairs must result in a surface that is level and flush with the surrounding pavement.

Damaged Sign and Post Replacement

a. Scope: This includes the on-demand replacement of any traffic, safety, or directional sign or its post that has been damaged due to vehicle impact, vandalism, or weather.

b. Priority: The priority for sign replacement is determined by the sign's function.

1. Priority 1 (Emergency): The replacement of any critical regulatory or warning sign whose absence poses an immediate safety hazard shall be treated as a Priority 1 Emergency. This includes, but is not limited to, STOP signs, YIELD signs, DO NOT ENTER signs, and High Voltage warnings.

2. Priority 3 (Routine): The replacement of all other informational or directional signs shall be treated as a Priority 3 Routine task.

ARMY AIRFIELD HORIZONTAL MAINTENANCE

Airfield Pavement Maintenance The Contractor shall perform specialized maintenance and repair services for all airfield pavements (runways, taxiways, aprons) in strict accordance with FAA Advisory Circulars and UFC 3-270-01 (Airfield Pavement Maintenance).

a. Recurring Maintenance: This includes the annual joint sealing, crack repair, and spall repair of concrete and asphalt pavements as defined in the PM Program.

b. On-Demand Repairs: This includes the on-demand repair of any pavement failure that could impact flight operations, executed under the DMO process.

Foreign Object Debris (FOD) Management (On-Demand)

a. Scope: The Contractor shall perform on-demand FOD removal from all active airfield pavements (runways, taxiways, and aprons) in response to a Government-issued work order. The scope of work includes sweeping, vacuuming, and/or manual removal of any debris that could pose a hazard to aircraft.

b. Execution: On-demand FOD removal services will be ordered under the appropriate DMO Band as defined in the DMO/PWO Boundary Matrix (TE-A-33), based on the size of the area to be cleared up and the urgency of the request. Emergency responses for immediate hazards may be elevated to a higher priority and band as directed by the COR.

Coordination with Other Contracts on the Airfield The Annex J contractor is responsible for performing the horizontal maintenance tasks defined in this PWS. Other maintenance activities on the airfield, such as vegetation control and electrical system maintenance, are performed under separate contract annexes.

The Annex J contractor shall be responsible for proactively coordinating their work (e.g., pavement repairs, sweeping, striping) with the contractors responsible for Grounds Maintenance (Annex F) and Facility Maintenance (Annex H) to ensure that all operations on the airfield are safely de-conflicted and efficiently sequenced.

PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX.

DELIVERABLES

The Contractor shall provide the deliverables listed in the table below in accordance with the specified timelines, frequencies, and formats. Unless otherwise directed by PWS or the Contracting Officer’s Representative (COR), all deliverables shall be submitted electronically. The primary method of submission and official archive for all contract deliverables is Government SharePoint (GSP), as governed by TE-A-11.

The Contractor is responsible for tracking all deliverable deadlines. The Government's acceptance of a deliverable does not relieve the Contractor of their responsibility for the accuracy and completeness of the submitted data or their obligation to meet all performance standards defined in this contract.

TECHNICAL EXHIBITS

TE-J-01 – Pavement Service Priority Maps

1.0 Purpose

This Technical Exhibit establishes the service priorities for all recurring pavement maintenance, including sweeping and pavement marking.

2.0 Governing Document and Incorporation by Reference

The official priority list and all associated service maps for roads, parking lots, and walkways are defined in Annex G (Pavement Clearance, Snow and Ice Removal), Section 8.2: TE-G-02 – Snow and Ice Removal Priority Listing.

All maps and priority level designations (Priority 1, 2, and 3) contained within TE-G-02 are hereby incorporated by reference and shall apply with full force and effect to all recurring maintenance tasks scheduled under this Annex J.

3.0 Application

The service frequencies defined in this Annex (e.g., monthly sweeping for Priority 2 areas) shall be applied to the corresponding areas as delineated on the maps in TE-G-02. The Contractor shall use these maps as the definitive guide for planning and executing all scheduled pavement maintenance services.

TE-J-02 – Traffic Sign Material and Fabrication Standards

1.0 Purpose

This exhibit provides the detailed Host Nation material and fabrication standards for all official traffic signs. The Contractor is responsible for ensuring all materials and fabrication methods comply with these requirements.

2.0 Primary Governing Regulation

The primary governing document for all traffic sign fabrication and materials is the German Regelwerk für Verkehrszeichen (RvW), published by the Federal Ministry for Digital and Transport.

3.0 Material Specifications

a. Reflective Sheeting (Equivalent to ASTM Type IV or Better):

· German Standard: Must comply with DIN 67520, which defines performance classes (RA classes).

· Performance Class: Shall be RA3 to meet or exceed ASTM Type IV requirements.

· Color: Must conform to DIN 61643 for colorimetric requirements.

· Certification (Mandatory): All sheeting must have a "Zulassung" (Approval) from the German Federal Highway Research Institute (Bundesanstalt für Straßenwesen - BASt). The Zulassung number will be printed on the material.

b. Signposts (Equivalent to Telspar - Breakaway/Yield Design):

· German Standard: Must comply with DIN 6712, which details requirements for strength, corrosion protection, and impact resistance.

· Breakaway/Yield Requirement: Posts must be designed to bend or break away at a predetermined force to minimize collision severity.

· Post Dimensions & Strength: Must meet the required dimensions and strength classes specified in DIN 6712 based on the sign size and road speed limit.

· Corrosion Protection: All posts must have adequate corrosion protection (e.g., galvanization).

4.0 Fabrication and General Regulations

· Stuttgart/Baden-Württemberg Specifics: The Contractor shall check with the Straßenverkehrsamt (Road Traffic Office) in Stuttgart or the Regierungspräsidium (Regional Council) of Baden-Württemberg for any supplementary regulations to the national RvW.

· Sign Design: The Contractor shall not deviate from the exact shapes, sizes, colors, and symbols dictated by the RvW.

· Mounting: All signs must be mounted at height and offset from the roadway as specified in the regulations.

TE-J-03 – Traffic Signs and Road Markings Standards

1.0 Purpose

This exhibit provides the mandatory procedures for the safe installation and repair of all traffic signs.

2.0 Material Compliance

All materials used for installation and repair, including signs, posts, and hardware, must comply with the material and fabrication standards detailed in TE-H-18.

3.0 Immediate Replacement During Repair (Mandatory Safety Rule)

· Governing Standard: Richtlinien für die Sicherung von Arbeitsstellen an Straßen (RSA).

· Requirement: Any time a permanent traffic sign is removed for repair, it must be replaced immediately with a temporary sign that provides an equivalent level of warning and guidance to motorists. Failure to do so is a serious safety violation.

4.0 Installation Standards

· All new installations and re-installations after repair must comply with the Regelwerk für Verkehrszeichen (RvW).

· Where applicable, work must also comply with the Zusätzliche Technische Vertragsbedingungen und Richtlinien für Straßenbau (ZTV-Si) (Supplementary Technical Conditions for Road Construction).