Attachment 4-USAG ST BASOPS FY26 Annex G_PAVEMENTCLEARANCESNOW AND ICE REMOVAL.docx

Annex G

Performance Work Statement (PWS) Base Operations (BASOPS)

Pavement Clearance and Snow And Ice Removal

Jul 13, 2026

Contents

GENERAL INFORMATION

Overview and Scope This Annex establishes the performance requirements for all Pavement Clearance (Sweeping) and Snow and Ice Removal (Winter Services) across the installation. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform these services. The goal is to ensure all designated roads, parking lots, sidewalks, and hardstand areas remain safe, accessible, and free of debris and winter hazards.

Governing Procedures and Work Management All work performed under this Annex shall be executed in strict accordance with the administrative, management, and procedural requirements detailed in the Overarching PWS (Annex A).

The Overarching PWS establishes the single, authoritative source for all contract-wide procedures, including but not limited to:

· Work Classification and GFEBS Processing

· Work Order Timelines and Response Times

· Quality Control and Safety Programs

· Environmental Compliance

· All other general administrative and management requirements

Furthermore, all applicable Technical Exhibits (TEs) and Deliverables listed in the Overarching PWS (Annex A) are hereby incorporated by reference and shall apply with full force and effect to all work performed under this Annex G. The Contractor is responsible for reviewing and adhering to all requirements and deadlines stipulated in the Overarching PWS and its associated TEs and Deliverables table. Any reference to a specific Annex A deliverable within this Annex is for informational purposes only; the official requirement is governed by Annex A.

Regulatory Compliance (Army and Host Nation) All pavement clearance, sweeping, and winter service operations shall be performed in strict accordance with AR 420-1 (Army Facilities Management). Furthermore, the Contractor shall comply with all applicable Host Nation (German) and local municipal regulations, including but not limited to:

· Straßenverkehrs-Ordnung (StVO): German Road Traffic Regulations regarding safety, visibility, and operations on or near roadways.

· Straßenreinigungsgesetz / Local Municipal Codes: Host Nation and specific city mandates go erning the required frequencies, boundaries, and standards for street cleaning and winter clearing.

· Environmental Protection Laws (Umweltschutz): Strict adherence to German laws regarding the collection and disposal of sweeping debris, and the restricted usage, storage, and runoff prevention of de-icing salts and chemical agents.

PAVEMENT CLEARANCE AND SWEEPING

Scope of Pavement Clearance The Contractor shall perform scheduled mechanical and manual sweeping of all paved areas, including streets, curbs, parking lots, motor pools, hardstands, sidewalks, and designated walkways, as identified in the associated Technical Exhibits and maps.

Sweeping Performance Standards The Contractor shall remove all dirt, debris, sand, gravel, trash, and organic matter from paved surfaces.

a. Mechanical Sweeping: Street sweepers shall be equipped with functional water-spray dust suppression systems to prevent the creation of dust clouds during operations, strictly adhering to Host Nation air quality standards (TA Luft).

b. Manual Sweeping / Tight Spaces: The Contractor shall utilize manual sweeping or appropriate compact equipment in areas inaccessible to large mechanical sweepers, such as narrow sidewalks, building entrances, curb returns, and around fixed obstacles.

c. Storm Drain Protection: The Contractor is strictly prohibited from sweeping, blowing, or washing debris, sediment, or organic matter into storm drains, catch basins, or oil-water separators.

Leaf and Seasonal Debris Removal During the autumn season (or following severe weather events), the Contractor shall increase the frequency of clearance operations as necessary to prevent the hazardous accumulation of wet leaves and organic debris on vehicular and pedestrian pathways. All collected organic matter shall be managed and disposed of as green waste.

Environmental and Disposal Requirements All sweepings, debris, and collected trash shall be treated as solid waste and removed from the installation by the Contractor. Disposal must be conducted at authorized, off-post Host Nation disposal facilities. The Contractor shall pay all associated tipping fees and maintain disposal manifests for Government review in accordance with the Environmental Protection Plan defined in Annex A.

SNOW AND ICE REMOVAL (WINTER SERVICES)

Service Activation and Performance Standard The Contractor shall provide all services necessary to maintain safe passage for vehicles and pedestrians on all designated roads, parking areas, and walkways during winter weather events.

a. Activation Triggers: Service shall commence automatically, without the need for a separate work order, under any of the following conditions:

1. When snow accumulation reaches or is forecasted to reach five (5) centimeters on roadways or two-and-a-half (2.5) centimeters on sidewalks.

2. When meteorological conditions (low temperature and moisture) indicate a high probability of ice formation on paved surfaces.

3. When directed by the COR or designated Government representative in anticipation of or during an event.

b. Overarching Performance Standard: The primary standard is to ensure that all Priority 1 routes remain passable and all Priority 2 and 3 routes are cleared within the timelines established in the PRS matrix.

"Passable" is defined as follows:

1. For Two-Way Streets: At a minimum, one full lane must be cleared in each direction of travel, allowing for the safe, continuous, and simultaneous transit of two standard passenger vehicles in opposing directions.

2. For One-Way Streets and Ramps: At a minimum, a single lane corresponding to the full width of the travel lane must be cleared.

3. For All Sidewalks: Sidewalks shall be cleared to their full paved width.

Contractor's Snow and Ice Control Plan (SICP) The Contractor shall develop, maintain, and execute operations in accordance with a comprehensive Snow and Ice Control Plan (SICP).

a. Initial Submission and Annual Updates (Deliverable G-001): The Contractor shall submit an initial SICP for Government approval within sixty (60) days of contract award. Thereafter, the Contractor shall submit an updated SICP annually by 30 September. This plan must, at a minimum, detail:

1. An inventory of dedicated equipment and on-hand de-icing materials.

2. A communication plan, including primary and alternate points of contact.

3. Designated snow-piling and hauling locations that do not impede traffic, drainage, or access to facilities.

4. A surge plan detailing procedures for adding crews and equipment for major, multi-day storm events.

b. Airfield Operations: The SICP must contain a dedicated section for airfield snow removal that complies with AR 420-1 (para 7-15), the Flughafen Benutzungsordnung (German Airfield Use Ordinance), and all applicable FAA advisories. This section must detail procedures to keep the runway and taxiways operational during severe winter weather.

While the established service priorities in TE-G-02 shall govern all routine operations, the Government recognizes that real-time flight operations may require a dynamic response. The Airfield Operations Officer will determine the tactical, on-the-ground priorities for clearing surfaces to support their mission. All changes in priority or direction to deviate from the established plan shall be communicated to COR, who will then provide official contractual direction to the Contractor.

De-Icing and Anti-Icing Operations The use of all chemical de-icing and abrasive materials shall be strictly controlled to balance safety with environmental compliance.

a. Material Approval and Use: All de-icing materials (salt, brine, sand, chemical agents) must be approved by the Government and listed in the SICP. The use of materials shall comply with all Host Nation environmental laws and local municipal ordinances, which may restrict or prohibit the use of salt in certain areas. The Contractor is solely responsible for any fines or environmental remediation resulting from improper use or storage.

b. Pre-Treatment (Anti-Icing): The Contractor is proactively responsible for monitoring weather forecasts and applying a salt-brine solution or other approved chemical agent to Priority 1 and 2 routes prior to any forecasted freezing rain, ice, or frost event. The specific meteorological conditions that trigger this proactive anti-icing treatment shall be defined by the Contractor in their annual Snow and Ice Control Plan (SICP) for Government approval.

c. Post-Treatment and Cleanup: After a storm event concludes and surfaces are clear, the Contractor shall remove excessive accumulations of sand and abrasives from roadways and, most critically, from areas around storm drains and drainage ditches. All sweeping and disposal shall be performed in accordance with this PWS.

Execution of Snow and Ice Removal The Contractor shall execute removal operations according to the priority levels established in TE-G-02.

a. Roads and Parking Areas: The Contractor shall clear the full width of all traffic lanes and parking lot aisles. Snow shall be plowed into designated piling areas and shall not obstruct fire hydrants, building access, or drainage infrastructure.

b. Sidewalks, Stairs, and Ramps: The Contractor shall clear all sidewalks, exterior stairs, and handicap-accessible ramps to their full width, ensuring safe pedestrian access to all facilities.

c. Specialized Locations: The Contractor shall ensure continuous access to critical facilities as defined in the PWS, including but not limited to:

1. Access Control Points (ACPs): Must remain operational at all times.

2. Child and Youth Services (CYS) & Schools: Access roads must be cleared NLT 0600 hours on school days.

3. Fire Hydrants & HVAC Units: A one-meter radius around all fire hydrants and access to HVAC control panels must be kept clear of snow. This work shall be performed by manual means (shoveling) or with compact equipment, not large plows.

d. Road and Grounds Damage: The Contractor shall be held financially liable for any damage to roads, curbs, sidewalks, turf, or other Government property caused by their snow removal operations. All such damage shall be repaired by the Contractor to its original condition, at no additional cost to the Government, within ten (10) business days after the damage occurs, weather permitting.

CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES

General Responsibility Except for the Government-Furnished Property explicitly listed in Section 5.0 below, the Contractor shall furnish all supervision, labor, equipment, materials, supplies, and transportation required to perform all services under this Annex.

Materials Management The Contractor is solely responsible for the timely procurement, transport, and secure storage of all materials, including bulk salt, sand, brine, and other chemical agents.

a. Stockpile Requirement: The Contractor shall procure and maintain a sufficient on-hand stockpile of approved de-icing materials prior to the start of the winter season (no later than 01 October) to successfully manage the first two (2) winter weather events of the year without requiring emergency resupply.

b. Environmental Compliance: All material storage methods, locations, and run-off containment measures must comply with the approved Environmental Protection Plan and all applicable Host Nation environmental regulations.

c. Readiness Verification (Annual Material Stockpile Report) (Deliverable G-002): To verify pre-season readiness, the Contractor shall conduct a physical audit of all on-hand materials and submit an Annual Material Stockpile Report to the COR. This report shall detail the exact quantities, specifications, and storage locations of all winter service materials on hand. The report shall be submitted annually, NLT 01 October, in accordance with the timelines and formats established in the Deliverables (Section 7.0) of this Annex.

Equipment Readiness The Contractor shall maintain a dedicated fleet of equipment, as detailed in their approved Snow and Ice Control Plan (SICP), in a constant state of operational readiness throughout the winter season. All vehicles operating on the installation must be properly registered, insured, and compliant with all applicable safety standards. Slow-moving vehicles shall be equipped with rotating or flashing amber lights as required by German road safety laws (StVO).

GOVERNMENT-FURNISHED PROPERTY

Salt Silos and Storage Areas The Government will provide access to designated salt silos and open storage areas for the sole purpose of storing snow and ice control materials. The specific locations are identified below. The Contractor shall be responsible for the routine upkeep of these areas and shall notify the COR of any identified facility deficiencies.

PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

DELIVERABLES

The Contractor shall provide the deliverables listed in the table below in accordance with the specified timelines, frequencies, and formats. Unless otherwise directed by PWS or the Contracting Officer’s Representative (COR), all deliverables shall be submitted electronically. The primary method of submission and official archive for all contract deliverables is Government SharePoint (GSP), as governed by TE-A-11.

The Contractor is responsible for tracking all deliverable deadlines. The Government's acceptance of a deliverable does not relieve the Contractor of their responsibility for the accuracy and completeness of the submitted data or their obligation to meet all performance standards defined in this contract.

TECHNICAL EXHIBITS

TE-G-01 – Historical Workload Data This exhibit provides historical data on past winter seasons, including the number of events and material quantities used. This data is for informational purposes only to assist the Contractor in pricing risk and is not a guarantee of future workload.

Non-Housing Area (annually in square meters)

(Kelley and Panzer)

Housing Area (annually in square meters)

TE-G-02 – Snow and Ice Removal Priority Listing

1.0 Purpose

This Technical Exhibit provides the definitive list that categorizes every road, parking lot, and walkway into Priority 1, 2, or 3. This list dictates the order and intensity of service.

2.0 Priority Definitions

The Contractor's response times and service standards are dictated by the priority level of the area. The priorities are generally defined as:

· Priority 1: Mission-critical access routes, emergency services routes, main arterial roads, and hospital/clinic access. These require the highest and most immediate level of service.

· Priority 2: Secondary roads, primary parking lots, and major pedestrian walkways.

· Priority 3: Tertiary roads, residential streets, and general parking areas.

3.0 List and Maps of Priority Areas

The Contractor shall perform all snow and ice control operations in accordance with the priorities designated in the lists and maps provided within this exhibit.

Annex G (408) – Pavement Clearence and Snow and Ice Removal, USAG Stuttgart image1.png image2.png image3.png image4.png image5.png image6.png image7.png image8.png