Attachment 14- PE-03_BOM_and_Cleaning_and_Paint_FFP_Bidding Schedule.xlsx

INSTRUCTIONS

"Instructions and Guidance for Bidding Schedule PE-03"

1. General Purpose This workbook is the official Bidding Schedule for all predictable, recurring, and programmed turnover services under CLINs X008 (UPH) and X018 (AFH). All on-demand, non-routine, or damage-related repairs are priced separately under other contract schedules.

2. Structure of the Bidding Schedule This schedule is organized into three (3) distinct tables:

Table 1: STANDARD BOM (All-Inclusive): This represents the single, all-inclusive price for a standard turnover. This price includes all general maintenance tasks listed in TE-I-02/TE-C-02 and all deep cleaning tasks listed in TE-I-03/TE-C-03. The quantity is based on the estimated number of annual turnovers.

Table 2: FULL INTERIOR PAINT: This represents the price for a complete interior repaint of a unit. The quantity is based on the Government's 5-year lifecycle plan (1/5th of inventory per year).

Table 3: CLEANING ONLY SERVICE (Special Use): This represents the price for a cleaning-only turnover, to be used only in rare circumstances (e.g., a failed assignment) at the express direction of the COR. The quantity is a small, fixed estimate based on historical exceptions.

3. Instructions for Price Submission Proposed Unit Price: Offerors shall enter their proposed Firm-Fixed-Price (FFP) for one (1) unit of work in the column titled "Offeror's Proposed FFP per Unit ($)". This is the only column where pricing data should be manually entered.

All-Inclusive Pricing: The proposed unit price shall be all-inclusive, covering all labor, materials, equipment, transportation, supervision, overhead (G&A), and profit required to complete the task as described in the contract's Performance Work Statement (PWS).

Total Annual Price: The column titled "Offeror's Total Annual Price ($)" is protected and contains a formula (Quantity × Unit Price). This column will auto-populate and must not be altered. The sum of this column for all three tables will be used to determine the Offeror's total evaluated price for this CLIN.

4. Notice Regarding Estimated Quantities (IDIQ Clause) The quantities provided in the "Estimated Annual Quantity" column are good-faith estimates for bid evaluation purposes only. These estimates are not a guarantee of the actual quantity of work that will be ordered. This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The Government is obligated only to order the minimum guaranteed amount specified elsewhere in the contract. Orders will be placed on an as-needed basis, subject to the availability of funds and verified requirements.

5. Billing and Execution The Government will authorize work via individual Preventative Work Orders (PWOs) for BOM services. A single PWO for a unit turnover will be structured with distinct sub-CLINs sourced from the appropriate contract schedules.

Routine Turnover (The 95% Case): A PWO for a standard turnover will include, at a minimum, one line item:

CLIN 0018AB - STANDARD BOM (All-Inclusive) - Priced from this PE-03 Schedule

Turnover with Programmed Painting: If a unit is also due for its lifecycle repaint, the PWO will include two line items:

CLIN 0018AB - STANDARD BOM (All-Inclusive) - Priced from this PE-03 Schedule CLIN 0018AJ - FULL INTERIOR PAINT - Priced from this PE-03 Schedule

Turnover with On-Demand "Add-On" Repairs: If the unit requires a major, non-routine repair (e.g., subfloor replacement), that work will be added as a separate line item priced from the On-Demand Bidding Schedules (PE-02, etc.).

ANNUAL LOAD

Narrative for Annual Workload Summary Tab

Title: Annual Workload Summary & Basis of Estimates

1. Purpose This document provides Offerors with an overview of the estimated annual workload for housing turnover services. These figures represent the Government's good-faith estimate based on historical data and strategic lifecycle planning and are provided for informational purposes only. The official quantities for bidding are those listed in the Bidding Schedule.

2. Description of Workload Categoris The annual workload is broken down into two distinct categories:

A. Estimated Annual BOM Turnovers (~800 Events/Year): This represents the estimated number of housing units that will undergo a Standard Between-Occupancy-Maintenance (BOM) Turnover each year. This quantity is the basis for the "STANDARD BOM (All-Inclusive)" line items in the Bidding Schedule. This estimate is derived from historical turnover rates (typically a 2-3 year cycle).

B. Estimated Annual Lifecycle Painting (~404 Events/Year): This represents the number of units scheduled for a Full Interior Paint each year as part of the Government's 5-Year Lifecycle Sustainment Plan. This quantity is calculated as one-fifth (1/5th) of the total housing inventory and is the basis for the "FULL INTERIOR PAINT" line items.

3. Notice Regarding Estimated Quantities (IDIQ Clause) Crucially, all quantities provided in this summary and in the detailed bidding schedules are estimates only.

This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The Government is under no obligation to order any quantity up to the estimated amount shown. The quantities are not a promise or guarantee of the actual volume of work that will be ordered. The Government is obligated only to order the minimum guaranteed amount specified elsewhere in the contract. Actual orders will be placed based on real-world requirements and the availability of funds.

BIDING SCHEDULE