Attachment 6B - MSC QMS COVID-19 Command Response Plan - Rev 11 Encl 1-17.pdf

MSC COVID-19 Screening Questionnaire (V20220107)

1. Are you currently feeling SICK YES NO Have you had any of the following symptoms in the last 24 hours?

a. Fever e. New Loss of smell or taste YES NO

b. Cough (not due to allergies) f. Chills YES NO

c. Sore Throat g. Muscle Pain (not related to physical activity) YES NO

d. Shortness of Breath h. Headache ** YES NO

If "YES", LEAVE/DO NOT ENTER WORKSPACE/VESSEL, CIVMAR inform Master, Uniformed inform chain-of-command, GS inform supervisor, CTR inform employer. Put a clean mask on when one is available, and contact/report to your medical provider. Follow CDC guidance (Footnote 1). *Entry denied

** If the only symptom answered “Yes” is headache, refer to Medical or Master for temperature and interview.

YES NO

YES NO

YES NO

YES NO

2. Have you received an approved COVID-19 vaccination?

a. If YES, did you complete the vaccination series?

b. If YES, was the series completed more than 2 weeks ago?

c. If YES, have you received a booster dose more than 2 weeks ago?

d. If YES, can person produce written/electronic documented proof of vaccination? YES NO

Note: Immune = “Yes” answered to 2a, b, and d

3. Have you TRAVELED OUTSIDE THE LOCAL AREA in the last 14 days? YES NO If "YES", DO NOT ENTER WORKSPACE/VESSEL. CONSULT MASTER, SUPERVISOR AND/OR MSC

FORCE MEDICAL FOR SECONDARY SCREENING.

CONUS? YES NO

(Footnote 2)

Immune No ROM-quarantine required

Not Immune Commercial transportation? YES NO If “YES,” 5 day ROM-quarantine If “NO,” secondary screen using attached travel risk assessment matrix; review assessment of state/county specific risk as part of secondary screening (Footnote 4/CAC required)

OCONUS? YES NO

(Footnote 3)

Immune No ROM-quarantine required. Consider COVID-19 test, (collected 3-5 days after return).

Note: Workplace entry is risk-based decision.

Not Immune Entry Denied. 5 day ROM-quarantine.

4. Have you had CLOSE PERSONAL CONTACT, with anyone who has been YES NO diagnosed with COVID-19 or exhibiting symptoms (fever, cough, sore throat, etc.) in the last 14 days?

If “YES,” DO NOT ENTER WORKSPACE/VESSEL. CONSULT MASTER, SUPERVISOR AND/OR MSC FORCE MEDICAL FOR SECONDARY SCREENING. (Footnote 4)

Primary Series + Booster No ROM-quarantine required. Wear mask indoors in public for 10 days.

Note: Workplace entry is risk-based decision.

Primary Series Only or Not Immune Entry Denied. 5 day ROM-quarantine. Return to work if symptom free, wear mask for 10 days since last contact. Consider COVID-19 test on day 3 of quarantine.

5. Have you been TESTED FOR COVID-19 in the last 14 days? YES NO If “YES” Ask the following: What were the results of that test? Positive/Negative/Still Awaiting Results

If “Positive” or “Still Awaiting Results” – LEAVE/DO NOT ENTER WORKSPACE/VESSEL.

CIVMAR inform Master, Uniformed inform chain-of-command, GS inform supervisor, CTR inform employer. Entry denied.

Note 1: Refusal to provide an answer to this question shall be considered a “positive” result and treated accordingly.

Note 2: If person was tested as part of completing ROM-Sequester, or for other reasons unrelated to possible contact with COVID-19, and person is still awaiting test results, they may be permitted entry at the discretion of the Master / Supervisor.

MSC COVID-19 Screening Questionnaire (V20220107)

6. Once instructed by higher authority, CONDUCT TEMPERATURE CHECKS:

a. If temperature is less than 100°F {37.8°C), allow access. Screening is c o m p l e t e .

If temperature is equal to or higher than l00°F (37.8°C), LEAVE/DO NOT ENTER WORKSPACE/VESSEL, CIVMAR inform Master, Uniformed inform chain-of-command, GS inform supervisor, CTR inform employer, put a clean mask on when one is available, and contact/report to your medical provider (call ahead to inform them of your pending arrival).

Follow CDC Guidance. (Footnote 1) Entry denied

DENY ENTRY TO ANYONE WHO FAILS TO COOPERATE OR PROVIDE ANSWERS TO THE ABOVE QUESTIONS Footnote 1 https://www.cdc.gov/coronavirus/2019-ncov/community/general-business-faq.html#:~:text=Consider%20encouraging%20individuals%20planning%20to,higher%20than%20100.4oF* Footnote 2 https://www.mnp.navy.mil/group/don-covid-19-travel-tracker Footnote 3 https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html Footnote 4 https://www.cdc.gov/coronavirus/2019-ncov/your-health/quarantine-isolation.html

TEMPLATE V JAN 2022

MEMORANDUM

To: (CIVILIAN MARINER/CIVILIAN EMPLOYEE)

From: (MASTER/SUPERVISOR)

SUBJ: RESTRICTION OF MOVEMENT ORDER AND PLACEMENT ON

WEATHER/SAFETY ADMINISTRATIVE LEAVE

Ref: (a) MSC QMS Procedure – COVID-19 Response Plan

Encl: COVID-19 Guidance and Recommendations for Temporary Self-Isolation

1. This is a restriction of movement (ROM) order. It has been determined that you may not safely perform your duties at your work-site due to potential impacts of Coronavirus Disease 2019

(COVID-19).

2. Effective _(date)_, and extending for a period of 5-days, in lieu of reporting to your work site, you are [being placed on paid weather/safety administrative leave][directed to situationally telework]. During this period, you will suffer no loss of pay or benefits. If you subsequently become ill you will be changed over to sick leave status.

3. This notification of change in leave/duty status is pursuant to Military Sealift Command’s authority to prepare the Federal workforce for the potential impacts of COVID-19.

4. Effective _(date)_ and for a period of 5-days, you are directed to daily muster with me, or my designated alternative, via telephone at telephone number by [time]. When you muster, you shall report whether or not you have any symptoms of COVID-19, e.g. coughing, sore throat, sneezing, or fever.

Such information will enable Military Sealift Command to monitor the workforce for any further risks of COVID-19 exposure and will further help to determine your ability to report for duty at the conclusion of the 5-day period.

5. During this 5-day period, you are under a ROM and shall not enter any Department of Defense (DoD) installation, facility, building, or vessel without permission from me. This restriction does not include any DoD medical facility. Further guidance is found at the enclosure. In particular, you should practice self-isolation and social distancing (as defined in the enclosure) pending your return to duty.

6. Our understanding of COVID-19 is rapidly evolving, and this guidance will be continuously evaluated as conditions warrant. Should you have any questions regarding this notification, please contact me.

(MASTER/SUPERVISOR)

Enclosure (2)

TEMPLATE

ENCLOSURE TO RESTRICTION OF MOVEMENT ORDER

GUIDANCE AND RECOMMENDATIONS FOR TEMPORARY SELF-ISOLATION

* You are to daily keep your assigned supervisor or designated person informed of your location, general physical condition/health, and any updates/changes to your health and/or treatment during the effective period of this Order, and provide him/her a direct means of contacting you during scheduled work hours.

* A restriction of movement (ROM) from Department of Defense (DoD) installation, facility, building, or vessels, and medical clearance is required before you may return to duty.

* You are not confined to your assigned room or residence. However, you should minimize going out in public places, and when outside your room you should wear a mask and maintain social distancing (greater than six feet) as further described below.

* COVID 19 exposure or symptoms are both a personal concern, and community concern. MSC personnel have responsibilities to both. Whether ill, potentially exposed, or to avoid exposure, MSC personnel should practice self-isolation and social distancing to protect members and others.

“Self-isolation” is the act of isolating or separating oneself from others.

“Social distancing” is minimizing exposure to potentially infected individuals (or from you if you may be the infected person) by avoiding large public gathering venues, adhering to spacing requirements in the company of others, and following proper personal hygiene practices.

Common aspects of self-isolation and social distancing include:

Restrict activities outside your home, except for getting medical care.

Order in food when possible.

Maintain distance from others whenever possible (greater than six feet).

Do not go to work, school, or public areas.

Avoid using public transportation, ride-sharing, or taxis.

Separate yourself from other people and animals in your home.

Avoid sharing personal household items (dishes, eating utensils, towels) and clean them in hot water and anti-bacterial soap products regularly.

Call ahead before visiting your doctor and remain in your car within telephone contact until the doctor’s receptionist invites you in.

If you have symptoms of COVID-19, wear a facemask when you are around other people. Visit the

Center for Disease Control website for mask descriptions and analysis.

Remember to wash hands or use hand sanitizer regularly, and specifically after money or other object interchanges.

*All MSC Personnel are strongly encouraged to seek early medical attention if they are experiencing any influenza-like illness (ILI) symptoms that might be linked to COVID-19. ILI symptoms are defined as a fever (temperature >=100 F), cough and/or sore throat without a known cause. If you do not feel good, go to the doctor, since delaying may expose others needlessly to a highly-communicable disease.

Enclosure (2) https://www.merriam-webster.com/dictionary/isolate#h1

Enclosure (3)

Enclosure (3)

COVID 19 PPE REQUIREMENTS

BY SHIP CLASS

20-day stocking levels

Current as of 21 Oct 2020

(GOGO VESSELS)

PPE

1 2 3 4

T-AOE T-AKE

T-AO,

T-

ARC,

T-AH

(ROS)

T-ARS,

T-ATF,

T-EPF

N95 MASKS EA 120 120 120 120

SURGICAL MASKS

EA 100 100 100 50

GLOVES EA 1000 1000 1000 500

GOWNS/TYVEK

SUITS EA 50 50 50 20

EYE

PROTECTION/FACE

SHIELDS

(REUSABLE) EA 20 20 20 10

SWABS W/VTM EA 200 150 100 50

HAND SANITIZER

OZ 1020 780 540 180

PPE LEVELS FOR CONTRACT OPERATED VESSELS:

Column 3 - T-AGM, T-AGS, T-AGOS, SBX-1 Column 4 – All Others

Notes:

1. These items are for medical use, not general protection of the crew on a day-to-day/non-medical basis.

Enclosure (4)

IT Considerations for Telework

(V.20200518)

Per NAVADMIN 123-20, personnel who are teleworking shall utilize remote work options in the following prioritized order:

• Mobikey and Enhanced Virtual Desktop (EVD) (not commonly issued)

• Government-issued mobile devices (phones and tablets) with Blackberry Unified

Endpoint Management (UEM)

• Government laptop using home network connection and Outlook Web Access (OWA)

• Government laptop using home network connection and Remote Access Services (use only if required to access specific systems) Below are additional recommendations and guidance for the use of the above list.

1. Government laptops

a. All HQ personnel have been issued government laptops. Unless there is a technical issue, it is expected that you will use your government-issued laptop to perform your work while teleworking. If you do not have a laptop, you may use your home computer but must abide the guidelines in the “home computer use” section below.

b. NMCI and ONE-Net assets being used for telework should be connected to the network on a regular basis to receive patches and updates to key software components using one of the following methods:

i. Bring the asset back to regular place of work weekly, or at a minimum every two weeks, and plug directly into NMCI or ONE-Net. Reboot machine to ensure it looks for and applies all available patches and updates.

ii. If unable to return to regular place of work due to Health Protection

Condition (HPCON) or other limiting factors, log into the NMCI RAS sites at Norfolk, San Diego, or Jacksonville (not Pearl Harbor). Click start, then ‘software distribution’, then ‘patch connect’ to pull available patches and apply them to your asset. To see progress of patching, click on the small up arrow icon in the system tray near the clock, then right-click on the blue Radia icon and choose show console. This software update will run in the background until complete. If possible, leave the machine connected to the RAS for at least four hours to receive all applicable updates, and be sure to reboot once disconnected from the RAS. Please limit this to once per week, and to off hours (overnight) or weekends.

Fleet Cyber Command may block access to RAS patching during normal working hours to minimize impact to remote work.

c. If you have technical issues, please call 1-866-THE-NMCI (1-866-843-6624) for assistance or review the written guidance at https://msc.navy.deps.mil/Intranet/SitePages/Telework.aspx.

d. Currently, you do not need to connect via Remote Access Service (also known as

VPN or Pulse Secure) to connect to the internet via wireless. Connect to your home network as you normally would. Please refer to Figure 1 for access that requires VPN.

e. Outlook will not be available but you can access your email using a browser (e.g., Internet Explorer) and going to one of the sites below. Note, you must use Internet Explorer to upload/download attachments:

East Coast Users: https://webmail.east.nmci.navy.mil West Coast Users: https://webmail.west.nmci.navy.mil

f. File Attachments – Do not send large files in calendar invites and emails, instead, use Intelink or DoD Safe:

i. Intelink: https://www.intelink.gov/my.policy

ii. DoD SAFE: https://safe.apps.mil/ https://msc.navy.deps.mil/Intranet/SitePages/Telework.aspx https://webmail.east.nmci.navy.mil/ https://webmail.west.nmci.navy.mil/

Figure 1.

2. VPN (Pulse Secure)

a. VPN (Pulse Secure) access may be limited to those who have been identified by name as needing the access. If you have a mission essential need to access network services not accessible via a browser, please submit the request via your supervisor to Dan Lipps at daniel.lipps@navy.mil.

b. NMCI has added Jacksonville to the list of Pulse Secure VPN sites. Instructions on how to add the Jacksonville site can be found at:

https://msc.navy.deps.mil/Intranet/SitePages/Telework.aspx.

c. If you have technical issues, call 1-866-THE-NMCI (1-866-843-6624) for assistance or review the written guidance at https://msc.navy.deps.mil/Intranet/SitePages/Telework.aspx.

3. DoD Commercial Virtual Environment (CVR)

a. To further increase collaboration capabilities for the workforce during maximized remote work operations, DoD has established the Commercial Virtual Remote (CVR) environment. CVR is a limited, DoD-only, communication and collaboration tool using Microsoft Teams and OneDrive for Business (ODfB).

b. In preparation for this roll out, users can visit https://www.cloud.mil/cvr and https://docs.microsoft.com/en-us/microsoftteams/enduser-training for training, FAQs, and other self-help documentation.

c. Navy users will receive an automated email message from Microsoft Teams inviting CVR account registration. The invitation will come from info(at)email.cvr.mil, with subject line (TEAMS GENERATED) Welcome to DODs Commercial Virtual Remote Environment.

d. If not in receipt of an invitation, perform the following steps:

i. Go to: https://milconnect.dmdc.osd.mil/milconnect/

ii. Click Update work contact info (GAL)

iii. Select CAC tab and log in

iv. Select MIL, CIV, or CTR tab, as applicable

v. Under Personnel Status, edit BOTH of the following drop down menus

1. Duty Organization

2. Duty Sub Organization

vi. NOTE: There are over 2,000 Navy organizations listed in MilConnect.

You will need to find and select your specific organization in the list.

vii. Under Personnel Email Addresses, ensure it is the correct .mil email address

viii. Click Submit button. NOTE: Updating this information will make remaining Navy users eligible to receive a CVR invitation within 48 hours.

mailto:daniel.lipps@navy.mil https://msc.navy.deps.mil/Intranet/SitePages/Telework.aspx.

e. If you need additional help, contact the CVR help desk at CVR_IL2_TEAMS.fct@navy.mil.

4. Government Phones

a. Email access via your government phone will remain available as an option to using your laptop.

b. NMCI has also authorized additional tools such as Blackberry Work, Blackberry Edit, and Blackberry Access applications to allow greater flexibility.

c. No new phones are available for issuance at this time.

5. Desk Phones

a. While not prohibited by policy, it is prudent to avoid forwarding your desk phone to an off-site phone to lessen the load on the communications infrastructure.

Instead, users should update their outgoing voicemail with a message that they are teleworking and include the number they can be reached at.

b. Alternately, users could update their outgoing voicemail with a message that states they are teleworking and will be checking voicemail messages hourly. To check voicemail from an off-site phone:

i. Dial 443-1600

ii. Press #

iii. Dial your 7-digit office phone number

c. Avoid using an “out of office” message identifying the alternate number of where you can be reached. Instead, include “I am teleworking today and can be reached at: xxx-xxx-xxxx” in the signature block of all e-mails.

6. Home Computer

a. You must have a Common Access Card (CAC) reader connected to your personal computers to open Outlook Web Access.

b. If you need to purchase your own CAC reader, https://milcac.us/tweaks lists the types of CAC readers suited for your personal computer operating system.

c. Please contact the MSC helpdesk at 1-877-672-2441 or MSCGSD@navy.mil to request the use of your government-issued reader or keyboard to your personal computer. NOTE: Once a government reader or keyboard is connected to a personal computer, it CANNOT be reconnected to a government asset or network.

You must contact the MSC helpdesk to turn in that reader/keyboard and be issued another one. There will be a delay in processing this request as we do not have spares at this time.

7. Home Use Software Programs

a. Both Microsoft Office and McAfee Antivirus Software Products are available for

Department of Navy users at reduced cost.

b. Instructions for how-to download both McAfee Internet Security and Microsoft Office products can be found on the MSC Portal Telework Page:

https://msc.navy.deps.mil/Intranet/SitePages/Telework.aspx.

c. In accordance with Department of Navy Telework agreements, users are required to ensure they have antivirus software on their personal devices prior to accessing Navy resources such as OWA.

8. Other Navy Approved Collaboration Tools

a. Figure 2 provides a summary of collaboration tools and telework capabilities available to Navy users, many of which are described above.

b. Note that Global Video Services (GVS) is only available to a subset of MSC users at this time. Please contact the MSC helpdesk at 1-877-672-2441 or MSCGSD@navy.mil to determine eligibility.

mailto:MSCGSD@navy.mil

SECNAV SharePoint: https://por-tal.secnav.navy.mil/

FFC SharePoint: https://usff.na-vy.deps.mil/

CPF SharePoint: https://cpf.na-vy.deps.mil/

Inteldocs: https://inteldocs.in-telink.gov/

DOD USERS UNCLASSIFIED

WITHOUT NMCI ASSET OR CAC WITH DOD ASSET WITH CAC READER ONLY

DOD USERS OTHER WEB TOOLS w/ CAC

USEFUL LINKS

NAVY TELEWORK CAPABILITIES

EmailVideo Conference

Call ChatFile Sharing

Webcast Group Workspace

NAVY TELEWORK CAPABILITIES VERSION 1.4

INTRODUCTION

Use this guide to discover what telework capabilities exist across the Navy for military and civilian personnel. Be sure to understand the impact level of information you need to store and relay to determine which capability is appropriate (see bottom).

All Partner Access Network (APAN)

Features:

Web-based file sharing site.

How to Access:

https://www.apan.org/

DoD Commercial Virtual Remote

NO CAC REQUIRED

(CVR) - MS Teams Environment

Features:

Provides collaboration through video, voice, and chat.

How to Access:

https://www.cloud.mil/CVR

Defense Collaboration Services (DCS)

Features:

Conference and chat capabilities.

How to Access:

https://conference.apps.mil/

Defense Collaboration Services (DCS)

Features:

Conference and chat capabilities.

How to Access:

https://conference.apps.mil/

Secure Access File Exchange (SAFE)

Features:

Exchange unclassified files up to 8.0 GB that can’t be sent through email.

How to Access:

https://safe.apps.mil/

Global Video Services (GVS)

Features:

Provides a full suite of on-demand, high quality, VTC capabilities for users to interact face to face within the US through the NIPRNet and SIPRNet.

How to Access:

https://globalvideoser-vices.csd.disa.mil/gvs-web/

Outlook Web Access (OWA)

Features:

Secure web-based version of Outlook email.

How to Access:

Government Phones and Tablets

Features:

Can be used to check email, join, conference calls, and has limited file sharing and group workspace capabilities.

How to Access:

Contact your local CIO

BURAS/RAS

Features:

How to Access:

https://www.homeport.navy.

mil/support/topics/remote-access-services-(ras)

RAS Tools allows users to log-in to the NMCI network on their NMCI laptop by utilizing any internet point.

Navy East: https://webmail.

east.nmci.navy.mil Navy West: https://webmail.

west.nmci.navy.mil

Teleconference Bridge

Features:

Classic conferencing capabilities, does not include video capability.

How to Access:

Contact your local CIO meet me

Features:

Classic conferencing capabilities, does not include video capability.

How to Access:

DISA Help Desk: 703-571-4577 milDrive

Features:

Short-term secure cloud solution that provides continuous and reliable access to your files anytime, anywhere.

How to Access:

https://disa.deps.mil/-service/milDrive/SitePag -es/Home.aspx milSuite

Features:

How to Access:

www.milsuite.mil

Collaboration space, video upload, enterprise sharing, and surveying.

The following tools are web-based capabilities that may allow you to remain productive in a telework capacity without access to an NMCI asset.

For more information, contact:

CAPT Eric McCartney

OPNAV N2N6

eric.s.mccartney@navy.mil

CONTROLLED UNCLASSIFIED INFORMATION (E.G., FOUO)

On NMCI asset, use Edge browser; on personal machine, install the MS Teams App

Navy CVR Helpdesk email:

cvr_il2_teams.fct@navy.mil

CVR knowledge base Hub: https://dodtele-work.sharepoint.com/sites/CVRHub

Impact Level (IL) Definition: Impact Levels are the combination of: 1. the sensitivity of the information to be stored and/or processed in the cloud; and

2. the potential impact of an event that results in the loss of confidentiality, integrity or availability of that information.

UNDERSTANDING DoD IMPACT LEVELS

Accomodates DoD information that has been approved for public release (Low Confidential-ity & Moderate Integrity)

Accomodates DoD Controlled Unclassified Information (CUI) (e.g. FOUO)

Accomodates DoD CUI & National Security Systems (NSS)

IL2

IL5

IL4

IL6

Accomodates DoD Classified Information up to

SECRET

MNP: https://my.navy.mil/

NSIPS: https://www.nsips.na-vy.mil/my.policy

BOL: https://www.bol.navy.mil

FLTMPS: https://ntmpsweb.nc-dc.navy.mil/Fltmps/

MilConnect: https://milcon-nect.dmdc.osd.mil

MyPay: https://mypay.dfas.mil/ mypay.aspx

SLDCADA: https://www.sldca-da.navy.mil

TWMS: https://twms.navy.mil/self-service/

E-Learning: https://learning.nel.na-vy.mil/ELIAASv2p/

ESAMS: https://esams.cnic.na-vy.mil/

GTCC: http://www.citiman-ager.com/login

CVR was granted a special waiver to host FOUO information during the COVID-19 crisis.

Figure 2.

TRAVEL REQUEST (TR) DURING PANDEMIC - COVID-19 N2.35.6100.1-Q Rev 8

INSTRUCTIONS:

Complete all sections and sign required section of the TRAVEL REQUEST form.

SECTION 1: JUSTIFICATION INFORMATION

1. NAME: 2. ORG/SHIP:

3. TRAVEL DATE: 4. TRAVEL DESTINATION: 4a. AREA COMMAND/MPSRON:

5. REASON FOR TRAVEL:

6. JUSTIFICATION:

SECTION 2: RECOMMENDATIONS/APPROVALS

8. SUPERVISOR RECOMMENDATION:

9. CHIEF OF STAFF/COMMODORE/0-6,GS-15 DIRECTOR-DEPARTMENT HEAD-PROGRAM MANAGER:

10. COMMENTS:

Enclosure (5)

SIGNATURE:

SIGNATURE:

5a. IF OTHER:

7. DTS REQUEST INITIATED:

YES NO

[Initiator shall provide reasons for travel to include timing (why now), mitigations considered, travel routing, impact/risk to mission and other pertinent facts.]

[Multiple names may be added for group travel]

PRIOR TO TRAVEL, AND AGAIN UPON RETURNING FROM TRAVEL, THE APPROPRIATE SUPERVISOR SHALL COMPLETE A RISK ASSESSMENT FOR THE TRAVELER USING THE COVID-19 SCREENING QUESTIONAIRE, CONTAINED IN ENCLOSURE (1) OF QMS N2.35.6100.1-Q, OR AN AOR-SPECIFIC QUESTIONAIRE. SCREENING CAN BE DONE

VERBALLY.

7a. COVID-19 VACCINATION STATUS:

7b. If vaccination series complete, date completed:

4b. AREA COMMANDER COORDINATION (FOR OCONUS TRAVEL):

APPROVED DISAPPROVED

January 2022

ENCLOSURE (6)

COVID INCIDENT REPORTING REQUIRED INFORMATION

The OPNAV share point data pooling site requires accurate data for COVID Incident Reporting.

It is also imperative that follow-up reporting be completed, so that cases are closed out or updated in a timely manner. As soon as an incident becomes known to MSC personnel, a report containing all information below shall be sent via NIPR email to the following MSC Force Medical personnel: Group e-mail: msc_medical_covid19@us.navy.mil. Subject line shall state “(CUI) COVID INCIDENT

REPORTING.”

All items listed below are required to be answered. Write “unknown” or “not applicable” as appropriate.

(1) Department of Defense Identification number (DOD ID#):

(2) Age:

(3) Gender:

(4) UIC/Command Name:

(5) Category (AD, CIV, CTR etc..):

(6) Service (Military Branch):

(7) Duty Status (Military Only):

(8) Rank/Grade:

(9) Test Status (Pending/Complete and result):

(10) Location Test Administered (Clinic):

(11) Health Status (Symptomatic or Asymptomatic):

(12) Ever Required Hospitalization (Yes or No):

(13) Date Admitted to Hospitalization:

(14) Date Discharged:

(15) Ever Required ICU (Yes/No):

(16) Ever Required Ventilator (Yes/No):

(17) Currently Hospitalized (Yes/No):

(18) Currently in ICU (Yes/No):

(19) Currently on Ventilator (Yes/No):

(20) Date case was determined infected with COVID-19:

(21) Initial DTG:

(22) Date Recovered:

(23) Recovered DTG:

(24) Date of Death:

(25) Installation (When infection was identified):

(26) City (when infection was identified):

(27) USA State (when infection was identified):

(28) Country (when infection was identified):

(29) Isolation/ROM Country:

(30) Isolation/ROM Location:

(31) Isolation/ROM State:

(32) US State Region:

(33) Official Travel Location(s)/Dates:

(34) List all Close-Contact with other MSC-related Personnel (including contractors):

(35) Updates/Notes (provide as much details as possible):

(36) Vaccination Status: (Vaccinated is the first dose, Immunized is greater than 14 days after the series completed, Boosted is greater than 14 days after a booster dose):

mailto:hope.a.horan.mil@us.navy.mil

MSC Guidance for Embarking and Disembarking

Commercial (Domestic and Foreign) Marine Pilots

Enclosure (7)

1. On 28 Mar 2020, Commander Navy Installations Command (CNIC) released a “Harbor

Pilot Protection from COVID-19” message (DTG 281433Z MAR 20). On 28 Mar 2020, US

Fleet Forces released a related FRAGO “NAVNORTH Phase III FRAGO 20-021.005 in

Response to Coronavirus Disease 2019 (DTG 281900Z MAR 20). The CNIC message and

USFF FRAGO apply to federal Harbor Pilots. The following guidance, similar to that provided for federal Harbor Pilots, applies to all commercial marine pilots both domestic and foreign.

2. Masters remain the deciding authority when it comes to evaluating Pilots. In addition to the screening requirements already implemented, the following actions shall be taken at a minimum when embarking and disembarking commercial marine Pilots both in the U.S. and worldwide.

2.1 Clean and sanitize the bridge area an hour prior to embarking the Pilot.

2.2 Allow only essential personnel in the bridge area during piloting and minimize the number of personnel present to only those necessary for safe navigation and security.

2.3 Maintain a supply of hand sanitizer on the bridge for use by bridge personnel, including the Pilot.

2.4 There will be no handshaking and social distancing will be maximized at all times.

2.5 Minimize the number of personnel who have contact with the Pilot while embarking, disembarking, and transiting to and from the bridge.

3. Prior to embarking, to the extent permitted pursuant to sovereign immunity requirements, Masters shall answer any COVID-19 related questions that the Pilot asks in accordance with the

Pilot’s standard operating procedures. NAVMED Form 6210/3 provides the extent of health information that can be conveyed, and permits the Master providing the following information to the Pilot via bridge-to-bridge radiotelephone:

3.1 The number of any crewmembers sick with COVID-19 or having any of the following symptoms: Fever, Cough, Sore Throat, Shortness of Breath. The Master may also convey any sanitary measures applied on board (e.g. quarantine, isolation, disinfection or decontamination).

3.2 Whether or not the ship has visited any other ports within the past 14 days.

4. Prior to embarking, Masters shall ask the Pilot to confirm the following:

4.1 That the Pilot is free of any of the following symptoms: Fever, Cough, Sore, Throat, Shortness of Breath.

4.2 If the Pilot has traveled internationally within the past 14 days.

MSC Guidance for Embarking and Disembarking

Commercial (Domestic and Foreign) Marine Pilots

Enclosure (7)

4.3 If the Pilot has had close personal contact with a person positive or presumptive positive for COVID-19 in the past 14 days.

5. Masters shall encourage / offer the Pilot the opportunity to perform a hand washing routing as soon as possible after embarking and just prior to disembarking.

6. Masters shall coordinate with the Pilot if personal protective equipment (PPE) is necessary or warranted. Masters should consider that Pilots may or may not have training in infection control which may limit the potential effectiveness of PPE.

7. If there are positive or presumptive positive cases for COVID-19 on the vessel, quarantine requirements already in place shall be followed and the Pilot’s transition from the embarkation location to the bridge and back shall not come within six feet of the quarantine location.

8. If there are positive or presumptive positive cases for COVID-19 on the vessel, Masters shall confer with Area Commanders as to whether or not the port visit might be delayed in order to protect the wider community.

9. Area Commanders shall coordinate with Pilots in their AORs to determine what type of

COVID-19 standard operating procedures the Pilot organizations have put in place. These procedures shall be shared with Masters.

Enclosure (8) MSC Guidance Regarding Implementation of

Clean Travel for CIVMAR Crew Manning 11 Jan 2022

1. The current pandemic environment poses new and extensive challenges regarding the safe movement of MSC personnel. This is not business as usual. Crew reliefs may be delayed in their arrival in order to minimize travel, and thus health risks, to MSC personnel. MSC uses clean travel, to include Bubble-to-Bubble (B2B) travel, to ensure the safe movement of “clean status” personnel from shore to ship, ship to ship, or ship to shore. It is not feasible in this dynamically changing environment for one document to address all possible scenarios, however the goal is to protect the force while ensuring continued operational readiness.

2. A “bubble” is a clean location at which the risk of contracting COVID-19 is mitigated to the lowest practicable level. Bubbles may be designated ashore or afloat by MSC Commodores .

Specific vessels utilized for bubbles may change as necessary to meet other mission or operational requirements. To maintain personnel “clean status,” travel from one bubble to another must be done in a clean manner. This is the bubble-to-bubble (B2B) concept.

2.1 Masters of designated bubble ships, and applicable MSC Commodores, shall take aggressive measures to maintain the cleanliness of the bubble and protect the health and wellness of the personnel in the bubble.

2.2 ROM-Sequester is the term used to describe the preemptive separation of forces to remove or reduce risk of infection degrading a unit and is further defined in QMS Procedure N2.35.6100.1-Q. ROM-Sequester is an essential part of establishing personnel are in a “clean status” prior to engaging in clean travel. Personnel who are placed in a ROM-Sequester status will be issued a written order and guidance prior to beginning a ROM period (see, e.g., QMS Procedure N2.35.6100.1-Q, Enclosure (2)).

2.2.1 If at any time close contact with a person not in ROM-Sequester occurs, the ROM day count shall be reset to zero and restarted.

2.2.2 If at any time, close contact occurs between two people in ROM- Sequester, both individuals’ ROM day count shall be reset to zero days.

(1) For example, if Person A has been in ROM for six days, and has close contact with Person B who has been in ROM for two days, the count for both individuals shall be set to zero days, with a further ROM required.

2.3 ROM-Sequester Locations: ROM-Sequester can be conducted onboard ship, in contracted facilities, or in personal residence dependent on specific scenarios. Before a ROM- Sequester is approved to be conducted at a personal residence, certain criteria should be considered, including, whether the residence is in the same Area of Responsibility (AOR) as the ship, no air travel is required to reach the final destination of the ship, and there is no risk of exposure to COVID-19 through other occupants of the residence or that such risk can be minimized so substantially that there is no reasonable expectation of threat of exposure.

Additionally, for PACFLT, advance notice is required when before conducting ROM-Sequester at a personal residence. Contact MSC N3/5 for required information.

2.4 ROM-Sequestor periods are normally 14-days in length. For the purposes of B2B travel for CIVMAR crew manning, a secondary ROM-Sequester period may be conducted onboard an MSC ship after first conducting a preliminary ROM-Sequester ashore.

2.5 CIVMARs traveling to OCONUS locations may be directed to conduct ROM- Sequester and COVID-19 testing upon arrival at the location based on the requirements of the host nation.

3. Entering the Bubble

3.1 CIVMARs pending assignment to a ship will be screened by MSC Force Surgeon personnel (N02H), be provided COVID-19 mitigation training prior to entering a bubble, and complete a ROM-Sequester and obtain a negative COVID-19 test prior to engaging in clean travel, entering a designated bubble, or reporting to their assigned ship.

3.2 When using an MSC ship as a “bubble ship” for a secondary ROM-Sequester period, CIVMARs will be segregated to the maximum extent possible, utilizing dispersion in work and berthing locations, dispersed galley service, social distancing, and use of PPE when appropriate.

3.2.1 The close contact rule in paragraph 2.2.2 above does not apply to CIVMARs conducting their secondary ROM-Sequester onboard a MSC ship.

4. Upon completion of a ROM-Sequester, CIVMARs are in a “clean status”. To maintain “clean status,” they shall be transported to their new assignment via one or more of the following:

4.1 Surface travel must be done in a clean vehicle or vessel. A clean ground vehicle is one that has not transported passengers who may have been COVID-19 carriers within the past seven days, has been disinfected prior to use, and is driven by cleared personnel.

4.2 If air travel is required, MILAIR with other personnel who have completed ROM- Sequester is acceptable for B2B travel and shall be used whenever possible. Common-carrier commercial air travel is not considered clean. Flying via commercial air is considered leaving the bubble and may incur additional screening and ROM requirements. Clean vehicles will be used to transport CIVMARs to and from terminals.

4.2.1 If travel requires layover with lodging, MSC will work with Area Commanders to ensure coordination of clean berthing for travelers in order to maintain the integrity of the bubble.

Enclosure (8)

Enclosure (8) MSC Guidance Regarding Implementation of

Clean Travel for CIVMAR Crew Manning 11 Jan 2022

MSC Guidance Regarding Implementation of Clean Travel for CIVMAR Crew Manning 11 Jan 2022

4.3 Travel by means not considered clean results in the loss of a CIVMAR’s “clean status” unless an MSC Area Commander, after consultation with the MSC Force Surgeon, approves otherwise.

4.3.1 If any person travels by means shared with personnel not in ROM, the day count shall be reset to zero and restarted before entering the destination bubble.

5. CONMARs may require clean transportation to overseas locations and can be authorized to integrate with a scheduled CIVMAR bubble movement. Operating companies (OPCOs) will ensure their traveling mariners are screened per the most current MSC questionnaire, have temperature checks taken, have COVID-19 mitigation training, have completed a ROM-Sequester and tested out with an acceptable negative COVID-19 test prior to joining the CIVMAR bubble, and follow clean transportation procedures set forth in this guidance.

5.1 OPCO ROM and travel plans for CONMAR will be reviewed by the cognizant program to ensure plans contain strong COVID-19 mitigation factors to the same or more stringent standards used for the CIVMAR. If the plans do not meet the standards outline in this guidance, the OPCO will be provided the opportunity to rectify its plan.

5.2 CONMARs will not join the CIVMAR MILAIR travel bubble if the OPCO’s plan cannot meet the standards set forth in this guidance.

6. MSC “mission personnel” are those from another DoD Organization or U.S. Government Agency who are embarked to perform a mission and who are not otherwise part of the crew.

MSC mission personnel may require clean transportation to overseas locations and can be authorized to integrate with a scheduled CIVMAR bubble movement. The parent organization/agency will ensure their travelers are screened per the most current MSC questionnaire, have temperature checks taken, have COVID-19 mitigation training, have completed a ROM-Sequester and tested out with an acceptable negative COVID-19 test prior to joining the CIVMAR bubble, and follow clean transportation procedures set forth in this guidance.

6.1 The ROM and travel plans for mission personnel will be reviewed to ensure plans contain strong COVID-19 mitigation factors to the same or more stringent standards used for the CIVMAR. If the plans do not meet the standards outline in this guidance, the parent organization/activity will be provided the opportunity to rectify its plan.

6.2 Mission personnel will not join the CIVMAR MILAIR travel bubble if the parent organization/agency plan cannot meet the standards set forth in this guidance.

7. Cadets may require clean transportation to overseas locations and can be authorized to integrate with a scheduled CIVMAR bubble movement. Maritime Academies will ensure their traveling cadets are screened per the most current MSC questionnaire, have temperature checks taken, have COVID-19 mitigation training, have completed a ROM-Sequester prior to

Enclosure (8) MSC Guidance Regarding Implementation of Clean Travel for CIVMAR Crew Manning 11 Jan 2022 joining the CIVMAR bubble, and follow clean transportation procedures set forth in this guidance.

7.1 Cadet ROM and travel plans will be reviewed to ensure plans contain strong COVID mitigation factors to the same or more stringent standards used for the CIVMAR. If the plans do not meet the standards outline in this guidance, the Maritime Academy will be provided the opportunity to rectify its plan.

7.2 Cadets will not join the CIVMAR MILAIR travel bubble if the Maritime Academy’s plan cannot meet the standards set forth in this guidance.

8. Normally, CIVMARs will have priority in all MSC travel arrangements. Exceptions will be determined by coordinated effort between N12 and the applicable MSC Program Manager.

9. Roles and Responsibilities

9.1 MSC Area Commands shall assist MSC HQ staff as needed in the establishment of bubbles within their AORs, and help to ensure that bubble integrity remains intact, including providing assistance with arrangements for clean travel/vehicles and clean lodging when requested.

9.2 MSC Force Surgeon (N02H) shall:

9.2.1 Screen CIVMARs for possible symptoms of or exposure to COVID-19 prior to entering the bubble.

9.2.2 Educate traveling CIVMARs regarding disease transmission, social distancing, and the correct usage of PPE.

9.3 CIVMAR Management (N12) shall:

9.3.1 Determine the number, rates, and names of personnel to be transported via each B2B evolution and provide the information to appropriate POCs involved in the B2B process.

9.3.2 Provide CIVMARs guidance on travel restrictions, recommended travel practices, and ROM requirements. Advise CIVMARs that they will need to have enough toiletries and medications with them to last the entire ROM and travel periods.

9.3.3 Coordinate the use of two 15-passenger vans to transport CIVMARs from the contracted hotel directly to the assigned ship. For cases in which large groups of CIVMARs are required to be transported, N13 will coordinate transportation.

9.4 Business Management and Support Services (N13) shall:

9.4.1 Coordinate arrangements for sanitized buses for transportation of CIVMARs to appropriate airport(s) and/or ship(s). MSC government vehicles may be used in the event of emergent requirements or last minute changes.

9.4.2 Coordinate lodging arrangements with contract hotels in the event CIVMARs are required to ROM in the hotel vice an MSC vessel.

9.4.3 Coordinate work schedules for contractors who are supporting MSC under the Command-wide administration contract.

9.5 Operations (N3) shall:

9.5.1 Provide assistance and/or coordinate requests for MILAIR, working closely with N12 and N8 as needed.

9.6 Logistics (N4) shall:

9.6.1 Coordinate arrangements for meals for CIVMAR travelers (N43).

9.6.2 Provide cloth face covers and personal hand sanitizer to travelers (N44 Special Material Type Desk).

9.7 Comptroller (N8) shall:

9.7.1 Coordinate with other codes as necessary to make other travel/lodging arrangements required that may not be addressed above.

9.8 Director of Ship Management (PM2, PM3, PM4, PM5, PM8) shall:

9.8.1 Validate Operating Companies’ crew change priorities and COVID-19 mitigation ROM and travel plans.

9.8.2 Collect Operating Company’s travel requirements and provide input to N3 for MILAIR flights and provide copy to N12.

9.8.3 Review OPCO ROM and travel plans for CONMAR to ensure plans contain strong COVID mitigation factors to the same or more stringent standards used for the

CIVMAR.

10. As the COVID-19 situation is constantly evolving, rapid and effective communication between MSC, Area Commands, and Combatant Commanders is required to facilitate travel of MSC personnel.

Enclosure (8) MSC Guidance Regarding Implementation of

Clean Travel for CIVMAR Crew Manning

Enclosure (9)

1. Vaccine status shall be reported and tracked via MILCONNECT web: https:// milconnect.dmdc.osd.mil/milconnect/

Enclosure (9)

Procedure for Vaccine Status Reporting

ENCLOSURE (10)

Funding/Purchasing for Commercial COVID-19 Testing 11 Jan 2022

Enclosure (10)

GENERAL GUIDANCE:

1. This enclosure provides guidance for the funding and/or purchasing of COVID-19 testing for MSC personnel when required for official purposes. MSC personnel shall not be directed to use their own health insurance to pay for commercial COVID-19 testing when required for official purposes.

2. COVID-19 testing of MSC personnel shall normally be performed at a Military Treatment Facility (MTF), or through other Department of Defense (DoD) laboratories or capabilities.

3. When DoD testing is not a practical option, COVID-19 testing required for official purposes shall be performed by a commercial laboratory in accordance with the following guidance:

a. Tests shall be antigen-directed, reverse transcriptase-polymerase chain reaction type (RT-PCR) (not antibody testing).

b. Anyone traveling outside the continental United States (OCONUS), including between OCONUS locations, should charge their Government Travel Credit Card (GTCC) and report the testing as a “Miscellaneous Expense” on their travel voucher.

c. A detailed receipt for testing must be provided when submitting the travel voucher and travelers must ensure that only the amount for testing is claimed for reimbursement.

d. Charges for medical visits cannot be claimed in the travel voucher.

e. COVID-19 testing is authorized as a travel expense for OCONUS travel only. It is not an authorized travel expense within the continental United States (INCONUS). Commercial COVID-19 testing INCONUS must be done via Government Purchase Card or other government contracting options.

ASHORE PROCESS TO OBTAIN TEST FUNDING/PURCHASE:

4. MSC personnel assigned to MSC HQ that require a commercial test for official purposes shall contact the N4 Government Purchase Card Approving Officials: Keenan Gresham (keenan.g.gresham@navy.mil) and Michael Leary (mike.leary@navy.mil). Contact shall be made as soon as possible after they know that a test will be required.

a. MSC personnel shall send an e-mail containing a subject line of “COVID-19 ROM Testing Funding Request”. If the MSC HQ employees are traveling as a group, they should designate a team leader who will be responsible for consolidating the testing requirements and communicating the requirements to the N4 points of contact listed above.

mailto:keenan.g.gresham@navy.mil mailto:mike.leary@navy.mil

Enclosure (10)

b. The information required by email prior to any test purchase is:

(1) Name

(2) Phone number

(3) E-mail address

(4) Date required

(5) Quotes from at least three (3) clinics/labs and the clinic/lab name(s) or statement describing market research efforts and why three quotes were not possible

(6) Clinic phone number(s) and

(7) Cost of test per person

5. Personnel assigned to Field Activities outside of MSC HQ should inform their respective Area Commands and go to the MTF in their area if OCONUS and if INCONUS (MSCLANT and MSCPAC) follow the procedures for MSC HQ.

AFLOAT PROCESS TO OBTAIN TEST FUNDING/PURCHASE:

6. Afloat personnel COVID-19 testing requirements required by a host nation and/or port authority to execute an individual port visit shall be considered within the scope of the regional husbanding service provider (HSP) contracts. This only applies to individual port visits where the MSC vessel has requested COVID-19 testing requirements through a Logistics Request (LOGREQ). NAVSUP Fleet Logistics Centers (FLC) will incorporate COVID-19 testing requirements upon receiving a well-defined, vetted, and validated requirement from MSC/C#F Contracting Officer Representative (COR) via HSPortal. When afloat personnel testing requirements are unable to be supported by HSP contract, the vessel’s government purchase card (GPC) may be used, once granted permission by their Agency Program Coordinator (APC).

Vessels are prohibited from using their GPC to pay for any tests for personnel not assigned to their command, including embarked guests. If neither the HSP contract nor the vessel’s GPC can be used for any reason, the applicable Area Command’s GPC may be used to pay for tests for afloat personnel.

7. If the cost of the commercial test is at or below the single-purchase limit on the Afloat cardholder’s delegation letter, then they shall contact their respective APC in MSC N101 (nina.mcdowell@navy.mil; leona.babb@navy.mil; alexander.krakuszes@navy.mil) ; and HL3 APC clarice.turner@navy.mil) with an e-mail containing a subject line of “COVID-19 ROM

ENCLOSURE (10)

Funding/Purchasing for Commercial COVID-19 Testing 11 Jan 2022 mailto:nina.mcdowell@navy.mil mailto:leona.babb@navy.mil mailto:alexander.krakuszes@navy.mil mailto:clarice.turner@navy.mil

ENCLOSURE (10)

Funding/Purchasing for Commercial COVID-19 Testing 11 Jan 2022

Testing Funding Request”. Contact shall be made as soon as possible after they know that a test will be required.

a. The information required by email prior to any test purchase is the same as in paragraph 4.b. above.

b. The APC will discuss with MSC N02 Medical and N10 to determine if CH may proceed with purchase.

8. If the cost of the commercial test is above the single-purchase limit on the Afloat cardholder’s delegation letter, but at or below $20K, then they shall send an e-mail to the N4 Government Purchase Card Approving Officials, Keenan Gresham (keenan.g.gresham@navy.mil) and Michael Leary (mike.leary@navy.mil) with an e-mail containing a subject line of “COVID-19 ROM Testing Funding Request”. Contact shall be made as soon as possible after they know that a test will be required.

a. Information required by email prior to any test purchase is the same as in paragraph 4.b. above.

b. The USNS Comfort and USNS Mercy already have delegation letters in place that allow them to purchase COVID-19 testing up to $20K INCONUS and $30K OCONUS.

9. Follow-on tests are treated as separate requirements for purposes of using the GPC because we do not know at the time of the initial test whether or not follow-on testing will be required.

Requests to use the GPC for follow-on tests should be requested in the same manner as described above.

GUIDANCE FOR APPROVING OFFICIALS (AOs) and CARDHOLDERS (CHs):

10. AOs and CHs shall ensure the Purchase File contains:

a. The information described in paragraph 4.b above

b. The purchase request form

c. The purchase log

d. Invoice(s)

e. CH statement

f. Reference to this guidance granting approval to use the purchase card.

mailto:keenan.g.gresham@navy.mil mailto:mike.leary@navy.mil

ENCLOSURE (10)

Funding/Purchasing for Commercial COVID-19 Testing 11 Jan 2022

11. At least three quotes are required to determine fair and reasonable pricing. If three quotes were not obtained, the file should contain a description of market research efforts and why three quotes were not possible. GPC card holders should purchase the commercial test from the lab/clinic with the lowest price that meets the mission requirements. If the lab/clinic is not the lowest overall price quote, the file should contain rationale for making that selection. The file should also contain proof that a test was provided by the vendor to the MSC personnel for the cardholder to receipt for the service provided. Invoices or other reasonable documentation are sufficient for this purpose. Do not file/store any personal medical information.

Enclosure (11)

Procedure for Organic Vessel Activation in COVID-19 Environment

(V.20210916)

1. Purpose:…