Attachment 4 - DoD Contract Security Classification Specification (DD 254).pdf

CLASSIFICATION (When filled in): Unclassified

PREVIOUS EDITION IS OBSOLETE. Page 1 of 3DD FORM 254, APR 2018

DEPARTMENT OF DEFENSE

CONTRACT SECURITY CLASSIFICATION SPECIFICATION

(The requirements of the National Industrial Security Program (NISP) apply to all security aspects of this effort involving classified information.)

OMB No. 0704-0567 OMB approval expires:

June 30, 2025

The public reporting burden for this collection of information, 0704-0567, is estimated to average 70 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, at whs.mc-alex.esd.mbx.dd-dod-information-collections@mail.mil. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

RETURN COMPLETED FORM AS DIRECTED IN THE INSTRUCTIONS.

1. CLEARANCE AND SAFEGUARDING

a. LEVEL OF FACILITY SECURITY CLEARANCE (FCL) REQUIRED

(See Instructions)

Secret

b. LEVEL OF SAFEGUARDING FOR CLASSIFIED INFORMATION/

MATERIAL REQUIRED AT CONTRACTOR FACILITY

None (See instructions)

2. THIS SPECIFICATION IS FOR: (X and complete as applicable.)

a. PRIME CONTRACT NUMBER (See instructions.)

b. SUBCONTRACT NUMBER

c. SOLICITATION OR OTHER NUMBER

N3220524R4004

DUE DATE (YYYYMMDD)

20231220

3. THIS SPECIFICATION IS: (X and complete as applicable.)

a. ORIGINAL (Complete date in all cases.)

DATE (YYYYMMDD)

b. REVISED (Supersedes all previous specifications.)

REVISION NO. DATE (YYYYMMDD)

c. FINAL (Complete Item 5 in all cases.) DATE (YYYYMMDD)

4. IS THIS A FOLLOW-ON CONTRACT? No Yes If yes, complete the following:

Classified material received or generated under (Preceding Contract Number) is transferred to this follow-on contract.

5. IS THIS A FINAL DD FORM 254? No Yes If yes, complete the following:

In response to the contractor's request dated , retention of the classified material is authorized for the period of:

6. CONTRACTOR (Include Commercial and Government Entity (CAGE) Code)

a. NAME, ADDRESS, AND ZIP CODE b. CAGE CODE c. COGNIZANT SECURITY OFFICE(S) (CSO) (Name, Address, ZIP Code, Telephone required; Email Address optional)

7. SUBCONTRACTOR(S) (Click button if you choose to add or list the subcontractors -- but will still require a separate DD Form 254 issued by a prime contractor to each subcontractor) Add Row Remove Last Row Delete All Rows

a. NAME, ADDRESS, AND ZIP CODE b. CAGE CODE c. COGNIZANT SECURITY OFFICE(S) (CSO) (Name, Address, ZIP Code, Telephone required; Email Address optional)

8. ACTUAL PERFORMANCE (Click button to add more locations.) Add Row Remove Last Row Delete All Rows

a. LOCATION(S) (For actual performance, see instructions.)

MSC locations and Navy vessels worldwide, as required

b. CAGE CODE

(If applicable, see Instructions.)

c. COGNIZANT SECURITY OFFICE(S) (CSO) (Name, Address, ZIP Code, Telephone required; Email Address optional) Military Sealift Command, Security Office, Code N021 471 E. C St.

Norfolk, VA 23511 Industrial Security Manager: Damien L.

Phone: (757) 341-7270

9. GENERAL UNCLASSIFIED DESCRIPTION OF THIS PROCUREMENT

This is a non-personal services contract to provide support in one (1) major area: Food Service (FS) and Logistics Training. The Government shall not exercise any supervision or control over the Contractor performing the services herein.

A. Contractors will be able to derive classified information concerning MSC vessel capabilities and vulnerabilities by combining information from separate unclassified sources. All Contractors designated in section 1.6.1.1 of the PWS shall require a Secret security clearance.

B. Performance of work will not require un-escorted access to classified ship spaces that cannot be sanitized.

C. All contractor personnel performing ship checks on-board Military Sealift Command ships must be U.S. citizens and possess at least a Secret clearance based on National Agency check with the Defense Industrial Security Clearance Office (DISCO).

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10. CONTRACTOR WILL REQUIRE ACCESS TO: (X all that apply. Provide details in Blocks 13 or 14 as set forth in the instructions.)

a. COMMUNICATIONS SECURITY (COMSEC) INFORMATION f. SPECIAL ACCESS PROGRAM (SAP) INFORMATION

b. RESTRICTED DATA g. NORTH ATLANTIC TREATY ORGANIZATION

(NATO) INFORMATION

c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION (CNWDI) (If CNWDI applies, RESTRICTED DATA must also be marked.) h. FOREIGN GOVERMENT INFORMATION

d. FORMERLY RESTRICTED DATA i. ALTERNATIVE COMPENSATORY CONTROL MEASURES

(ACCM) INFORMATION

e. NATIONAL INTELLIGENCE INFORMATION:

(1) Sensitive Compartmented Information (SCI)

(2) Non-SCI

j. CONTROLLED UNCLASSIFIED INFORMATION (CUI) (See instructions.)

k. OTHER (Specify) (See instructions.)

11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: (X all that apply. See instructions. Provide details in Blocks 13 or 14 as set forth in the instructions.)

a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT

ANOTHER CONTRACTOR'S FACILITY OR A GOVERNMENT

ACTIVITY

(Applicable only if there is no access or storage required at contractor facility.

See instructions.)

b. RECEIVE AND STORE CLASSIFIED DOCUMENTS ONLY

c. RECEIVE, STORE, AND GENERATE CLASSIFIED

INFORMATION OR MATERIAL

d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE

e. PERFORM SERVICES ONLY

f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE

THE U.S.,PUERTO RICO, U.S. POSSESSIONS AND TRUST

TERRITORIES

g. BE AUTHORIZED TO USE THE SERVICES OF DEFENSE

TECHNICAL INFORMATION CENTER (DTIC) OR OTHER

SECONDARY DISTRIBUTION CENTER

h. REQUIRE A COMSEC ACCOUNT

i. HAVE A TEMPEST REQUIREMENT

j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS

k. BE AUTHORIZED TO USE DEFENSE COURIER SERVICE

l. RECEIVE, STORE, OR GENERATE CONTROLLED UNCLASSIFIED

INFORMATION (CUI).

(DoD Components: refer to DoDI 5200.48, only for specific CUI protection requirements. Non-DoD Components: see instructions.)

m. OTHER (Specify) (See instructions.)

12. PUBLIC RELEASE

Any information (classified or unclassified) pertaining to this contract shall not be released for public dissemination except as provided by the National Industrial Security Program Operating Manual (NISPOM) or unless it has been approved for public release by appropriate U.S. Government authority.

Proposed public releases shall be submitted for review and approval prior to release to the appropriate government approval authority identified here with at least office and phone contact information and if available, an e-mail address. (See instructions)

DIRECT THROUGH (Specify below) Public Release Authority:

MSC PAO

13. SECURITY GUIDANCE Add Signature Remove Last Signature Delete All Signatures

The security classification guidance for classified information needed for this effort is identified below. If any difficulty is encountered in applying this guidance or if any other contributing factor indicates a need for changes in this guidance, the contractor is authorized and encouraged to provide recommended changes; to challenge the guidance or the classification assigned to any information or material furnished or generated under this contract;

and to submit any questions for interpretation of this guidance to the official identified below. Pending final decision, the information involved shall be handled and protected at the highest level of classification assigned or recommended.

(Fill in as appropriate for the classified effort. Attach, or forward under separate correspondence, any documents/guides/extracts referenced herein. The field will expand as text is added. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted. Also allows for up to 6 internal reviewers to digitally sign. See instructions for additional guidance or use of the fillable PDF.)

The Contractor shall provide annually to the COR an updated list of all personnel who are designated to have access to classified information. Contractor must provide VISIT AUTHORIZATION LETTER (VAL) listing all contract personnel located on installations and on-board ships that require or will have access to classified information as well as other contractors that perform contractual services in the installation or on-board ships and require or have access to sensitive unclassified information or those that require routine or frequent "entry" to the installation or on board ships in the performance of other types of contracts, services or maintenance and notify Command Security Manager within 7 working days of any changes to the VAL.

The Contractor shall ensure that any classified information disclosed to its employees is not further released or made available to other employees, or any other person who does not have a comparable clearance and a "Need to know".

Information Security Requirements(InfoSec). The Contractor shall handle, store, and maintain classified material in compliance with requirements set by DOD 5220.22(series), National Industrial Security Program Operating Manual, and the DD Form 254, DOD Contracts Security Classification Specification for classified contracts. All members who require access to classified information, sensitive information, controlled unclassified information (to include Privacy Act and Personally Identifiable Information (PII) or access to the classified information network shall comply with DoD Manual 5200.01 Vol I - IV (DoD Information Security Program), SECNAV

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M5510.36 (SECNAV Information Security Program), and DoDD 5240.06 (Counterintelligence Awareness and Reporting - CIAR). The Contractor shall implement InfoSec measures for its contractor furnished unclassified information technology system(s) used in performance of this contract. InfoSec measures shall be compliant with DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting. At a minimum, the security standards extracted from the referenced National Institute of Standards and Technology (NIST) Special Publication 800-171, Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations or accepted equivalents, shall be incorporated into any InfoSec program the contractor establishes.

List of Attachments (All Files Must be attached Prior to Signing, i.e., for any digital signature on the form) Hide Attachment Bar

NAME & TITLE OF REVIEWING OFFICIAL

Monty Rycroft Contracting Officer Representative

SIGNATURE

NAME & TITLE OF REVIEWING OFFICIAL

Eric Schotter Security Director

SIGNATURE

14. ADDITIONAL SECURITY REQUIREMENTS

Requirements, in addition to NISPOM requirements for classified information, are established for this contract.

No Yes If Yes, identify the pertinent contractual clauses in the contract document itself, or provide an appropriate statement which identifies the additional requirements. Provide a copy of the requirements to the CSO. The field will expand as text is added or you can also use item 13. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted.

(See instructions for additional guidance or use of the fillable PDF.)

15. INSPECTIONS

Elements of this contract are outside the inspection responsibility of the CSO.

No Yes If Yes, explain and identify specific areas and government activity responsible for inspections. The field will expand as text is added or you can also use item

13. When removing any expanded text area, use delete key or backspace key, then click out of the text field for it to shrink after the text has been deleted.

(See instructions for additional guidance or use of the fillable PDF.)

16. GOVERNMENT CONTRACTING ACTIVITY (GCA) AND POINT OF CONTACT (POC)

a. GCA NAME

Military Sealift Command, Code N102B

b. ACTIVITY ADDRESS CODE (AAC) OF THE CONTRACTING OFFICE (See Instructions)

c. ADDRESS (Include ZIP Code) Military Sealift Command (MSC) Code N102B Norfolk Naval Base 471 East C Street Norfolk, VA 23511-2419

d. POC NAME

Jordan Castellat

e. POC TELEPHONE (Include Area Code)

+1 (757) 443-1574

f. EMAIL ADDRESS (See Instructions) jordan.r.castellat.civ@us.navy.mil

17. CERTIFICATION AND SIGNATURES

Security requirements stated herein are complete and adequate for safeguarding the classified information to be released or generated under this classified effort. All questions shall be referred to the official named below. Upon digitally signing Item 17h, no changes can be made as the form will be locked.

a. TYPED NAME OF CERTIFYING OFFICIAL (Last, First, Middle Initial) (See Instructions)

Schotter Eric C

b. TITLE

Security Director

c. ADDRESS (Include ZIP Code) Military Sealift Command (MSC) Industrial Security Office 471 East C Street, Norfolk, VA 23511-2419

d. AAC OF THE CONTRACTING OFFICE (See Instructions)

N32205

e. CAGE CODE OF THE PRIME CONTRACTOR

(See Instructions.)

f. TELEPHONE (Include Area Code)

+1 (757) 443-7270

g. EMAIL ADDRESS (See Instructions) damien.l.holmes.civ@us.navy.mil

h. SIGNATURE

i. DATE SIGNED (See Instructions)

20240103

18. REQUIRED DISTRIBUTION BY THE CERTIFYING OFFICIAL

a. CONTRACTOR

b. SUBCONTRACTOR

c. COGNIZANT SECURITY OFFICE FOR PRIME AND

SUBCONTRACTOR

d. U.S. ACTIVITY RESPONSIBLE FOR OVERSEAS SECURITY

ADMINISTRATION

e. ADMINISTRATIVE CONTRACTING OFFICER

f. OTHER AS NECESSARY (If more room is needed, continue in Item 13 or on additional page if necessary.)

PERFORMANCE WORK STATEMENT (PWS)

Food Services (FS) and Logistics Training Contract, Military Sealift Command (MSC)

PART 1

GENERAL INFORMATION

1. Introduction: This is a non-personal services contract to provide support in one (1) major area: Food Service (FS) and Logistics Training. The Government shall not exercise any supervision or control over the Contractor performing the services herein.

1.1. Description of Services: The Contractor shall provide qualified personnel and supplies, necessary to support FS and Logistics Training, and all related functions as defined in this PWS except for those items specified as Government Furnished in Part 3 of this PWS. The Contractor shall perform to the standards in this PWS and the resulting contract. Specific tasks are outlined in Part 5.

1.1.1. FS and Logistics Training: The Contractor shall provide training as scheduled and presented both afloat and ashore. Training may be conducted Continental United States (CONUS) or Outside CONUS (OCONUS). Training may be conducted in-person or virtually, as determined by the Government.

1.2. Background: MSC is the owner and operator of more than one hundred and ten (110) Government Owned Government Operated (GOGO) ships and Government Owned Contractor Operated (GOCO) ships manned by Civilian Mariners (CIVMARs) and other merchant mariners/Contracted Mariners (CONMARs) and is responsible for ensuring the operational readiness of those ships throughout their active service period. Each shipboard supply department plays an important role in the overall MSC ship operations and provides key services to fully execute a supply department onboard. Some examples are FS and Logistics operations, Supply Configuration Management (SCM), Combat Logistics Force (CLF) functions, FS and Hotel/Laundry operations, and Continues Monitoring Program (CMP) overseeing all supply functions. To a great degree, MSC’s ability to successfully execute its world-wide mission is dependent on effective and timely training of MSC personnel, ashore and afloat, and execution of CMP and FS programs, ship assessments, inspections, and training.

1.2.1. N41 Logistics Operations’ Division: N41 provides management and oversight for execution of all afloat Supply Department programs and policies including: (1) T-AH Medical Treatment Facility (MTF) Supply Department operations; (2) oversight of ship’s Husbanding Services Program (HSP) and other waterfront services provided by NAVSUP Fleet Logistics Centers (FLCs) world-wide; (3) Quality of Life (QoL) and Branch Exchange operations; (4) Hazardous Material (HAZMAT) Management; (5) Logistics Plans Management; (6) Afloat Fitness Equipment Program; (7) Afloat CIVMAR Supply Department Community Management; (8) Navy Type Commander (TYCOM) Oversight/Assistance; and (9) CMP to support and assist the Logistics Director in providing associated MSC policies, quality management procedures, and automated system functional requirements.

1.2.2. N43 FS Management Division: N43 provides management and oversight of: (1) Afloat FS Programs, Policies, Business Processes, Budgets, and ashore and afloat FS Software Requirements; (2) Afloat CIVMAR FS Community Management; (3) Navy TYCOM Oversight and Assistance world-wide; (4) FS Operations Shipboard Design/Equipment Requirements; (5) DoD Liaison for United Seamen’s Service (USS); (6) CMP to support and assist the Logistics Director in providing associated MSC policies, quality management procedures, and automated system functional requirements.

1.2.3. N46 CLF Load Management Division: N46 provides management and oversight of: (1) CLF Load Management Program Management in accordance with U.S. Fleet Forces (USFF) and Commander Pacific Fleet (COMPACFLT) Concept of Operations (CONOPS) for CLF fleet sustainment support; (2) assistance to the Logistics Director in providing logistics policy, quality management procedures and systems that support global management of Navy and Defense Working Capital Fund (NWCF/DWCF) CARGO inventories onboard CLF units; (3) coordination with MSC subordinate commands and Fleet supporting/supported stakeholders; (4) oversight of execution of the Fleet’s CLF Load Management Business Model; and (5) CMP to support and assist the Logistics Director in providing associated MSC policies, quality management procedures, and automated system functional requirements.

1.3. Objectives: The Contractor will carry out the work and tasks required as outlined in this PWS to provide the Government with the qualified personnel and supplies necessary to support FS and Logistics Training.

1.4. Scope: The Contractor shall provide an effective, accessible, responsive, and high-quality FS and Logistic training program in support of MSC’s mission to maintain the professional knowledge and skills required to effectively operate afloat supply departments run by MSC’s workforce.

1.4.1. Staffing Plan: The Contractor shall provide a staffing plan, for Government approval, that shall address the Contractor’s integrated staffing, training, and action plan that clearly demonstrates its ability to perform all elements of this PWS, associated referenced publications, and the resulting contract. The plan shall identify any unusual impacts to MSC (delays, reduction in service, etc.). Contract Data Requirements List (CDRL) A01 applies. Staffing plan will address, at a minimum, the following:

1.4.1.1. The Contractor shall propose a staffing plan that describes its processes and procedures for hiring and maintaining a competent workforce.

1.4.1.2. The Contractor shall describe the processes and procedures used to backfill positions with qualified personnel within 30 days to prevent interruption in task execution or the late submission of deliverables.

1.4.1.3. The Contractor shall describe the processes and procedures for cross-training personnel to support and conduct multiple events, some simultaneously in different locations.

1.4.1.4. The Contractor shall describe the processes and procedures for how FS Chef’s and Dietitian Contracted personnel will be certified/licensed on a continuous basis to meet industry standards as outlined in Paragraphs 1.6.7.2 and 1.6.7.3. These standards should be in place on day one of Period of Performance (PoP).

1.4.2. Training: The Contractor shall provide training, and all necessary support for the training. The Contractor shall create, submit, develop, and provide courses and curriculum in all training formats for all training levels to ensure proper level of skillsets and certification. All training will be administered as individual courses, portions of courses, or as a sequential series of courses format as identified by MSC. Courses may be presented through various venues (e.g., classroom/remote/virtual/etc.). All class or reference materials to be used for course instruction shall be provided to each student in both a hard copy and electronic medium such as a CD-ROM or electronically for web students. The materials may be provided prior to or during the course.

1.5. Period of Performance (PoP):

PoP Dates

Period Length

01 March 2024 – 28 February 2025

Base Period (One Year)

01 March 2025 – 28 February 2026

One Year Option Period

01 March 2026 – 28 February 2027

One Year Option Period

01 March 2027 – 29 February 2028

One Year Option Period

01 March 2028 – 28 February 2029

One Year Option Period

01 March 2029 – 31 August 2029

Six Month Option Period (FAR 52.217-8)

1.6. General Information:

1.6.1. Quality Assurance (QA): The Government shall monitor and evaluate the Contractor’s performance under this contract IAW the Performance Requirements Summary (PRS) plan developed by the Government, Technical Exhibit (TE) 1 applies. The PRS plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. The PRS defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.1.1. The resultant contract will be performance based [IAW Federal Acquisition Regulation (FAR) 37.6)] and requires submission of deliverables, TE 2 applies. The deliverables will be reviewed by the Contracting Officer Representative (COR) for adherence to the PWS. The Contractor will be responsible for correcting any performance deficiencies and any errors or omissions will be corrected without a contractual change in price.

1.6.1.2. Upon completion of the requirements of this contract, the COR will complete a Contractor evaluation in the Contractor Performance Assessment Reports System (CPARS).

1.6.2. Recognized Holidays: The Contractor is generally not required to perform services on federally recognized holidays, as defined on the Office of Personnel Management (OPM) website, except in extenuating circumstances. Extenuating circumstances will be at the operational direction of DoD/DON/MSC and will be coordinated by the COR.

1.6.3. Hours of Operation: The Federal Government operates on a Monday through Friday schedule with designated hours of work between 0730-1600 Eastern Time. The Federal Government is closed on Federal holidays or for local or national emergencies, administrative closings, or similar OPM directed or locally directed facility closings. The Contractor can expect to work a similar schedule, but shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. The Contractor is authorized to telework IAW current MSC telework instructions/guidelines and as required in support of the applicable division supported. MSC telework instructions are listed in Part 6, Publications, and described/available on the MSC website.

1.6.3.1. Work Schedules for Contingency Events: The Contractor shall be prepared to work schedules that support Government operations and operational tempo of MSC/DON/DoD. These schedules may include Contractor personnel being required to work over five (5) days a week and more than eight (8) hours a day in order to complete an assigned task. These tasks will often be shipboard related. Some examples include:

1. Virtual courses (offered stateside) to personnel overseas (accounting for time difference)

2. Travel in conjunction with afloat/ashore training

3. Instructor Workshops

4. FS Assist Visits

5. Recipe Testing/Menu Revisions

1.6.4. Places of Performance:

1.6.4.1. The work performed under this contract will be CONUS and OCONUS. Work may be performed simultaneously at multiple locations worldwide. Work may be performed remotely, virtually, via interactive platforms, onboard ships or at designated facilities owned by the Government, the Contractor, or both. The COR will advise where training will take place and the preference will always be towards a Government owned facility. If a Government owned facility is not available, the COR will notify the Contractor as much as possible in advance of the designated event. In-person training may take place at the following facilities locations:

1.6.4.1.1. Classroom Training (regular spaces utilized):

1. MSC Training Classrooms, Building SP-312, Norfolk, VA (Logistics & FSM ShipCLIP courses)

2. MSC Training Classroom, Building 216, Pt. Loma, San Diego, CA (FS TSAs courses)

3. Navy Food Management Team (NFMT), Building W-143/6th Floor, Norfolk, VA (Culinary courses)

4. Emprise Corporation, 600 Independence Parkway, Suite 102, Chesapeake, VA Correcitve Maintenance Logistics System-Combat Logistics Force (CMLS-CLF) courses

Alternate Locations (when above are not available):

1. MSC Training Classrooms, Building T-26, Norfolk, VA

2. Naval Supply Systems (NAVSUP) training classrooms, Building W-143/3rd Floor, Norfolk, VA

3. Other MSC buildings in Hampton Roads’ area, VA

4. Other Navy Galleys in Hampton Roads’ area, VA (if NFMT spaces not available)

1.6.4.1.2. Ad Hoc Training/Logistics Services/ CONUS/OCONUS:

1. MSC Office Spaces, Building W-143/4rd Floor, Norfolk, VA (2 FS TSAs/2 CMP TSAs currently)

2. MSC Office Spaces, Building 216, Pt. Loma, San Diego, CA (2 FS TSAs)

3. Onboard MSC operated vessels (homeport, shipyard, or in port/underway CONUS/OCONUS)

4. Contractor contracted Commercial Food Production Facility (CONUS) (Annual Recipe Testing)

5. USS MOUNT WHITNEY (MTW) onboard – various locations in C6F (Annual Specialized Training)

6. National Restaurant Association (NRA) Education Foundation facility in Chicago, IL or another location as determined by the NRA.

7. Shipyards - Government will provide shipyard POC information- some examples are:

a. CMP events: C5F Dubai Dry-docks World and C7F Yokohama Shipyard

b. FS events: NASSCO San Diego, CA, Austal Shipyard, Mobile, AL, Vigor Portland, OR, Puget Sound, Bremerton WA

1.6.4.2. Alternate Facility for Courses: The Contractor will be required to provide a Contractor owned or Contractor contracted commercial facility that is comparable to the Government owned facilities, if Government owned facilities are unavailable. The Contractor proposed facility shall be within twenty (20) miles of the Government owned facilities listed above. Contractor will be required to bring government furnished computers and other pertinent course materials. Commercial facility should have all standard IT equipment available such as cords, hookups, audio/visual equipment, etc. If a Contractor owned facility is required, the price of the facility will be negotiated and incorporated into the contract, through a contract modification, prior to the time of need. All modifications to the contract will be issued in writing from the Contracting Officer (KO). At no time does a verbal authorization from any agent of the Government, other than the KO, constitute a modification to the contract.

1.6.4.3. Commercial Cooking/Recipe Testing Facility: The Contractor shall provide a commercial cooking facility that can accommodate testing up to 125 recipes in seven (7) calendar days by the Executive Chefs on the contract. Recipe Testing Standard Operating Procedures (SOP) are outlined in Attachment 3A. The Contractor shall provide all food and equipment required to produce all recipes during the testing period as outlined in Attachment 3B. The commercial cooking facility must be compliant with the sanitation regulations set forth in the Food and Drug Administration (FDA) guidelines for commercial food production facility. The recipes tested shall be written IAW the current Armed Forces Recipe Service format. All approved recipes will be nutritionally analyzed by the Registered Dietitian and entered into the Shore Automated Subsistence System – Enterprise (SASS-E) when approved by the MSC FS SME and promulgated to the CIVMAR operated vessels. Government is responsible for the photographing of all completed entrees and ensuring the Contractor has pictures for uploading in SASS-E. CDRL FS02 applies.

1.6.5. Type of Contract: The Government intends to award a Firm-Fixed Price (FFP) single-award contract.

1.6.6. Security Requirements:

1.6.6.1. Personnel Security Requirements: The certified Chefs and the dietician will be required to access and/or handle classified informationinformation (ships schedules) necessary to carry out their duties and responsibilities must have, at a minimum, SECRET security clearances. Each individual must possess and maintain the clearance throughout the duration of contract performance. Additionally, Contractor will ensure their employees that require access to classified material will ensure they comply with N6 requirements for Secret Internet Protocol Router Network (SIPRnet) token (DD 2842 required) maintenance (access at least once every 30 days or other guidance, as promulgated by MSC leadership). The Contractor shall inform the COR and KO if at any time one of employees’ security clearance has been revoked.

1.6.6.2. Ship & Base Access: Contractor personnel will require access to bases, and are responsible for correctly submitting forms/applications. Contractor is encouraged to monitor email using “Request a Read Receipt” function and to confirm receipt of facsimile transmissions. MSC email for assistance with visit notification requirements and procedures is MSC_DISTRO_N021@us.navy.mil (N021). Due to enhanced security measures, the following permissions are required:

a. Secretary of Navy (SECNAV) 5512/1 form,

b. Base/Repair Facility Access Request,

c. Vehicle Access Request,

d. Ship Access Lists,

e. Commander, Navy Region Mid-Atlantic (CNRMA) Base Access/Pass & ID,

f. Coronavirus Disease (COVID) Response Plan. (Attachments 6A/6B) apply, All forms are available for download on the MSC contracts webpage at: https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/

Go to the bottom to “Online Library of Common Documents” for all forms.

Base/Ship/Repair Facility Access: Many DoD/DON/MSC bases/ships and or repair facilities require permits or other Government permissions to access and most require advance planning to receive such permissions. . The Contractor shall acquire and obtain any necessary access/permissions in accordance with base/ship/facility instructions well in advance.

Defense Biometric Identification System (DBIDS) is being implemented for access to DoD facilities in CONUS, Guam, and Puerto Rico (replaces Rapid Gate). Contractor is responsible to acquire DBIDS credentials prior to performance start date. Delays that may result from inadequate planning is the Contractor’s responsibility. Contractor instructions and program information are available at https://www.cnic.navy.mil/om/dbids.html. DBIDS credentials require (in succession): (1) Present a letter or official document from the Government sponsoring organization that provides the purpose for your access; (2) Present valid identification, such as a passport or Real ID Act-compliant state driver's license; (3) Present a completed copy of the SECNAV 5512/1 form to obtain your background check; (4) Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; and (5) After all of this is done, the Contractor will be provided with the DBIDS credential. For Contractors with existing Navy Commercial Access Control System (NCACS) cards, see https://www.cnic.navy.mil/om/dbids.html for instructions to obtain DBIDS credentials. Contractor is responsible for confirming that each employee holds active DBIDS credentials for the specific facility and performance period IAW DBIDS.

Additional access permissions may be required in the future.

Vehicle Access: Required for vehicle access to Navy installations. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms.

Ship Access List (Contractor-Provided): On company letterhead attachment via email, the Contractor is required to provide the ship Master (and send a courtesy copy to the Port Engineer) with an accurate, current list of performing personnel prior to being admitted onboard the vessel. Under no circumstances will a hand-delivered list be accepted.

CNRMA Base Access/Pass & ID: Go to the following website:

https://www.cnic.navy.mil/regions/cnrma/om/Contractor_verification_system.html. See list of various items needed for base access.

COVID Response Plan is outlined in MSC N2.35.6100.1-Q Novel COVID Response Plan, Attachments 6A/6B apply. Latest revision available on MSC website and/or upon request

1.6.6.3. Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for the Contractor’s use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.4. Key/Access Control: The Contractor shall establish and implement processes and procedures to ensure all access codes issued by the Government are not written down, misplaced, duplicated or used by unauthorized persons. Contractor shall develop a method to ensure procedures for access code control shall include notifying the COR of employees who no longer require access to locked areas. The Contractor shall immediately report any occurrences of comprised access codes to the COR.

1.6.6.4.1. In the event access codes are lost or duplicated, the Contractor shall, upon direction of the KO, request re-keying of the affected access codes. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

1.6.6.4.2. Contractor shall prohibit the use of Government issued access codes by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the COR.

1.6.7. Key Personnel Qualifications: TThe following personnel are considered key personnel by the Government. Any change to key personnel listed below must meet the requirements of paragraphs 1.6.7.7, 1.6.7.8, and 1.6.7.9.he following personnel are considered key personnel by the Government: Single POC for Contractor and/or alternate Qualifications for key personnel are listed below:

1.6.7.1. Program ManagerSingle POC and/or Alternate for Contractor: The Contractor shall provide a Single POCProgram Manager for the Contractor, who shall be responsible for the performance of the work. The name of the Program ManagerSingle POC and/or alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO. This Single POCProgram Manager and/or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. This Program ManagerSingle POC and/or alternate shall be available between 0700-1530 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Minimum qualifications: Ten (10) years of documented Logistics experience, a BachelorsBachelor’s degree from an accredited college/university, ten (10) years of documented’ experience in Program Management, and documented commercial or military management experience supervising logistics project completion and personnel. Examples of Logistics experience include: Successfully managed an ashore or afloat supply department in the military, held positions as a commercial Logistics Industry Officer, and managing personnel, material, and programs.

1.6.7.2. Registered Dietitian: Contractor shall provide at least one (1) Registered Dietitian. Minimum qualifications:

Bachelor’s degree from an accredited college/university in Dietetics.

Currently registered, and in good standing, with the Academy of Nutrition and Dietetics [formerly American Dietetic Association (ADA)] as a Dietitian.

Five (5) years of documented’ experience of FS administration and clinical experience.

Demonstrated ability to clearly communicate with personnel, ashore and afloat, and other Government or commercial personnel or agencies via email using correct grammar and clear and coherent sentence structure.

Documented experiences utilizing nutritional analysis software when evaluating all recipes, and familiar with the United States Department of Agriculture (USDA) federal laws related to food, nutrition, and dietary health.

Demonstrated ability to instruct personnel on nutrition and food related health issues.

Demonstrated ability to instruct personnel in various settings, e.g., shipboard, classroom, kitchens, etc.

Ability to learn and operate the MSC CMLS FS Software for entering and maintaining recipes, menus, nutritional analysis, and uploading photos.

1.6.7.3. Certified Executive Chef (CEC) Instructor: The Contractor shall provide at least two (2) CEC Instructors to support competing events such as: Afloat/ashore FS classes/training, shipboard assist visits, recipe testing, annual menu updates, and ad hoc sanitation virtual training. Minimum qualifications:

Possess current certifications with the American Culinary Federation (ACF) as CEC and Certified Culinary Educator (CCE).

Possess SERVSAFE Manager and Instructor certification, and must maintain the credential throughout the contact performance period.

Demonstrated ability to clearly communicate with MSC personnel, ashore and afloat, and other Government or commercial personnel or agencies via email using correct grammar and clear and coherent sentence structure.

Demonstrated ability to train FS personnel in preparing recipes IAW established guidelines and written recipes.

Demonstrated ability to instruct personnel in multiple settings, e.g., classroom, ashore and afloat food production facilities, cooking lab, etc.

Ability to write recipes for both inexperienced and experience food production personnel.

Ability to train personnel in SERVSAFE Principles in various settings, e.g., in person, virtual, etc.

1.6.7.4. Instructional Developer: The Contractor shall provide at least one (1) Instructional Developer. The Instructional Developer shall ensure that course integrity is maintained by reviewing MSC requirements against the curriculum and instructional material being introduced into the classroom. The Instructional Developer shall be responsible for proper format of all training curricula and related materials. Minimum qualifications: Bachelor’s degree from an accredited college/university in education or instructional systems development and a minimum of ten years of documented’ experience in military, or similar, training systems development with at least five (5) of the ten (10) years documented in computer-based training (CBT)/interactive video curriculum development.

1.6.7.5. Technical Writer: The Contractor shall provide at least one (1) Technical Writer. This person shall assist the Instructional Developer in ensuring that all course material and curricula are developed and maintained in a consistent format (e.g., font, style, graphics) and are comprehensible (e.g., grammatically correct) for students and instructors. Minimum qualifications/education/experience requirement: Associate’s degree from an accredited college/university in English, technical communication, journalism, communications, creative writing or other comparable field acceptable to the Government and a minimum of five (5) years documented’ experience in writing technical proposals, manuals, policy, and/or procedures. Ability to review and correct material for content, style, and compliance with internal and external standards. Strong eye for grammatical, spelling, and other editing errors.

1.6.7.6. Instructor(s): The Contractor shall provide adequate staff to instruct multiple offerings of the same of the same course simultaneously; this will be limited to limited to total of three (3) for logistics courses and two (2) for culinary courses. These courses shall be offered virtually, and/or in different locations at same time (Hampton Roads area, VA, San Diego, CA or onboard world-wide). Attachments 1 & 2/CDRL A01 apply.

1.6.7.6.1. Minimum Qualifications of Logistics Instructor(s): Six (6) years documented experience managing afloat, large deck, Stock Control operations and hands-on level of knowledge, skills, and abilities with Supply/Logistics operations. Additionally, the instructor shall have computer database management experience.

1.6.7.6.2. Minimum Qualifications of FS (FS) Instructor(s): Six (6) years documented experience as FS Instructor in a military environment with hands-on level of knowledge, skills, and abilities with afloat FS operations. Additionally, the instructor shall have computer database management experience.

1.6.7.7. Key Personnel Substitutions: The Contractor agrees to assign to this contract identified individuals, whose resumes were submitted with its proposal and who are necessary to fulfill the requirements of this contract. No substitutions of personnel shall be made except IAW this section. Substitutions between proposal and award is detailed in Paragraph 1.6.7.8.

1.6.7.8. Guidance on Substitutions: The Contractor agrees that during the first 180 days of the contract performance period no personnel substitutions will be permitted unless they are necessitated by sudden illness, death, or termination of employment. All proposed substitutions must be submitted in writing, at least fifteen (15) calendar days in advance of the proposed substitution, to the COR and KO. In any of these events, the Contractor shall notify the COR and KO and provide the information required below.

1.6.7.9. Requests for Substitutions: All written requests for substitutions must provide a detailed explanation of circumstance necessitating the proposed substitution, a resume of the proposed substitute, and any other information requested by the COR. All proposed substitutes must have qualifications equal to or higher than the minimum requirements in Paragraph 1.6.7 above. The Contractor will solicit and rate qualified candidates and provide ranking and resumes to the COR for review, evaluation, and approval/disapproval with adequate time for the Government’s (e.g. N41/N43/N46 CMP Leads) review and approval to ensure a seamless transition with no gaps in service. After receiving and reviewing the substitution request(s), the COR will evaluate such requests and notify the Contractor and the KO of approval or disapproval thereof.

1.6.8. Travel:

1.6.8.1. Captain DAVID M. COOK Award Winners:

1.6.8.1.1. Provide Shipboard FS preparation training by one (1) Executive Chef and one (1) Dietitian to four (4) winning ships of the annual FS award. Estimated duration of seven (7) calendar days for the award winners’ training. Exact location is unknown at this time, but possible locations include Bahrain, Japan, Singapore, San Diego, Norfolk, and Europe.

1.6.8.1.2. Provide and ship consumable supplies for the four (4) winners of the Captain DAVID M. COOK FS Excellence Award attending the Advanced Culinary Course at the Culinary Institute of America (CIA) (historically located in Hyde Park NY, San Antonio TX, Napa CA) four (4) times a year. CDRL FS01 and Attachment 8/10 apply.

1.6.8.1.3. Provide and ship consumable supplies for up to eight (8) winners attending the Joint Military FS (JMFS) Award Presentation at the National Restaurant Association annual training forum in Chicago, IL. CDRL FS01 and Attachment 8 applies.

1.6.8.2. USS MOUNT WHITNEY Training Travel: Executive Chefs will travel to USS MOUNT WHITNEY (MTW/LCC 20/Flag Ship) to conduct the annual Specialized Food Production training for Commander Sixth Fleet (C6F) Flag Receptions, in various C6F ports annually, for up to ten (10) calendar days. This may be requested in two (2) five (5) day increments versus one (1) event. Chefs will provide hands on support during an actual reception, if it occurs during the specialized training event/s. Chefs are responsible for providing all food and consumables supplies during the training. Requirements and historical travel are provided in Attachments 9A/9B. CDRL FS03 applies.

1.6.8.3. FS Training: Registered Dietitian, and Executive Chefs will travel to conduct up to ten (10) assist visits per year collectively. Historical travel data and AAR samples are provided in Attachments 10A/10B/TE 3. CDRL FS04 applies.

1.6.8.4. Recipe Testing and Showcasing: (1) Registered Dietitian, and two (2) Executive Chefs will travel to conduct recipe testing once per year testing up to 125 recipes in a Contractor provided commercial food production facility that has the capability to produce multiple recipes simultaneously. Contractor will be required to showcase up to six (6) approved recipes, for up to 50 servings, from the recipe testing forum each quarter at the discretion and location in Norfolk, VA provided by the MSC FS Director. Each showcase is a one (1) day event and at a minimum will include 1 Chef. Contractor may determine and bring additional support staff, as they deem fit. All food and consumable supplies required for the recipe showcasing will be purchased by the Contractor. Contractor is responsible for set up and breakdown of facility to industry standard. The Government is responsible for photographing the finish product and forwarding it to the Contractor for uploading on SASS-E. Attachment 3A and CDRL FS05 apply.

1.6.9. Post Award and Periodic Meetings: The KO, COR, and/or other Government personnel, as appropriate, shall attend meetings, as necessary, to include at least a Kickoff and Periodic Progress Meetings.

1.6.9.1. Post Award Conference: The Contractor shall attend the post award conference convened by the KO, COR, and/or other Government personnel, as appropriate.

1.6.9.2. Kickoff Meeting. After completion of Phase Out period, if applicable, the KO, COR, and/or other Government personnel, as appropriate, will meet with the Contractor to review expectations for the Contractor's performance and Government interaction. These meetings shall be at no additional cost to the Government.

1.6.9.3. Periodic Progress Meetings: The Contractor shall attend periodic progress meetings, via telephone or MS Teams, at a periodicity to be determined, convened by the KO or COR. The KO, COR, or other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Government will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government Furnished Property (GFP); and provide site entry for Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.11. Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations, where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation was involved and are appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this contract.

1.6.11.1. Contractor will be required to work with business-sensitive information in the performance of this contract. No sensitive or proprietary information, of or in the possession of MSC or any of its operating units, will be disclosed without the written consent of the KO. A Non-Disclosure Agreement (NDA), Attachment 7, concerning information gained or used during performance under this contract must be signed prior to the start of the contract. The NDA must be signed by any employer and any personnel who will have access to sensitive business information.

1.6.11.2. Contractor shall comply with all applicable public laws, Government regulations, and MSC procedures regarding…