Attachment 5 - Brand Name Justification - Redacted.pdf

Project No. 675-106 Expand Radiology & Oncology Minor Construction

VHAPG Part 806.3 OFOC Page 1 of 5 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C776-26-AP-0575

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) The proposed procurement, Invitation for Bid (IFB) 36C77626R0035, is for the Expand Radiology & Oncology Minor Construction project at the the Orlando VA Medical Center (VAMC) in Orlando, FL.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Expand Radiology & Oncology Minor Construction project at the Orlando VAMC, that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility.

a. Physical Security Access Control

i. Lenel Ongaurd

b. Cameras

i. PELCO

c. Nurse Call System

i. Rauland-Borg Responder 5

d. Fire Alarm System Programing

i. Scien Building Solutions

ii. Dynafire

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the Expand Radiology & Oncology Minor Construction project at the Orlando VAMC. The scope includes everything necessary to complete the Expand Radiology & Oncology Minor Construction project that meets the requirements of the Department of Veterans Affairs. There are five (5) brand name items listed for which the VA is not able to accept equal or alternate items. The value of the items are listed below. The VAAR Construction magnitude for the entire project is between $10,000,000 and $20,000,000.

a. Physical Security Access Control

i. Lenel Ongaurd

ii. Value:

iii. Description: Card reader/keypad combination and control panels compatible with Lenel On Guard Access control that meets or exceeds current VA physical security requirements.

b. Cameras

i. PELCO

ii. Value:

VHAPG Part 806.3 OFOC Page 2 of 5 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

iii. Description: CCTV cameras compatible with existing PELCO system that meets or exceeds current VA physical security requirements.

c. Nurse Call System

i. Rauland-Borg Responder 5

ii. Value:

iii. Description: Nurse call duty stations, pull cords, call lights and software to match existing system.The nurse call system at facility is Rauland- Borg Responder 5 system.

d. Fire Alarm System Programing

i. Scien Building Solutions and Dynafire

ii. Value:

iii. Description: Both vendors are thoroughly familiar with the complicated campus proprietary Fire Alarm System and programming and are direct Notifier factory authorized dealers/representatives. The Lake Nona campus is a complicated networked system with multiple nodes and complex input/output matrix with Fire Smoke Zones (FSZ) and device interactions in programing between fire alarm system(s) and other integrated systems. Use of other vendors who are unfamiliar with site specific software/programing/hardware can lead to compromised life safety to building occupants.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6. -1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR

6. -2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6. -3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6. -4 ( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6. -5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6. -6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6. -7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Orlando VAMC. Installing a different manufacturers’ systems will create significant duplication in costs for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Physical Security Access Control

i. Lenel Ongaurd

ii. Impact: This Access Control system is what is currently installed in the

Orlando Lake Nona VA and all access control hardware shall be compatible with this system. The use of another system would not be cost effective and would cause compatibility issues.

VHAPG Part 806.3 OFOC Page 3 of 5 Revision: 02 Effective Date: 11/15/23

ii. Impact: This CCTV system is what is currently installed in the Orlando Lake

Nona VA and all camera hardware shall be compatible with this system. The use of another system would not be cost effective and would cause compatibility issues.

c. Nurse Call System

i. Rauland-Borg Responder 5

ii. Impact: This Nurse call system is what is currently installed in the Orlando

Lake Nona VA and all nurse call hardware shall be compatible with this system. The use of another system would not be cost effective and would cause compatibility issues.

d. Fire Alarm System Programing

i. Scien Building Solutions and Dynafire

ii. Impact: Both vendors are thoroughly familiar with the complicated campus proprietary Fire Alarm System and are direct Notifier factory authorized dealers/representatives. LKN campus is a complicated networked system with multiple nodes and complex input/output matrix with Fire Smoke Zones (FSZ) and device interactions in programing between fire alarm system(s) and other integrated systems. Use of other vendors who are unfamiliar with site specific software/programing/hardware can lead to compromised life safety to building occupants.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared by the VA team and confirmed by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The market research for the required brand name items was conducted and prepared by the COR and A/E. This information was then shared with the CO for further review. The CO was in concurrence with information provided that supported these brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the entire Orlando VAMC.

VHAPG Part 806.3 OFOC Page 4 of 5 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

The market research concerning the required brand name items was previously conducted when the procurement of these items were originally purchased. The manufacturers and products are exclusively acceptable for reasons outlined in this J&A.

An additional purpose of the market research was to ensure requirements of the Buy American Act (BAA) has been met for each of the brand name items identified. The A/E team reviewed each of the compliance standards for the BAA and compared it with the components in each of the brand name items. After their thorough review, they have concluded that each item is in compliance with the BAA. See an overview below for each item:

a. Physical Security Access Control

i. Lenel Ongaurd

ii. Based on discussions with customer service and extensive research online, it has been confirmed that this product is compliance with the “Buy Americal” requirements.

ii. Based on discussions on extensive reasearch, this product is compliance with the “Buy Americal” requirements.

c. Nurse Call System

i. Rauland-Borg Responder 5

ii. Rauland Responder 5 is manufactured in Mount Prospect, Illinois.

Manufacturer locations was confirmed via online documents and through the Rauland website. Therefore, there are no concerns regarding the “Buy American” compliance.

d. Fire Alarm System Programing

i. Scien Building Solutions and Dynafire

ii. Scien Building Solutions and Dynafire are US owned companies. Therefore, there are no concerns regarding the “Buy American” compliance.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

The new components (software and servers) must be able to tie into the existing and operational systems including the use of existing hardware. At this time, there are no competing vendors who have the programming rights to the systems, and products must be fully compatible with the existing systems being used at the Orlando VAMC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

VHAPG Part 806.3 OFOC Page 5 of 5 Revision: 02 Effective Date: 11/15/23

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Kevin Glover Date Healthcare Engineering Lake Nona (Orlando) VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Bridget May Date Contracting Officer Program Contracting Activity Central

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Donald A. Marsh III Date

Supervisory Contracting Officer Program Contracting Activity Central

KEVIN GLOVER Digitally signed by KEVIN GLOVER Date: 2026.01.13 06:51:19 -05'00'

BRIDGET MAY Digitally signed by BRIDGET MAY Date: 2026.01.13 15:20:52 -05'00'

DONALD MARSH Digitally signed by DONALD MARSH Date: 2026.01.14 14:17:09 -05'00'