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TECHNICAL QUESTIONS AND
| SOLICITATION #: |
| 36C77626R0035 |
| RESPONSES TRACKING SHEET |
| PROJECT TITLE: |
| Orlando VAMC - Expand Radiology & Oncology Minor Construction Project |
| # |
| RECEIVED |
| ANSWERED |
| CONTRACTOR QUESTION |
| VA RESPONSE |
| 1 |
| 3/31/2026 |
| 4/22/2026 |
| Will the government pay for materials stored per VAAR 852.232-70 and FAR 52.232-5? We have experienced PCAC Contracting Officers refusal to pay for materials stored on site during these periods of material shortages and the need to expedite procurement of materials when available to meet schedule obligations and prevent project delays. This is an important factor in preparing Price proposals. |
| In accordance with contract terms and conditions, Contractors should not submit an offer assuming the Government will approve monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site. Payment of stored materials and/or equipment is at the Contracting Officer’s discretion and will be handled on a case-by-case basis during the contract and under such terms and conditions as the Contracting Officer approves. |
| 2 |
| 3/31/2026 |
| 4/22/2026 |
| Please confirm that any designers or consultants who provided professional services for the construction documents, including reports, are precluded from pursuing this project as a Prime contractor, Mentor-Protégé partner, or subcontractor. |
| Any member of the design team of this project is not permitted to be part of the construction team. |
| 3 |
| 3/31/2026 |
| 4/22/2026 |
| Please confirm that this project is a competitive SDVOSB set-aside and that any bonding provided by a contractor must be through a SDVOSB or SBA/VA APPROVED Mentor-Protégé partnership under the SBA/VA Mentor-Protégé program in which the partnership has been approved prior to the due date. |
| This project is set aside for SDVOSBs. The bonding requirements must be met for this project per the applicable clauses, provisions, and instructions to offerors. |
| 4 |
| 3/31/2026 |
| 4/22/2026 |
| Please confirm that a large business not part of an SBA/VA APPROVED Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a bid guarantee or a payment & performance bond for a SDVOSB. |
| This project is set aside for SDVOSBs. The bonding requirements must be met for this project per the applicable clauses, provisions, and instructions to offerors. |
| 5 |
| 3/31/2026 |
| 4/22/2026 |
| When visiting the link, I noticed the project was “set aside for Service-Disabled Veteran Owned Small Business” – does this mean that General Contractors cannot bid the project unless they meet that requirement? |
| Yes, this project is a 100% set-aside for SDVOSBs. The prime contractor submitting the offer must be certified as such in the SBA VetCert database. |
| 6 |
| 3/31/2026 |
| 4/22/2026 |
| Is this project tax exempt? If the project is sales tax exempt will the government/VA provide a sales tax exemption certificate? |
| No. See Special Note regarding FAR 52.229-3 Federal, State, and Local Taxes in the solicitation. It is solely the responsibility of the offeror to include all state and local sales or use taxes for construction materials, and all other applicable taxes, in their bid or proposal price. |
| 7 |
| 3/31/2026 |
| 4/22/2026 |
| Will the Government provide detailed written requirements for contractor badging? Please clarify the process for obtaining PIV badges, including required documentation, background checks, and estimated processing timeframes. |
| Regardless of affiliation, everyone working within VA facilities or requiring access to VA information systems requires a VA PIV Card. PIV badging requirements can be found at https://www.osp.va.gov/How_To_Get_A_VA_ID_Badge.asp |
Immediately after the bonds are provided to the Government, the contractor shall immediately start working with the identified COR at the site to commence the VA PIV process for all known contractor personnel that will be working the project. All contractors must have a PIV Card in order to work on site.
| 8 |
| 3/31/2026 |
| 4/22/2026 |
| How soon after award is NTP expected to be issued? |
| The Government anticipates issuance within 90 calendar days after award. |
| 9 |
| 3/31/2026 |
| 4/22/2026 |
| Will the VA allow deviations to Buy American Act if the noted products are not available? |
| The process of requesting exceptions to the Buy American Act is detailed in the provision at FAR 52.225-12, Notice of Buy American Requirement—Construction Materials Under Trade Agreements, and the clause at FAR 52.225-11 Buy American—Construction Materials under Trade Agreements, in the solicitation. Any items not compliant must be specifically listed in the offer. |
| 10 |
| 3/31/2026 |
| 4/22/2026 |
| Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin. |
| This will be awarded as a Firm Fixed Price (FFP) contract and all escalation should be factored in your FFP. Additionally, FAR 52.216-4 “Economic Price Adjustment – Labor and Material” is not included in the solicitation and will not be added. |
| 12 |
| 4/6/2026 |
| 4/22/2026 |
| Since Amendment 0001 was removed - should we only list Amendments starting with #0002? How will that work exactly using the SF 1442 Block 19? |
| Since 0001 was removed, put 0001 - N/A in the fill-area in Block 19. After that, start with 0002, etc. |
| 13 |
| 4/6/2026 |
| 4/22/2026 |
| Is the project tax exempt? |
| DUPLICATE COMMENT - See Item #6. |
| 14 |
| 4/6/2026 |
| 4/22/2026 |
| Please provide the latest wage determination for this project's county. |
| The current Davis-Bacon Act (DBA) Wage Rates are posted to SAM.gov as “Attachment 6 - Attachment 6 - Construction Wage Rates - Orange - 01-02-26.pdf” |
| 15 |
| 4/6/2026 |
| 4/22/2026 |
| What are the prevailing wage requirements for Orange County, Florida, and are any Davis-Bacon rates applicable? |
| See response to #14. |
| 16 |
| 4/6/2026 |
| 4/22/2026 |
| Is bonding required (performance and payment bonds) within 10 days of award? |
| Yes. “52.228-1 Bid Guarantee” states: “If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default”. |
| 17 |
| 4/6/2026 |
| 4/22/2026 |
| Who is responsible for Cx, as the specs appear to put Cx on the GC? |
| RDC: VA is responsible for third party Commissioning Agent |
| 18 |
| 4/6/2026 |
| 4/22/2026 |
| Sign Type L on sheet index number AW104 calls out the pages of Elevation in the Architectural plans, however I am unable to find all instances of its use, nor any schedule of verbiage. Could we have the dimensional letters, or all signage within scope, scheduled within the plans? |
| RDC: One instance of Sign Type L at Outpatient/ Family Waiting 1E241. |
| 19 |
| 4/6/2026 |
| 4/22/2026 |
| Will Thermal Corporation be an acceptable manufacturer for AHU Tagged: H-AHU-38? |
| AG Response: Any submitted equipment shall comply with the contract documents. |
| 20 |
| 4/6/2026 |
| 4/22/2026 |
| Will Pentair Aurora be an acceptable manufacturer for the mechanical pumps? |
| AG Response: Any submitted equipment shall comply with the contract documents. |
| 21 |
| 4/6/2026 |
| 4/22/2026 |
| What is the proper procedure for submitting a substitution request for mechanical equipment? Is formal approval required pre-bid? |
| Question does not provide what mechanical equipment / item is being asked for substitution. No substitutions will be accepted during bidding. |
| 22 |
| 4/6/2026 |
| 4/22/2026 |
| Since this is a sealed bid IFB and not an RFP, is a technical proposal or Volume I narrative required with the bid? |
| This is a Request for Proposal, not an IFB. Refer to Section 2.8 Proposal Requirement” in the “Instructions, Conditions, and Other Statements to Offerors” outlines that proposal submissions must include “Volume I Past Performance”, “Volume II Price”, and “Volume III Administrative Information”. |
| 23 |
| 4/6/2026 |
| 4/22/2026 |
| Can the Site Superintendent also serve as the QC Manager, allowing double-hatting? |
| No, provide separate designated individuals for each role |
| 24 |
| 4/6/2026 |
| 4/22/2026 |
| Can the Site Superintendent also serve as the SSHO, allowing triple-hatting on this project? |
| No, provide separate designated individuals for each role |
| 25 |
| 4/6/2026 |
| 4/22/2026 |
| Does the VA require a full-time dedicated SSHO, or can the SSHO role be combined with Superintendent or QC? |
| DUPLICATE COMMENT - See Item #23. |
| 26 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA accept brand-name equals for Lenel Onguard Access Control System? |
| AG Response: No, Lenel Onguard is only acceptable brand. See Attachment 5 - Brand Name Justification – Redacted. |
| 27 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA accept brand-name equals for PELCO cameras? |
| AG Response: No, Pelco is only acceptable brand. See Attachment 5 - Brand Name Justification – Redacted. |
| 28 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA accept brand-name equals for Rauland-Borg Responder 5 Nurse Call System? |
| AG Response: No, Rauland-Borg Responder 5 is only acceptable brand. See Attachment 5 - Brand Name Justification – Redacted. |
| 29 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA accept brand-name equals or alternate programmers for the Fire Alarm System (Scien Building Solutions / Dynafire)? |
| AG Response: No, programmers must be same brand as existing Honeywell system. See Attachment 5 - Brand Name Justification – Redacted. |
| 30 |
| 4/6/2026 |
| 4/22/2026 |
| What is the required ICRA classification level for the radiology and oncology expansion work? |
| VA: The project is ICRA classification Category D, Level III. Refer to PCRA and ICRA forms provided in bid documents for specific requirements |
| 31 |
| 4/6/2026 |
| 4/22/2026 |
| What is the required PCRA activity type and associated control measures beyond “Large Scale”? |
| RDC: Large Scale is the only activity type available on the PCRA form. |
| 32 |
| 4/6/2026 |
| 4/22/2026 |
| Is a full Hazardous Materials Survey (asbestos/lead/mold) provided, or must the contractor perform one? |
| RDC: A hazardous materials survey was not provided as there is no hazardous material in this project. |
| 33 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA provide a pre-construction hazardous materials survey for the existing areas being renovated? |
| DUPLICATE COMMENT - See Item #32. |
| 34 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact phasing requirements to maintain continuous operation of the existing Radiology and Oncology departments? |
| RDC: Phasing shown on sheets GI200-GI205. |
| 35 |
| 4/6/2026 |
| 4/22/2026 |
| Can work be performed during normal business hours, or are off-hours / weekend shifts required in occupied areas? |
| RDC: Most work can occur during normal business hours as areas of work will be vacated. Refer to spec section 01 00 00 for Utility shutdowns and drawing sheet GI200 for crane work to occur after hours. Also see spec section 01 35 26, Part 1.22 for crane requirements. |
| 36 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact requirements for temporary barriers, negative air, and infection control during construction? |
| VA: Refer to PCRA and ICRA forms provided in bid documents for specific requirements |
| 37 |
| 4/6/2026 |
| 4/22/2026 |
| Does the project require a dedicated Commissioning Agent, and is third-party commissioning required? |
| RDC: Yes, VA will provide Commissioning Agent. Refer to revised specification section 01 91 00 General Commissioning Requirements |
| 38 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any existing utility shutdown restrictions or coordination requirements with the VA Engineering Service? |
| VA: Coordinate all shutdowns with COR. Refer to specification section 01 00 00 for shutdown requirements. |
| 39 |
| 4/6/2026 |
| 4/22/2026 |
| What is the required duration and format for the project schedule (Primavera P6, Microsoft Project, etc.)? |
| VA: Refer to bid documents for duration. Procore is the preferred web based file sharing platform. |
| 40 |
| 4/6/2026 |
| 4/22/2026 |
| Does Division 01 require a full 3-phase QC inspection process for all work? |
| Refer to spec 01 45 00 Quality Control for requirements |
| 41 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any sustainability or LEED-related requirements beyond those listed in Section 01 81 13? |
| RDC: Specification section 01 81 13 contains the only sustainability requirements. LEED is not required. |
| 42 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact requirements for Construction Waste Management and recycling per Section 01 74 19? |
| RDC: Refer to section 01 74 19, Part 3, Execution for collection, disposal and reporting requirements |
| 43 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA provide any temporary power, water, or sanitary facilities, or must the contractor provide all? |
| Contractor to provide temporary power and temporary project toilet |
| 44 |
| 4/6/2026 |
| 4/22/2026 |
| Is there a designated laydown/staging area on site, and what are the size and location restrictions? |
| RDC: Laydown/staging area will be contained within the secured fenced in constructions site. Coordinate exact location with COR prior to commencement of work. |
| 45 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any limitations on crane or heavy equipment use near the existing hospital structure? |
| Contractor shall schedule and complete all crane work after hours during times when building is not occupied directly in path of crane. Refer to spec section 01 35 26, part 1.22 for crane requirements. |
| 46 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact fire alarm integration and programming requirements with the existing campus Notifier system? |
| AG Response: Refer to construction documents and specification 28 31 00 “Fire Detection and Alarm” Existing programming to be requested by GC through VA. |
| 47 |
| 4/6/2026 |
| 4/22/2026 |
| Does the nurse call system expansion require full integration and testing with the existing Rauland-Borg Responder 5? |
| duplicate - AG Response: Refer to construction documents and division 27 52 23.1 |
| 48 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any specific VA physical security standards that must be met for the Lenel Onguard access control? |
| Duplicate - AG Response: Refer to construction documents, including but not limited to detail on T-601 and specification 28 13 00 “Physical Access Control” |
| 49 |
| 4/6/2026 |
| 4/22/2026 |
| Will all new cameras be required to integrate directly with the existing PELCO system? |
| Duplicate - AG Response: Refer to construction documents and division 28 13 00 specifications. |
| 50 |
| 4/6/2026 |
| 4/22/2026 |
| What is the exact definition of “substantial completion” for the 450-calendar-day performance period? |
| VA CO: The VA does not use the term “substantial completion.” The contractor shall complete all work required by contract within the contractual period of performance. |
| 51 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA allow any extensions for weather delays or unforeseen site conditions? |
| FAR 52.236-2 Differing Site Conditions would cover unforeseen site conditions. The Post Award CO is to be contacted if the conditions from this question apply for this project. |
| 52 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any limitations on overtime or off-hours work due to hospital operations? |
| DUPLICATE COMMENT - See Item #35. |
| 53 |
| 4/6/2026 |
| 4/22/2026 |
| Does the demolition scope in Division 02 include removal of any existing radiology equipment? |
| RDC: No |
| 54 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact requirements for temporary roofing or weather protection during the expansion? |
| RDC: no temporary roofing required |
| 55 |
| 4/6/2026 |
| 4/22/2026 |
| Is shoring or underpinning required for any existing foundations adjacent to the new construction? |
| See structural drawings and details. The design and detailing were conducted with the understanding that no underpinning or shoring would be required, however, the Contractor is responsible for all means and methods of construction, including any temporary bracing or shoring necessary to maintain structural safety during construction. |
| 56 |
| 4/6/2026 |
| 4/22/2026 |
| What are the structural steel and composite metal decking submittal and testing requirements? |
| Refer to spec sections 05 12 00 Structural Steel Framing and 05 36 00 Composite Metal Decking for requirements |
| 57 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any specific acoustic or sound attenuation requirements in the new radiology suites? |
| RDC: STC 40 |
| 58 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact fire suppression and fire alarm interface requirements for the new spaces? |
| See RFI 59 Electrical Drawing posted in Amendment 0007. |
| 59 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA provide as-built drawings for the existing mechanical, electrical, and plumbing systems? |
| VA will provide existing MEP drawings. |
| 60 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any restrictions on the use of specific manufacturers for HVAC equipment in Division 23? |
| AG Response: Any submitted equipment shall comply with the contract documents. |
| 61 |
| 4/6/2026 |
| 4/22/2026 |
| What are the testing and balancing requirements for the new mechanical systems? |
| AG Response: Refer to the Division 23 specifications including 23 05 93 “Testing, Adjusting and Balancing for HVAC” and 23 08 00 “Commissioning of HVAC Systems”. |
| 62 |
| 4/6/2026 |
| 4/22/2026 |
| Does Division 26 require full short-circuit and coordination studies for the electrical work? |
| AG Response: Yes, given that new panelboards are being installed as part of this project, short circuit analysis and coordination studies are required.. |
| 63 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any specific grounding or lightning protection requirements for the new building addition? |
| AG Response: Yes, grounding for the new electrical room and new panelboards are expected. Lightning protection requrements are outlined in the electrical drawing set as well as spec section 26 41 00. |
| 64 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact telecommunications and data infrastructure requirements in Division 27? |
| AG Response: Refer to construction documents and division 27 and 28 Specifications. See Specifications section 27 05 11. |
| 65 |
| 4/6/2026 |
| 4/22/2026 |
| Will the contractor be responsible for any temporary relocation of existing medical gas lines? |
| AG Response: Yes, the contractor is responsible. |
| 66 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any specific requirements for low-VOC materials or indoor air quality during construction? |
| RDC: Follow requirements found in Spec Section 01 81 13. |
| 67 |
| 4/6/2026 |
| 4/22/2026 |
| What is the required duration and format for the training sessions on new systems? |
| Durations as defined in specifications for each system. Refer to individual related spec section for requirements. |
| 68 |
| 4/6/2026 |
| 4/22/2026 |
| Does the project require any special inspections per Section 01 45 35, and who is responsible for the cost? |
| Contractor is responsible for all special inspections |
| 69 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA accept a combined Superintendent / QC / SSHO role if the individual meets all certification and experience requirements? |
| DUPLICATE COMMENT - See Item #24. |
| 70 |
| 4/6/2026 |
| 4/22/2026 |
| Is a geotechnical report or soils investigation provided for the new expansion footprint, or must the contractor perform one? |
| Geotechnical report provided in section 01 00 00 General Requirements |
| 71 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact radiation shielding requirements (lead thickness, testing, certification) for the new radiology suites and oncology treatment areas? |
| Shielding requirements are delegated by certified shielding company by Contractor |
| 72 |
| 4/6/2026 |
| 4/22/2026 |
| Will the contractor be responsible for installing, testing, and certifying new medical gas and vacuum systems in the oncology addition? |
| AG Response: Yes, the contractor is responsible. |
| 73 |
| 4/6/2026 |
| 4/22/2026 |
| What are the specific vibration and noise control requirements when working adjacent to existing sensitive imaging equipment? |
| Coordinate all work involving generation of excessive noise and vibration when connecting new expansion to existing building to take place on after hours and weekends. Coordinate and schedule this work with COR |
| 74 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any requirements for temporary relocation or protective shielding of existing radiology/oncology equipment during construction? |
| NO |
| 75 |
| 4/6/2026 |
| 4/22/2026 |
| Was the pre-bid site visit mandatory, and will the VA provide escorted access to occupied radiology and oncology areas in the future if we need it? |
| No additional walk throughs |
| 76 |
| 4/6/2026 |
| 4/22/2026 |
| Does the project require full-size mock-ups for radiation shielding walls, doors, or specialized finishes? |
| No, all new delegated shielding design and installation will be by certified shielding company |
| 77 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact utility tie-in and shutdown coordination requirements with the existing hospital systems? |
| DUPLICATE COMMENT - See Item #38. |
| 78 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any liquidated damages associated with the 450-calendar-day performance period? |
| No, liquidated damages are not applicable for this project. |
| 79 |
| 4/6/2026 |
| 4/22/2026 |
| What are the detailed closeout requirements for as-builts, O&M manuals, training, and system commissioning? |
| Per requirements stating in specification section 01 00 00 part 1.14 |
| 80 |
| 4/6/2026 |
| 4/22/2026 |
| Will the VA provide accurate as-built drawings for the existing mechanical, electrical, plumbing, and medical gas systems being tied into? |
| DUPLICATE COMMENT - See Item #59. |
| 81 |
| 4/6/2026 |
| 4/22/2026 |
| What are the exact temporary facilities, parking, and laydown area requirements for the contractor during the Large Scale PCRA activity? |
| DUPLICATE COMMENT - See Item #44. |
| 82 |
| 4/6/2026 |
| 4/22/2026 |
| Has VA performed a geotechnical investigation that includes water table elevation data for the proposed expansion area? If so, will it be provided to bidders? If not, will the contractor be required to include dewatering, sheeting, or other groundwater control measures in the bid? |
| DUPLICATE COMMENT - See Item #70. |
| 83 |
| 4/6/2026 |
| 4/22/2026 |
| Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? |
| DUPLICATE COMMENT - See Item #24. |
| 84 |
| 4/6/2026 |
| 4/22/2026 |
| If no to the question above, will the SSHO need to be full-time for this project? |
| DUPLICATE COMMENT - See Item #25. |
| 85 |
| 4/6/2026 |
| 4/22/2026 |
| Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? |
| DUPLICATE COMMENT - See Item #23. |
| 86 |
| 4/6/2026 |
| 4/22/2026 |
| If no to the question above, will the QA/QC need to be full time for this project? |
| Yes |
| 87 |
| 4/6/2026 |
| 4/22/2026 |
| Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? |
| DUPLICATE COMMENT - See Item #24. |
| 88 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm the issued drawing set dated 11/24/2025 is the latest and most complete set. |
| RDC: The drawing set issued on 11/24/2025 is the latest and most complete set. |
| 89 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm the current design documents meet current VA TIL guidelines. |
| Yes, design documents meet TIL requirements based on time of design completion |
| 90 |
| 4/6/2026 |
| 4/22/2026 |
| Past Performance: If we have a PPQ, requested for another opportunity, that is less than 12 months old, can we use it within our proposal? Or will a new PPQ need to be requested? |
| Yes, you may use “a PPQ, requested for another opportunity, that is less than 12 months old”. |
| 91 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm that the use of temporary plastic wall panels (such as Edgeguard panels) is acceptable? |
| RDC: Use wall types shown on AE001. |
| 92 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm the VA will be responsible for the final terminal cleaning of the project area prior to activation of the space. |
| Contractor responsible for final cleaning and VA will complete final terminal cleaning afterwards |
| 93 |
| 4/6/2026 |
| 4/22/2026 |
| Who is responsible for contracting the commissioning agent? |
| DUPLICATE COMMENT - See Item #17. |
| 94 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings? |
| RDC: Specifications and Construction Drawings take precedence. |
| 95 |
| 4/6/2026 |
| 4/22/2026 |
| To ensure we can provide a complete and high-quality submission that fully addresses all requirements, will the government consider increasing the 5MB file size limitation to l0MB? |
| No |
| 96 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm the VA intends to re-use the two (2) existing MRI machines. |
| RDC: Yes, per drawings the 2 existing MRI machines will be relocated into new MRI rooms #3 & 4 but will be relocated by MRI equipment vendor. Contractor is responsible for disconnecting power and relocating existing MRI chillers on roof and UPS. |
| 97 |
| 4/6/2026 |
| 4/22/2026 |
| If the VA intends to reuse the existing MRI machines, please confirm who is responsible for removal and storage of the machines. |
| RDC: MRI equipment vendor is responsible for relocation of MRI’s into new space |
| 98 |
| 4/6/2026 |
| 4/22/2026 |
| If the existing MRI machines are to be stored by the prime contractor, please confirm whether they must be stored in climate controlled storage. |
| No – see responses #96 & 97 |
| 99 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm whether the phasing depicted in the drawings is correct (Phases 1 and 2 being the new buildout, while phase 3 is the interior renovation). |
| RDC: The drawings are correct. |
| 100 |
| 4/6/2026 |
| 4/22/2026 |
| Can the addition scope happen concurrently with the interior renovation? |
| RDC: No, the addition must be fully built out before the existing Radiology space can be moved. |
| 101 |
| 4/6/2026 |
| 4/22/2026 |
| Will the prime contractor be responsible for providing provisions for temporary MRI machine trailers as part of this project? |
| RDC: No |
| 102 |
| 4/6/2026 |
| 4/22/2026 |
| If temporary MRI machine trailers are expected to be used, will they be provided by the VA or the prime contractor? |
| RDC: No |
| 103 |
| 4/6/2026 |
| 4/22/2026 |
| Please clarify the intent of the sub-phasing noted for phase 1, sheet G 1200. It appears the intent is for contractors to maintain egress pathways for the existing building through the active construction area while footings, foundations, and structural steel are being installed. |
| RDC: That is the correct intent. |
| 104 |
| 4/6/2026 |
| 4/22/2026 |
| Phasing note under phase 3, sheet GI200 mentions "Eqpt. vendor to remove & relocate existing 1.5T & 3T from existing building MRI locations into newly constructed MRI #3 & #4 rooms completed in Phase 2". Please confirm the timeframe that should be accounted for between phase 2 and phase 3 for the VA' s equipment vendor to move the existing MRI machines. |
| RDC: Estimate 2 weeks, coordinate with COR |
| 105 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm whether the egress pathways shown on sheets GI201 and GI202 must be covered, or whether temporary fencing alone will be acceptable. |
| RDC: Egress pathways must be covered to provide protection if overhead work is being performed in the vicinity. |
| 106 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm all phase 2 sub areas (2A and 2C) can be scheduled concurrently. |
| RDC: All Phase 2 areas can be scheduled concurrently. |
| 107 |
| 4/6/2026 |
| 4/22/2026 |
| Please clarify the line of delineation between Phase IA and 1B on the structural drawings. |
| RDC: Column line F is the delineation per GI201. |
| 108 |
| 4/6/2026 |
| 4/22/2026 |
| Please provide structural details for tying in the footings and foundations between phases IA and 1B. |
| See structural details provided in construction drawings |
| 109 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm whether the slab and footings must be monolithic, or if perimeter footings can be poured separately of the slab? |
| Pennoni: Slab and perimeter footings must be poured monolithically. |
| 110 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm the Demolition plan noted on sheet AD101 is accurate? We understand there was a recent design-build project to renovate this area. |
| RDC: AD101 is correct |
| 111 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm the make and model of the existing fire alarm system. |
| AG Response: Per Fire Alarm Drawing FA-001 Honeywell is the existing manufacturer. |
| 112 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm make and model of existing access control system. |
| AG Response: Per drawings “Lenel OnGuard” |
| 113 |
| 4/6/2026 |
| 4/22/2026 |
| Will the existing access control system need to be upgraded to integrate with new lenel system? |
| AG Response: Project requirements are to provide an extension of the existing system per Construction Documents, T-601 |
| 114 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm if current CCTV servers are Raid 6 and meet fail-over standards, how many terrabits are on the existing servers? |
| We have 3 with RAID 6 and 3 at 5, and all meet the failover standards. |
VXS03 51.62 115 TB free of Total 232 VXS04 51.63 161 TB free of Total 232 VXS05 51.64 158 TB free of Total 232 VXS06 51.82 137 TB free of Total 232 VXS07 51.71 184 TB free of Total 232
| 115 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm if CCTV system will need to be upgraded from VideoXpert 3.21 to 3.23. |
| All are at 3.24 |
| 116 |
| 4/6/2026 |
| 4/22/2026 |
| How many cameras are connected to Pelco VideoXper Pro? |
| 163 cameras over multiple servers. |
| 117 |
| 4/6/2026 |
| 4/22/2026 |
| Does the VA have enough licenses for new security and CCTV devices, or will the contractor be required to purchase those as well? |
| No |
| 118 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm if contractor is responsible for database setup and head- up configuration of access control system. |
| Yes |
| 119 |
| 4/6/2026 |
| 4/22/2026 |
| Will fiber testing be required for new fiber cabling? |
| AG Response: Yes fiber optic cabling shall be tested |
| 120 |
| 4/6/2026 |
| 4/22/2026 |
| What are the fiber counts, types, and termination locations for new fiber cabling? |
| AG Response: Refer to comment 119. |
| 121 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm the MRI machines will be provided by the VA's vendor and that this isn't the responsibility of the prime contractor. |
| VA will provide MRI machines |
| 122 |
| 4/6/2026 |
| 4/22/2026 |
| Please provide a structural detail to accomplish cutting the precast wall panel as referenced in note 2.19, sheet AD102. |
| Pennoni: Sawcut panel as required. Clean and coat any exposed rebar with galvanizing paint. Structural detail will be added to drawings. |
| 123 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm whether the prime contractor should include costs associated with hiring a physicist for the RF shielding, or whether the VA will provide the physicist. |
| Contractor is responsible for shielding and testing |
| 124 |
| 4/6/2026 |
| 4/22/2026 |
| The drawings refer to a phase 2 deduct alternate (See Detail 3/ Sheet AE104-D), however there is not a CLIN for this alternate in the solicitation price/cost schedule. Please clarify whether prime contractors are to provide an alternate, and if so, please provide an updated Price/Cost schedule. |
| As stated on page 1, Block 10 of the SF1442: Any references to Deducts in the specs and drawings shall be disregarded as they are not applicable at this time. |
| 125 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm the existing roofing material above the renovation area. |
| RDC: Modified bitumen roofing system |
| 126 |
| 4/6/2026 |
| 4/22/2026 |
| Is there an existing manufacturer's warranty in place for the existing roof above the renovation area? If so, will it need to be maintained? |
| No |
| 127 |
| 4/6/2026 |
| 4/22/2026 |
| Note H, Sheet ACT123 mentions that patient lifts will be installed under a separate contract. Please confirm this is still the case. |
| Yes but contractor is responsible for above ceiling structural Unistrut supports required for patient lifts. |
| 128 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm whether the contractor is responsible for providing curtains for the curtain track, or just the curtain track itself? |
| Contractor is responsible for curtain track and VA will provide fabric curtain |
| 129 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm if upright sprinklers must be installed and active in phase IA prior to starting phase 1 B. |
| No |
| 130 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm that the upright sprinklers shown in phase 1 will be modified to pendant heads during phase 2 fitout? |
| Yes |
| 131 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm the VA will provide temporary oxygen bottles during the shutdown of the bed tower oxygen riser. |
| AG Response: Yes, VA to provide temporary Oxygen. Coordinate locations and durations with the VA COR. |
| 132 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm that certification of the lightning protection system applies only to the modifications made during this project, and not a new master label certification. |
| Yes, confirmed |
| 133 |
| 4/6/2026 |
| 4/22/2026 |
| Plan note 3.32 on sheet AE108-N states to infill existing depressed slab for MRI equipment, please provide a drawing detail to show the scope of this work. |
| RDC: MRI Rooms 1E202 & 1E206 shown on AD102 are the extents of the depressed slabs. Approx. area of 1,350 sf. |
| 134 |
| 4/6/2026 |
| 4/22/2026 |
| Will Thermal Corporation be an acceptable manufacturer for AHU tagged :H-AHU-38? |
| DUPLICATE COMMENT - See Item #19. |
| 135 |
| 4/6/2026 |
| 4/22/2026 |
| Will Pentair Aurora be an acceptable manufacturer for the mechanical pump? |
| DUPLICATE COMMENT - See Item #20. |
| 136 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm if the VA will consider substitutions for mechanical equipment after project award, if said equipment meets performance specs. |
| DUPLICATE COMMENT - See Item #21. |
| 137 |
| 4/6/2026 |
| 4/22/2026 |
| What will be the intended work hours? Are they different for each phase? Is it just excessive noise generating work that will need to be done after hours? |
| DUPLICATE COMMENT - See Item #35. |
| 138 |
| 4/6/2026 |
| 4/22/2026 |
| Will a construction phase NTP be issued after preconstruction is completed and the project is ready to mobilize? And that is when the 450 days PoP will begin? |
| The Notice to Proceed will be provided as a separate document by the Post Award Contracting Officer. The Post Award Contracting Officer will be your POC for the kickoff meeting and NTP. The contractor shall complete the entire project no later than 450 calendar days after the contractor receives the NOTICE TO PROCEED. |
| 139 |
| 4/6/2026 |
| 4/22/2026 |
| Will the GC be responsible for removing the existing MRI scanners? |
| DUPLICATE COMMENT - See Item #97. |
| 140 |
| 4/6/2026 |
| 4/22/2026 |
| At the site visit, it was discussed that the project phasing would be changed through an amendment. Please provide the updated phasing requirements. |
| RDC: An additional Phase 0 has been added to allow Interstitial Level rough-in installation of FP, P, M & E utilities. A two week transition period between Phases 2 & 3 has been added for staff relocation / transition. Refer to Addendum 02 revised drawings. |
| 141 |
| 4/6/2026 |
| 4/22/2026 |
| 01 00 00 para 1.3 - The phrasing of Bid Items 2 and 3 seems a little confusing. Is bid item 3 supposed to be the base bid minus the work for MRI#1 scan room and minus the work for phase 3? Or is Bid Item 3 supposed to be just the base bid minus the work for phase 3? |
| As stated on page 1, Block 10 of the SF1442: Any references to Deducts in the specs and drawings shall be disregarded as they are not applicable at this time.” |
| 142 |
| 4/6/2026 |
| 4/22/2026 |
| M-501 detail 11 - Please confirm that quench vent calculations are to be performed by MRI equipment vendor and not by mechanical contractor |
| AG Response: Quench Vent calculations are to be done by the contractor and approved by the equipment vendor as stated in Note 9 on detail 11/M-501. |
| 143 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm in mechanical piping inside of MRI RF shield must be stainless steel, or if copper piping is acceptable |
| AG Response: Copper piping can be used for hydronic piping. |
| 144 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm MRI chiller 1 and 2 are to be relocated to new location by MRI vendor. (not a part of this contract) |
| RDC: Contractor responsible for relocating existing MRI chillers to be relocated in new MRI rooms #3&4 and installing new chillers for MRI #1&2 |
RFI #144 response is correct
| 145 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm MRI chillers are installed by MRI Vendor |
| DUPLICATE COMMENT - See Item #144. |
| 146 |
| 4/6/2026 |
| 4/22/2026 |
| PS111.2 Coded Note 1 states that storm piping installed over MRI scanning room is to be wrapped as required in phase 2. Plumbing drawings do not mention what type of wrap is required in phase 2. Please advise what type of wrapping is to be used here. |
| AG Response: Provide RF Shielding wrap on storm piping. |
| 147 |
| 4/6/2026 |
| 4/22/2026 |
| P-502 Detail 2 Shows roof drains being insulated to the first elbow. Please confirm what material and thickness is required for this insulation. |
| AG Response: Provide mineral wool fiber insulation, thickness 1”. Refer to 22 07 00 for additional information. |
| 148 |
| 4/6/2026 |
| 4/22/2026 |
| PG601 - Please verify what type of connection is required for emergency gas connections. |
| AG Response: Provide connection as specified in 22 63 00. |
| 149 |
| 4/6/2026 |
| 4/22/2026 |
| Please provide containment plan for each phase. |
| Refer to PCRA and ICRA forms provided in bid documents for requirements |
| 150 |
| 4/6/2026 |
| 4/22/2026 |
| WSV-2 flooring is shown on sheet AF101-F but no specs are provided in the Finish Legend or in the spec document. Please provide. |
| RDC to provide and issue revised finish legend |
| 151 |
| 4/6/2026 |
| 4/22/2026 |
| Please clarify conditions for use of Design vs. Alternate Asphalt Pavement Section per Detail-8 sheet CS-601. Is this contractor's choice? |
| Pennoni: Detail has been revised. Alternate option has been removed for drive isle pavement section. |
| 152 |
| 4/6/2026 |
| 4/22/2026 |
| Please provide detailed Note/Dimension Plans for Deduct Alternate #1 shown on sheet AE100. |
| RDC: Plans are shown on 3/AE104-D & 4/AE105-N. |
| 153 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm only two alternates on this project, finish/buildout of two areas shown on sheet AE100. |
| RDC: There are 2 deduct alternates. |
| 154 |
| 4/6/2026 |
| 4/22/2026 |
| Please provide a temporary egress plan during phasing. |
| DUPLICATE COMMENT - See Item #103. |
| 155 |
| 4/6/2026 |
| 4/22/2026 |
| Please provide the area for temp laydown, staging, and parking. |
| DUPLICATE COMMENT - See Item #44. |
| 156 |
| 4/6/2026 |
| 4/22/2026 |
| Sheet GI02 Note 10 indicates contractor responsibility to provide complete systems even where elements are not explicitly shown. Please clarify limits of contractor responsibility for: |
Unshown components required for system functionality Design responsibility vs installation responsibility RDC: Contractor is responsible for providing complete systems.
| 157 |
| 4/6/2026 |
| 4/22/2026 |
| Civil drawings indicate existing underground utilities within or adjacent to the proposed expansion footprint. Please clarify if there are Phasing requirements for maintaining service of these utilities. |
| ACID Waste will require connections prior to removal of existing system. Refer to plumbing drawing PD101.1 and PS101.1 for acid waste demo and new work plans. Also see updated Addendum 02 civil drawing. |
| 158 |
| 4/6/2026 |
| 4/22/2026 |
| Please clarify requirements for SWPPP development, NPDES Permit, etc. |
| SWPPP requirements are not needed for this project since area is less than 1-acre and stormwater for this project comes under master storm management of the whole campus. |
NPDES permits shall be coordinated by the contractor.
| 159 |
| 4/6/2026 |
| 4/22/2026 |
| Will the GC be required to provide a delegated stamped design and calculations? If so, please define the elements requiring a delegated design. |
| This question is not specific enough to answer. However, per the specific spec sections, follow the delegated stamped design and calculations instructions that are provided. |
| 160 |
| 4/6/2026 |
| 4/22/2026 |
| Drawings indicate that RF shielding design and MRI equipment coordination are to be performed by vendor(s), while also assigning delegated design responsibility to the contractor. |
Please clarify:
Scope split between MRI vendor and contractor for:
RF shielding (walls, floors, ceilings) Equipment supports and coordination Penetrations and interfaces with building systems Responsibility for coordination between trades and vendor Whether RF shielding design is performance-based or fully delegated RDC: MRI vendor providing and installing MRI scanner, system components, chiller and UPS.
Contractor is responsible for the delegated design of the shielding and is responsible for eqpt supports, penetrations, coordination.
RFI #160 response clarification:
· MRI vendor to provide and install MRI scanner and system components.
· VA to provide chiller and UPS, Contractor to install new chiller and UPS.
| 161 |
| 4/6/2026 |
| 4/22/2026 |
| Sheet A101 references expansion joint details; however, full details and installation requirements are not clearly identified. |
Please provide:
Expansion joint details RDC: Expansion Joint Details can be found on AE604 – DETAILS – EXPANSION JOINTS.
| 162 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm that Amico is still the intended manufacturer of items 35 and 36 on the FF&E drawings. |
| RDC: Amico is the intended manufacturer for items 36 & 37. |
| 163 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any special considerations with Fire Alarm Devices in regards to type and location in the MRI rooms? |
| All devices inside MRI rooms must be of nonferrous materials |
| 164 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm that systems commissioning will be provided by the VA and the contractor is only required to provide Cx support. |
| DUPLICATE COMMENT - See Item #17. |
| 165 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any special considerations with Fire Suppression Devices in regards to type and location in the MRI rooms? |
| All devices inside MRI rooms must be of nonferrous materials |
| 166 |
| 4/6/2026 |
| 4/22/2026 |
| Are there any proprietary systems required for FA, Access Controls, PA/Nurse Call, etc. that will be required to integrate with existing systems? |
| Yes, see previous comments |
| 167 |
| 4/6/2026 |
| 4/22/2026 |
| Mechanical drawings indicate systems are diagrammatic and require contractor to provide components not explicitly shown. |
Please clarify:
Limits of contractor responsibility for unshown components Design responsibility vs installation responsibility Basis for determining “complete system” requirements AG Response: The contractor is required to provide all components required for a complete system.
| 168 |
| 4/6/2026 |
| 4/22/2026 |
| Mechanical notes require contractor to provide field modifications due to coordination conflicts at no additional cost. |
Please clarify:
Applicability of this requirement where conflicts result from design coordination issues AG Response: The contractor is required to provide all components required for a complete system.
| 169 |
| 4/6/2026 |
| 4/22/2026 |
| Mechanical drawings indicate emergency exhaust systems with interlocks; however, sequence of operation is not clearly defined. |
Please provide:
Sequence of operation Interface with fire alarm and electrical systems Control requirements AG Response: Emergency Epidemic Fan shall operate as shown on contract drawings, refer to 2/M-701.
| 170 |
| 4/6/2026 |
| 4/22/2026 |
| Mechanical drawings require coordination of roof-mounted equipment; however, final locations, supports, and clearances are not fully coordinated. |
Please confirm:
Final equipment layout Structural support requirements Maintenance access requirements AG Response: Equipment locations included support and access requirements are coordinated as shown in the contract documents.
| 171 |
| 4/6/2026 |
| 4/22/2026 |
| Specifications require maintaining existing systems during phased construction; Please clarify: |
Allowable shutdown durations Requirements for temporary systems It is unclear from the questions what specific phase is being discussed.
Refer to 01 00 00-5, J Phasing for phasing. Also refer to Addendum 2 for an additional Narrative from the RFIs.
Refer to 01 00 00-8, N Utilities for shutdowns.
| 172 |
| 4/6/2026 |
| 4/22/2026 |
| In areas of limited access, what will be the allowable work hours and max manpower at a given time? |
| DUPLICATE COMMENT - See Item #35. |
| 173 |
| 4/6/2026 |
| 4/22/2026 |
| Please confirm that this is a dual hat project with a Super/QCM and a separate SSHO. |
| DUPLICATE COMMENT - See Item #23. |
| 174 |
| 4/6/2026 |
| 4/22/2026 |
| The specifications reference the schedule of special inspections but we cannot locate the schedule of special inspections. Please provide or clarify the locaiton of the schedule of special inspections. |
| DUPLICATE COMMENT - See Item #68. |
| 175 |
| 4/6/2026 |
| 4/22/2026 |
| Will crane operations be permitted during normal work hours? |
| No. Refer so specification section 01 35 26, part 1.22 Cranes crane for requirements. |
| 176 |
| 4/6/2026 |
| 4/22/2026 |
| Will Thermal Corporation be an acceptable manufacturer for AHU Tagged: H-AHU-38? |
| DUPLICATE COMMENT - See Item #19. |
| 177 |
| 4/6/2026 |
| 4/22/2026 |
| Will Pentair Aurora be an acceptable manufacturer for the mechanical pumps? |
| DUPLICATE COMMENT - See Item #20. |
| 178 |
| 4/6/2026 |
| 4/22/2026 |
| What is the required procedure for submitting a substitution request for mechanical equipment? Is formal approval required pre-bid? |
| DUPLICATE COMMENT - See Item #21. |
| 179 |
| 4/6/2026 |
| 4/22/2026 |
| Please clarify what voltage/phase of power is needed for Retractable Bollards (sheet CS-601/Detail-10). |
| Pennoni- Retractable bollards have been removed per COR’s request. |
| 180 |
| 4/6/2026 |
| 4/22/2026 |
| Please clarify what type of control is needed for Retractable Bollards shown in both locations on sheet CS-101. Will bollards be controlled by a guard shack, remote main security office, card reader or just in-ground detection? |
| Pennoni – Retractable bollards are removed per COR’s request. All bollards will be manually removeable and non-powered. |
| 181 |
| 4/16/2026 |
| 4/22/2026 |
| How do we handle connecting on chilled water lines and plumbing lines? |
| The contractor shall wet‑tap into the chilled water, plumbing lines, and HVAC piping for tie‑in and connection. All utility shutdowns shall be performed on weekends. |
| 182 |
| 4/23/2026 |
| 4/24/2026 |
| Can you please provide a definitive answer on which party is responsible for: |
1. Relocating the existing MRI chillers into the new MRI rooms #3 and #4.
2. Furnishing and installing any new chillers required for MRI rooms #1 and #2.
3. All associated work (electrical, piping, structural supports, insulation, testing, and commissioning).
1. Contractor
2. VA to provide and Contractor to install
3. Contractor is responsible for all associated work except commissioning which will be provided by VA image1.jpeg
