Attachment 2 - BOD - 251107 100pc CD2 BOD 620A4 22 700r1.pdf

NOVEMBER 07, 2025

EHRM Infrastructure Upgrade 620A4-22-700

VA Hudson Valley Health Care System (VAHVHCS) Castle Point Campus, Wappingers Falls Castle Point, NY

BASIS OF DESIGN

100% Submittal

CONSTRUCTION DOCUMENTS 2

EHRM INFRASTRUCTURE UPGRADES

VA Hudson Valley Medical Center – Castle Point, NY

Project #: 620A4-22-700

11/07/2025 Page 03 100% CD2 BOD Table Of Contents

TABLE OF CONTENTS

EXECUTIVE SUMMARY

ARCHITECTURAL NARRATIVE

INFECTION CONTROL RISK ASSESSMENT (ICRA) NARRATIVE

PHASING PLAN

LIFE SAFETY NARRATIVE

FIRE PROTECTION NARRATIVE

TECHNICAL SECURITY ANALYSIS

PHYSICAL SECURITY NARRATIVE

STRUCTURAL NARRATIVE

CIVIL NARRATIVE

MECHANICAL NARRATIVE

PLUMBING NARRATIVE

ELECTRICAL NARRATIVE

TELECOMMUNICATIONS NARRATIVE

SPACE PLANNING

COST ESTIMATE

MEETING MINUTES

APPENDICES

11/07/2025 Page 04 100% CD2 BOD Executive Summary

EXECUTIVE SUMMARY

The overall intent of this project is to upgrade and improve the Electronic Health Record Modernization (EHRM) Infrastructure of the VA Hudson Valley Medical Center (VAHVMC) campus in Castle Point, New York in support of the ongoing national VA EHRM initiative. This report details the initial site investigation findings and further defines the intended scope of work for the EHRM Infrastructure Upgrades project.

CAMPUS IMPACT

Per the original project SOW and VA-provided Healthcare Environmental and Facilities Management (HEFP) Readiness Assessment of Telecommunications Rooms (TR) locations, 19 existing TR and Telecommunications Enclosures (TEs) and 1 Data Center (DC) of the VAHVMC are within the scope of the project. These locations served as the basis for the A/E 10% Diamond Drawings submittal and subsequent TR and TE location discussions with VA.

TR/TE MODIFICATIONS

VA preferences and A/E recommendations for upgrades, relocations, expansions, and addition of new TR/TEs were based on the 10% SD1 Diamond Drawings study and the VA-provided EHRM Readiness Assessment and as-built documentation. Finalized TR/TE location confirmations were provided by the VA to the A/E on 05/16/2023, which include 33 final TR/TE locations and 1 new construction standalone Data Center facility.

09/13/24 UPDATE

Upon further field investigation, it was determined that the planned TR location in Building 17, Level 00 (G-014) has a 6’’ fire main running overhead through the planned space. The A/E team worked with the VA station to request shifting this planned TR to the adjacent space, G-014A.

This request was approved prior to the 95% CD1 submittal.

TR/TE MASTER LIST

Please see the Appendices at the end of this document for a Procore link to the TR Master List spreadsheet including a full table noting existing TR/TE locations, the above VA and A/E modifications (relocations, consolidations, and new TR/TE locations), and all final TR/TE counts and locations.

VARIANCES AND EXCEPTIONS

Variances:

Prior to the 95% CD1 submittal, an architectural variance request was submitted (9/12/24) and later approved to account for TRs serving multiple floors and one instance of an existing undersized TR in a healthcare facility. The following TRs serve multiple floors:

o B.15E – TRs 011A and TR 315 o B.16 – TR F100 o B.17 – TR G-203

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The ground-level TR in Building 18 (TR 39) is an existing telecommunications space, which does not meet ISTS space programming requirements (10’x10’, 100 square feet (SF)). Due to the extremely limited programming space for Sterile Processing Services and Radiology, it was determined by the VA that the existing 2-post rack shall remain, and the A/E will upgrade the HVAC to ensure that cooling is ISTS-compliant.

Prior to the 95% CD1 submittal, a mechanical variance request was submitted (9/12/24) and later approved requesting a non-standard (environmentally conditioned) TE. This request was made for Building 35 (Boiler Plant), Room 104. The space meets requirements 1 and 2 of Design Alert 7, and was therefore approved.

Prior to the 95% CD1 submittal, an electrical variance was submitted (9/12/24) and rejected. This variance request relates to existing FPE distribution panels located Buildings 17, 19, 20, and 21.

After several breakout meetings involving the A/E electrical team, the VA station, and HEFP leadership, the VA’s VISN 2 engineering representative provided direction to the A/E design team, via RFI #038 (Procore), concurring with the A/E’s proposed design solution.

Exceptions:

The updated 100% CD2 Exceptions Memo is included in the Appendices, which can be located at the end of this document, and contains a link to the Procore location for this document.

DESIGN ALERT 15

The A/E and VA station discussed the options related to Design Alert 15 prior to the 95% CD1 submittal.

The A/E documented this discussion as part of RFI #032 (Procore), noting that the preferred direction is to proceed with use of DX / VRV cooling for TRs. The A/E originally provided the draft Abeyance Form as part of this RFI response, but also sent a revised and updated form to the VA COR on 10/29/25, prior to the 100% CD2 submittal.

DESIGN ALERT 16

The A/E design team conducted a comprehensive existing telecommunications infrastructure survey during the design development phase, which detailed the existing Work Area Outlet (WAO) locations and densities to the greatest extent possible. Additionally, this survey noted existing Wireless Access Points (WAPs), fire alarm panels, access control panels, and other related systems and equipment, along with spot-checks of existing cable trays and conduits for capacity and location. The A/E’s design intent from the outset of the EHRM design has been to utilize Standard Density (SD) 2-port WAOs (no 1-for-1 replacement of existing) and High Density (HD) 4-port WAOs with discretion and at the direction of the VA station. The VA provided the SEP-generated Active Port Counts document (RFI #033), which the A/E reviewed in conjunction with the previously conducted telecommunications infrastructure survey and review comments from the VA station. These documents informed the A/E’s current telecommunications plans, which are included with the 100% CD2 design drawings.

DATA CENTER – DESIGN NARRATIVE & TIMELINE

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Details of the Data Center design narrative and timeline prior to the 95% design phase can be found in both the 35% SD2 and 65% DD1 Basis of Design documents. For sake of brevity, this narrative update focuses specifically on the design updates that occurred during the 95% design phase.

95% CD1 R1:

Upon review of the most recent version of the VA’s Physical Security Resilience Design Manual, the A/E determined that moving the generator’s fuel tank from the basement level Generator Enclosure room to an exterior location would be the most prudent design to meet all PSRDM and NFPA code requirements.

The A/E design team has relocated the fuel tank in a blast-resistant enclosure roughly 25’ feet east of the planned Data Center, adjacent to B.111. This location has been vetted to meet the 50’ blast standoff requirements, which will be enforced with the blast-resistant enclosure and bollards restricting access to the upper paved parking area. This design is updated across all discipline sheets.

DESIGN PARAMETERS

U.S. Department of Veterans Affairs, Office of Construction & Facilities Management Design and Construction Standards, latest version VA Infrastructure Standards for Telecommunications Spaces v3.1, July 1, 2021 VA Telecommunications and Special Telecommunications Communications Design Manual, February VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces, August 1, 2021 ANSI/TIA-526: Standard Test Procedures for Fiber Optic Systems.

VA Office of Information and Technology Design Guide VA Security and Law Enforcement Handbook VA HVAC Design Manual VA Master Construction Specifications (PG-18-1) VA Design & Construction Procedures (PG-18-3) Standard Details & CAD Standards (PG-18-4) Equipment Guide List (PG-18-5) Space Planning Criteria, & VA-Space & equipment Planning Systems (VA-SEPS) (PG-18-9) Design Manuals (by discipline) (PG-18-10) Design Guides (graphical, by function) (PG-18-12) Barrier-Free Design Guide (PG-18-13) Room Finishes, Door, and Hardware Schedules (PG-18-14) Minimum Requirements for A/E Submissions (PG-18-15, vol. C&F) Environmental Planning Guide (PG-18-17) Physical Security Design Manual for VA Mission Critical Facilities VA Handbook 0730/4 Security and Law Enforcement VA Interior Design Manual for New Construction & Renovations of Hospitals/Clinics VA Signage Design Guide VA Sustainable Design Manual TIL Alerts: A/E Quality, Design, & Standards Alerts Homeland Security Presidential Directive 12 (VA Directive 0735)

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100% CD2 BOD

Federal Information Processing Standards Pub. (FIPS-201-1) Federal Information Processing Standards Pub. (FIPS-140-2) Government Smart Card Interoperability (GSC-IS) (IR 6887 V2.1) Electronic Authentication Guideline (Special Pub 800-63) Security Controls for Federal Information Systems (NIST Sp. Pub. 800-53) Equipment Guide List (H-7610) Hardware (Equipment Symbols) (H-08-6) VAMC Approved Hardware Locking Standards (H-08-6) Seismic Design Requirements (H-18-8) International Building Code (IBC) Latest Edition International Mechanical Code (IMC) Latest Edition National Fire Protection Agency (NFPA) Latest Edition OSHA Standards National Electric Code Latest Edition HEFP SEP Design Alerts 1-9, 10-16 Other codes and standards as indicated in the project SOW.

11/07/2025 Page 08 100% CD2 BOD Architectural Narrative

ARCHITECTURAL NARRATIVE

EXISTING SPACES

Existing IT closets/rooms are typically unfinished spaces (in some cases spaces with painted Gypsum Wall Board [GWB]) with plywood walls, unfinished concrete flooring or vinyl composite tile (VCT), and ceilings open to structure.

Existing corridors typically include resilient base and VCT. Healthcare spaces may also include handrails or bumpers for beds/carts.

*Design note: The ideal design goal in selecting viable TRs is identifying spaces no smaller than 10’x10’ (clinical spaces) or 8’x10’ (admin spaces), which allow for the appropriate 3-foot clearance around each side of the IT racks. These criteria most closely align with VA standards, and the A/E understands that it may not be possible, in certain circumstances, to meet these exact dimensions. In situations where TRs are smaller than the ideal, and where there are no viable alternatives, the A/E has worked closely with the VA to find solutions that best met the design criteria intent. Any spaces that do not meet the intended form-factor space requirements have been submitted to the VA station for further review via formal Exception Memo.

SPACE MODIFICATIONS

Existing finished spaces that will be repurposed for IT spaces will have walls painted white, ceilings open to structure, and anti-static coated exposed concrete floors. Wall finishes will remain and fire-retardant-treated plywood will be installed around the room to allow mounting of equipment and panels. All walls and plywood will be painted white (*fire rating markings left unpainted), and ceilings will be left open to structure. If there are any walls which do not extend to interstitial/structure, such walls will be extended to meet the structure above. Concrete floors that exist shall remain, and any finished flooring (carpet, VCT, sheet flooring, tile, etc.) will be removed – surface material and adhesive/mastic included – leaving exposed concrete flooring, which will be treated with anti-static coating. Spaces that do not have concrete subfloors will have anti-static VCT installed instead. Cutting and patching of walls will be made as necessary to add new conduits, data outlets, patch panels and any other modifications within the TR.

Any wall penetrations in the interstitial space will be patched/sealed for space environmental control.

Where existing doors/frames are to be replaced, new doors/frames shall fit within the existing conditions.

Other doors/frames being replaced will have new wall infills. These walls will also be repainted to the next natural break to ensure an even paint color.

The A/E team prefers not to locate or expand TRs into existing exit access corridors / hallways due to the NFPA 101 requirement for full occupancy egress analysis and to reduce any incidental construction costs associated with changing the use or altering occupant egress. When no alternatives are reasonable, corridors are modified to create new direct access to TRs. All modified corridors have been adjusted/modified to maintain the existing appearance and all features will be terminated appropriately to ensure a clean, finished look is maintained throughout the campus. In some specific areas, the VA’s

11/07/2025 Page 09 request for 8’ doors may not be feasible due to existing conditions. The A/E will maintain standard-height doors in these areas due to conflicting ceiling heights within corridors and among other elements. The A/E provided appropriate Exceptions Memorandums noting any design deviations, which have been submitted for approval through the formal Station Inquiry process.

EXTERIOR DIMENSIONS/TOTAL BUILDING GROSS AREA

This project consists of renovations to existing structures as well as the creation of a new, standalone Data Center and TR tower (B.15E/H). The new Data Center will be constructed on campus, and the total gross SF area added is approximately 4500 SF. The TR tower serving floors 1-3 of Buildings 15E and 15H adds a total gross SF area of approximately 100SF.

EXTERIOR BUILDING ELEVATIONS

Exterior elevations are provided for the new Data Center building and TR Tower for Buildings 15E and 15H. Otherwise, exterior elevations will only be utilized if needed to depict any vertical fiber runs planned to provide the building secondary fiber lines. At this point all fiber runs are anticipated to be located in building interiors and therefore elevations will not be required.

FIRE AND SMOKE RATED PARTITIONS

Life safety sheets include all fire rated assemblies and smoke barriers within the facilities to assist the contractor in identifying fire stopping requirements. Cable runs throughout the facility that disrupt these barriers are noted, and it is imperative for the contractor to recognize the specific number of fire sleeves that will be required for the project. All doors that are replaced during this project to ensure appropriate physical security requirements are met are replaced by assemblies that meet all current building codes and VA design requirements.

LEAD / ASBESTOS ABATEMENT

An Asbestos and Lead-Based Paint Good Faith Survey has been completed and is included with the 100% submittal appendices to identify the presence, location, quantity, and condition of all asbestos-containing materials (ACMs), lead-based paint (LBP), and/or mold impacted building materials present within areas defined in the project SOW.

Given the nature of renovation schedule for TR rooms, each room listed in the Executive Summary was subjected to a detailed assessment of asbestos, lead, and/or mold-impacted building components. Bulk sampling was collected to ensure that all suspected hazardous building materials likely impacted by the project are identified, quantified, and assessed.

The site survey was completed by an environmental professional carrying all necessary New York State licensing and certifications required by law and/or by the Contract Documents. The survey was performed in accordance with all applicable local, State, and Federal laws and regulations pertaining to asbestos and lead building inspections. All asbestos bulk samples were collected and analyzed in accordance with EPA-approved polarized light microscopy (PLM) methods only. Lead-based paint testing was performed using standard x-ray fluorescence (XRF) direct reading instruments.

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*Please see Appendices which provides a Procore link to the Good Faith Survey Asbestos and Lead Report in full.

100% DESIGN UPDATES

Building1, Level 00B: Relocation of the telecommunications enclosure to a nearby column. Metal furring is provided around this column per structural recommendations to provide a full-width backing for TE mounting, and to provide space for plywood on walls to mount any accessory equipment.

Data Center Generator Fuel Tank Enclosure (Outside of B.111): Footings have been updated to match structural footings, and the equipment pads have been expanded to be slightly larger than the supported equipment, per mechanical recommendations. Doors to the enclosure have been modified slightly to avoid conflicts with the expanded pads.

Data Center Mechanical Room (B.115): Floor drains have been added, per mechanical recommendations, and floor sloped to the appropriate drains.

Data Center Generator Room (B.115): Sump pit has been shifted and detailed per mechanical requirements. One of the louvers has been resized (~2’ taller) per mechanical request.

Data Center Restroom: Enlarged plans and interior elevations added to the drawing set. The equipment schedule for equipment is also included along with updates to the finish schedule.

Signage: Updated signage schedule includes new signs for the new fire extinguisher cabinets.

TRs: Some doors opening into existing corridors were deemed to open too far into the corridor and have been revised to swing inwards. Locations include Building 7, Level 1 and 2; and Building 8, Level 1.

Data Center Fire Extinguisher Cabinets (FECs): Cabinets have been relocated to just outside of the doors entering the Main Computer Room (MCR).

11/07/2025 Page 11 100% CD2 BOD Infection Control Risk Assessment (Icra) Narrative

INFECTION CONTROL RISK ASSESSMENT (ICRA) NARRATIVE

See specification 01 35 26 – Safety Requirements for specific ICRA class requirements.

ICRA barrier details are provided including ICRA construction type, risk, and class requirements; all information is implemented within the aforementioned Safety Requirements specifications. The A/E’s ICRA plans are preliminary and based upon meetings with the VA COR, Infection Controls Staff, and/or Industrial Hygienist (CIH) / Epidemiologist pertaining to local VA standards and document-specific controls necessary at the Castle Point VAMC. The A/E design team understands that the preliminary plans provided by the A/E for Phasing and ICRA recommended barriers require the VA COR and Infection Controls Staff to coordinate and update these “means and methods” preliminary designs with the contractor during construction. The A/E has included specific requirements for the contractor to coordinate with the VA prior to work to ensure higher risk areas are addressed properly. It is the responsibility of the contractor to verify all ICRA details and requirements with the COR and related VA staff prior to construction activities.

CONSTRUCTION TYPE – Type B / C / D

TYPE B: The majority of the construction work outlined in the SOW that can be isolated and contained to individual rooms will be TYPE B – General maintenance and repair work. For this specific project, activities classified as TYPE B can be quantified as the major re-cabling efforts needed to bring new Cat 6a cables from TEs/TRs to Work Area Outlets (WAOs) as well as running condensate line piping from TR/TEs to condenser units. The construction activities can generally be defined as follows:

Prolonged inspection and work that may take longer than a single shift but not exceeding a week.

Patients and employees are not to be in the area until activity is completed.

Work that creates minimal dust a debris.

Interior finish or surface repairs, updates, or modifications such as repair of firewalls and barriers, and new flooring that produces minimal dust and debris. Controlled sanding activities (e.g. wet or dry sanding) that produce minimal dust and debris.

Plumbing work such as installation or replacement of a single fixture or piping for a single fixture. Any work on sanitary plumbing including snaking of drains.

Electrical work such as installation of cabling/wiring/conduit for a single device, installation of new device such as a light fixture that produces minimal dust and debris.

Air Handler and/or fan shutdown/startup and HVAC work such as replacement of a single diffuser, single terminal unit or a single device that produces minimal dust and debris.

To the greatest extent feasible, all existing conduit will be reused, greatly limiting the amount of dust/debris created during construction activities.

TYPE C: Some of the construction work as indicated by the SOW will likely be TYPE C – Small-scale construction, renovation, or maintenance. This work can be quantified as the TR renovation activities that can be isolated to the individual TR/TEs. This work includes, but is not limited to, the following activities:

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Work requiring longer than a single week to complete but not exceeding 6 months.

Patients and employees are not to be in the area until activity is completed.

Demolition/removal of preexisting floor covering, casework, lay-in ceiling, or other architectural elements.

Demolition/removal of more than 32 ft2 of drywall/framing, hard ceilings, and doors/framing and minimal infrastructure such as electrical circuits and branch piping.

Installation of new walls, ceilings, and doors including framing, drywall/plaster, and associated work.

Plumbing work such as the installation of new sinks, showers and toilets, and associated plumbing.

Shut down of sections of potable water systems.

Electrical work such as installation of conduit and wire for lighting, receptacles and switches for an area, the installation of conduit and wire for new devices such as terminal units, fans, etc.

Modification of existing fire alarm and suppression systems.

Mechanical work such as the installation of ductwork, diffusers, and terminal units for an area.

TYPE D: The construction work involved in the creation of the standalone Data Center will likely be Type D – Large-scall construction, renovation, or maintenance. This includes, but is not limited to, the following activities:

Work exceeding 6 months in duration Patients and employees are not to be in the area until activity is completed Large-scale demolition of building components and infrastructure including removal of multiple doors, walls, framing, ceilings, flooring, piping, electrical and HVAC.

The installation of building components such as new walls, ceilings and doors, including framing, drywall, and associated plaster work.

Plumbing work such as the installation of:

o New medical gas systems o Steam/heating hot water, condensate systems o Multiple sinks, showers, and toilets including associated plumbing

Shutdown of potable water, steam/heating hot water, condensate, and medical gas systems Electrical work such as installation of electrical feeders, distribution panels, conduit and wire for lighting, receptacles and switches for an area, the installation of conduit and wire for new devises such as terminal units, fans, etc.

Installation of fire alarm and suppression systems Electrical shutdown of multiple panels Mechanical work such as the installation of air handling equipment, associated ductwork, diffusers, heat exchangers, terminal units and controls.

RISK LEVEL: LOW / MEDIUM / HIGH

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Construction activities take place across several distinct programming areas of the VAMC, and the risk levels vary depending on the nature of the VAMC programming where TR/TEs are located.

Risk Level Low Medium High Highest

Patient Risk Groups

Office areas Non-patient care areas Prosthetics

Cardiology Echocardiography Nuclear Medicine Physical Therapy Primary Care Radiology Respiratory

Therapy Mental Hygiene Ultrasound Domiciliary

Urgent Care Emergency

Room Endoscopy Laboratories

(Specimen) Outpatient

Surgery Pharmacy Surgical

Inpatient Medical

Inpatient Psychiatry

Inpatient Surgical Units Nutrition and

Food Canteen

Service

Any area caring for Immunocompromised Patients

Central Sterile Supply

Intensive Care Units Negative Pressure

Isolation Rooms Oncology Operating Rooms Any Invasive

Treatment/Procedure Room

Pharmacy Admixture

ICRA CLASS REQUIREMENTS: CLASS II / III / IV

VHA ICRA Matrix - 2023 Activity Category

A B C D

Patient Risk Category

Low Risk I II II III Medium Risk I II III IV High Risk I II IV IV Highest Risk II III IV IV

Per the Infection Controls Matrix (above), all TR/TEs (Construction Type C) located in Low-Risk Group areas will be considered Class II ICRA, TR/TEs located in Medium-Risk Group areas will be considered Class III ICRA, and TR/TEs located in the High- and Highest-Risk Group areas will be considered Class

IV ICRA.

Rooms that will be re-cabled (Construction Type B) will span Classes II, III, and IV ICRA precautions.

While this construction work creates minimal dust/debris which can be isolated within individual rooms, due to the nature of sensitive patient care areas, stringent precautions will be taken to ensure no dust/debris enters corridors and or HVAC ducting. The Contractor shall take great care in adhering to VA

11/07/2025 Page 14 standards and shall work closely with the VA COR and Infection Control Staff / Station Epidemiologist during construction to ensure phasing areas are worked on in alignment with all ICRA standards.

See the below chart which outlines ICRA precautions for each ICRA class:

ICRA CLASS II REQUIREMENTS

Before and During Construction:

1. Perform work activity in a manner that creates minimal dust.

2. Immediately replace any ceiling tile, close access panels, etc., upon completion of work.

3. Any materials and equipment being brought into the facility must be free of contaminants and loose material.

4. Provide active means to control airborne dust from dispersing into occupied areas and/or water mist surface to control dust (e.g., Mobile Dust Containment Cart or some other system).

5. Ensure worker clothing is clean and free of visible dust before leaving the work area.

6. Remove or isolate air diffusers (supply and return) to protect the HVAC system from dust and reduce air turbulence. Rebalance system to address diffuser isolation.

7. When the work involves or impacts potable water systems including stagnation due to reduced usage, the piping shall be flushed twice a week or isolated from the main system.

8. Seal doors to prevent dust migration.

9. Contain all trash and debris in the work area. Perform daily cleaning and disposal of trash

(covered) from work area using an identified exit route.

10. Any equipment, tools, or materials removed from the work area must be in sealed containers and/or cleaned of dust and debris prior to removal from the area.

11. Nonporous/smooth and cleanable containers (with a hard lid) must be used to transport trash and debris from the construction areas. These containers must be damp-wiped cleaned and free of visible dust/debris before leaving the contained work area.

12. Install a sticky (dust collection) mat at entrance of contained work area based on facility policy.

Sticky mats must be changed routinely and when visibly soiled.

13. Maintain clean surroundings when area is not contained by damp mopping or HEPA vacuuming surfaces at least daily.

Upon Completion of Project:

Cleaning:

1. Clean work areas including all environmental surfaces, high horizontal surfaces and flooring materials.

2. Check all supply and return air registers for dust accumulation on upper surfaces as well as air diffuser surfaces.

HVAC Systems:

1. Remove isolation of HVAC system in areas where work is being performed. Verify that HVAC systems are clean and operational.

2. Verify the HVAC systems meet original airflow and air exchange design specifications.

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Water systems:

1. Until the potable water system is activated and in use, flushing shall continue at least twice per week in accordance with VHA Directive 1061.

ICRA CLASS III REQUIREMENTS

Before and During Construction:

1. All control measures listed above and the following in addition:

2. Ensure availability of equipment for cleaning hands.

3. Construct and complete critical barriers meeting NFPA 241 requirements. Barriers must extend to the ceiling or if ceiling tile is removed, to the deck above.

4. All (plastic or hard) barrier construction activities must be completed in a manner that prevents dust release. Plastic barriers must be effectively affixed to floor and ceiling (or floor/roof deck above) and secure from movement or damage.

5. Seal all penetrations in containment barriers, including floors and ceiling, using approved materials (UL schedule firestop if applicable for barrier type).

6. Maintain .01 inches /water gauge negative pressurization of the entire workspace by use of HEPA exhaust air systems directed outdoors (unless a work specific waiver is approved by VHA’s Office of Healthcare Engineering); this must be maintained continuously 24/7 for the duration of the project. Exhaust discharged directly to the outdoors that is 25 feet or greater from entrances, air intakes and windows is not required to be HEPA-filtered. Exhausting discharged air into shared or recirculating HVAC systems, or other shared exhaust systems (e.g., bathroom exhaust) is prohibited.

7. Install a differential pressure sensing device (e.g., magnehelic, manometer, or digital monitoring) on exterior of work containment to continually monitor and document negative pressurization. The “ball in the wall” or similar apparatus are not acceptable.

Upon Completion of Project:

*Construction areas must be inspected by an infection preventionist and engineering representative (and others as determined by the facility) for final activity/project close out and removal of infection prevention and control measures.

Work Area Cleaning:

1. Clean work areas including all environmental surfaces, high horizontal surfaces and flooring materials.

2. Check all supply and return air registers for dust accumulation on upper surfaces as well as air diffuser surfaces.

Removal of Critical Barriers:

1. Critical barriers must remain in place during all work involving drywall removal, creation of dust and activities beyond simple touch-up work. The barrier may NOT be removed until a work area cleaning has been performed. Additional cleaning may be needed after removal of barrier.

2. All (plastic or hard) barrier removal activities must be completed in a manner that prevents dust

11/07/2025 Page 16 release. Use the following precautions when removing hard barriers:

i. Carefully remove screws and painter tape.

ii. If dust will be generated during screw removal, use hand-held HEPA vacuum.

iii. Drywall cutting is prohibited during removal process.

iv. Clean all stud tracks with HEPA vacuum before removing outer hard barrier.

v. Use a plastic barrier to enclose area if dust could be generated.

Negative Air Requirements:

1. The use of negative air must be designed to remove contaminants from the work area.

2. Negative air devices (fans, filters, monitoring and documentation equipment) must remain operational at all times and in place for a period after completion of dust creating activities to remove contaminants from the work area and before removal of critical barriers.

HVAC systems:

1. Upon removal of critical barriers, remove isolation of HVAC system in areas where work is being performed.

2. Verify that HVAC systems are clean and operational.

3. Verify and document through a TAB the HVAC systems meets original airflow and air exchange design specifications.

Water systems:

1. Until the potable water system is activated and in use, flushing shall continue at least twice per week in accordance with VHA Directive 1061.

ICRA CLASS IV REQUIREMENTS

Before and During Construction:

1. All control measures listed in Class II and Class III in addition to the following:

2. Barriers must be hard barriers unless temporary to install final barrier.

3. Containment must include an anteroom to ensure pressure control. Anteroom must be large enough for equipment staging, cart cleaning, workers’ PPE and cleaning.

4. Worker clothing and/or PPE must be removed or clean and free of visible dust before leaving the work area anteroom. HEPA vacuuming of clothing or use of cover suits is acceptable.

5. Workers must wear shoe covers or have a method to clean shoes in anteroom. Shoe covers must be removed prior to exiting the anteroom to the occupied space (non-work area). Damaged shoe covers must be changed immediately.

Upon Completion of Project:

6. *See Class III above

11/07/2025 Page 17 100% CD2 BOD Phasing Plan

PHASING PLAN

A/E worked with the VA COR and station personnel to create a comprehensive phasing plan focused on minimizing disruption to staff functioning and patient care, as well as accounting for the planned construction of the new Data Center facility. Per the SOW, the construction schedule determined should ensure the least disruption to VAMC operations, limiting simultaneous construction of IT closets and any associated downtimes. A/E provided the detailed phasing plan included in drawing notes (AS sheets) as well as in the General Requirements specification 01 00 00 (Section 1.6.J) to ensure the least disruption to station functioning. With VA direction, phasing plan provides suggested appropriate construction sequence (by building, floor, programming, etc.), including the maximum number of TRs that may be under construction simultaneously.

A/E recommends the following sequence of construction activity:

Phase 1 Overview – Campus Infrastructure

*Same-numbered items can be performed concurrently 1a. Civil duct-banks system installed.

1b. Build new telecom rooms at new locations and/or expand existing TRs as required.

2a. Pull New A/B fiber backbone cables through duct-banks and buildings to existing, expanded, or new

TRs.

2b. Install any ties from old TRs to new TRs. *Please see Reference #2 2c. For new MCR construction, once commissioning is complete and approved by the VA, Contractor to install Fiber ties from old MCR to new MCR. Once fiber tested and certified, Contractor to notify VA to commence with equipment migration from old MCR to new MCR – 3-6 months

2d. Unbolt existing racks and shift locations for installation of new grounded racks in existing/expanded TRs. *Please see Reference #3

2e. Install new racks, cable managers and pathways in new (and expanded/existing) TRs.

2f. Install new cabinets in new Data Center.

2g. In Building TRs, Terminate new fiber in new fiber housings in new racks.

2h. In Data Center, terminate fiber in new fiber housings in new fiber distribution cabinets.

3. Test / new fiber and get approval from station.

Phase 2 Overview – Work Area Outlet (WAO) Replacement and TR Cutovers *VA to provide ONLY (10) new switches to OIT for TRs to maintain existing switches in existing racks 4 VA to activate OR relocate Core B switch to new Core B cabinet in new MCR. Patch new fiber backbones to new or relocated core switch to each TR to be fed. VA to connect B side Core Router to A side Core Router via 288 strand Umbilical cable between existing MCR and New MCR.

5a Activate fiber in new TRs through B Side.

Existing/Expanded TRs - Provide new fiber jumpers from new fiber panels back to existing switch(es), disconnect existing fiber.

New TRs - Provide temporary fiber backfeed to existing TR location and patch into existing switch(es), disconnect existing fiber.

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5b Submit cutover plan for VA Approval and schedule the installation of new Cat 6A cables on a room/department by room/department basis from new TR racks to existing devices WAOs and cutover outlets the same night. *Please see References #4, #5, #6, & #7 Identify any buildings requiring after hours work for VA Support See phasing sheets and Specification 01 00 00 for specific Building and phasing area work requirements.

End users, service lines, COR and OIT are notified and ready.

See WAO cutover steps below for detailed action plan

6 VA to relocate existing Core A switch to new Core A cabinet in New MCR. Patch new fiber backbones to new or relocated core switch to each TR to be fed.

7 Activate fiber in new TRs through the A Side.

8 Relocate any fiber backbones and complete the Data Center server migration.

9 Once re-cabling is complete, remove all old racks, patch panels, switches, fiber backbones and data station cabling. (Unless there are other systems or devices requiring it to stay live)

REFERENCE #1 – REMODELED MCR CUTOVER

1. Step 1

a. Prepare new TR space

i. Construct ICRA / phasing barriers

ii. Demo floors, walls/doors/windows, ceilings, as appropriate

b. Build new TR space

i. Construct new walls and doors; prepare floor (anti-static VCT or coating)

2. Step 2

a. Install new A-side and B-side panelboards, as appropriate

b. Install new lighting and receptacles

c. Install physical security equipment

3. Step 3

a. Install new cooling (DX/VRV) unit, as appropriate

4. Step 4

a. Install new server rack(s), cable management (tray, ladder, etc.)

i. *If drawings indicate, contractor to install a backbone cable from old TR to new

TR

b. Install backbone cabling and terminate in racks

REFERENCE #2 – NEW TR CONSTRUCTION

a. Prepare new TR space.

i. Construct ICRA / phasing barriers.

ii. Demo floors, walls / doors / windows, ceilings, as appropriate.

b. Build new TR space.

i. Construct new walls and doors; prepare floor (anti-static VCT or coating)

11/07/2025 Page 19

2. Step 2

a. Install new A-side and B-side panelboards, as appropriate.

b. Install new lighting and receptacles.

c. Install physical security equipment.

3. Step 3

a. Install new cooling (DX / VRV) unit, as appropriate.

4. Step 4

a. Install new server rack(s), cable management (tray, ladder, etc.)

i. *if drawings indicate, contractor to install a backbone cable from old TR to new

TR.

ii. Install backbone cabling and terminate in racks.

REFERENCE #3 - REMODELED EXISTING TR CUTOVER

a. Prepare renovation of existing TR space

i. Ensure coordination with VA for temporarily disabling existing alarm(s)

ii. Construct ICRA / phasing barriers

iii. *MEP/IT & VA

1. Coordinate with VA prior to existing equipment movement

2. Unmount and protect existing wall-mounted equipment to remain operational during renovation

iv. Demo walls/doors, flooring (as necessary) and ceilings

b. Finalize layout of new TR space

i. Construct all new walls & doors

ii. Prepare and install new backboards and anti-static flooring (VCT or coating)

iii. *MEP/IT & VA

1. Re-mount existing equipment to new backboards

2. Step 2

a. Install new HVAC (DX / VRV) system

3. Step 3

a. Ensure that existing equipment remains powered during A-side electrical infrastructure upgrade / replacement

b. Install new A-side electrical infrastructure (panelboard)

c. Move existing and new equipment to A-side power

d. Install new B-side electrical infrastructure (panelboard)

e. Install new receptacles and lighting

4. Step 4

a. Prior to potential existing rack movement, ensure equipment can remain fully operational during temporary positioning

b. Unbolt existing rack(s) to accommodate shift within room, as necessary

c. Place the new (4) post rack(s) in the TR space

d. Install new cable management system reflecting final location of new (4) post rack installation

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5. Step 5

a. Install new UPS units in new (4) post rack(s)

b. Finalize bonding/grounding to new (4) post rack(s)

* Contractor to notify VA to commence equipment migration from existing racks to new racks.

REFERENCE #4 – WORK AREA OUTLET (WAO) CUTOVER STEPS

1. Pathways from hallway to room are identified for re-use or installed if new are needed

2. WAOs are installed if new, located, and accessible if existing (furniture moves if needed)

3. VA Clears room if needed (Patients moved to swing space)

4. VA OIT disconnects equipment from old WAO

5. Contractor removes old UTP cable from WAO (if reusing existing boxes / conduit). Contractor to remove cable completely from room into corridor and stores it in ceiling space for final removal.

6. Contractor installed new Cat 6A UTP cable, terminates and tests

7. Contractor labels UTP, patch panel and WAO

8. VA OIT connects patch cables from patch panel to new edge switch

9. VA OIT validates proper connectivity, PoE and VLAN assignment at WAO

10. Room is cleaned if needed

11. VA OIT connects equipment to WAO

12. Room is re-occupied by staff / patient

13. Devices in old TR are patched over to the new TR if on OIT network

14. Edge switches from old TR are moved to next TR for next TR cutover by VA OIT if empty

15. Contractor demos old TR, UTP, wall mounted 110 blocks, patch panels, rack (if empty), etc.

EXISTING SYSTEMS:

REFERENCE #5 – ACCESS CONTROLS

1. New and renovated TRs:

a. Install 2-door controller in each TR

b. Install cat 6A cable from Patch panel to new access control panel and terminate with RJ

45 male end. Test and label cable.

c. Plug cat 6A cable into access control panel and test network connection is active.

i. If panel is not a PoE then provide battery back-up

d. Refer to drawings for equipment installation requirements (card reader w/ pin pad, door closer, room motion sensor, PIR REX)

REFERENCE #6 – CAMERAS & CCTVs

1. New & existing cameras (interior/exterior) to be re-cabled with new Cat6A cabling.

a. Contractor to install new Cat6A cable from camera (new or existing location) to new TR, terminate on patch panel, and place a male RJ-45 on end of Cat6A cable at the camera location. Test Cat6A cable, coil spare cable at camera end for existing camera locations.

New cameras can be plugged into new cat 6A cables.

b. At cutover, Contractor to coordinate with VA OIT and campus police to relocate active electronics supporting CCTV and plug in new Cat6A cable to existing cameras.

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c. Label devices and pathways.

d. Test all devices and provide test results to owner.

e. Document all work, devices, equipment locations, pathways, j-boxes, and provide as-built documentation to owner in format of their choosing.

REFRENCE #7 – FIRE PROTECTION / ALARM

1. New MCR will require a connection from the existing head end equipment to the new MCR panel.

a. Install new fire alarm panel in new MCR.

b. Connect backbone cable to nearest existing alarm panel.

c. Install devices (smoke detectors, heat risers, etc.) and connect to the new fire alarm panel.

d. Label devices and pathways.

e. Test all devices and provide test results to owner.

f. Document all work, devices, panel locations, pathways, j-boxes, and provide as-built documentation to owner in format of their choosing.

11/07/2025 Page 22 100% CD2 BOD Life Safety Narrative

LIFE SAFETY NARRATIVE

As stated in the SOW, an independent life safety code review will be conducted by a certified, third-party Fire Protection Engineer. Design follows the latest edition of the following codes: NFPA 101 Life Safety Code, NFPA 75 Standard for the Fire Protection of Information Technology Equipment, VA Fire Protection Design Manual, and International Building Code (IBC).

New cable trays for supporting data cable are routed as needed throughout each facility. Any cables that pass through a rated wall have cable trays terminate on each side of the rated wall. If not already in place, HLTI Speed Sleeves (or similarly related assembly) will be provided at rated walls to allow passage of data cable while maintaining the appropriate wall rating. Locations of rated walls are shown on the overall plans of the design.

Per the VA Fire Protection Design Manual, all TRs have a clean agent fire extinguisher within 75’ of the door, exterior to the TR.

11/07/2025 Page 23 100% CD2 BOD Fire Protection Narrative

FIRE PROTECTION NARRATIVE

TELECOMMUNICATIONS ROOMS

All TRs with existing fire sprinklers have existing quick-response heads replaced with FM-approved, upright, standard response sprinklers with fusible links and listed mechanical guards in the same location.

These modifications to existing sprinklers must be made at the time of ceiling removal and are noted on the Mechanical drawings. TRs are considered light hazard for sprinkler head density. The fire sprinkler branch lines and head locations are modified to accommodate TR space reconfigurations in accordance with NFPA 13. New fire protection piping will be painted red. Buildings which are not currently fully sprinklered will not have fire sprinkler systems added.

NEW DATA CENTER FACILITY

The Data Center Main Computer Room (MCR) shall be protected by a wet pipe sprinkler system as indicated on the plans. The MCR is provided with FM approved, upright, standard response sprinklers with fusible links and listed mechanical guards. The MCR is considered “Light Hazard” for sprinkler head density. The MCR sprinklers are fed by a single main equipped with a supervised control valve. The Data Center is furnished with a pre-action gaseous fire suppression system interlocked with the space smoke detectors. Detection details, pre-discharge alarms, abort switches, manual discharge switches, maintenance lock-outs, suppression system alarm panels and the interface with the new building fire alarm system are all addressed in specification section 21 22 00 – Clean Agent Fire Suppression Systems. The new MCR fire protection system is designed to meet all applicable requirements of NFPA 75, which include, but are not limited to, the following:

Provision of clean agent extinguishing system in the data center Detection in the data center for early detection and system discharge 1-hour separation of the data center Provision of a supervised control valve on the main supplying the sprinklers in the data center Provision of fire dampers and/or combination fire/smoke dampers in duct penetrations of the data center boundaries Provision of emergency lighting Provision of emergency power off switches for electrical power Emergency off switches for HVAC equipment

The Generator Enclosure space is considered “Extra Hazard Group 1”. A second wet pipe sprinkler system zone is used to serve this space.

For the rest of the new Data Center facility, a third wet pipe sprinkler system zone serves the various spaces. Entrance Room #1, Entrance Room #2, and Bathroom “Light Hazard”. The Transformer Room, Electrical Room (Level 01), and Mechanical Room are classified as “Ordinary Hazard Group 1”. Storage and Secure Storage are classified as “Ordinary Hazard Group 2”. The Electrical Room and Generator Enclosure on the basement level are classified as “Extra Hazard Group 1”. These spaces will have sprinkler head densities based on NFPA 13 requirements per their designated hazard classifications.

11/07/2025 Page 24 100% CD2 BOD Technical Security Analysis

TECHNICAL SECURITY ANALYSIS

TELECOMMUNICATIONS ROOMS:

For the expanded or relocated TRs and new Data Center facility, each are provided with new security provisions as required, including, but not limited to, the following: PIV-enabled two-factor authorization access control card reader with keypad, door position switch, request to exit motion sensor, intrusion detection sensors, siren, and surveillance camera.

Physical access control and intrusion detection systems associated with the project have been reviewed for compliance with the VA’s Physical Security and Resiliency Design Manual. Systems have been expanded and/or modified to accommodate the new Data Center facility and new or expanded TRs in accordance with the current VA design standards.

11/07/2025 Page 25 100% CD2 BOD Physical Security Narrative

PHYSICAL SECURITY NARRATIVE

The new Data Center at the Castle Point VA campus in Castle Point, NY is located on a sloped site, and is a standalone, two-story structure with one story partially below grade. It is reinforced masonry, load bearing construction with a flat steel frame roof. To support the new emergency generator within the Data Center, a new Fuel Tank Yard of reinforced masonry construction will be located roughly 23-ft east of the new Data Center. The project site is within the main campus, east of the VA Medical Center Building, adjacent to Buildings 18 and 111, as shown in .

Figure 1: Castle Point VA Healthcare Campus Site Plan

The new structures are designated as a critical facilities designed in accordance with the 2020 Physical Security Resiliency Design Manual (PSRDM), Revised June 1, 2023, as required in Chapter 1, Section 1.4, Table 1-2. Facility compliance with the PSRDM-CF criteria is substantially implemented including air-blast loading effects, utility redundancy and separation and critical equipment protection as specifically addressed in the following chapters of the PSRDM:

Chapter 3 – Site Considerations

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Chapter 4 – Building Entrances and Exits Chapter 5 – Functional Areas Chapter 6 – Building Envelope Chapter 7 – Structural System Chapter 8 – Utilities and Building Services Chapter 9 – Building Systems *Chapter 10, Electronic Security Requirements, is covered in Technical Security.

As identified in Chapter 2, Section 2.4, Table 2-1, campus-wide improvements for a new building on an existing campus does not trigger campus level requirements as follows:

Comply with requirements for new construction for the new building(s). Campus level requirements, such as those associated with entrance to the campus, campus perimeter barrier, utilities, etc., are not required, except when included during planning of the project. Stand-off distance requirements are applicable for the new building(s).

However, we have documented the status of the campus and noted where future campus upgrades are needed. The following sections are presented in the same order as applicable PSRDM chapters.

SITE CONSIDERATION

Standoff Distance: In accordance with the PSRDM, the Data Center building and Fuel Tank Yard are sited such that a 50-foot standoff is maintained from unscreened vehicles traveling on public and campus roadways as well as at adjacent parking lots as shown in . The standoff distance is measured from the face of the building façade to the roadway and parking curb edge. Architectural appurtenances (i.e., sunshades, canopies, etc.) are permitted to encroach on this area given that they do not serve to enclose interior occupied spaces.

The Data Center and supporting equipment are located within the main hospital campus where the existing campus roadway curb, new vehicle swing gate, non-rated bollards, and wheel stops will serve to enforce the 50-foot standoff to unscreened…