Attachment_11_-_Software_and_Licensing_Agreement.docx

The document is a Software and Licensing Agreement Attachment for the County of Orange Office of the District Attorney's Request for Proposal (RFP #026-2630601-RA) for a New Case Management System (CMS). The RFP seeks a comprehensive digital solution to replace the existing legacy system, with proposals due on September 18, 2024, and a project start anticipated in February 2025. The procurement will evaluate proposals across five key criteria: Solution Offering + Requirements (300 points), Implementation Services (200 points), Experience and Qualifications (100 points), Corporate Sustainability (50 points), and Cost (100 points). Key dates include a pre-proposal submission meeting on August 14, 2024, and a question and answer deadline of August 21, 2024, with potential vendor interviews scheduled for the week of November 4, 2024.

The RFP includes specific provisions for local small businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), offering a 5% bid price reduction or scoring advantage for qualified vendors, with an enhanced 8% preference for businesses certified in both categories. Businesses must be certified by the California Department of General Services and maintain a principal operation center in Orange County. The solicitation requires at least 20% of the total bid amount to be allocated to certified OCLSB or DVBE subcontractors. The contract will be an actual cost contract with an anticipated 11-year term, requiring integration with external systems including law enforcement, court, and victim services platforms. Respondents must have implemented a CMS in a federal CJIS compliant setting and completed at least two implementations in comparable prosecution offices.