Attachment 11 - Eielson AFB WP.pdf

Eielson AFB, Alaska

Workplan (WP)/Accident Prevention Plan (APP)

Contractor must submit an acceptable WP and APP in a timely and efficient manner that conforms to task requirements and applicable standards.

Performance Metric: The accuracy of the information provided within the document as well as the number of submissions required to obtain Government acceptance of the document will be evaluated be the basis of the Contractor’s performance evaluation for this task.

Measurement Method: The Government will review the WP/APP for their ability to meet project objectives, and for proper and safe application of procedures and equipment. The Government will review the WP/APP and provide comments to the Contractor, which will require a written response from the Contractor and/or possible changes to the WP.

Remedy: If non-compliance issues are noted, the Contractor shall summarize the actions to be taken and re-submit a revised WP at no additional cost to the Government.

Specific Task Requirements:

- The Contractor shall prepare and submit for approval a WP to the 168 Contracting Office. The WP must include applicable sections of EM 385-1-1, tailored to the SOW provided. The Contractor shall prepare and submit for approval separate, stand-alone, acceptable WP and APP.

The APP must address and include site specific information for each work area in the SOW. The WP shall describe the specific work proposed to meet the objectives and requirements of the SOW. The WP shall address all aspects of fieldwork and shall identify staging/storage area requirements and the specific location on the installation. The Contractor shall submit a project schedule, capturing the ability to perform all tasks requirements within project timelines. The Contractor’s schedule shall include dates of fire protection system outages. The WP shall contain:

- APP (P. 53, EM 385-1-1), which includes a Site Safety and Health Plan (SSHP) (P. 735, EM 385-1-1)

- Environmental Protection Plan which includes a Spill Control Plan (P. 731, EM 385-1-1), a Waste Management Plan (P. 377, EM 385-1-1).

- Quality Control Plan (QCP) see attachment 10, for details on the QCP. The QCP shall be detailed and comprehensive covering all aspects of work, as applicable. Other subplans or elements (i.e., technical management, fieldwork and procedures, etc.) shall be required as necessary to support the Contractor’s technical approach.

- Once a site-specific WP has been approved by the installation and accepted by the COR, then the contractor may proceed with the work.

- The Contractor is authorized post award site visits to the project location as part of supporting preparation for the WP. The Contractor shall notify the CE Project Manager (PM) prior to each planned site visit and shall prepare and submit for approval an Abbreviated Accident Prevention Plan (AAPP).

AAPP must be approved by CE PM prior to the site visit and shall be submitted no later than 14 calendar days before the site visit. The Government reserves the right to have a CE PM representative accompany the Contractor to post award site visits; therefore, the Contractor shall coordinate and schedule the site visits accordingly. The Contractor shall provide a trip report to the PM within 14 calendar days after conclusion of the site visit(s).

Objective: The contractor shall safely decommission, demolish, and dispose of the High Expansion Foam (HEF) system located in Building 1176 on Eielson Air Force Base (AFB).

1. The demolished HEF metallic tank may be shredded or cut off to facilitate shipment and disposal at an approved hazardous disposal facility.

2. Execute all disposal activities in accordance with (IAW) the Alaska State Regulation for the Disposal of High Expansion Foam (Chapter 62): Ensure all HEF-classified hazardous waste is routed to and processed at an approved hazardous waste treatment facility.

F. Metallic Tank and Piping Disposal.

The Contractor shall

1. Dispose of the existing HEF tank and piping up to the proportioner after draining HEF followed by rinsate, processes described on page 4. Collect and dispose of all HEF contaminated solid waste, to include the metallic tank and all associated piping and incidental waste (i.e., waste produced while conducting fieldwork such as wipes, absorbent pads, gloves, Tyvek suits, etc.) The removed tank and piping may be shredded or cut to facilitate shipment/disposal. The metal bladder tank, bladder, and piping shall be removed and treated as hazardous waste and disposed of at an approved disposal facility.

2. Evidence of HEF Disposal. The Contractor shall obtain documentation from the disposal facility (certificate of disposal) for all material delivered to the facility for disposal. The disposal certificates shall include:

- Identify the disposal facility, name, address, phone number, facility (treatment, storage, disposal), permit expiration date,

- types and quantities of material being destroyed (i.e., HEF concentrate, HEF solutions, HEF systems components, location of origin of HEF material),

- date HEF material was accepted by the disposal facility,

- for disposal methods that include destruction, a statement certifying the fact of destruction of the identified material, including the date(s) of disposal and process used.

3. HEF Disposal Accountability. All HEF concentrate and solutions (i.e., rinsate, shell water) volumes removed or generated by the Contractor (as for the case of tank rinsate) shall be fully accounted for by the Contractor through final disposition (disposal). More specifically, HEF concentrate and solutions shall be accounted for at each originating location (i.e., building, hanger, etc.). Quantities of other HEF contaminated system components requiring disposal shall also be accounted for. Disposal certificates for all materials destroyed shall indicate quantities of HEF concentrate/solution (typically weights) or weights of solid components (i.e., bladders, etc.) treated as applicable.

4. Tank and Piping Work Staffing Requirements. Tank and piping work shall be performed by a Licensed Sprinkler System Installer or a specialized fire suppression contractor who is regularly engaged in the installation or repair of the type and complexity of systems specified in the SOW, and who has served in a similar capacity for at least three systems that have been performed in the manner intended for a period of not less than 6 months.

The Contractor shall submit the licensed sprinkler installer or specialized fire suppression contractor’s qualifications to 168 Contracting Office prior to the start of work.

5. Clean Water for Rinsing. The Contractor is ultimately responsible for providing all water to facilitate any rinsing. Rinse water shall be potable water. In the event that the base or installation provides the water, i.e., via hose bibs, etc. the Contractor shall protect the water source (regardless of whether potable or non-potable) by providing and utilizing backflow prevention devices.

6. Protection Against HEF Releases. The Contractor shall take all means prudent to be prepared to take immediate action in the event of accidental HEF spill. Minimal spill protection measures to be taken by the Contractor shall include floor/ground covering for the work site at potential HEF release points and a spill kit at the work site appropriate for tank/piping being drained. The Contractor shall take all measures necessary to protect against accidental releases of HEF to the environment. Any spills, their associated clean-up and all liability resulting therefrom will be the sole responsibility of the Contractor and will not be reimbursed by the Government.

7.0 GENERAL REQUIREMENTS. All work under this Section shall be performed in accordance with the following general requirements.

7.1 Permits and Licenses. The contractor shall obtain all necessary environmental, transportation, and construction permits prior to commencement of field operations. Perform all work in strict compliance with the terms of each permit, always maintaining active copies on-site.

7.2 Laws and Regulations. The contractor shall adhere to all federal, State of Alaska, and local environmental, safety, and transportation regulations. Military Directives: Comply with all applicable Department of Defense (DoD), Air Force, and Eielson AFB installation-specific instructions and environmental policies.

7.3 Security on the Military Installation. When work is performed on a military Installation the Contractor shall comply with all security requirements of the Installation.

7.4 Project Management.

7.4.1 The Contractor shall provide a single point of contact (POC), who is responsible for the entire project and coordination of Contractor’s activities. The POC shall serve as a liaison/planner/consultant with the Government staff as well as for scheduling and execution of work. The POC shall participate in project-planning meetings, as required, for the duration of the project.

7.4.1.1 Site Safety and Health Officer (SSHO). The SSHO shall be solely assigned as such and not dual-hatted with another position. The SSHO shall be employed by the prime Contractor and on site during all field work.

7.4.2 The Contractor shall have an on-site superintendent employed by the prime Contractor on site during all field work.

7.4.3 Meetings and Site Visits.

7.4.3.1 Kick-off Meeting. After award but prior to commencement of any work the Contractor shall participate in a Kick-off meeting with the 168 CE PM and other Government project personnel to discuss and develop a mutual understanding relative to the administration of the submittals, phasing, scheduling, safety, payments, prosecution of work and project object expectations.

7.4.3.2 Work Site Discussions/Visits. The 168 CES will establish a PM to liaison with the Contractor to facilitate project site access and execution of work at the project site. Prior to commencement of any work on the Installation the Contractor shall contact 168 CES PM to discuss work to be performed, scheduling and work phasing as applicable, unique base or installation safety and security requirements, and other relevant issues including Installation and work site access. The Contractor is highly encouraged to visit the project site to observe and evaluate existing field conditions and to gather supplemental site information necessary to complete the objectives and requirements.

7.4.3.3 Installation and Site Access. The Contractor shall comply with the installation access requirements, as well as any other additional requirements to access the actual project site. The Contractor shall verify all access requirements in advance prior to any site visits and site work to fully account for all access requirements (i.e., badging requirements, form/paperwork completion/submission to Installation security, etc.) as meeting access requirements for some installations may require significant lead times.

7.4.3.3.1 Contractor Personnel Escort. Site work may at times be performed in areas that are restricted by the installation. While conducting work in such areas Contractor personnel will be escorted by base/installation personnel. The Contractor should anticipate that the 168 CES shall provide an escort person to the Contractor personnel. The Contractor shall plan accordingly.

7.4.5 Periodic Status Reports (PSR). The Contractor shall prepare and submit PSR tailored to the SOW. PSR shall include HEF accountability information (i.e., volumes disposed) and copies of disposal certificates for the period covered by the report.

7.4.6 Mishap Reporting. The Contractor shall report all mishaps to the 168 Contracting Office and the 168 CES PM, an investigation must be accomplished as required in accordance with Paragraph 01.D of EM 385-1-1.

7.4.9 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), or 168 Contracting Officer, 168 CES PM). The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative.

The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this WP, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

7.4.9.1 Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Air Force and Air National Guard installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

7.4.9.2 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facilities shall comply with all access control procedures at that location(s). Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to Eielson AFB facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures, information is available at https://jko.jten.mil/ (website subject to change).

7.4.9.3 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

7.4.9.4 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

7.4.9.5 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the COR to become part of the official contract file.

7.4.9.6 Training requirements for the protection of sensitive information: All contract personnel with access to critical information shall complete initial and annual refresher OPSEC Level I Awareness training, which is available at the following websites: https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). All contract personnel with access to Controlled Unclassified Information (CUI) shall complete initial and annual refresher CUI training in accordance with applicable Eielson AFB policy.

7.4.9.7 Contract personnel requiring a common access card (CAC) only if duties involve one of the following: (1) both physical access to a DoD facility and access to DoD information systems or networks, (2) remote access to a DoD information system or network using DoD-approved remote access procedures, or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more.

Before CAC issuance, contract personnel must have at a minimum, a favorably adjudicated Tier 1 investigation or an equivalent or higher investigation in accordance with applicable DoD regulations. At the discretion of the RA, an initial CAC may be issued based on a favorable review of a fingerprint check and successfully scheduled Tier 1 investigation with the National Background Investigations Bureau. The RA provides contract personnel with additional information and forms to initiate the CAC issuance process, and/or to initiate background investigations, when required, Contract personnel shall complete these processes within established timelines to avoid delays.

7.4.9.8 Contract personnel requiring a personal identity verification (PIV) credential (Other Federal Agencies): Contract personnel will only be issued a PIV credential when necessary to meet contract performance requirements, and in accordance with Homeland Security Presidential Directive-12 (HSPD-12) and RA policy.

7.4.9.9 Counterintelligence Awareness Training (DoD Components Only): All contract personnel who maintain an active security clearance shall receive initial and annual refresher training on counterintelligence awareness, consistent with application training guidance for the RA.

Reference: DoDD 5240.6, Counterintelligence Awareness and Reporting CIAR).

7.4.9.10 Contract personnel requiring access to Government information systems: Contractor personnel shall be granted access to DoD or other Federal agency government information systems only when required to meet contract performance requirements. For DoD contracts, contract personnel shall complete DoD information Assurance Awareness training prior to accessing information systems, and annually thereafter. For other federal agency contracts, contract personnel shall comply with applicable agency policies.

8.0 SUBMITTALS AND CORRESPONDENCE.

8.1 Computer Files. All text and spreadsheet files generated by the Contractor shall be furnished to the Contracting Officer Representative (COR) in Microsoft Office Suite, current version compatible format.

8.2 PDF Deliverables. Uncompressed digital copies of all versions of submittals shall be provided in PDF format delivered via either email or DoD SAFE (https://safe.apps.mil/). No deliverable will be accepted for review unless provided in PDF format. The documents shall be complete with a linked table of contents, tables, photographs, graphs, figures, and appendices.

PDF files shall be created from source documents whenever possible and shall be provided without any security restrictions.

8.3 Review Comments. Various reviewers will have the opportunity to review submittals made by the Contractor under this contract. The Contractor shall review all comments received through the 168 Contracting Officer and evaluate their appropriateness based upon their merit and the requirements of the SOW. The Contractor shall issue to the 168 Contracting Officer a formal, annotated response to each in accordance with the established schedule in this SOW. The Contractor shall not non-concur with a comment without discussing the comment with the 168 Contracting Officer.

8.4 Identification of Responsible Personnel. Each report shall identify the specific members and titles of the Contractor's staff and subcontractors that had significant and specific input into the preparation or review of the report.

8.5 Public Affairs. Refer to Section C, Paragraph 8.0 of the Base Contract for disclosure of information requirements and restrictions. The Contractor shall refer to all requests for information concerning site conditions to the CE PM. Reports and data generated from the SOW are the property of the DOD and distribution to any other source by the Contractor, unless authorized by the 168 Contracting Officer, is prohibited.

8.6 Deliverables. Electronic protection of information on computing systems must meet DAF and DoD standards for protection of CUI. Upon contract completion, contractor will remove all US government information related to this contract from workstations. All information is property of the US Air Force. The Contractor shall submit or provide task order deliverables to the following personnel: