Attachment 1 - Scope of Work.pdf

ATTACHMENT 1 SCOPE OF WORK

1.1 DESCRIPTION OF WORK: This project consists of furnishing all plant, labor, equipment, materials, and transportation and performing all work required for the accomplishment of Mechanical, Electrical and Plumbing work required in this multiple award contract.

1.1.1 Location: Location of the required work will be in the Agricultural Research Service (ARS) Plains Area, comprising Kansas, New Mexico, Texas, Oklahoma, Montana, North Dakota, South Dakota, Wyo-ming, Nebraska, and Colorado.

1.1.2 Principal Features:

1.1.2.1 Publications – Codes: All work performed shall be IAW the National Fire Protection Association (NFPA) Standards - National Electric Code (NEC), the Underwriters Laboratories (UL) Standards, Ameri-can Society of Plumbing Engineers (ASPE), Sheet Metal and Air Conditioning Contractors National Asso-ciation, Inc. (SMACNA) an American Society of Heating and Refrigeration Engineers (ASHRAE) and all other Standards as may be required by ARS Policy and Procedure (P&P) ARS-242.1M, ARS Facilities De-sign Standards or as may be further required on individual Statements of Work (SOW) provided for each project order.

1.1.2.2 Material Quality: All materials and equipment provided under this project shall be of new commercial grade quality.

1.1.2.3 List of Materials: The Contractor shall submit a certified list of materials or manufacturer's de-scriptive literature for all major materials proposed for use in work under this section within 10 days of the individual task order award date. Materials furnished under this project shall be standard products of manufacturers regularly engaged in the production of the items, and the most current design which conforms to the requirements specified.

1.1.2.4 Installation, Operation, and Maintenance Instructions: The Contractor shall submit manufac-turer's written installation, operation, and maintenance instructions.

1.1.2.5 Pre-construction Drawings. Pre-construction drawings will not be provided for every project.

Government-developed pre-construction drawings will be normally provided for those projects where drawings are necessary in order to clearly depict the scope of work. However, on a project by project basis, the contractor may be required to provide drawings/sketches to clearly present the contractor’s method of accomplishing the ordered SOW to the Contracting Officer (CO) in enough detail that satisfies the requirements of the government. In such instances, approval of the contractor’s drawings/sketches shall be required prior the contractor proceeding with the project. In addition, the contractor may be required to provide drawings sealed by a Professional Engineer registered in the State in which the work will occur on a project order basis.

1.1.2.6 As-Built Drawings. Whenever government-developed pre-construction drawings are provided, the contractor shall mark up the drawings to clearly indicate all changes made to the project that differ from the original drawings and that indicate as-built conditions. The marked-up drawings shall be pro-vided to the CO at the completion of the project. The drawings shall be reviewed and approved by the CO before final payment is made to the contractor.

1.1.2.7 Receipts: Obtain receipts for all salvable items turned into Government Agencies and submit copies of the receipts to the CO.

1.1.2.8 Clean up. Maintain work area(s) in neat, orderly and safe condition during the course of the work, and cleanup work area(s) at the end of each workday and upon completion of the work. Dispose of refuse, debris, salvable, non-salvable, recyclable, non-recyclable, hazardous materials and hazardous wastes items as specified below.

1.1.2.9 Refuse: Place only ordinary refuse in dumpsters. No vegetative waste, construction and demo-lition waste, tires, recyclable materials, salvable items, or hazardous materials or waste will be placed in dumpsters. Large amounts of refuse shall be delivered to an off-post landfill and fees paid by the Con-tractor.

1.1.2.10 Cutting: Accomplish cutting using power tools and equipment which are best suited for the project order being accomplished and least likely to damage adjoining or adjacent surfaces.

1.1.2.11 Patching: Patch adjoining or adjacent surfaces using materials which match the existing mate-rials. Joints and seams shall be durable and as invisible as possible. Restore finishes of patched areas to match the existing finishes.

1.2 DEMOLITION AND DISPOSAL:

1.2.1 Demolition: Demolish or remove from the work site all items designated to be demolished or re-moved as part of the replacement process, and any other items necessary to accomplish the required work. The Principle Features section in the SOW does not designate all demolition and removal items existing at the work site. Therefore, prior to beginning demolition or removal work, verify with the CO all items to be demolished or to be removed and all items to remain. The Contractor is responsible for loading, hauling, and unloading salvage items and debris. The Contractor is also responsible for prepar-ing salvage items for turn in at a location designated in the SOW.

1.2.2 Removal: Carefully remove salvage items to prevent unnecessary damage to items to be salvaged or portions of components and structures to remain. Salvable items shall be removed and protected to prevent unnecessary damage. Items, embedded in concrete or masonry, or which are otherwise non-removable, shall be neatly cut off at or beneath the surrounding surface. Open piping or conduit shall be capped or plugged, and the surrounding surface repaired as specified. Asphalt and concrete being removed shall be removed along saw cut lines.

1.3 DISPOSITION OF CONSTRUCTION AND DEMOLITION WASTE ITEMS:

1.3.1 Non-salvable and Non-recyclable Items: Construction materials and debris, which will have no salvage or recycling value because of the type of material, or the procedures required for dismantling or demolition, shall be disposed of at an off-post landfill or as directed by the SOW or CO. Unless other-wise indicated, non-salvable items include: refuse; vegetative waste; tires; miscellaneous concrete and masonry items; wood and wood products; nonmetallic roofing materials; wood doors, door frames, windows, trim, and glazing; gypsum wallboard, plaster, and acoustical ceiling board; floor and wall cov-erings; and nonmetallic plumbing, mechanical, and electrical components. Also reference Specification 01 01 00 General Conditions rev May 22,2019.

1.3.2 Salvable and Recyclable Items: Construction materials, which have salvage or recycling value, or which can be dismantled or removed without damage, shall be recycled in location appropriate area or as directed by the CO. Unless otherwise indicated, salvable items include: chain link fence components;

sheet metal items including siding, flashings, roofing, fasciae, soffits, gutters, and downspouts; metal doors, door frames, builder’s hardware, and windows; metal toilet and bath accessories; metal toilet partitions; appliances; metal pipe, pipe fittings, and valves all with insulation removed; metal plumbing fixtures and serviceable vitreous china plumbing fixtures; fire protection equipment and appurtenances;

HVAC equipment and appurtenances; and electrical components, equipment, and fixtures. Cardboard shall be turned in to a local Recycle Center, if one exists.

1.3.3 Hazardous Materials (HM) and Hazardous Wastes (HW):

1.3.3.1 Disposition of Contractor-Owned HM and HW: Contractor owned hazardous materials and hazardous waste are the property of the Contractor and must be handled, stored and disposed of by the Contractor, in accordance with all federal and state regulations.

1.3.3.2 Disposition of HM and HW from Government Sources: Hazardous materials and the wastes generated from the use of those materials shall be handled, stored and disposed of by the Contractor at locations in accordance with all federal and state regulations unless approval for on-location disposal is obtained from the CO.

1.3.3.3 Spills of Hazardous Material: Report all spill of hazardous materials to location point of contact identified in each SOW and also to the CO.

1.4 LEAD-BASED PAINT (LBP): Lead-based paint may be encountered in the building(s) in this contract.

All painted surfaces will be treated as though they have been coated with lead-based paint and compli-ance with EPA, OSHA and location, Local and State regulations for handling is required unless otherwise tested or certified by contractor as known to not contain LBP. If cutting or any other operation is neces-sary which could cause particles to become airborne, paint shall be removed by acceptable methods prior to the operation. No sanding of existing painted surfaces will be allowed unless surface is tested to be non-LBP or certified by contractor as known to not contain LBP. Certified contractor personnel shall perform lead-based paint abatement. Contractor personnel involved in the abatement of lead-based paint shall be trained and certified in accordance with 40 CFR 745 and Local or State regulations where work is located. The following shall be submitted to the CO prior to commencing lead abatement: paint Supervisor’s certificate, worker’s proof of license and/or registration in the State work is performed to remove LBP. The person removing lead-based paint shall provide as a minimum, certification indicating the 8-hour lead-based paint awareness training. The person supervising lead-based paint removal shall provide certification from the 40-hour lead-based paint supervisor training. Contractor may employee a certified lead-based paint abatement subcontractor to perform lead-based paint abatement. Certifica-tion documentation of subcontractors is required and shall be the responsibility of the contractor to ob-tain and provided to and approved by the CO prior to the start of work regarding lead-based paint abatement.

1.5 ASBESTOS: Asbestos may be encountered in the building(s) in this project. All suspected asbestos containing materials will be treated as though they contain asbestos and compliance with OSHA regula-tions for handling is required. If cutting or any other operation is necessary which could cause particles to become airborne, asbestos shall be removed by acceptable methods prior to the operation. A certi-fied contractor shall perform asbestos abatement. The following shall be submitted to the CO prior to commencing asbestos abatement: Asbestos Contractor Certificate, Asbestos Workers Certificates and State notification (if required). Manifests of ACM disposals shall be provided to the CO on a weekly ba-sis.

1.6 APPLICABLE PUBLICATIONS: ARS P&P 242.1M and Specification 01 01 00 General Conditions rev May 22,2019 listed below form a part of this section to the extent referenced. Publication is referred to in the text by basic designation only. Publication shall be assumed to be the most current edition in ef-fect at the time a contract is awarded.

ARS Policy and Procedure (P&P) ARS-242.1M, ARS Facilities Design Standards Specification 01 01 00 General Conditions rev May 22,2019

1.7 SUBMITTALS:

1.7.1 Accident Prevention Plan and Site-Specific Safety Plan: Submit an Accident Prevention Plan ini-tially within 14 days of contract award for the IDIQ and minimum yearly thereafter. Submit a Site- Specific Safety Plan for each task order per Section 1.9.

1.7.2 Quality Control Plan: Submit a Quality Control Plan.

1.7.3 Other Submittals: See specific task order scope of work.

1.8 GENERAL REQUIREMENTS:

1.8.1 Verification of Conditions and Dimensions: Read and understand the Scope of Work and recom-mend visit the work sites to become thoroughly familiar with details of the required work and site con-ditions, verify all dimensions prior to ordering materials and fabricating components, and notify the Con-tracting Officer of any discrepancies between the Scope of Work and actual conditions. All discrepancies shall be resolved before the Contractor begins work. It is strongly suggested the Contractor verify condi-tions and dimensions prior to preparing and submitting his bid.

1.8.2 Delivery and Storage: Deliver materials to the work site in undamaged, unopened manufacturer's standard packaging or containers. Store materials to protect them from physical damage, theft, vandal-ism, and weather. Contractor is responsible for safety and security of all materials on site.

1.8.3 Marking and Labeling: Manufacturer's standard packaging and containers, or when appropriate, individual pieces of material shall be marked or labeled showing the name of the manufacturer; brand name; model number, stock number, or other designations; item description; and when applicable, the stamp of a nationally recognized, independent testing laboratory or agency, certifying materials conform to the requirements specified.

1.8.4 Proprietary Products: Unless otherwise specified, proprietary products indicated in the Project Scope of Work or noted on the plans are intended to establish capacities, color, design, features, pat-tern, quality, and style of materials desired, and are not intended to limit trade. Materials proposed for use which can be determined by the CO to conform to the requirements specified, may be substituted and installed after this approval.

1.8.5 Coordination: Coordinate work performed by specific trades with work performed by other trades to the extent required. The contractor shall provide notification to and shall coordinate all utility outages with all affected activities a minimum of two working days in advance of the outage. Notifica-tion shall be by written and posted in a conspicuous location at the entrance to occupied facilities, if ap-plicable, and by oral communication with key occupants in the facilities affected.

1.8.6 Identification Cards: All Contractor and Subcontractor personnel shall wear identification cards while working onsite. Identification cards shall show a photograph of the employee; name of employee;

and name, address, and phone number of the Contractor or Subcontractor.

1.8.7 Vehicle Identification: All Contractor and Subcontractor vehicles and equipment shall bear the Contractor or Subcontractor's name or logo while the vehicles and equipment are working at a location.

Names or Logos shall be applied to both sides of vehicles and equipment as a minimum.

1.8.8 Location Access: Contractors will be given specific requirements for contractor access to each location for each project order in the SOW or at the preconstruction meeting. At the present time and until further notice, all delivery trucks are to enter designated areas at each location which will be detailed for each project order. Locations do not provide overnight parking. All shipments must be accepted and off loaded the same day. Passengers may be required to present a valid state driver’s license/photo ID.

1.8.8.1 For security reasons, the bill of lading shall have the name and phone number of the location delivery point of contact. This includes the bill of lading presented by third party and subsequent shippers. The location retains the right to refuse entry to the location grounds. Refusal of entry shall not relieve the prime contracted vendor from their responsibility to deliver as agreed to, nor shall there be an additional cost to the Government resulting from refused entry.

1.9 SAFETY AND PROTECTION:

1.9.1 Safety Requirements: The contractor shall implement health and safety criteria and practices suf-ficient to protect on-site personnel, the public, and the environment. The contractor shall take safety precautions to protect workmen, building occupants, and the public from construction equipment and materials being removed and/or installed at the work site. The contractor shall maintain free and safe passage into and out of adjoining or adjacent building and areas not part of this project. Minimum per-sonnel safety gear requirements shall include hardhat, safety footwear, safety glasses and hearing pro-tection when required. A first-aid kit shall be on every job site. A fire extinguisher shall be on every job site where the possibility of fire exists. The contractor shall comply with EM 385-1-1 while performing the required work in this contract.

1.9.2 Accident Prevention Plan - IDIQ: The contractor shall prepare an Accident Prevention Plan in ac-cordance with the following sub-paragraphs and submit it to the CO for approval for the IDIQ within 14 days of award. The contractor shall implement the approved Accident Prevention Plan not later than prior to the first project order being issued under this contract. The contractor should refer to EM 385- 1-1, paragraph 01.A.07 for further guidance.

1.9.2.1 Basic Plan. The plan shall contain the name of the contractor’s organization, contract number and a brief description of the work to be performed. The plan shall include the name of the person(s) responsible for safety. The plan shall outline the responsibilities of each employee to comply with appli-cable safety and occupational health requirements, wearing prescribed safety and health equipment, reporting unsafe conditions/activities, preventing avoidable accidents and working in a safe manner.

The plan shall identify the policies and procedures regarding noncompliance with safety requirements to include disciplinary actions for violation of safety requirements. The plan must be approved by compa-ny officers authorized to obligate the company.

1.9.2.2 Physical Qualifications of Employees. The plan shall outline the physical, medical, and emo-tional qualifications required for performing the duties to which they may be assigned including strength, endurance, agility, coordination and visual and hearing acuity. The plan shall indicate that while on duty, use of or under the influence of alcohol, narcotics, intoxicants, or similar mind altering substances will not be allowed. The plan shall indicate the disposition of those employees found to be under the influence of or consuming such substances.

1.9.2.3 Personal Protective Equipment. The plan shall outline procedures to be followed to assure the proper use, fit, wear, selection and maintenance of personal protective and life saving equipment (e.g., protective footwear, protective gloves, hard hats, safety glasses, hearing protection, body harnesses and lanyards). The plan shall provide that the contractor ensures that employees are physically able and medically determined qualified to use the personal protective and safety equipment required in the job duties.

1.9.2.4 Hazardous Substances, Agents and Environments. The plan shall provide that employees are protected from exposure, through inhalation, ingestion, skin absorption, or physical contact, to any chemical, biological, or physical agent in excess of acceptable limits in the most recently published American Conference of Governmental Industrial Hygienist (ACGIH), “Threshold Limit Values and Biolog-ical Exposure Indices”. The most common hazardous substances the contractor should expect to be en-countered will normally be lead-based-paint and asbestos. The plan shall address training and certifica-tion of employees as well as handling and disposal methods the contractor plans to use when hazardous substances are encountered.

1.9.2.5 Accident Reporting. The plan shall include notification of the CO immediately with information regarding with whom, how, where, when, seriousness and medical treatment received of the injured personnel whenever accidents occur. The plan shall indicate that except for rescue and emergency measures, that accident scenes shall not be disturbed until released by investigating personnel.

1.9.2.6 Emergency Planning. The plan shall provide for employee safety in case of fire or other emer-gency. The plan shall provide for periodic training of employees of the emergency plans. The plan shall include emergency telephone numbers and reporting instructions for ambulance, physician, hospital, fire, and police and shall be easily available at each work site. The plan shall provide for employees working alone in remote locations or away from other workers to have an effective and readily available means of emergency communications by either cellular phone, two-way radio, hard-line telephone or other acceptable means.

1.9.3 Protection of Property: Protect all property, both Government and personal, indoors and out-doors, including buildings, site improvements, utilities, vegetation, and vehicles at or adjacent to the work site, and which might be damaged during the course of the required work, for the duration of the work. Do not operate heavy construction equipment on drives, sidewalks, or lawns without installing suitable protection on these surfaces.

1.9.4 Hot Permits: Hot Permits shall be required for each building/worksite when work requires an open flame. Hot Permits can be obtained from the location or from the Specification 01 01 00 General Conditions rev May 22,2019.

1.9.5 Barricades, Warning Signs, and Lights: Install and maintain all necessary barricades, warning signs, and lights to protect workmen, building occupants, the public, and adjacent property.

1.9.6 Site Specific Safety Plan (SSSP) - Project Order: The contractor shall prepare a Site-Specific Safety Plan in accordance Specification 01 01 00 General Conditions rev May 22,2019 and submit it to the CO for approval within 10 days of task order award (if required per the task order SOW). This is required for each project order under this IDIQ and should complement the Accident Prevention Plan.

1.9.7 Permits: Contractor may be responsible for obtaining permits from the Authority Having Jurisdic-tion (AHJ) as required by each project order.

1.10 Working Hours: Once begun, work shall continue uninterrupted during normal working hours un-til it is complete. Schedule working hours to coincide with working hours of the specific location needs.

Normal work hours are from 8:00 a.m. to 4:30 p.m., Monday thru Friday, Federal holidays excepted. Do not perform work on the location on other days or other hours without the written approval of the CO.

The Federal holidays listed below are observed. When a holiday falls on a Sunday, the following Mon-day will be observed as the holiday. When the holiday falls on a Saturday, the preceding Friday will be observed as the holiday. Contractors are also requested to not schedule work on Christmas Eve and New Year's Eve.

New Year's Day Labor Day Martin Luther King's Birthday Columbus Day Presidents' Day Veterans' Day Memorial Day Juneteenth

Thanksgiving Day Christmas Day

Independence Day

1.11 Quality Control: The contractor shall develop, submit and implement a quality control plan. The plan shall identify personnel, lines of authority, procedures to be used. The plan shall be in compliance with contract paragraph C.13 from the base contract award.

1.12 Warranty of Construction: Warrant construction in accordance with Contract Clause FAR 52.246- 0021 entitled: Warranty of Construction.

1.13 Additional Information: Publications referenced in the Scope of Work are available upon request to the CO.

1.14 Operations, Storage Areas, and Facilities: Contractor operations, storage areas, and facilities be coordinated with and approved by the CO.

1.15 Excavation: Coordinate excavations with the location and the proper One-Call Center prior to ex-cavation. The contractor shall not be allowed to perform any type of excavation without notifying the CO first.

1.16 Utilities: The Government may furnish the Contractor domestic water and electricity at the near-est exterior outlet for use in performance of the work indicated per task order. The Government will provide utilities to the extent they are available for use, and will be annotated on the task order scope of work and during the corresponding site visit. The Government will not provide more than identified during the site visit or as indicated in the task order scope of work.

1.17 Due Date Matrix:

SOW Number Submittal Type Deliverable Due Date

1.1.2.3 List of Materials Within 10 days of task order award.

1.1.2.4 Installation, Operation, Maintenance Instructions Prior to final task order payment.

1.1.2.6 As-Built Drawings Prior to final task order payment.

1.1.2.7 Receipts Prior to final task order payment.

1.3.3.3 Spills of Hazardous Material Immediately upon spill, COR and CO shall be notified

1.4 Lead Based Paint Prior to commencement of abatement

1.5 Asbestos Prior to commencement of abatement

1.7.1 Accident Prevention Plan Within 14 days of contract award.

1.7.2 Quality Control Plan Within 14 days of contract award.

1.9.6 Site Specific Safety Plan - (per task order) Within 10 days of task order award.