Attachment_1_-_RFP_Proposal_Checklist.docx

This document is an RFP Proposal Checklist for the County of Orange Office of the District Attorney's Request for Proposal (RFP #026-2630601-RA) for Implementation, Maintenance and Support of a New Case Management System (CMS). The RFP was released on August 7, 2024, with a pre-proposal submission meeting scheduled for August 14, 2024, via Zoom, and a question and answer deadline of August 21, 2024. Proposals are due on September 18, 2024, at 2:00 pm, with potential interviews scheduled for the week of November 4, 2024, and services anticipated to commence in February 2025. The project seeks a comprehensive digital CMS solution to replace the existing legacy system, with an expected 11-year contract term.

The solicitation includes specific provisions for local small businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), offering a 5% bid price reduction or scoring advantage for qualified vendors, with an enhanced 8% preference for businesses certified in both categories. Businesses must be certified by the California Department of General Services and maintain a principal operation center in Orange County. The RFP requires at least 20% of the total bid amount to be allocated to certified OCLSB or DVBE subcontractors. The procurement will evaluate proposals across five key criteria: Solution Offering + Requirements (300 points), Implementation Services (200 points), Experience and Qualifications (100 points), Corporate Sustainability (50 points), and Cost (100 points). Respondents must have implemented a CMS in a federal CJIS compliant setting, completed at least two implementations in comparable prosecution offices, and possess appropriate certifications like SOC2.