Attach 2 - SOW Atch 1 - WAFB - Security Procedures for Construction Contracts.pdf

Whiteman Air Force Base

Access Procedures for Construction Contracts

509 CES/CENM

October 2025

Table of Contents

1.0 Entry to Whiteman Air Force Base

1.1 Introduction

1.2 Whiteman AFB Entry Locations

2.0 Controlled Areas

2.1 General Information

2.2 Restricted Spaces

2.3 Restricted Areas

2.4 Flightline

3.0 Identification Cards and Passes

3.1 Citizenship Requirements

3.2 WAFB Installation Passes

3.3 Entry Authorization List

3.4 Restricted Area Badge

4.0 Escorts

4.1 509 CES Escort Pool

4.2 Other Escorts

5.0 General Requirements

5.1 WAFB Regulated Activities

5.2 Installation Closures

5.3 Radiation Emitting Devices

6.0 Appendix A

1.0 Entry to Whiteman Air Force Base

1.1 Introduction

1.1.1 Contractors working on Whiteman Air Force Base (WAFB) must adhere to the policies and procedures in this document.

1.1.2 The 509th Civil Engineer Squadron (509 CES) has primary responsibility for administering this program. A designated project manager will assist contractors to complete the steps required to gain access to project areas on Whiteman AFB.

1.1.3 The following organizations may also provide assistance:

1.1.3.1 509th Contracting Squadron (509 CONS): 660-687-5436 or 660-687-5435.

1.1.3.2 509th Security Forces Squadron (509 SFS): 660-687-6914 or 660-687-

4254.

1.1.4 Failure to comply with these requirements may result in withholding of final payment.

1.2 Whiteman AFB Entry Locations

1.2.1 There are three public-entry gates on WAFB: Spirit, Arnold, and LeMay, as shown in Table 1.1. Hours of operation for each gate are listed in Table 1.1. The Arnold Gate and the LeMay Gate may intermittently be open on weekends that are designated duty days for National Guard members or Air Force Reservists.

Table 1.1. Hours of operation for WAFB entry gates.

Gate Days Hours

Spirit (West) 7 days per week 24 hours Arnold (North) Mon – Fri 0600 – 1800 LeMay (South) Mon – Fri 0600 – 1800

1.2.2 All occupants of a vehicle, including the driver and passengers, must have their own ID card or visitor pass.

1.2.3 Passenger vehicles, both personal and commercial, may enter through all gates.

1.2.4 Project-specific vehicles, including commercial vehicles larger than ½ ton in size, delivery trucks, vehicles pulling trailers, etc., must enter through the LeMay Gate.

1.2.5 Vehicle registration documents and proof of insurance, for both the vehicle and a trailer, must be present in the vehicle. In addition, the driver must possess a commercial driver’s license that is consistent with the type of vehicle.

1.2.6 Vehicle Inspections.

1.2.6.1 Security Forces personnel will perform an extensive inspection and search of each vehicle that is transporting equipment, materials, or supplies.

1.2.6.2 In addition to regular inspections of construction vehicles performed at the LeMay Gate, random vehicle inspections (RVI) are performed at all gates for passenger vehicles. Contractors must comply with RVI requirements and fully cooperate with 509 SFS personnel.

Figure 1.1. Public entry gates on WAFB.

2.0 Controlled Areas

2.1 General Information

2.1.1 Controlled areas on WAFB include:

2.1.1.1 Restricted spaces within buildings.

2.1.1.2 Restricted areas, as shown in Figure 2.1.

2.1.1.3 The airfield, as shown in Figure 2.2.

2.1.1.4 The Weapons Storage Area, as shown in Figure 2.3.

2.1.2 Contractors must follow the applicable guidelines and procedures for entry into controlled areas.

2.2 Restricted Spaces

2.2.1 Restricted spaces are located in multiple buildings on WAFB.

2.2.2 For construction projects within restricted spaces, contractors will be provided specific procedures for each restricted space.

2.3 Airfield

2.3.1 The airfield includes Runway 01-19, the mass parking apron, hard stands, ramps, taxiways, and taxi lanes.

2.3.2 As shown in Figure 2.1, there are six gates that provide access to the airfield:

Wildlife (S6) Gate, Court Gate, 9th Street Gate, 12th Street Gate, 1100 Area Gate, and Haz Cargo Gate. All gates have the same lock code, which may be obtained from Airfield Management, 509 OSS/OSAA.

2.4 Restricted Areas

2.4.1 Within the airfield there are three restricted areas, which are designated PL-1, PL-2, and PL-3. The boundary of these restricted areas is marked by either a fence or a solid red line on the pavement. Crossing a pavement red line is prohibited.

2.4.1.1 As shown in Figure 2.2, there are three entry control points (ECP) that provide access to PL-2. Pedestrians may enter through all three ECPs. Vehicles can enter through ECP 1 and ECP 2.

2.4.1.2 PL-1 is a subset of PL-2, and typically the same procedures apply to both areas.

However, on specific occasions, access to PL-1 is restricted. In these instances, the Government will provide advance notification to contractors.

2.4.1.3 As needed, the Government will provide procedures for access to PL-3.

2.4.2 Personal electronic devices, including cell phones and smart watches, are not allowed in PL-2.

2.4.3 Contractors with a restricted area badge (RAB) can enter restricted areas.

Contractors without a RAB must be listed on an entry authorization list (EAL) and be accompanied by a Government escort.

2.5 Weapons Storage Area (WSA)

2.5.1 As shown in Figure 2.3, there is one ECP into the WSA.

2.5.2 To enter the WSA, contractors must be listed on an EAL and must be accompanied by a Government escort.

2.5.3 Personal electronic devices, including cell phones and smart watches, are not allowed in PL-2. In addition, personnel entering the WSA must pass through a metal detector.

2.6 Vehicles

2.6.1 Contractors are allowed to take company-owned vehicles onto the airfield and into restricted areas. Each vehicle must be identified by company name.

2.6.1.1 To enter the airfield or restricted areas, all vehicles must have a temporary or annual POV pass, which is available from 509 OSS/OSA.

2.6.1.2 Each driver must possess an airfield driver’s license. Alternatively, a driver without an airfield driver’s license may be escorted by a driver who possesses a license.

2.6.1.3 All vehicles and trailers entering restricted areas must be listed on an EAL.

Electric vehicles are not allowed in restricted areas.

2.6.2 Drivers and passengers must follow the guidelines and procedures in Air Force Instruction 13-213 Airfield Driving, including the Air Force Global Strike Command supplement (21 January 2021) and the Whiteman Air Force Base supplement (16 August 2023).

2.6.3 Electric vehicles are not allowed in restricted areas.

Figure 2.1. Access gates to the WAFB airfield.

Figure 2.2. Restricted areas on the WAFB airfield.

Figure 2.3. The Weapons Storage Area on WAFB.

3.0 Identification Cards and Passes

3.1 Citizenship Requirements

3.1.1 U.S. citizens with proper identification may obtain an installation pass to enter and work on WAFB.

3.1.2 Non-U.S. citizens may also obtain an installation pass; however, there are additional requirements, and applicants must be sponsored by a civilian or military government employee. The form Request For Foreign National Access to Whiteman Air Force Base will be provided upon request.

3.2 WAFB Installation Passes

3.2.1 For contractors, three forms of identification allow entry to WAFB:

3.2.1.1 Common Access Card (CAC). CACs are typically only provided to contractors who work on multiple DoD facilities.

3.2.1.2 Defense Biometric Identification System Card (DBIDS). DBIDS cards are issued to individuals who are listed on an approved Entry Authorization List (EAL).

DBIDS cards are valid while the corresponding EAL is valid.

Figure 3.1. DBIDS card.

3.2.1.3 Visitor Pass. To obtain a visitor pass, an individual must be sponsored by a government employee or a DBIDS cardholder with sponsoring privileges. Visitor passes are valid for a maximum of three days.

3.2.2 DBIDS cards and visitor passes are issued at the Visitor Control Center (VCC), Building 2027, which is adjacent to the Spirit Gate.

3.2.2.1 To receive a DBIDS card, a contractor must present two forms of personal identification. Approved forms of identification include: REAL ID compliant driver’s license, passport, social security card, and birth certificate.

3.2.2.2 To receive a visitor pass, contractors must present a valid identification card containing a current picture, such as a REAL ID compliant driver’s license or a passport.

3.2.3 For entry to WAFB, individuals with a DBIDS card or visitor pass must also show another form of identification, preferably a REAL ID compliant driver’s license.

3.2.4 CACs and DBIDS cards must be returned to the government when the individual no longer has a valid need for access to WAFB (i.e., he/she is an active employee for a contractor who has a current construction project).

3.2.5 The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

3.2.6 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

3.2.7 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

3.3 Entry Authorization List

3.3.1 The Entry Authorization List (EAL) is the official register of contractor personnel who are authorized to enter and work on WAFB. EALs are issued for a designated length of time, which typically corresponds to specific work being accomplished, but not to exceed 365 days.

3.3.2 There are two distinct types of EALs: installation and restricted area. The process can take up to 12 business days and contractors must plan accordingly. To avoid delays in the application process, both applications should be submitted at the same time.

3.3.3 The contractor shall submit a written request on company letterhead to the Project Manager listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Project Manager will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

3.3.4 For entry to restricted areas, contractor personnel must be listed on a restricted area EAL and must be accompanied by an escort. Additional escort information is listed in section 4.0.

3.3.5 When a contractor’s employee no longer has a need to enter a restricted area, the contractor shall notify the 509 CES project manager immediately so that the corresponding EAL may be updated.

3.4 Restricted Area Badge

3.4.1 A restricted area badge (RAB) allows unescorted entry into some restricted areas.

3.4.2 A RAB requires an individual to obtain a Tier 1 security clearance.

3.4.3 The 509 CES project manager can provide additional information about obtaining a

RAB.

3.5 Airfield Driver’s License

3.5.1 The contractor may obtain an Airfield Driver’s License through training with the 509th Operations Support Squadron (509 OSS).

4.0 Escorts

4.1 509th Bomb Wing Escort Pool

4.1.1 All contractor personnel must be accompanied by an escort while working in a restricted area and must always maintain visual contact with the escort.

4.1.2 509 BW provides the escort pool for PL-1, PL-2, and PL-3. They are located in Building 200, and the phone number is 660-687-2804.

4.2 WSA Escorts

4.2.1 There is one ECP for the WSA.

4.2.2 509 MXS provides the escort pool for the WSA. They are located in building 4076, and the phone number is 660-687-2804.

4.3 Escort Requirements

4.3.1 Each escort shall maintain visual contact with all members of the work crew at all times. The Contractor shall restrict his personnel to the project construction areas within the restricted areas and shall limit construction operations to the work areas defined or indicated on the drawings.

4.4 Unescorted Entry

4.4.1 When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

5.0 General Requirements

5.1 WAFB Regulated Activities

5.1.1 All occupants of a moving vehicle are required to use a seatbelt.

5.1.2 The use of a cell phone while driving a motor vehicle is prohibited, unless a hands-free device is utilized.

5.1.3 Speed limits on WAFB are as follows:

5.1.3.1 30 mph unless otherwise posted.

5.1.3.2 20 mph in Military Family Housing areas (10 mph when children are present).

5.1.4 Transportation of firearms is a regulated activity.

5.1.5 Possession of explosives or incendiary devices is prohibited.

5.1.6 Possession and use of cannabis is legal in the state of Missouri; however, the transport and use of cannabis on WAFB is prohibited.

Figure 5.1. Informative sign of regulated activities on WAFB.

5.2 Installation Closures

5.2.1 Occasionally during severe weather events, the installation commander will implement work schedule changes, including late reporting, early release, or full installation closure. Contractors are required to comply with installation schedule changes unless a project-specific exemption has been issued by the government.

5.2.2 Information about weather-related schedule changes is available on the WAFB Facebook page (https://www.facebook.com/WhitemanAirForceBase/), Instagram (https://www.instagram.com/whitemanairforcebase/), or the Air Force Connect app.

https://www.facebook.com/WhitemanAirForceBase/ https://www.instagram.com/whitemanairforcebase/

5.2.3 Force Protection Conditions (FPCON) consist of five progressive levels of increasing anti-terrorism protective measures: Normal, Alpha, Bravo, Charlie, and Delta. If the FPCON level reaches Charlie, contractors will not be allowed entry to WAFB, and if they are already on WAFB, they will be required to leave immediately.

Figure 5.2. Informative sign of current FPCON level.

5.2.4 Information about FPCON levels is available by calling 660-687-3700.

5.2.5 Exercises or real-world events may result in temporary certain facilities or areas on WAFB to be temporarily inaccessible.

5.3 Radiation Emitting Devices

5.3.1 Radiation-emitting devices, such as a nuclear moisture/density gauge, must be authorized by the installation Radiation Safety Officer (RSO) prior to being brought on

WAFB.

5.3.2 The contractor will need to fill out “FORM - REQUEST FOR AUTHORIZATION TO BRING RADIOACTIVE MATERIALS” and return the documents that are requested in this form to CEN.

5.3.3 Please allow seven days for an authorization letter to be issued from the Installation Radiation Safety Officer.

5.3.4 Call the Installation Radiation Safety Officer at 687-4324 for any further questions.

5.4 Emergency Mass Notification System

5.4.1 The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

6.0 Appendix A – Acronyms

Applicable acronyms and abbreviations are listed in Table A-1.

Table A-1. List of acronyms and abbreviations.

Acronym Definition

509 CES 509th Civil Engineer Squadron 509 CONS 509th Contracting Squadron 509 SFS 509th Security Forces Squadron 509 OSS 509th Operations Support Squadron AFI Air Force Instruction CAC Common Access Card CMA Controlled-Movement Area DBIDS Defense Biometric Identification System DISS Defense Information System for Security ECP Entry Control Point EAL Entry Authorization List FOD Foreign Objects and Debris FPCON Force Protection Conditions IAW in accordance with GOV Government-Owned Vehicle MULES Missouri Uniform Law Enforcement System NBIS National Background Information System NRC Nuclear Regulatory Commission POV Privately-Owned Vehicle RAB Restricted Area Badge RAM Radioactive Materials RSO Radiation Safety Officer RVI Random Vehicle Inspections VCC Visitor Control Center WAFB Whiteman Air Force Base WSA Weapons Storage Area

6.0 Appendix A – Acronyms