ATT0011 CDRL A001.pdf

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PREVIOUS EDITION MAY BE USED.

DD FORM 1423, FEB 2024

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INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoDM 5010.12 for detailed instructions.)

DD FORM 1423, FEB 2024

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CONTRACT DATA REQUIREMENTS LIST

C. CATEGORY:

14. DISTRIBUTION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES Draft Final Reg Repro

16. REMARKS

14. DISTRIBUTION

15.TOTAL

Image of arrow pointing towards totals

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package; TM - Technical Manual; Other - other category of data, such as "Provisioning," "Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support (e.g., Mission Design Series (MDS) designator).

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Name of preparer of CDRL.

Item H. Date CDRL was prepared and signature of preparer of CDRL.

Item I. Name of CDRL approval authority.

Item J. Date CDRL was approved and signature of CDRL approval authority.

Item 1. See DFARS Subpart 204.71 for proper numbering. To add or delete additional data items, point and click the plus or minus sign to the right of Block J.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Identify only one Data Acquisition Document No. If a single work task generates more than one deliverable data product, prepare a separate data item for each deliverable data product.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work/Performance Work Statement paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data and computer software, specify the contractor's requirement to mark the appropriate distribution statement on the technical data or computer software (ref. DoDI 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15. Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14; Desired medium for delivery of the data item.

Identify for which data item additional remarks are provided. When tailoring the Data Acquisition Document invoked in Item 4, identify which portions of that Document are being tailored.

Identify any referenced attachments to the form. Attachments can be added using the button at the bottom of page 1.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government’s rights to use the data shall be governed by the pertinent provisions of the contract.

9.0.0.2.20120627.2.874785 DD Form 1423, "Contract Data Requirements List"

1. Format:

All reports will be developed in the latest approved version Microsoft Word, and submitted in soft-copy to the addressees identified in block 14. The document will not be locked or protected in any fashion that would prevent text to be copied or edited by the Government after delivery.

(a) Report shall be written for printing on 8 ½” X 11” standard letter size paper (portrait orientation), although necessary attachments, figures, and sketches may be submitted in a size/orientation that best displays the information being presented.

(b) Font shall be Arial, size 12.

(c) Each page beyond the first page shall have a header identifying the site name or report title and date of report.

(d) Report shall be grammatically correct.

(e) All attachments shall be identified and referenced in the text of the report.

2. Title page:

(a) Title. The title shall identify the subject of the report, program name, or task.

(b) Name of contractor. The name and telephone number of the contractor preparing the report.

(c) Contract number. The procurement instrument identification number.

(d) Key person. The individual assigned to the task or who produced the report.

(e) Reporting period. The dates the reporting period begins and ends.

3. Content:

(a) Description of the progress made during the reporting period;

(b) Results, positive or negative, obtained related to previously-identified problem areas, with conclusions and recommendations.

(c) Any significant changes to the contractor’s organization or method of operation, to the project management network, or to the milestone chart.

(d) Problem areas affecting technical or scheduling elements, with background and any recommendations for solutions beyond the scope of the contract.

(e) Problem areas affecting cost elements, with background and any recommendations for solutions.

16. REMARKS:

(f) Cost curves showing actual and projected conditions throughout the contract.

(g) Any cost incurred for the reporting period and total contractual expenditures as of reporting date.

(h) Using the Government provided worksheet show, by CLIN show all costs billed as of the reporting period, all costs projected to be billed and any available balance or cost needed as of the reporting period. If CLIN combines tasks (labor, travel, material, ODC) report each task as a separate row. If multiple locations or projects are part of a single CLIN report each location or project as a separate row.

(i) Person-hours expended for the reporting period and cumulatively for the contract (for cost-reimbursable type and time and material task orders only).

(j) Any task-related trips and significant results.

(k) Record of all significant telephone calls and any commitments made by telephone.

(l) Summary of Engineering Change Proposal (ECP) status (if any), including identification of proposed ECPs, and approved and implemented ECPs.

(k) Contract schedule status.

(m) Plans for activities for the following reporting period.

(n) Appendices for any necessary tables, references, photographs, illustrations and charts.

4. Method of delivery: submitted via email to the Government technical monitor (TM) and COR as an attachment, fully identified, and referenced in the subject line of the email message. The document shall not be locked or protected in any fashion that would prevent text to be copied or edited by the Government after delivery.