Att S - Past Performance Questionnaire.pdf

CUI//SP-PROCURE/SP-SSEL SOURCE SELECTION INFORMATION –

SEE FEDERAL ACQUISITION REGULATION (FAR) 2.101 AND 3.104

Past Performance Questionnaire (PPQ)

A. Referenced Contract and Client Information

Referenced Contract and Client Information

Name of Entity Being Evaluated:

Contract Number and Title Being Evaluated:

Assessment Dates for which PPQ Covers Entity Performance:

Evaluator’s Name:

Evaluator’s Address:

Evaluator’s Phone & Email:

Evaluator’s Organization:

Evaluator’s Role in the Management of the Contract*:

* The reference point of contact completing and submitting the questionnaire must be the appropriate contract client reference within the Program Office/Project Office and/or the Contracting Office. Only one questionnaire should be submitted per contract reflecting a coordinated response.

Attachment S

B. Rating Scale and Definitions

Rating Scale and Definitions Rating Definition Note

Exceptional Performance meets contractual requirements and exceeds many to the Client’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

To justify an Exceptional rating, identify multiple significant events and state how they were of benefit to the Client. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been no significant problems identified.

Very Good Performance meets contractual requirements and exceeds some to the Client’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

To justify a Very Good rating, identify a significant event and state how it was a benefit to the Client. There should have been no significant problems identified.

Satisfactory Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear or were satisfactory.

To justify a Satisfactory rating, there should have been only minor problems, or major problems the Contractor recovered from without impact to the contract/order.

There should have been NO significant problems identified.

Note: The Contractor should not be evaluated with a rating lower than Satisfactory solely for not performing beyond the requirements of the contract/order.

Marginal Performance does not meet some contractual requirements.

The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the Contractor has not yet identified corrective actions. The Contractor’s proposed actions appear only marginally effective or were not fully implemented.

To justify Marginal performance, identify a significant event in each category that the Contractor had trouble overcoming and state how it impacted the Client. A Marginal rating should be supported by referencing the management tool that notified the Contractor of the contractual deficiency (e.g., management, quality, safety, or environmental deficiency report or letter).

Rating Scale and Definitions Rating Definition Note

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the Contractor’s corrective actions appear or were ineffective.

To justify an Unsatisfactory rating, identify multiple significant events in each category that the Contractor had trouble overcoming and state how it impacted the Client. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating. An unsatisfactory rating should be supported by referencing the management tools used to notify the Contractor of the contractual deficiencies (e.g., management, quality, safety, or environmental deficiency reports, or letters).

C. Assessment Areas Please provide explanatory narratives to support your ratings.

1. Quality of Product or Service

Example: How well did the Contractor conform to contract requirements? How was the quality of workmanship to include subcontractors? How was the quality of general oversight by the project manager and superintendent? How was the quality of coordination and control with the subcontractors? How well did the Contractor avoid onsite accidents and safety violations?

Exceptional Very

Good Satisfactory Marginal Unsatisfactory Not

Applicable Do Not Know

Supporting Narrative:

2. Schedule Compliance

Example: How well did the Contractor comply with the contract delivery/completion schedules including any significant intermediate milestones? How well did the Contractor take measures to minimize delays that were within its control?

Satisfactory Marginal Unsatisfactory Not

Applicable

3. Business Relations

Example: How well did the Contractor interface with you to address requests, complaints, and inquiries? Did the contractor have good working relationships with subcontractors, including prompt payment?

Satisfactory Marginal Unsatisfactory Not

Applicable

4. Business Relations

If given the choice, would you select this Contractor again to perform your required services?

Yes No

5. Management of Key Personnel/Staffing

Example: How well did the Contractor allocate the appropriate personnel resources to meet customer needs? How well did the Contractor provide staff on short notice for quick turnaround of personnel?

Satisfactory Marginal Unsatisfactory Not

Applicable

6. Utilization of Small Business

Example: How well did the Contractor allocate subcontracting opportunities to small businesses?

Satisfactory Marginal Unsatisfactory Not

Applicable

7. Regulatory Compliance

Example: How well did the Contractor comply with all terms and conditions in the contract relating to applicable regulations and codes? Consider compliance with financial, environmental, safety, and labor regulations as well as any other reporting requirements in your rating.

Satisfactory Marginal Unsatisfactory Not

Applicable

We greatly appreciate your time and assistance in completing this questionnaire.

Additional Comments: