APPENDIX_Y_PROPOSAL_PACKAGE_CHECKLIST_(1).docx

This is a Proposal Package Checklist for RFP 2026-RFP-0026 issued by Sacramento County Contract & Purchasing Services Division and Sacramento County Department of Airports (SCDA) for an Identity Management System at Sacramento International Airport (SMF). The SCDA seeks to implement a comprehensive IDMS to automate management of approximately 5,700+ Airport ID badges and credentials currently handled through manual, paper-based processes with 180+ Authorized Signatories. A non-mandatory pre-bid meeting is scheduled for May 5, 2026, at 2:00 PM via Microsoft Teams; written questions must be submitted by May 26, 2026, at 4:00 PM Pacific Standard Time; and proposals must be submitted electronically through the SacCountyEbids portal by 4:00 PM PST on June 23, 2026. Contract award is anticipated for August 11, 2026, with potential product demonstrations by shortlisted contractors prior to final selection. The contract term spans five years with comprehensive support and maintenance requirements throughout the implementation and operational phases.

The checklist mandates submission of completed forms and required documentation including Sacramento County Contract Terms & Conditions, security plans and supplemental IT security terms, contractor certifications, insurance requirements, FAA Contract Provisions, and compliance with Web Accessibility Policy. Proposers must provide a complete proposal package including a Table of Contents, minimum qualifications documentation, organization and experience summary, proposal narrative, functional and technical requirements responses, project management plan, support and maintenance details, pricing in Excel format covering professional services, licensing, and hardware, and three customer references from the past five years. Submission standards require authorized signatures, compliance with all format and content requirements, and an independent audited financial statement no more than 36 months old. No specific budget range or award value is disclosed; pricing will be evaluated against detailed cost proposals addressing all hardware, software, services, maintenance, and professional services across development, testing, and production environments over the five-year contract period. No set-asides for disadvantaged enterprises are identified, though FAA Non-AIP Contract Provisions require federal civil rights compliance. No incumbent vendor is identified in the procurement documents.