Proposal_Package_Instructions_(5).docx

PROPOSAL PACKAGE & SUBMISSION INSTRUCTIONS

RFP No. RFP 2026-RFP-0026 Identity Management System – SMF Airport

A. PROPOSAL PACKAGE

Items below do not include ALL required documents. A portion of documents must be submitted directly on the OpenGov portal (i.e., SacCountyEBids) and will not need to be included in the Appendix Package with the items described below. See the RFP Checklist in Appendix Y to ensure you have all documentation necessary on OpenGov.

Proposals must include the following appendices in the order specified below. For issues with submission, please contact OpenGov Support. We recommend preparing your documentation ahead of the submission deadline to ensure you do not encounter unexpected delays or issues with submission.

1. Appendix Y - RFP Submittal Checklist: All items included in Proposer’s proposal package must be submitted in the order listed on the RFP Submittal Checklist. Note there are specific sections and forms that must be completed and filled out directly on OpenGov. All checklist items in Appendix Y must be submitted as a package and will be provided electronically from OpenGov.

2. Appendix R - Minimum Qualifications: Minimum Requirements must be completed and submitted as part of the proposal package.

3. Appendix S - Organization & Experience: The Organization and Experience appendix must be completed with details on the organization and contracts history. All questions must be answered with satisfactory responses.

4. Appendix U - Proposal Narrative: Proposal Narrative must be included and provide enough detail to help the evaluation committee determine fit and strength of experience of the Proposer. It should be clearly written and concise while also explicit and complete.

5. Appendix T - Functional Requirements: Outline the functional specifications for the desired solution.

6. Appendix V - Technical Requirements: Outline the technical specifications for the desired solution.

7. Appendix W - Project Management: Project Management must outline milestones, propose duration of implementation, details on testing and training plans.

8. Appendix X - Support and Maintenance: Outline the post implementation support and maintenance Options.

9. Appendix I - Pricing: Outline the pricing details for contracting and subcontracting needs.

10. Appendix H - Customer References: Proposers must submit a minimum of three (3) valid references that must be deemed satisfactory by County. References should have similar scope and requirements as those outlined in this RFP. Proposers must verify telephone and email contact information provided and are recommended to contact their reference and notify them they may be contacted to obtain a reference.

11. Appendix Z3 - Security Requirements: Vendor must meet the solution security requirements.

12. Appendix Z4 - Solution Security Requirements: This appendix outlines County of Sacramento’s security requirements for both infrastructure and applications.

B. PROPOSAL FORMAT AND SUBMISSION REQUIREMENTS

1. All Appendices in the proposal should be given file names containing the Proposer’s organization name or initials, followed by the RFP designation of RFP #0128, followed by the Appendix letter or letters. Sample file names: “Vendor Name RFP#0128 Appendix I (single Appendix file)

2. Appendices (H, R, S, T, U, V, W, X, Z3) in the Proposal package must be submitted in the following format:

a. Document type: Portable Document Format (PDF) or Word Document

b. Page size: letter (8 ½ inches by 11 inches)

c. Page orientation: portrait

d. Do not alter the pre-filled items or the form may not be accepted

3. Appendix I for pricing must be submitted in the following format:

a. Document type: Excel

4. All proposals must be submitted in the order specified in the Proposal Package Checklist (see Appendix Y).

5. The proposal must be submitted in the legal entity name of the organization and that legal entity shall be party to the contract. Proposals submitted by a corporation must include the signature of an individual authorized by the organization’s board of directors. Electronic or scanned authorized signature will be accepted.

6. This RFP requires no more than one (1) proposal per applying organization. Subsequent proposals from an organization will not be reviewed.

7. The proposal packet must be submitted via OpenGov. Refer to the Proposal Checklist (Appendix Y) for reference on what information should be inserted directly into the OpenGov portal, and which will be included as part of the proposal package. Unless specified to the contrary herein, Proposals will be accepted either in PDF or Word format. An emailed receipt of delivery will be sent in response of submission on OpenGov.

8. Proposals not received by 4:00 pm (PST) on the proposal submission date shown in the RFP timeline will be rejected. It is the responsibility of the Proposer to submit the proposal package through the OpenGov (i.e., SacCountyEBids) portal by the time and date shown in the RFP timeline.

9. Emailed, mailed or hand delivered hard copies or faxed submissions will not be accepted. Proposals received by any other office will not be accepted.

10. County of Sacramento will reject any proposal not meeting ALL RFP requirements

County of Sacramento: RFP No. 2026-RFP-0026 Identity Management System – SMF Airport | PROPOSAL PACKAGE & SUBMISSION INSTRUCTIONS image.png