Appendix A Definitions and Acronyms_v0 (1).pdf

USCG Base Kodiak BOSS PWS

PWS Appendix A Acronyms and Definitions 1

Appendix A Acronyms and Definitions

ACRONYMS AND ABBREVIATIONS

AA -------------------------Accumulation Area AAC --------------------- Alaska Administrative Code ACMS ------------------- U.S. Coast Guard Aviation Computerized Maintenance System ACO --------------------- Administrative Contracting Officer ADA------------------------American Disabilities Act ADEC ------------------- Alaska Department of Environmental Conservation AFF ---------------------- Aviation Fuel Facility AFO --------------------- Aviation Fuel Station Primary Operator AHJ ---------------------- Authority Having Jurisdiction AIRSTA ----------------- Air Station AK-CESCL ------------- Alaska Certified Erosion and Sediment Control Lead ALC ---------------------- Aviation Logistics Center ALMIS ------------------- Aviation Logistics Management Information System AMC --------------------- Air Mobility Command ANT --------------------- Aids to Navigation Team AOR --------------------- Areas of Operation APDES ----------------- Alaska Pollutant Discharge Elimination System API ----------------------- American Petroleum Institute APO-----------------------Accountable Property Custodian APM --------------------- Alternate Program Manager AQL --------------------- Acceptable Quality Level ARPA ------------------- Archeological Resources Preservation Act ASME ------------------ American Society of Mechanical Engineers 3PC Third Party Contractor AST ---------------------- Above Ground Storage Tank ATIP-----------------------Aviation Technical Information Portal ATON ------------------- Aids to Navigation AUL ---------------------- Hazardous Materials Authorized Use List AVDET ------------------ Aviation Detachment AWWA ------------------ American Water Works Association BA ----------------------- Biological Assessment BGEPA ----------------- Bald and Golden Eagle Protection Act BMOTF ----------------- Bulk Marine Oil Transfer Facility, also called “fuel farm” BMP ---------------------- Best Management Practice BOD --------------------- Biological Oxygen Demand BOSS -------------------- Base Operation Support Services BPO --------------------- Boiler Plant Operator CAA --------------------- Clean Air Act (1977) CAA (2) ------------------Central Accumulation Area CAC --------------------- Common Access Card CAS ---------------------- Chemical Abstracts Service CASREP ---------------- (Asset) Casualty Reporting CBL ---------------------- Certified Bill of Landing CCP --------------------- Contract Compliance Plan CDR --------------------- Contract Discrepancy Report CE ----------------------- Categorical Exclusion CERCLA --------------- Comprehensive Environ. Response, Compensation, and Liability Act

PWS Appendix A Acronyms and Definitions 2

CFC -------------------- Chlorofluorocarbons CFR --------------------- Code of Federal Regulations CG ----------------------- Coast Guard CGDN ------------------- Coast Guard Data Network CGES -------------------- Coast Guard Exchange Service CGLIMS------------------Coast Guard Logistics Information Management System CGPD ------------------- Coast Guard Police Department CHMM ------------------ Certified Hazardous Material Manager CHP --------------------- Central Heating Plant CLIN --------------------- Contract Line Item Number CM ------------------------ Corrective Maintenance CMMS ------------------- Computerized Maintenance Management System CMRP ------------------- Certified Maintenance and Reliability CO ----------------------- Commanding Officer COE --------------------- U.S. Army Corps of Engineers COGEN ---------------- Co- Generation plant COM -------------------- Change of Occupancy Maintenance COMDTINST ---------- Commandant’s Instruction COMMSTA ------------ Communications Station COR --------------------- Contracting Officer’s Representative CQC ---------------------- Contractor Quality Control CSO --------------------- Command Security Officer ERO Emergency Response Organization CSP --------------------- Certified Safety Professional CWA -------------------- Clean Water Act CZMA ------------------- Coastal Zone Management Act dB ------------------------ Decibel. Measure of loudness or intensity of sound.

DDC-----------------------Direct Digital Control (building controls) DECA -------------------- Defense Commissary Agency DHS --------------------- Department of Homeland Security DLA ---------------------- Defense Logistics Agency DLA DS ----------------- Defense Logistics Agency Disposition Services.

DMM -------------------- Domestic Mail Manual DMR --------------------- Discharge Monitoring Report DNR --------------------- Department of Natural Resources DOD --------------------- Department of Defense DOE --------------------- Department of Energy DOL --------------------- Department of Labor DOT --------------------- Department of Transportation DRMO ------------------- Defense Reutilization and Marketing Office DRO --------------------- Diesel Range Organics, CAS Number or ID: 68334-30-5 DRP --------------------- Disaster Response Plan DTR --------------------- Defense Transportation Regulations DTS --------------------- Defense Transportation Systems EC&R ------------------- Environmental Compliance and Restoration ECE --------------------- Environmental Compliance Evaluation EHS -------------------- Extremely Hazardous Substances EL ------------------------ Environmental Liabilities ELSA -------------------- Environmental Liabilities Site Assessment EMCS ------------------- Energy Management Control System EMS --------------------- Environmental Management System EO ----------------------- Executive Order

PWS Appendix A Acronyms and Definitions 3

EOW----------------------Engineer on Watch EPA ---------------------- U.S. Environmental Protection Agency EPCRA ----------------- Emergency Planning and Community Right-to-Know Act (SARA Title III) EPS-----------------------Engineering Performance Standards EPEAT ------------------ Electronic Product Environmental Assessment Tool ERO ---------------------- Emergency Response Organization ESA --------------------- Endangered Species Act of 1973 FAA ---------------------- Federal Aviation Administration FEAP -------------------- Facility Emergency Action Plan FEMP ------------------- Federal Energy Management Program FFCA -------------------- Federal Facility Compliance Act/Federal Facility Compliance Agreements FFOM ------------------- Fuel Farm Operations Manual FFP ---------------------- Firm-Fixed Price FOL----------------------- Forward Operating Location FOTW ------------------- Federally Owned Treatment Works FRA ---------------------- First Responder Awareness FRO ---------------------- First Responder Organization FUDS---------------------Formerly Used Defense Sites FWPCA ----------------- Federal Water Pollution Control Act GFE ---------------------- Government-Furnished Equipment GFF-----------------------Government Furnished Facilities GFM --------------------- Government-Furnished Materials GHG --------------------- Greenhouse Gases GOVT ------------------- Government GRO -------------------- Gasoline Range Organics, CAS Number or ID: 8006-61-9 GSA --------------------- General Services Administration GSE --------------------- Ground Support Equipment GSEM---------------------Ground Support Equipment Manager HAZCOM --------------- Hazard Communication HAZMAT --------------- Hazardous Materials HAZMIN ---------------- Hazardous Waste Minimization HAZWASTE ------------ Hazardous Waste HAZWOPER --------- Hazardous Waste Operations and Emergency Response HCFC ------------------- Hydrochlorofluorocarbon HM ----------------------- Hazardous Material or HAZMAT HMTA ------------------- Hazardous Materials Transportation Act HSG --------------------- Housing HSWA ------------------ Hazardous and Solid Waste Amendments (1984) HVAC ------------------- Heating Ventilating and Air Conditioning HW ---------------------- Hazardous Waste HWSB ------------------ Hazardous Waste Storage Building HWT --------------------- Hazardous Waste Technician IAW --------------------- In accordance with IBC ----------------------- International Building Code IC ------------------------ Incident Commander ICS ---------------------- Incident Command System ID ------------------------ Identification IDIQ ---------------------- Indefinite Delivery Indefinite Quantity IDS ---------------------- Intrusion Detection System IERPP ------------------ Integrated Emergency Response and Prevention Plan IGE------------------------Independent Government Estimate

PWS Appendix A Acronyms and Definitions 4

IPMP -------------------- Integrated Pest Management Plan IRC------------------------International Residential Code ISO ---------------------- International Organization for Standardization KEA --------------------- Kodiak Electric Association KIB ----------------------- Kodiak Island Borough KO ----------------------- Contracting Officer LBPOl ------------------- Lead Boiler Plant Operator LDR --------------------- Land Disposal Restrictions LEPC -------------------- Local Emergency Planning Committee LGH --------------------- Lower Government Hill LOWS ------------------- Liquid Oily Waste System LQG --------------------- Large Quantity Generator, also “logistics” MBIT -------------------- Mail Business Intelligence tool MCL --------------------- Maximum Containment Level MDL-----------------------Maintenance Due List (ALMIS) ME ----------------------- Maritime Enforcement Specialist MEMQ ------------------ Military Enlisted Men’s Quarters MMPA ------------------ Marine Mammal Protection Act MMR -------------------- Military Munitions Rule MOQ -------------------- Military Officer Quarters MPC --------------------- Maintenance Procedures Card MPMS ------------------- Manual of Petroleum Measurement Standards MRI ---------------------- Maintenance, Repair and Improvement MSD ---------------------- Marine Safety Detachment MSGP ------------------- Storm Water Multi-Sector General Permit MSR-----------------------Mandatory Special Requirements (MDL) MTF --------------------- Mobile Transfer Facility MWR -------------------- Morale, Welfare, Recreation NAAQS ----------------- National Ambient Air Quality Standards NACE ------------------- National Association of Corrosion Engineers (former name) NACI -------------------- National Agency Check with Clearances NAGPRA --------------- Native American Graves Protection and Repatriation Act NASP ------------------- National Association of Safety Professionals NATE---------------------North American Technician Excellence NCP --------------------- National Contingency Plan NDBC -------------------- National Data Buoy Center NEC-----------------------National Electric Code NEPA ------------------- National Environmental Policy Act (1969) NESHAP --------------- National Emission Standards for Hazardous Air Pollutants NFPA ------------------- National Fire Protection Association NHPA ------------------- National Historic Preservation Act NICET ------------------ National Institute for Certification for Engineering Technologies NMFS ------------------- National Marines Fisheries Service NOAA ------------------- National Oceanic and Atmospheric Administration NOI ---------------------- Notice of Intent NON --------------------- Notice of Non-compliance NOV --------------------- Notice of Violation NPDES ----------------- National Pollution Discharge Elimination System NPREP ----------------- National Preparedness For Response Exercise Program NRC --------------------- National Response Center NRFI----------------------Not Ready For Issue (MPC)

PWS Appendix A Acronyms and Definitions 5

NRHP ------------------- National Register of Historic Places NSN --------------------- National Stock Number NSW --------------------- Naval Special Warfare NTE --------------------- Not to exceed OCONUS__________Outside Continental United States ODS --------------------- Ozone Depleting Substances OLM-----------------------Operational Level Maintenance O&M-----------------------Operations and Maintenance OMB --------------------- Office of Management and Budget OOD --------------------- Officer Of the Day OPA --------------------- Oil Pollution Act of 1990 OSHA ------------------- Occupational Safety and Health Administration/Act OSPP ------------------- Operational Sustainability Performance Plan OWS -------------------- Oily Water Separator P2 ------------------------ Pollution Prevention P2OA ------------------- Pollution Prevention Opportunity Assessment PC-------------------------Property Custodian PCBs -------------------- Polychlorinated Biphenyls PRD --------------------- Performance Directive PDF --------------------- Adobe Acrobat Portable Document File PG-------------------------Process Guide PIC ---------------------- Person in Charge PII--------------------------Personally Identifiable Information PM ----------------------- Preventive Maintenance, also Program Manager POL --------------------- Petroleum, Oil, and Lubricants POST ------------------- Police Officers Standard Training PPB --------------------- Parts Per Billion PPE --------------------- Personal Protective Equipment PPM --------------------- Parts Per Million PRS-----------------------Performance Requirement Summary PWS --------------------- Performance of work statement QA ----------------------- Quality Assurance QAE --------------------- Quality Assurance Evaluator QAP ---------------------- Quality Assurance Plan QASP ------------------- Quality Assurance Surveillance Plan QC ----------------------- Quality Control QCP-----------------------Quality Control Plan QI ------------------------ Qualified Individual QMS----------------------Quality Management System RCRA ------------------- Resource Conservation and Recovery Act REM --------------------- Registry of Env. Professionals Registered Environmental Manager RFP ---------------------- Request For Proposal RPFN ------------------- Real Property Facility Number RQs --------------------- Reportable Quantities RRO --------------------- Residual Range Organics RW ---------------------- Regulated Wastes SAA --------------------- Satellite Accumulation Area (aka SAP) SARA ------------------- Superfund Amendments and Reauthorization Act (1986) SCADA ------------------ Supervisory Control and Data Acquisition SCHR---------------------Significant Component History Report SDS --------------------- Safety Data Sheet

PWS Appendix A Acronyms and Definitions 6

SDWA ------------------ Safe Drinking Water Act (1974) SERC ------------------- State Emergency Response Commission SFI-------------------------Shore Facilities Inventory SHPO ------------------- State Historic Preservation Officer SILC-----------------------Shore Infrastructure Logistics Command SOP --------------------- Standard Operating Procedures SOQ --------------------- Senior Officer Quarters SOW --------------------- Scope of Work SPCC ------------------- Spill Prevention, Control and Countermeasures SQG --------------------- Small Quantity Generator SR-------------------------Special Requirements (MDL) SR-1-----------------------Special Requirements Multi-Form SSMR ------------------- Shore Station Maintenance Request STI ----------------------- Steel Tank Institute SWDA ------------------ Solid Waste Disposal Act SWMU ------------------ Solid Waste Management Unit SWPPP ----------------- Storm Water Pollution Prevention Plan TCLP -------------------- Toxicity Characteristic Leaching Procedure TCMD ------------------- Transportation control movement document TE ------------------------ Technical Exhibit TLA------------------------Temporary Lodging Allowance TMAPS ------------------ Technical Manual Application System TRI ----------------------- Toxic Release Inventory TSCA ------------------- Toxic Substances Control Act of 1976 TSDF -------------------- Treatment, Storage, and Disposal Facility TSS ---------------------- Total Suspended Solids TWIC----------------------Transportation Worker Identification Card UAA --------------------- Undeliverable As Addressed UEG --------------------- Unit Environmental Guide UPC-----------------------Uniform Plumbing Code UPH --------------------- Upper Government Hill USCG ------------------- U.S. Coast Guard USEM---------------------Unit Support Equipment Manager USFWS ----------------- U.S. Fish and Wildlife Service (of DOI) USPS ------------------- U.S. Postal Service UST --------------------- Underground Storage Tank UTV------------------------Utility Vehicle U/W -----------------------Universal Waste VHF-----------------------Very High Frequency (designation for range of radio frequency) VOC ------------------- Volatile Organic Compound WAA --------------------- Waste Accumulation Area (now CAA) WO ----------------------- Work Order WQS -------------------- Water Quality Standards WTP --------------------- Water Treatment Plant WWTP ------------------ Waste Water Treatment Plant XO ----------------------- Executive Officer

PWS Appendix A Acronyms and Definitions 7

DEFINITIONS

pH. A measure of a liquid’s acid/base properties. Literally ‘per hydrogen’

Acceptable quality level (AQL). The AQL is the maximum percent of defective units or the maximum number of defects per hundred that, for purposes of inspection, may occur before the Government will make deductions from the contract price. If the AQL is exceeded, a portion of the contract price will be deducted in accordance with the computation system. An AQL does not allow the Contractor knowingly to offer defective service, but rather limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of the service rendered.

Accumulation Area – The term applied to any area that accumulates solid waste that does not fall under the CAA or SAA regulatory guidelines. These areas are managed under Base BMP’s and or other applicable regulatory requirements.

Annually. Services performed once during each 12-month period of the contract, as scheduled.

API gravity. American Petroleum Institute standard measure of density related to specific gravity, as applied to fuels and lubricating oils.

Authority having jurisdiction (AHJ). With regard to fire suppression, alarm and fire safety, this is the Base Kodiak fire chief.

Base Kodiak. United States Coast Guard property belonging to Base Kodiak. See PWS section 2.1 for specifics.

Best management practices. Industry-accepted and recommended practices and efforts adopted to achieve effective and efficient operations. These measures and practices are integrated into daily work to reduce or prevent environmental damage. These are also environmental procedures developed by the government, industry, or the BOSS contractor to insure regulatory compliance, spill prevention, and other actions that are not covered by specific regulation. Any changes to environmental BMP’s will be pre- approved by the government.

Biweekly. Services performed twice each calendar week of the contract.

Black ice. Popular term for a very thin coating of clear, bubble-free, homogeneous ice which forms on a pavement with a temperature at or slightly above 32 degrees F when the temperature of the air in contact with the ground is below the freezing point of water and small slightly super cooled water droplets deposit on the surface and coalesce (flow together) before freezing.

Brown out. An informal term describing voltage drops somewhere between full power and no power.

Brush and mow. Means to cut back alders, bushes, branches, and other vegetation to within 3 feet of the site perimeter, grass is to be mowed to a minimum height of 5 inches, all vegetation inside the perimeter of the sites is to be removed from asphalt caps, or mowed.

PWS Appendix A Acronyms and Definitions 8

Bulk fuel. Base Kodiak bulk fuel is that received and stored in Tanks N-10, N-12, and N-60.

Although considered day tanks, N-19 and N-20 are part of the bulk fuel system.

Bulk refuse. Large, discarded items that do not fit inside an empty trash container, or were placed outside of the trash container by the person disposing of it. Some examples include:

furniture, mattresses, electronics, bicycles, scrap metal, scrap wood, appliances, tires, car batteries, bagged garbage, and Christmas trees.

Calibration. The comparison of an instrument (measured standard or item of test, measurement and diagnostic equipment) of unverified accuracy with an instrument of known and greater accuracy to detect and correct any discrepancy in the accuracy of the unverified instrument.

Call back. A request for additional service or retreatment following the initial service which has not provided the control required. Repeated call backs are possible and shall be provided at no additional charge to the Government.

Cargo handling. Activity of moving burdened loads on and off ships, planes, and trucks.

CENTRAL Accumulation Area (CAA(2)) – This term refers to the areas where regulated wastes are generated, accumulated, and stored under less than 90 day accumulation regulations before being transferred to the HWSB for final disposition. These areas may also contain Satellite Accumulation Areas (SAA) and Universal Waste (U/W) accumulation containers.

These are required to follow EPA regulations, Commandant Instruction, and Base BMP’s applicable to these accumulation areas. There may also be containers for collection of other regulated and nonregulated wastes. These will also be managed IAW federal, State, Local, and USCG BMP’s. This an EPA derived term and may be subject to change.

Class A mishap. The cost of reportable property damage is $1,000,000 or greater; and/or an injury or occupational illness results in a fatality or permanent total disability.

Class B mishap. The cost of reportable property damage is $200,000 or more, but less than mi$1,000,000; and/or an injury and/or occupational illness results in permanent partial disability;

and/or five or more personnel are inpatient hospitalized.

Class C mishap. The cost of reportable property damage is $10,000 or more, but less than $200,000; and/or a non-fatal injury and/or occupational illness results in any loss of time from work beyond the day or shift on which it occurred (lost time case).

Class D mishap. The cost of reportable property damage is less than $10,000; and/or a non-fatal injury and/or occupational illness occurs that does not meet the criteria of a class C mishap (no lost time case); or an electrical shock occurs that doesn’t meet the criteria of a higher classification.

Commanding officer (CO). Refers to the commanding officer, U.S. Coast Guard, Base Kodiak.

Computerized maintenance management system (CMMS). At present time, the Coast Guard utilizes Maximo in this capacity.

PWS Appendix A Acronyms and Definitions 9

Confined space. A space that is large enough for a person to bodily enter and perform assigned work, has limited entry or exit, and is not designed for continuous employee occupancy.

Construction/Alteration. The installation or erection of something not previously existing (i.e.

new work). Applies to both the firm fixed-price and indefinite quantity portions of the contract.

Consumables. Inventory items such as appliances, shop stock including materials, critical spares, and supplies which the Government will provide at the start of the contract. The Government will not replace these items when worn out or consumed.

Contingency vehicles and equipment. Contingency equipment is furnished to the Contractor under PWS Section 10.1.3.

Contract discrepancy report (CDR). A formal, written documentation of contractor nonconformance or lack of performance for contracted work.

Contracting officer (KO). A person duly appointed with the authority to negotiate and enter into and administer contracts on behalf of the federal Government.

Contracting officer's representative (COR). A government official, designated in writing by the contracting officer, to act as authorized representatives for functions such as quality assurance inspections, coordination between contractor's representatives with customers, facility coordinators, and other CORs or Government representatives, approval of utility outages, digging permits, reports, records, shop drawings, testing, and analyzing of samples, contract administration, technical monitoring, and other functions of a technical nature not involving a change in the scope, price, terms, or conditions of the contract or delivery orders.

Contractor. The term Contractor as used herein refers to both the prime Contractor and the prime’s subcontractors. The Contractor will be responsible for ensuring that the subcontractors comply with the provisions of this contract.

Controlled area/Secured area. Any specifically designated building, area or structure, which contains targets for theft, compromise, or destruction and to which entry is limited to provide added security.

Critical system. A system that has a direct negative impact on the mission of a command or unit on the Base Kodiak complex when it is inoperative or performing at a reduced performance level. The plants and POL facilities are examples of critical systems. The installed emergency generators at the central heating plant are also considered a critical system because the plant would not be able to operate if commercial power was lost.

Daily. Unless clearly stated otherwise, daily refers to every calendar day, including weekends and holidays.

Day tank. A day-tank functions as the immediate fuel source, receiving fuel from a larger fuel storage tank. A day-tank is typically designed to contain a small amount of fuel which is automatically replenished through the use of pumps and controls.

Defect. This is each instance of noncompliance with a contract requirement, caused by either poor or nonperformance.

PWS Appendix A Acronyms and Definitions 10

Defense Logistics Agency Disposition Services (DLA DRS). Formerly known as DRMO.

Demurrage charges. Government or Contractor delay in unloading of containers at destination when total delay exceeds total free-time allowed.

Discharge. The spilling, leaking, pumping, pouring, emitting, emptying, or dumping of oil or hazardous materials.

Discretionary Item –

Emergency work. Work which takes precedence over all other work, which, if not immediately performed may result in injury, loss of life, damage or loss of real property, or serious danger to health, morale, or welfare of the installation.

Engineering support. A professional BOSS contractor may require more information than a qualified technician has to repair or replace systems on base. Engineering support may include working with an application engineer to find a suitable replacement piece of equipment when the identical piece of equipment is no longer made or not meeting operational requirements. It may also include short consultations with an engineer to solve a problem a technician has been struggling with. With respect to this contract, engineering support will not be a total redesign of a complex system or design of a totally new complex system, unless specifically requested through a level III task order. An example of the type of engineering support required for this contract is when a pump fails, and is no longer made, the contractor will work with an application engineer to be able to offer a solution to the CG before the contractor requests a system change approval from the CG. The intent of including limited engineering support into the contract, is to hold the contractor accountable to provide solutions for tough or recurring problems before coming to the CG for help.

Environmental Compliance. Those elements that affect current operations, such as wastewater discharge, sewage treatment, solid waste disposal, noise abatement, air quality attainment, and hazardous waste materials management.

Environmental Division Readiness Officer. The readiness officer is a Government employee responsible for overseeing hazardous material spill cleanups, and for reporting spills on Base Kodiak properties to the appropriate regulatory agencies.

EPCRA reporting. Emergency Planning Community Right-to-Know Act reporting. Tier II reporting. The Government performs preparation and submittal of the required reports and documents for the entire facility using information provided by the Contractor.

Equipment. Personal property of a capital nature (including tools, machinery, furniture, vehicles, and accessory and auxiliary items) for use in performing services, or for any administrative purpose.

Executive officer (XO). Refers to the executive officer of U.S. Coast Guard, Base Kodiak.

Engineer On Watch (EOW). Also known as the FE Watchstander. This is the contact for afterhours calls, spills, etc. It involves a rotating watch with a single contact phone #. Everyone in rotation is a COR.

PWS Appendix A Acronyms and Definitions 11

Executive Order 13101 (EO 13101). Re-greening the government through waste prevention, recycling, and federal acquisition. The goal of EO 13101 is to improve waste prevention, recycling, and the purchase and use of recycled content and environmentally preferable products and services in the federal Government.

Exempt solid waste. Alaska Administrative Code, Title 18, Chapter 60, Section 005 (18 AAC 60.005) defines exempt solid wastes. ADEC also developed an Exempt Solid Wastes fact sheet in April 2009 that clearly describes exempt wastes and the restrictions placed on disposal of said waste stream.

Facilities Engineering (FE). The activity which includes all of the general real property, vehicle, and utility operations and maintenance.

Facility coordinator. A Coast Guard member or civilian employee designated by the Commanding Officer to be responsible for the initiation and review of all work requests originating from their facility. Personnel designated as "resident experts" and central points of contact for all maintenance and repair issues within their areas of responsibility. Such person may also assist the COR in carrying out the Government Quality Assurance Surveillance Plan.

They have no delegated contractual authority to direct the contractor in the performance of his specified tasks.

Facility maintenance. The recurring day-to-day, periodic, or scheduled work required to repair or maintain facilities in a specified condition, or to restore facilities to initial or usable condition by overcoming the affects of wear and tear, damage or deterioration. This includes work undertaken to prevent damage to a facility which otherwise would be more costly to restore. It can also mean alterations or improvements to the facility to make it more usable for the occupant.

Fiscal year. Accounting period from October 1 to September 30

Flash point. The lowest temperature at which vapors above a volatile combustible substance ignite in air when exposed to flame.

Flight line. Any area or facility including apron, hardstand, and ramps on or in which aircraft may be parked, stored, serviced, or maintained.

Forward Operating Location (FOL). Remote locations that the Coast Guard uses to perform operations throughout Alaska.

Frequency of services. The interval at which services are performed (ex., daily, biweekly, tri-weekly, weekly, monthly, quarterly, semiannually, or annually)

Fuel Farm Operations Manual (FFOM). This is the main resource for all fuel farm operations and procedures.

Generator – A generator of regulated waste is the person(s) or activity that creates the waste.

Gold Streak. Next-available-flight air cargo service for items up to 150 pounds, offered by Alaska Air from the Kodiak Airport.

PWS Appendix A Acronyms and Definitions 12

Government. The term Government as used herein refers to the U.S. Coast Guard.

Ground support equipment (GSE). Support equipment found at an airport.

Habitat modification pest control. Modifying a habitat, using mechanical traps to capture pests, or using barriers or other materials to exclude pests from an area. Examples of habitat modification include caulking, filling access holes in walls, sealing around electrical outlets, or tight fitting trash can lids. Physical traps might include pheromone sticky traps for grain or clothes moths, snap traps for mice, or traps for flies.

Hazardous material. Any substance which has the potential to cause harm to humans, animals, or the environment, either by itself or through interaction with other factors.

Hazardous waste storage building (HWSB). This term refers to the central regulated waste storage facilities located in and around Building N48. This includes but is not limited to N102 warehouse, less than 90 day accumulation lockers, and storage vans.

Hazardous waste storage building operations manager. The government employee in charge of the HWSB who’s responsibilities include directing all activities associated with wastes being accepted into and shipped from the HWSB; developing and updating waste profiles, coordinating profile verification sampling activities, preparing and signing required shipping documents, conducting required inspections of the HWSB, keeping facility operating records complete and up-to-date, verifying that HWSB workers have required training, coordinating training for government waste generators, keep RCRA permit current with HWSB operations, ensuring facility and equipment are operational, and participating in spill response.

Hazardous waste technician (HWT). A term used by the RCRA permit to describe a HWSB operations support worker responsible for transporting waste, handling waste, performing warehousing activities, conducting building inspections, providing waste characterization and labelling, performing basic facilities and grounds work, and participating in spill response. This BOSS contract is to provide HWT services to the Government. All HWT’s will be pre-approved by the government prior to starting work in that capacity. The HWT provided will be fully qualified and capable of performing any duties as described in the PWS and this T.E. All initial and re-occurring training will be provided by the BOSS contractor as to insure continual quality HWT services.

Hazardous waste. A hazardous waste as defined by 40 CFR 261.3.

Hydrodynamic separator. Flow-through structures with a settling or separation unit to remove sediments and other pollutants in storm water treatment.

Ice control. Practice of preventing the formation or development of bonded snow or ice to a road or walk way surface. Typically this involves the application of chemicals to prevent ice or snow from bonding to a surface or the physical removal of snow so that it does not compact and bond to a surface.

IDIQ. Indefinite Delivery Indefinite Quality. This is a non-recurring work that is renegotiated. It is ordered by the USCG as needed/desired.

Immediate notification (of a HAZMAT spill). Within 10 minutes of knowing about the spill.

Integrated emergency response and prevention plan (IERPP). Better known in industry as spill prevention plan.

PWS Appendix A Acronyms and Definitions 13

Integrated pest management (IPM). A planned program incorporating continuous monitoring, education, record-keeping, and communication to prevent pests and disease vectors from causing unacceptable damage to operations, people, property, material, or the environment.

IPM uses targeted, sustainable (effective, economical, environmentally sound) methods including education, habitant modification, biological control, genetic control, cultural control, mechanical control, physical control, regulatory control, and where necessary, the judicious use of least-hazardous pesticides.

JP-5. Jet fuel used by the air station, ships, and the central heating plant.

Key personnel. Personnel who are considered essential to the work being performed under this contract. These positions require additional Government approval and have specific requirements. See PWS section 7.3.

Large quantity generator. Defined by 40 CFR 261.5(e) and 262.34 as a generator who creates equal to or more than 1000 kg/month of non-acute hazardous waste, greater than 1 kg/month of acute hazardous waste, or greater than 100 kg/month of acute waste cleanup residue. [40 CFR 261.5(e) and 262.34].

Level I Service Work. All standing work performed in accordance with PWS requirements.

This includes services, preventive maintenance, and operations maintenance as directed by section 5 task areas. This also includes pulling occasional report that require less than 30 minutes to create.

Level II- Service Work Order. Service work includes repair, installation, improvement, construction, alteration, modification, rehabilitation, COR-directed drills, delivering data reports the require more than 30 minutes to develop not already required in the PWS, and other work associated with the operation and maintenance of new and existing utility plants and systems, facilities, equipment, vehicles, and real property, including vessels. The upper cost threshold for Level II Service Work Orders is $10,000.

Level III. Work performed as part of a negotiated task order.

Light snow. Snow falling at the rate of less than 12 millimeters (½ inch) per hour; visibility is not affected adversely.

Liquid oily waste system. This is our oil recycling facility and equipment.

Logistics flight (LOG flight). Scheduled flight for equipment, personnel, or supplies.

Lot size. The total number of service outputs in a surveillance period, as defined in the AQL column of the PRS.

Maintenance procedures card (MPC). Inspections and services specified by the Coast Guard aviation community for specific equipment. Current card is to be used; significant changes in effort for the overall performance would warrant a equitable adjustment.

Maintenance/Repair. The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes.

Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent

PWS Appendix A Acronyms and Definitions 14 parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Man-made disaster. Disaster caused by human error such as but not limited to plane crash, terrorist attack, or vessel grounding.

Manufacturer’s recommendations/specifications. Technical information and user instructions provided by the manufacturer for the operation, use, and maintenance of their equipment.

Material handling. The loading, moving, and unloading of materials.

Mechanical pest control. The management and control of pests using physical means such as fences, barriers, or electronic wires. It includes also weeding and change of temperature to control pests.

Minor Construction – From the COMDTINSTM11000.11B Civil Engineering Manual. The primary purpose of the AFC-43 program is to perform DLM activities on existing shore assets.

However, some growth and changes in the shore plant are necessary and expected to support changing mission needs. As such, Congress has traditionally provided the USCG with authority to use AFC-43 funds for minor construction projects referred to as Minor Construction Authority, not exceeding $1,000,000 in total cost at any location. The Minor Construction Authority provides the USCG critical flexibility to allow for limited improvements expansion, and alteration investments using AFC-43 funding.

Minor Repair – Repairs where materials and parts are less than $10,000.

Mobile transfer facility. Refers to a mobile refueler. This is a bulk storage container onboard a vehicle or being towed that is designed or used solely to receive, deliver, store, and transport fuel for transfer into or from an aircraft, motor vehicle, vessel, ground service equipment, or other oil storage container.

Modification. Any alteration made, after production, to an item. Activities commonly known as retrofit, conversion, design change, and engineering change are included in the definition.

Monthly. Services performed once during each month.

Natural disaster. A natural event such as but not limited to earthquake, tsunami, ash fall, landslide, or an extreme storm.

New Work. This work is more than maintenance. This may include adding something not there before. This may include, but is not limited to, purchasing the material and installation work to bring a system up to current code (even if maintenance code does not require more than simple replacement), adding a new feature, or enhancing a current system. Examples include, but are not limited to, exchanging a current drinking fountain for one with a water bottle filler, removing ballasts from fluorescent light fixtures and installing LED lights, adding a heat loop and thermostatic mixing valve to a hot water tank when replacing an old one, adding a new outlet and hanging a television (television and mount purchased by the Government) to provide a status monitor, or adding a new wall to divide an existing office. All new work shall be closely aligned with at least one of the services in this PWS to remain within scope. In reference to facilities work, only items that will be mounted indefinitely to the facility are within scope. For

PWS Appendix A Acronyms and Definitions 15 example, a new television, television bracket, office chair, desk, and/or portable fan is outside the scope of level II service work. Additionally, the Contractor shall install new tools under level II service work, if purchased by the government, but are not required to purchase the tools. For example, the contractor shall purchase any construction fittings and hard piping, as well as install a hose real, the work request is to install a hose real, but purchasing the flexible hose or reel is outside the scope of level II service work. With regard to vehicle service work, the Government shall provide the new equipment to be installed by the Contractor as level II service work. For example, the Government may provide a new communication radio and issue a WO for the Contractor to install. However, the government cannot request a WO for the Contractor to purchase and install a radio. New work includes a WO for the Contractor to prepare an area and install utilities for a new or replacement outbuilding, but is not required to purchase any new outbuildings within level II service work (assuming it is within the dollar value limitations). For example, the Contractor shall prepare grade and rewire a new HAZMAT storage shed, under level II service work if it is within level II service work dollar value limitations.

Normal working hours. 0700 to 1700 on normal working days, which are Monday through Friday excluding federal holidays.

Notice of deficiency. A formal, written documentation of Contractor nonconformance of work, also known as a Contractor Discrepancy Report (CDR).

Notification. Written report to the Contracting Officer, unless specifically stated otherwise.

Officer of the day (OOD). A member of the armed forces serving in a duty status as the direct representative of the Commanding Officer.

Oil. Oil of any kind or in any form, including but not limited to, petroleum, fuel oil, aviation fuels, sludge, oil refuse, and oil mixed with wastes other than dredged spoil.

Operations maintenance. Maintenance actions typically associated with the operation of plants (e.g. water and waste water plants, central heating plant, LOWS, bulk petroleum plant).

This includes planned and scheduled maintenance required to prevent plant equipment, component and system failure or breakdown; to prolong useful life; and to keep plant equipment fully operational.

Paperboard. A heavy weight paper or layers of paper greater than .25 millimeters, typically used for cereal boxes and outer packing for products such as milk cartons.

Passable roadway. A roadway surface that is free from drifts, snow ridges, and as much ice and snow pack as is practical and can be traveled safely at reasonable speeds, accumulation not to exceed ½ inch for roads.

Performance directive. A non-prioritized written, or verbal (confirmed in writing), directive from the Contracting Officer, COR, or other official designated in writing by the Contracting Officer, issued to the Contractor that either requires the execution of work or informs the Contractor of matters pertinent to the performance of work under this contract.

Periodic surveillance. Physical observation or inspection of contract performance done on a frequency relating to contract performance and scheduling.

PWS Appendix A Acronyms and Definitions 16

Pest. An animal or plant that is perceived to be detrimental to a person's health, the ecology, or the economy.

Pesticide. Any substance or mixture of substances intended for preventing, destroying, repelling, or mitigating any pest, and any substance or mixture of substances intended for use as a plant regulator, defoliant, or desiccant.

POL station. Location used to store, disperse, or receive petroleum products such as oil, lubricants, or gasoline.

Pollution prevention (P2). Those elements and practices that pertain to the prevention of future toxic substances releases to the environment and to the reduction of solid wastes generated. It encompasses such initiatives as source reduction, hazardous waste minimization, recycling, and materials substitutions.

Poor power quality. This term is applicable for the response and support during and after a period of unstable commercial power requiring sensitive systems to be secured.

Power outage. A short- or long-term loss of electric power.

Power quality. Synchronization of the voltage frequency and phase allows electrical systems to function in their intended manner without significant loss of performance or life.

Preventive maintenance. Maintenance actions performed to prevent failure or breakdown and to prolong useful life, also referred to as "planned" or "scheduled" maintenance. Preventive maintenance work includes but is not limited to such tasks as: lubricating parts, changing fluids and filters, inspecting for defects, adjustments, cleaning, replacing defective components such as belts, gauges, gaskets, and seals, and performing minor repairs not otherwise described in the standing preventive maintenance tasks when the repairs may be performed with four labor hours or less in productive labor and $500.00 or less in direct material costs.

Qualified individual. Government representative, typically the facilities engineer, who is trained and qualified in hazardous waste operations and emergency response in accordance with 29 CFR 1910.120.

Quality assurance evaluator. A person designated by the Contracting Officer responsible for surveillance of Contractor performance.

Quality assurance surveillance plan (QASP). An organized document written and used by the Government used for quality assurance surveillance.

Quality assurance. Those actions taken by the Government to assure the Government that services performed meet the requirements of the contract.

Quality control. Those actions taken by a Contractor to assure that services rendered meet the requirements of the contract.

Quality level. The proportion of satisfactory performance requirements, as weighted, to all performance requirements surveilled. This represents the Contractor's achieved quality level for comparison to the acceptable quality level and calculation of monthly payments.

PWS Appendix A Acronyms and Definitions 17

Quarterly. Services performed four times during each 12-month period of the contract, as scheduled.

Random sample. A sampling method where each service output in a lot has an equal chance of being selected.

Reasonable speed. A reasonable speed is considered a speed that a vehicle can travel without losing traction.

Recurring maintenance. Maintenance performed on an item of equipment that is planned and performed on a set work schedule. The work and work schedules are based upon established standards.

Recurring operations. Level I or standing work normally planned and performed by the Contractor to meet PWS requirements. The PWS requirements may be to plan and perform work per operations and maintenance manuals.

Regulated waste (RW). Wastes as defined in 40CFR Part 261, Part 262, Part 266, Part 273, Part 279, and Part 761 and other wastes not permitted to be disposed at the Kodiak Island Landfill. Examples of such wastes are: RCRA hazardous wastes, universal wastes, fluorescent light tubes, TSCA regulated wastes (e.g. PCBs), Used Oil, Used anti-freeze, oily rags, solvent rags, petroleum contaminated soils (PCS), lead-acid batteries, other types of batteries (e.g.

NiCad, Lithium, etc.), Oil Water Separator Sludge, Oil Water Separator Liquids, paints, thinners, aerosol cans, Freon and refrigerants, asbestos, LBP chips, etc. This list of examples is not all inclusive, but is illustrative of the wastes normally generated.

Release to the environment. Any spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, disposing of hazardous material to the air, water, or land. A release to land includes a spill indoors or onto a paved surface outside.

Representative. In sampling of materials, the sample must be taken in such a manner and in such locations as to adequately represent the total volume of material being sampled.

Response time. The interval between receipt of the initial notification and the time the Contractor arrives on the scene for initial investigation.

Restricted area. Those areas designated by the commanding officer that require control of personnel for security reasons or equipment for protection of personnel and property.

Sample. One or more service tasks drawn from a lot, the tasks being chosen at random. The number of tasks in the sample is the sample size.

Sampling plan. A Government plan which indicates the AQL the number of units from each lot which are to be inspected (sample size) and criteria for determining acceptability of the lots (acceptance…