Final Request for Information 5.24.23.xlsx
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Sheet1 Industry Questions Government Responses
| Question 1: PWS 5.3.1.A.1. states:” The Contractor shall provide janitorial services for thirty-three (33) separate buildings. The information listed in TE 3.1 identifies the buildings requiring janitorial services and TE 1.0 and TE 3.3 identify the estimated square footage for each type of maintained space. The majority of these buildings are all located on Base Kodiak proper except for the ESD, T1 and T2, N-71 Training Facility,N-92 CWTF Berthing, and N51 Golf Course.” Will the Government please supply TE 1.0, TE 3.1, and TE 3.3 identified in this requirement as we are unable to locate the missing Technical Exhibits in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 2: PWS 5.3.2.I.1. states: “The Contractor shall collect miscellaneous recyclable materials from the satellite recycling collection locations as specified in TE 4.1 or when notified by the COR that containers are full. Miscellaneous recyclable materials at satellite recycling collection locations include the following items: plastics, aluminum cans, office paper, paperboard, and magazines. The Contractor shall ensure collected materials shall be deposited in specifically designated recycling locations. Should the regularly scheduled collection day fall on a Federal holiday then the adjusted collection day is the day prior to the Federal holiday Will the Government please supply TE 4.1 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 3: PWS 5.3.5. states: “WORK SPECIFICATIONS FOR US NAVY. Provide all work described in this task area. Standing work cleaning is listed in TE 3.2.” Will the Government please supply TE 3.2 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 4: PWS 5.8.1.E.1. States: “The Contractor shall have qualified persons inspect fuel farm vehicles and equipment daily, perform operations maintenance, and perform repairs only to their fuel dispensing systems under this Section. The minimum qualifications are a Transportation Worker Identification Credential (TWIC) card; a Commercial Driver’s License (CDL) with a Tanker and Hazmat endorsement; training and experience with sampling fuels; and repairing fueling equipment. Aviation Fuel Farm Equipment inspection intervals, checklists, and required logs are found in TE 8.1. The Contractor shall perform all other mobile fuel equipment service work and repairs under Section 5.23.” Will the Government please supply TE 8.1 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 5: PWS 5.8.2.N.3. states: “The Contractor shall perform Aviation Fuel Farm equipment, fuel hydrant cart and fuel truck inspections in accordance with the requirements defined/outlined in TE 8.1. Contractor will complete a separate ESD Form 44 and ESD Form 45 for each mobile Fuel Equipment. ESD Forms will be left in N96 for QA Checks by Air Station Designated Fuel King representative. Air Station representative will collect the forms for submission to ACMS. Examples of Forms will be provided in TE 2.0.” Will the Government please supply TE 2.0 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 6: PWS 5.10.2.E.3. states: “Base Kodiak maintains an Intergraded Cultural Resource Management Plan, as well as Programmatic Agreement with the State Historic Preservation Officer regarding the Operation, Maintenance, and Development of the Base, TE 10.3. In coordination with the Base, the Contractor shall consider potential impacts to historic properties and support USCG compliance with the requirements of Section 106 of the National Historic Preservation Act. That Contractor shall provide an annual summary of work outlined in Exhibit A of the PA at each historic property.”Will the Government please supply TE 10.3 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 7: PWS 5.12.1. states: “SCOPE. The Contractor is responsible for the management of contractor generated hazardous waste. Base Kodiak is regulated as a Large Quantity Generator (LQG) by hazardous waste regulations and operates an EPA permitted Treatment, Storage, and Disposal Facility (TSDF) (commonly referred to as the Hazardous Waste Storage Building – HWSB). The work in this section is standing work, unless otherwise specified. RCRA Permit TE 10.6.” Will the Government please supply TE 10.6 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 8: PWS 5.15.1.A. states: “Vehicle Service Work (i.e., Level II Work) shall include work on the vehicles and equipment listed in Appendix B, in TE 15.1, as well as other vehicles and equipment not specifically listed on either of these attachments (e.g., equipment from remote stations, GSA-leased vehicles). Vehicle WOs are included in Level II Work identified in Section 5.1. Vehicle service WOs follow the same priority assignments as in Section 5.1. The USCG must approve all vehicle WOs.”Will the Government please supply TE 15.1 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 9: During the Preproposal Conference on 23 Feb 2023, vendors inquired what Coast Guard services and/or concessions to which BOSS employees will be granted access. | BOSS Contract Employees have access to the following on Base Kodiak with appropriate RAPIDGate identification: CGES for food/snack/beverage items for daily immediate consumption only, MWR facilities, and CG Dining Facility. Employees must be full time employees at the Base and access is subject to change at any time by Base Commanding Officer. | ||
| Question 10: PWS 5.15.5 States: "WORK SPECIFICATIONS FOR U.S. NAVY. Provide all work described in this task area that specifically pertain to the Navy vehicle inventory included TE 5.1". Will the Government please supply TE 5.1 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 11: PWS 5.19.1.A.1. states: “BASIC COM PACKAGE. This is CLIN x019AA, which is a package of standard maintenance items as described in TE 19.3, which includes providing utility system checks and accomplishing various maintenance, repair, and cleaning tasks requiring various trades and materials. CLIN x019AX is the same work, but in a five (5) day period.” Will the Government please supply TE 19.3 identified in this requirement as we are unable to locate the missing Technical Exhibit to Posted Solicitation Files on Sam.gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 12: PWS 5.19.1.C. States: “General housing unit specifications are provided in TE 19.5. Current housing materials including siding, gutter & downspout, and mini & vertical blinds are provided in Appendix B.” Will the Government please supply TE 19.5 indentified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 13. PWS 5.20.2.B.7. states: “The Contractor shall provide support for power outages, including poor power quality issues, twenty-four (24) hours a day, 365 days a year, without USCG direction within Priority 1 response times (see section 5.1.2.W.1.) The Contractor shall perform checks during and after outages, as detailed in TE 20.1. After outages, the Contractor shall perform tasks listed in TE 20.2. The Contractor shall complete all necessary repairs resulting from outage within five business days. Will the Government please supply TE 20.1 and TE 20.2 identified in this requirment as we are unable to locate the missing Technical Exhibit in the Posted Soliciation Files on Sam.gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 14: PWS 5.22.2.A.1. states: “MRI UNIT PRICED WORK ORDERS AND SCHEDULING. The USCG will provide the information required for each MRI unit priced task ordered on a MRI Work Sheet (TE 22.1) and IDIQ Ordering Form. Upon receipt of the MRI work sheet, the Contractor shall develop a work schedule for each task. The schedule will include the projected work start and completion date for each task.” Will the Government please supply TE 22.1 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Soliciation Files on Sam.gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 15: PWS 5.22.4. States: “IDIQ. All Contractor work performed in this section shall be done in accordance with manufacturer’s instructions and meet industry standards. See TE 22.2 for product specifications.” Will the Government please supply TE 22.2 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 16: PWS 5.23.1. states: “SCOPE. The Contractor shall maintain, repair, and operate air station vehicles and equipment. This includes scheduled maintenance, tire service, fleet management, vehicle recovery services, and performing vehicle and equipment service work. Some examples of air station vehicles and equipment are aircraft tow trailers, scissor lifts, towable heaters, jacks, and mobile hydraulic supply carts. TE 23.1 contains the full inventory of vehicles and equipment to be maintained and repaired. The work in this section is standing work, unless otherwise specified.”Will the Government please supply TE 23.1 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 17: PWS 7.2. States: “PERSONNEL QUALIFICATIONS AND CERTIFICATIONS. The Contractor shall employ personnel who possess the appropriate certificate or license as required in the locality or, as an alternative, with the skills and qualifications specified in the latest edition of the DOL Service Contract Act Directory of Occupations unless otherwise indicated in 29 CFR 4, where specific certifications or license is not required. A list of licenses and certifications required by the previous BOSS contract has been provided for reference only in TE 26.1. Note that TE 26.1 is being provided for assistance with proposals but is up to the Contractor to make sure they have what they need during the course of the contract to comply with all local, State, and Federal licenses, permits, and certifications.”Will the Government please supply TE 26.1 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 18: PWS 10.2.7.A. States: “CRITICAL SPARES. The USCG shall provide a critical spares list at contract start the current critical spares list has been provided as TE 26.3, and shall be responsible for the initial stock of critical spares if the critical spare part is not already included in the consumable inventory. Throughout the course of the contract, the KO may add or delete items from the critical spare list. When the KO adds a new item to the critical spare list that is not already in the consumable inventory, the USCG will purchase and provide the part to the Contractor. The Contractor shall order and replace critical spare parts, regardless of unit price cost, that are maintained in the inventory on a one for one basis within fifteen (15) working days of when a critical spare was issued from stock. When the item cannot be restocked within fifteen (15) working days, the Contractor shall request an extension from the KO in writing. The extension request shall explain the circumstances why the part cannot be restocked in accordance with the requirements of this section.” Will the Government please supply TE 26.3 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 19: PWS 10.3.9.F.2. states: “PROVIDE RW CONTAINERS. Provide containers for accumulating, storing, and transporting regulated wastes in accordance with minimum stocking requirements of TE 12.4, RCRA Permit Attachment 5, and 49 CFR Part 178 DOT Specifications for Packaging. Appendix I provides estimated historical waste management costs. Containers must be in sound condition, DOT-shippable, and compatible with each waste type stored therein. The physical and chemical properties of the waste to be stored determine the container used.”Will the Government please supply TE 12.4 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 20: PWS 2.7.2. states: “BUILDINGS, STRUCTURES, HOUSING, ROADS, AND GROUNDS. Base Kodiak has approximately 400 buildings and structures listed in the Shore Facilities Inventory (SFI) (Appendix H). Square footages of housing units are in TE 19.5, and TE 1.0 has links to individual building floor plans.” Will the Government please supply TE 19.5 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 21: PWS 3.16. states: “CRITICAL SYSTEM WORK AND NOTIFICATIONS. The Contractor shall perform work on critical systems and equipment listed in TE 26.2. Whenever performing work on the systems listed in TE 26.2, the Contractor shall verbally notify the COR of actions taken and the status of work every time the systems or equipment are discovered or rendered by the Contractor as compromised or inoperative.” Will the Government please supply TE 26.2 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 22: PWS 3.17.3. states: “PHASE-IN. During the sixty (60) calendar days immediately prior to the contract start date, the incoming Contractor’s personnel may observe any operations of the incumbent Contractor to include office functions, procedures, and operations; repair and maintenance operations; and any other operations as deemed necessary by the incoming Contractor that will enable their personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. The incumbent Contractor shall fully cooperate with the incoming Contractor and the Government. The incoming Contractor shall fully corporate with the incumbent Contractor so as not to interfere with operations or duty responsibilities. The incoming Contractor is responsible to provide any temporary office spaces required for this transition. The incoming Contractor may have a surge of work from the incumbent Contractor as the incumbent Contractor will not be required to complete work that has a priority deadline past their contract period. The USCG shall provide a grace period of 90 days to the incoming Contractor to complete this work. Before the new contract period begins, the incumbent and incoming Contractors must complete a GFE, GFM, and GFF sign off and submit to the COR for approval. The contractor shall follow the schedule provided in TE 26.4, or propose a new schedule to the KO for their approval or denial.” Will the Government please supply TE 26.4 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 23: PWS 3.17.4. states: “PHASE-OUT. During the ninety (90) calendar day period immediately prior to the end of this contract, the incumbent Contractor shall permit the incoming Contractor or Government employees to observe and become familiar with any and all operations under this contract. The incumbent Contractor shall not defer any needed repairs or maintenance for the purpose of avoiding responsibility to the incoming Contractor. The incoming Contractor shall fully cooperate with the incumbent Contractor and the Government so as not to interfere with their work or duties. The incumbent Contractor shall develop a phase-out plan to ensure a smooth and orderly transfer of responsibilities to a succeeding Contractor and submit to the COR 120 calendar days prior to the end of the existing contract. The incumbent Contractor’s plan shall identify all subcontractors involved in the transition including a statement of their role and service to be provided. At the end of contract performance, the incumbent Contractor shall comply with the requirements of FAR 52.237-3 (Continuity of Services). The contractor shall follow the schedule provided in TE 26.5, or propose a new schedule to the KO for their approval or denial.” Will the Government please supply TE 26.5 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 24: PWS 5.2.3.A. states: “ANNUAL PM PLAN. Contractor shall develop a detailed and comprehensive annual PM plan. The Contractor shall submit the initial plan for KO's approval within sixty (60) days after contract start date. The Contractor shall prepare and submit updates for review and approval fifteen (15) calendar days before the new ordering period start date. The Contractor shall ensure annual PM plans shall continuously track information pertaining to each specific system, piece of equipment, and PM task listed in 5.2.2.K. The Contractor shall assign appropriate category number to all newly enrolled equipment following already established convention described in TE 2.1.”Will the Government please supply TE 2.1 identified in this requirement as we are unable to locate the missing Technical Exhibit in the Posted Solicitation Files on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 25: PWS 10.5 states: “LIST OF TECHNICAL EXHIBITS (TES)” and goes on to provide all the TEs; however, many of the TEs are either missing altogether, or not contained in the inclusive list, e.g. TE 12.4 from our Question 18, and other TE’s in Questions 1, 3, 9, 4, 12, etc. Will the Government please provide a definitive list of all TEs in this proposal at PWS 10.5 and then provide all the TE missing from the Solicitation Documentation posted on Sam.Gov? | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 26:The PWS section 5.1.2.A.4 describes a DDC system for use monitoring and controlling building HVAC systems. a. | Is the DDC system comprised of one or more different software systems? | ||
| b. | What software does the DDC system use? | ||
| c. | How old is the DDC software? | ||
| d. | Does the DDC software have vendor warranty support? | ||
| e. | Are there any network connectivity issues with the DDC system? | ||
| f. | What facilities are connected to the DDC system, or if it is easier to answer in the negative, what facilities are not connected to the DDC system? |
Will remote cyber-secure connections to the DDC system server be allowed for expert troubleshooting support?
a. two centrally located systems. R2 and R4.
b. Niagra
c. old enough the software is is unsupported
d. Not warranty support, but there is an outside contract for DDC programming
e. No known systemic ones, but the system has maintenance issues similar to any installation
f. Most housing is not, most industrial buildings are. Remote access is possible for a qualified SCADA tech (but not every HVAC technician )
| Question 26: Will remote cyber-secure connections to the WWTP and WTP SCADA system servers be allowed for expert troubleshooting support. | Yes |
| Question 27: The RFP Attachment i.8+PM-Master.xlsx spreadsheet notes that "This BOSS contractor was only required to complete 50% of PMs in 5.2, and sometime did not meet that mark."a. Will the new BOSS contractor be requirement to also complete only 50% of PMs or will this expectation increase or decrease? | No, see PRS (appendix E) for perfomance metric requirements |
| Question 28: Section I.5 and III -States the page margins as “¾” on the sides for all pages” but Section III states “page margins of 1” on top, bottom, and both sides of each page”. Please clarify what the page margins should be for the sides of a page. | 3/4' |
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Comment:
Amendment 0002 response indicated: "Government Response will be provided in future amendment" Question 29: Section III states that mandatory forms are excluded from page count in the Volume I: Factor 1.
Please confirm if a signed SF1449, Reps and Certs, and subsequent Amendment forms are to be included in Volume I: Factor 1 or Volume IV – Factor 4 as currently listed.
The cover, title page, tables of contents, acronym lists, divider pages (used to separate proposal sections), and mandatory forms will not be counted against the maximum page limit. The signed SF1449, Reps and Certs and signed SF30's can placed before Volume I: Factor 1.
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Comment:
Amendment 0002 indicated "Government Response will be provided in future amendment"
| Question 30: Reference: Section III. The following attachments are listed in Section III but were not provided with the solicitation files: |
| TE 1.0 - GIS Layer Package |
| TE 2.0 Forms |
| TE 2.1 - Equipment Enrollment Business Rules |
| TE 3.1 - Level of Service Cleaning Frequency |
| TE 4.1 - Refuse Container Locations and Frequency |
| TE 5.1 - Sports Fields |
| TE 5.2 - Grounds Maintenance and RCRA Sites Map |
| TE 8.1 - Aviation Fuel Farm Equipment Records and Forms |
| TE 10.3 - Integrated Cultural Resource Management Plan |
| TE 10.6 - RCRA Permit |
| TE 19.3 -Unit Priced Work Description |
| TE 19.4 - Additional Housing Maintenance Line Items Sign-Offs Sheet |
| TE 19.5 - Basic Specifications for Housing Unit Types |
Please provide the attachments listed in Section III but not provided with the solicitation.
| A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | |
| Question 31: Reference Secton III- Proposal Instructions state that “Each evaluation factor shall be addressed in a separate proposal volume and provided in separate electronic files as specified above, to include separate electronic files for the Technical Capability subfactors.” |
Please clarify whether Volume I – Factor 1 should be a single file with all 7 Subfactors or whether Volume I-Factor 1 should be 7 separate files, one to address each Subfactor.
| Please make each factor a separate file. There should be 4 files: 1. Technical Capability 2. Management and staffing Approach 3. Past Performance 4. Price | |
| Question 32: Language in Factor 2, Subfactor 2.2 states that Corporate Experience “must have been performed by the prime contractor or primary member of a JV. |
Language in Factor 3 states that “the past performance of a parent or affiliated/sister company will be attributed to an offeror of a JV in an equal manner where the firm's proposal demonstrates that the resources of the parent or affiliated/sister company have affected the performance of the offeror.”
| Please confirm that Prime Offerors that are not part of a JV teaming arrangement may also cite Corporate Experience and past performance references for any of the Prime Offeror’s sister subsidiary companies and subcontractors. | The intention is to get the past performance of the company or companies associated in a parntership, as well as asses if the partnership is lasting through the contract and not a "bait and switch" partnership to meet the terms of the proposal and change later. Also, parent companies show mixed results on ability to support their subsidiaries. JVs and mentor-proteges are allowed, but be clear and commited to what involvement partners or mentors will have. | |
| Question 33: Reference 5.17.3.A.2: The PWS states that the “Contractor shall provide the [Operations] plan with the proposal comprehensive and detailed step-by-step procedures covering all requirements specified in supplied publications and technical exhibits.” |
Please confirm that an Operations Plan is a post-award deliverable.
| See deliverables table (appendix c) | |
| Question 34: Reference: 7.1.3A Requirements for the Utility Systems Manager state that the individual “must currently hold at least one State of Alaska license or certification as defined in Section 5.17”. However, no license information is provided in PWS section 5.17. Reference: Requirements for the Utility Systems Manager state that the individual “must currently hold at least one State of Alaska license or certification as defined in Section 5.17”. However, no license information is provided in PWS section 5.17. |
Please provide the license requirements for the Utility Systems Manager role.
| Government response - See 5.16, 5.16.2.E Staffing, as well as section 7.3.12, 7.3.14, and 7.3.15. Either a state water, waste water, or steam boiler cert as listed in 5.16. Fixed the PWS reference to 5.16. | |
| Question 35: Instructions to offerors state that “Details of how things will be established and operate shall be included. Each CLIN shall be covered”. |
Please provide information on how CLIN Groups as identified in Attachment 1 shall be established and operate.
It is the proposers job to describe how the CLINs will be established and operate with respect to the management and staffing approach. CLINS are separate sections of contract tasking. Tell us how you are going to organize your management and staffing to cover all the task areas of the contract. As stated, Gantt charts, organizational charts, and other forms of visual depictions are often used to communicate this data.
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Comment:
Amendment 0002 indicated "Government response will be provided in future amendment"
| Question 36: RFP Section III, RFP subfacor 1.7, Instructions to offerors on pg. 67 state that “The cover, title page, tables of contents, acronym lists, divider pages (used to separate proposal sections), and mandatory forms will not be counted against the maximum page limit.” Requirements for Subfactor 1.7 state that “Objective evidence that the Offeror’s Quality Management System (QMS) complies with ISO 9001:2015” must be provided as part of an offeror’s response. Question: factor 1.7 such as ISO certifications from the total page count for Volume I? | |
| No, ISO cerificaiton does not count toward the page limit. Also, ISO 9001:2015 cerification is a great way to show compliance, but it is not required. |
Question 36: Reference: PWS 7.1.1.A, 196. The PWS Requirements for the Project Manager states that a “Bachelor’s degree from an accredited university.”
In order to have a larger candidate pool for this role, would the Government update the requirement to allow for the equivalent years of managerial experience in place of a degree?
| RFP requirement stands | |
| Question 37: Reference: RFP Subfactor 2:1 Organzational and Staffing Plan. Position Descriptions identifies PWS 7.2.1 for the On-Site Project Manager (PM) and PWS 7.2.1 for the Alternate Project Manager. The PWS section for the On-Site Project Manager requirements is 7.1.1 and there is no PWS 7.2.1. |
Please update the reference in the RFP to reflect the correct PWS reference for the On-Site Project Manager. Additionally, please provide the requirements for an Alternate PM.
Correct. We changed the RFP Volume II Subfactor 2.1 (b)3 to reflect 7.1.1 tc={BC147AB2-50C3-471A-9A93-5015B21A74ED}: [Threaded comment]
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Comment:
@Sibrel, Christopher R CIV (USA) Reply:
@Sibrel, Christopher R CIV (USA) has this been updated in the PWS and RFP? Thank you Reply:
@Sibrel, Christopher R CIV (USA) I was unable to locate where this was updated in the PWS. Can you please add the missing sub-section and information for the On-Site Project Manager, highlight the change, and notify Erica and me when complete?
Reply:
I changed the RFP Question 38: Reference: PWS 7.2, 202. Section states that TE 26.1 with list of licenses and certifications was provided to assist with the proposal but the TE was not included in the attachments/TEs provided with the solicitation.
Please provide TE 26.1
| A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | |
| Question 39: Reference: RFP Section III List of Attachments |
Appendix F - USCG CMMS Enrolled Kodiak Equipment – DATE Appendix H - Shore Facilities Inventory – DATE
Please confirm that Appendix F and H are current and provide the date of the last update.
| Please submit request via DODsafe for updated Addendums package | ||
| Question 40: Reference PWS 3.13.3 Please confirm that meters for the Central Heating Plant are all currently functioning properly | They are not working appropriately and require maintenance. Plan appropriately | |
| Question 41: The section states that “Contractor shall maintain the remote metering system read the water meters on the last working day of each month, to include annual subscription costs with three (3) Government user accounts.” |
| Please clarify who will incur the costs for the three user accounts. | The Contractor | ||
| Question 42: Reference TE 16.1, 16.2 and 16.3. Please confirm when the TEs were last updated and whether the TEs provided with the solicitation show current technical information | A full and complete package of TE's will be provided via DODsafe by request to the Contract Specialist. | ||
| Question 43: Reference TE 16.2. Question: Please specify the condition of Lift Stations such as N6A, and whether they are operational or if there are flooding or equipment issues | N6A is in poor condition, but working with no current equipment flooding as of 3-7-23. Construction for a new lift station replacement is scheduled to begin May 2023 (subject to change). | ||
| Question 44: Reference 16.3 Please confirm known issues with the Utility system SCADA software, SCADA Hardware, fiber optic, telecom, or radio network communications and please specify the severity of each issue as minor, medium, or major | Nearly all of these systems are old and past their service life. The SCADA software for the WTP was recently updated. There is no known document listing all issues and the definition of "issues" is spotty. The systems are working to obtain the their objectives as of 3-7-2023, but could use real attention. The technician required in PWS 7.3.3 will support issues. | ||
| Question 45: ReferenceAttachment 7. The CBA provided in attachment 7 is titled as “dated 04 Mar 2022” however the document expired 12-31-2021. |
Please provide the current CBA.
| Please see Amendment 0001 for the revised CBA | |
| Question 46: Reference Attachment 1. CLIN Schedule worksheet does not include a formula for all the ordering period (row 237) for the totals of each ordering period. |
In Attachment 1 CLIN X-0040 Labor rates worksheet, there is no formula in row N162.
Please provide an updated Attachment 1 Corrected. Please see updated Attachment 1 tc={34EFB61F-0FB4-4694-948D-0DDF2A9AC0C2}: [Threaded comment]
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Comment:
Amendment 0002 indicated "Government response will be provided in future amendment" Question 47: Reference: The Contractor Fleet is known to be aged and insufficient.
Please specify the percentage of incumbent vehicles that will need to be replaced at the time of award.
| The UCSG is not involved in the incumbent contractor's fleet or its exchange to the incoming contractor | |
| Question 48: Reference: There are several large pieces of Contractor equipment that are completely unsalvageable (trash truck for example) and some that are insufficient (paint sprayer for example). |
Please provide a list of Equipment that needs to be purchased and shipped to the Island and included in offeror’s price, in order to facilitate the mission. ?
| The UCSG is not involved in the incumbent contractor's fleet or its exchange to the incoming contractor. See GFE in Appendix B for what the government does offer. | |||
| Question 49: Reference Appendix B. Please confirm when the GFE information was last updated and whether the Appendix provided with the solicitation shows current information | Updated | ||
| Question 50: Reference Factor 1: Subfactor 1.7 Quality. Please specify the requirements of the "quality manual" in Section 8.1 of the PWS. | |||
| Is the “quality manual” the technical approach of the Subfactor or is it a separate file? If it is a separate file, please specify when it is due. | See deliverables table (appendix c). A quality manual is not a proposal, they are different documents. | ||
| Question 51: Reference PWS Section 5.0, Attachment E Performance Management Summary is missing the following PWS areas: 5.9.AIR PROGRAMS. |
5.18.MAIL, SHIPPING, AND RECEIVING.
5.20.SUPPORT SERVICES.
5.21.PEST CONTROL SERVICES.
5.22.MAINTENANCE, REPAIR, AND IMPROVEMENT UNIT PRICED WORK.
5.23.AIR STATION VEHICLES AND EQUIPMENT.
5.25.LOCKSMITH SERVICES.
5.26.DIG PERMITS AND OUTAGES
| Please provide these in an update PRS Attachment E. | In Appendix E - Performance Requirements Statement, not all performance items are addressed. Poor performance in these task areas would be handled through typical contracting methods (e.g. email, CDR, descope). They were not included because poor performace is historically not an issue and/or the performance is difficult to quantify. | |
| Question 52: Reference PWS 5.0. 5.24. ALARM AND FIRE SUPPRESSION SYSTEMS in the PWS but is called "Air Station Vehicles & Equipment" in Attachment E PRS. |
Please clarify PRS criteria for 5.24 as it relates to Section 5.24 of the PWS.
There is a conflict. We corrected the PRS- Please review Amendment 0005 tc={BEB857BE-F085-43FE-AD6A-5EF47BB87A92}: [Threaded comment]
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Comment:
Amendment 0002 stated "Correct. Update will be provided in future amendment."
Question 53. Reference PWS 3.10.3, section 5.1.2.L of the PWS. Please confirm if the reference in section 3.10.3 should be 5.26.2 on page 193 of the PWS. Correct, see the new PWS tc={581332B7-62B7-4121-83AA-A2BE9BDB56E8}: [Threaded comment]
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Comment:
Amendment 0002 stated "Correct. Update will be provided in future amendment."
Question 54: Reference Section I. The RFP includes the FAR Clause 52.219-71 Section 8(a) Direct Awards (Deviation). (NOV 2005)
Please confirm this solicitation is not a Direct Award and therefore, the FAR Clause should not be included
| As prescribed in 19.811-3(c) The contracting officer shall insert the clause at 52.219-17, Section 8(a) Award, in competitive solicitations and contracts when the acquisition is accomplished using the procedures of 19.805 and in sole source awards which utilize the alternative procedure in 19.811-1(c). | |
| Question 55: Reference Section PWS 5.15. PWS section and subsections reference Appendix B. |
Are any of the vehicles in Appendix F.2 also to be supported through these requirements?
| The equipment in 5.15 is also in the more inclusive CMMS inventory document in Appendix F. | |
| Question 56: Reference PWS 5.18.1. Mail, Shipping, and Receiving requirements state that “The Contractor shall maintain all mail and shipping and receiving records for six (6) years and three (3) months.” This exceeds the period of performance stated in the Attachment 1 Pricing spreadsheet and the RFP. |
Please confirm that the incumbent will be leaving mail and shipping/receiving records following the end of their contract.
| The incumbent is responsible for their records, the incoming contractor is responsible for the records of their performance and the records the government is able to turn over to them. | |
| Question 57: Reference PWS 5.18.2.A.2.a. Requirement states that the contractor is responsible for metering all outgoing mail that does not have sufficient postage. |
Please clarify who will incur the cost for metering mail.
| 5.18.2.B.1.i "...The Contractor shall not be responsible for making the financial obligation in the USCG financial system. The requesting unit will be responsible to verify funds availability and obligate funds." Metered mail is the same, USCG pays the postage portion | |
| Question 58: Reference Attachment 3-Past performance questionnaire. In the header of each page of the RFP, in the instructions on page 68 for submitting questions, and in Attachment 3 it references solicitation number 70Z08422RA1750400. However, SF 1449 Block 5, references solicitation number 70Z08423RKODI0001. |
Question: Please clarify the solicitation number and update Attachment 3 and the RFP accordingly.
| Please see the lastest amendment - Attachment 3 with the correct soliciation number -70Z08423RKODI000I. | |
| Question 59: Reference Appendix 1.8. PM Master excel sheet states that the current BOSS Contractor was only required to complete 50% of the PMs. |
Please confirm if the PM completion rate will remain the same for the new contractor See question 27, repeat tc={DA078DE3-3BB6-4C26-9606-DBB1B21DE416}: [Threaded comment]
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Comment:
@Sibrel, Christopher R CIV (USA)
| END OF AMENDMENT 002 QUESTIONS | |||
| Question 60: In light of PWS 3.17.3, will the Government please clarify if a Phase-in or Phase-out Plan is required with proposal submittal if bidders propose to follow the schedule provided in TE 26.4, and provide the plans immediately prior to contract start date? | There doesn't appear to be a requirement to provide a phase-in or phase-out plan as part of the proposal in 3.17. However, TE 26.4 does state "The final plan shall be submitted to the Contracting Officer one hundred-twenty (120) calendar days prior to contract start date for review and approval." This plan is not required as part of the proposal, TE 26.4 has been modified to change the above passage. However, TE 26.4 is a simple schedule, not a detailed plan of how you will make a complicated transition. See, "The plan shall detail the Contractor’s approach to sustaining continuity, managing project personnel, maintaining communication with staff and customers, identifying key issues, overcoming barriers to transition, and meeting contract requirements safely and securely." in TE 26.4 for more success. | ||
| Question 61: Is a schedule/plan only required if a bidder proposes an alternate/new schedule as opposed to stating they accept the TE 26.4 schedule and requirements? | See answer to question 60 | ||
| Question 62:Please clarify the Government's expectation with respect to the RFP Instructions to Offerors requirement (Specific Instructions, Volume II). Are bidders supposed to submit a phase-in plan that addresses all topics in TE 26.4's 12-part Phase-In Plan Outline, the Transition Deliverables table, and the days before and after Full Contract Performance dates? | See answer to question 60, and yes, some work is expected after full performance for contract wrap up, as described in TE 26.5 | ||
| Question 63:Please clarify the significance of the negative due dates (i.e., -5, -10, -30, -60, and -90) in the TE 26.4 Transition Deliverables table. | The negative identifies days past full performance. The dates exist in appendix C, the dates past 0 were removed from TE 26.4. Please request TE package from the Contract Specialist | ||
| Question 64 : Re: TE 26.4. Please clarify the apparent conflicts between the Transition Deliverables table due dates, and the days before (and after) Full Contract Performance that follow the Deliverables table where the: 1. | Building Operations Plan is due -90 NLT (in table), and at 21 days before Full Contract Performance | ||
| 2. | Training Plan is due NLT -60 (in table), and at 21 days before Full Contract Performance | ||
| 3. | LOWS Plans are due NLT 60 days after contract award (in table), and at 21 days before Full Contract Performance | ||
| 4. | GFE Equipment Inventory is due10 days before effective start date, and at 21 days before Full Contract Performance | ||
| 5. | Annual Preventive Maintenance Plan is due 15 days before effective start date (in table), and at 21 days before Full Contract Performance | ||
| 6. | Pest Control Surveillance Plan is due -30 calendar days before effective start date (in table), and at 21 days before Full Contract Performance | ||
| 7. | Pesticides List is due15 calendar days before effective start date (in table), and at 14 days before Full Contract Performance | ||
| 8. | Janitorial Schedule is due15 calendar days following contract award (in table), and at 14 days before Full Contract Performance | ||
| 9. | Debris Cleaning Schedule is due 5 calendar days prior to effective start date (in table), and at 14 days before Full Contract Performance | ||
| 10. | Snow/Ice Removal & Sanding Plan is due 15 calendar days prior to effective start date (in table), and at 14 days after Full Contract Performance Date | ||
| 11. | Grading Schedule is due 15 calendar days prior to effective start date (in table), and at 14 days after Full Contract Performance Date | ||
| 12. | Sewer Cleaning Schedule is due -30 calendar days prior to effective start date (in table), and at 30 days after Full Contract Performance Date | ||
| 13. | Initial Plant Plans are due 60 calendar days following contract award (in table), and at 60 days after Full Contract Performance Date |
14. Materials Handling Cost Schedule is due 60 calendar days following contract award (in table), and at 60 days after Full Contract Performance Date
| Government will remove deadlines after full performance in the table and bulletized list below in TE 26.4 to avoid a conflict with Appendix C. Please request TE package from the Contract Specialist | ||
| Question 65: Section 7.1.7.A, the PWS references the fuel services operator lead position, however in the CBA, there is not a position with this classification, Is this intended to be a new position to the CBA, or is there a current MOU with this position, is this a classification currently on the contract? | The current contract has a Lead Operator for Fuel Services that fits into the current CBA | |
| Question 66: Section 7.1.7.B, the PWS references the Lead Boiler Plant Operator (LBPO); however, in the CBA, there is no position with this classification, and the closest match is the Lead Boiler Tender. Is the LBPO intended to be a new position to the CBA, or is there a current MOU with this position? Also, Is this a classification currently on the contract? | The requirement exists in the current contract and the employee is within the CBA | |
| Question 67: Section 7.1.7.C, the PWS references the Lead Water/Waste Water Plants Operator; however, in the CBA, there is no position with this classification. The closest match is the Water Treatment/Sewage, Lead. Is this intended to be a new position to the CBA, or is there a current MOU with this classification? Also is this a position currently on the contract? | The requirement exists in the current contract and the employee is within the CBA | |
| Question 68: Section 7.1.8, the PWS references a Lead Journeyman Steamfitter; however, in the CBA, there is not a position listed with this classification and no close match. Is this intended to be a new position to the CBA, or is there a current MOU with this position? |
Also, Is this a classification currently on the contract?
| This is a new position | ||
| Question 69: Section 7.1.10, the PWS references a Lead Journeyman Electrician; however, in the CBA, there is no position listed with this classification, and the closest match is Electrician, Maintenance Lead. Is this intended to be a new position to the CBA, or is there a current MOU with this position? Also, Is this a classification currently on the contract? | This is a new postion | |
| Question 70: The CBA references job descriptions that are not attached; it would be helpful to understand the different levels of operators negotiated with the union. Will the job descriptions be posted that are referenced in the CBA? | The government does not have this information |
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@Miller, Erica B CIV (USA) Reply:
@Rusch, Brittany D CIV USCG DOL (USA) - can you assist with this RFI please? thanks
| Question 71: Section 7.1.1.A, a subsection of the Project Manager requirements, describes that the Contractor shall provide after-hours contact information for the project manager or an individual designated to act on his or her behalf. The same paragraph states that this person shall have the authority to negotiate and sign up to $150,000 for all Level III modifications. It is unclear if this refers to the Project Manager or an individual designated to act on his or her behalf. | Refers to the project manager being able to negotiate without getting every decision approved by corporate, especially for emergencies. However, the project manager is human and cannot be available 24/7/365, so is able to delegate. |
| Question 72: Section 7.1.1.A, a subsection of the Project Manager requirements, describes that the Contractor shall provide after-hours contact information for the project manager or an individual designated to act on his or her behalf. The same paragraph states that this person shall have the authority to negotiate and sign up to $150,000 for all Level III modifications. |
It is unclear if the level of authority is only referenced for after-hours or continual support.
| After hours as well, so in the event an emergency work order goes over $10k, the PM can authorize continued work immediately after government approval. | ||
| Question 73: Section 3.14.5 Can the USCG give a historical on how much escorting is required for regulatory officials during environmental compliance evaluations, inspections, and audits to provide access, information, and assistance about Contractor operations, procedures, and practices | On average 3-4 inspections annually |
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