Attach 2 - Instructions to Offerors.pdf

AOCACB24R0002 April 19, 2024 Section L – Instructions to Offerors

Section L – Instructions, Conditions and Notices to Offerors

1. Overview

1.1. The solicitation is for the Job Order Contract Multi-Award Indefinite Delivery Indefinite Quantity (IDIQ) construction services at the Architect of the Capitol (AOC). The Government intends to award contract(s) without discussions with Offerors (except clarifications as described in AOC Order 34-1, Section 9.1.11).

Therefore, the Offeror’s proposal should be clear and complete and contain the Offeror’s best terms from a price standpoint. The Government reserves the right to conduct discussions if later deemed necessary. The Government further reserves the right to reject any or all offers if such an action is in the Government's interest. The Government intends to award approximately three (3) contracts that will use a shared capacity of $90,000,000 over a one-year base period and seven (7) one-year optional ordering periods.

1.2. Interested Offerors (referred to as “Offerors”) shall submit proposals as instructed in this section to demonstrate their capability to successfully execute the requirements of the proposed contract. The AOC will evaluate the submissions in accordance with the criteria described in Section M.

2. General Instructions to Offerors

2.1. Proposals shall be emailed to the Administrative Contracting Officer, Laurie Harvey at laurie.harvey@aoc.gov and the Contract Specialist, Renko Hardison at renko.hardison@aoc.gov no later than the proposal response date. Note email size must not exceed 20 MB. If the proposal is more than 20 MB, please submit as email 1 of 2, etc. Hard copy proposals mailed to or dropped off at the AOC will not be accepted or reviewed.

2.2. The cut-off date and time for Requests for Information (RFI) is 5:00PM (EST) on May 6, 2024.

2.3. Proposals are due by the date established in block 13a of the SF1442.

3. Proposal Format

3.1. Proposals shall be submitted electrically in PDF format in two Volumes: Volume 1 – Technical, Volume 2

- Price. Proposals shall be searchable PDF files. Factors 1 through 6 together shall not exceed forty-one

(41) single sided pages of text exclusive of the cover page and table of contents, section dividers/ tabs (for purposes of organization only), Corporate Quality Control Plan, Safety Program Performance Questionnaire, Corporate Health and Safety Plan, certificates, and Factor 6 CPARS evaluations. There are no page restrictions for the Volume II items, but Offerors shall be mindful of the size limit of emails as specified in para. 2.1 above.

Volume I – Technical Item Description Factor 1 Specialized Construction Management Experience Factor 2 Design/ Build Factor 3 Key Personnel Factor 4 Management Approach Factor 5 Safety Programs Factor 6 Past Performance

Volume II – Price Item Description SF1442 Completed Sections 19 (if applicable), 20a. 20b., and 20c Factor 7 Price: Completed Section B Price Schedule & Sample Project Pricing Bond Letter Letter from Surety detailing max project and aggregate bond capability Section K Representations, Certifications, and other Statements of Offeror mailto:laurie.harvey@aoc.gov mailto:renko.hardison@aoc.gov

3.2. Proposals shall have a cover page with the following:

3.2.1. Solicitation number,

3.2.2. Solicitation Title,

3.2.3. Offeror Name,

3.2.4. Address,

3.2.5. Phone Number,

3.2.6. UEI & CAGE Code,

3.2.7. Point of Contact authorized to sign on behalf of the Offeror,

3.2.8. Phone Number, and

3.2.9. Email Address of POC authorized to sign on behalf of the Offeror.

3.3. The proposals will be 8 1/2” x 11” paper size in the electronic file and when printed, except for foldouts used for charts, tables, or diagrams, which may not exceed 11” x 17”. All tables, charts, graphs, figures, etc., must be legible.

3.4. A page is defined as one face of a sheet of paper containing information.

3.5. Typing shall not be less than 10-point font with 1/2-inch margins.

3.6. Each page of the Offeror’s proposal should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

4. Evaluation Factors

4.1. Factor 1 - Specialized Construction Management Experience:

4.1.1. Offerors shall demonstrate their ability to best serve the needs of the AOC, by providing the information in 4.1.5. on a minimum of three (3) projects the offeror led in, on or around occupied buildings within the last ten (10) years.

4.1.2. Projects submitted for consideration shall be governmental/ institutional projects and have been for the management of multi-discipline construction projects.

4.1.3. Offerors shall provide evidence of experience successfully managing multiple and multi-discipline construction projects valued from approximately $250,000 to $2,000,000 each.

4.1.4. Offerors are to submit only projects in which they were the prime contractor or Joint Venture (JV) team (if the JV demonstrates performance by the JV of 50% or more of a project) leading a multi-discipline construction. No additional credit will be given to Offerors submitting more than the three (3) required projects. The AOC will only evaluate the first three (3) projects provided in the proposal.

4.1.5. The Offeror shall include the following information with each project.

4.1.5.1. Contract Number (if applicable)

4.1.5.2. Total Dollar Value (Original Awarded Amount and Final Amount)

4.1.5.3. Procuring Agency/Entity or Offeror

4.1.5.4. Type of Contract (e.g., Fixed Price, Time & Material)

4.1.5.5. Name, address, and current telephone of contract administrator or contracting officer or POC.

4.1.5.6. Description of Project (including discussion as to its relevancy to this acquisition and list those types of work in SOW 1.4 Scope, which were performed as part of the contract.)

4.1.5.7. Period of Performance

4.2. Factor 2 - Design/ Build Experience

4.2.1. The Offeror shall describe experience as a prime contractor completing Design/ Build projects. Provide written information to past D/B projects (up to three (3) projects, 1-page limit per D/B project) completed within the last 5 years. Include owner point of contact and phone number. Government reserves the right to review past performance by calling owner point of contact. The Offeror must complete Attach 20 - Subconsultant List.

4.2.2. The Offeror shall identify the management and dispute resolution of design professionals and other subcontractors as it relates to completing D/B projects. The Offeror shall also describe the proposed management structure and dispute resolution to be used to complete D/B services to this Government procurement.

4.2.3. The Offeror shall describe its plan (limit to 2 pages) to mitigate risk and cost overrun and schedule delays implementing D/B services to this procurement.

4.3. Factor 3 - Key Personnel:

4.3.1. Provide resumes for the following key personnel positions:

4.3.1.1. Project Executive

4.3.1.2. Project Manager

4.3.1.3. Superintendent

4.3.1.4. Quality Control Manager

4.3.1.5. Alternate Quality Control Manager

4.3.1.6. Safety Officer

4.3.1.7. D/B Architect and/or Engineer

4.3.2. Resumes shall include the proposed key personnel's background, education, and experience.

Required certifications/ credentials must be current at time of award. The following details the experience and requirements for each key personnel:

4.3.2.1. The Project Executive shall have a minimum of ten (10) years of demonstrated experience as a Project Executive or Program Manager working in, on or around occupied Government or institutional buildings in areas referenced in Section 1.4 of the SOW. This individual must be an employee of the offeror at the time of award.

4.3.2.2. The Project Manager shall have a minimum of fifteen (15) years of demonstrated experience as an assigned Project Manager OR ten (10) years of demonstrated experience with a four-year (4) degree in engineering related fields, architectural, or construction management in areas referenced in Section 1.4of the SOW. This experience must include acting as the primary individual responsible for managing scope, schedule, and budget of those projects. This individual must be an employee of the offeror at the time of the award.

4.3.2.3. The Superintendent must have a minimum of ten (10) years of demonstrated experience working as a designated superintendent on construction projects in areas referenced in Section 1.4 of the SOW. In addition to the above experience, the Superintendent shall have a current certificate showing completion of the United States Army Corps of Engineer (USACE) “Construction Quality Management for Contractors” course. This individual must be an employee of the offeror at the time of award.

4.3.2.4. The Quality Control Manager (QCM) shall have a minimum of 10 years of progressive experience in areas referenced in Section 1.4 of the SOW as an inspector, superintendent, QC Manager, project manager, or construction manager, on similar size and type construction contracts which included the major trades that are part of this contract. The individual must be familiar with OSHA requirements and have experience in the areas of hazard identification and safety compliance. In addition to the above experience, the QCM shall have a current certificate showing completion of the United States Army Corps of Engineer (USACE) “Construction Quality Management for Contractors” course.

A certificate is considered current for 5 years from the date of training completion. Provide copies of certifications. See attached 01 43 02 AOC-JOC IDIQ Quality Control Services specification for roles and responsibilities of the QCM. This individual shall hold no other duties and must be an employee of the offeror at the time of award.

4.3.2.5. The Alternate Quality Control Manager (AQCM) shall have a minimum of 10 years of progressive experience in areas referenced in Section 1.4 of the SOW as an inspector, superintendent, QC Manager, project manager, or construction manager, on similar size and type construction contracts which included the major trades that are part of this contract. The individual must be familiar with OSHA requirements and have experience in the areas of hazard identification and safety compliance. In addition to the above experience, the AQCM shall have a current certificate showing completion of the United States Army Corps of Engineer (USACE) “Construction Quality Management for Contractors” course.

A certificate is considered current for 5 years from the date of training completion. Provide copies of certifications. See attached 01 43 02 AOC-JOC IDIQ Quality Control Services specification for roles and responsibilities of the AQCM. In the QCM absence or when workload requires, this individual shall fulfill or supplement the QCMs responsibilities and shall hold no other duties and must be an employee of the offeror at the time of award.

4.3.2.6. The Safety Officer shall have five (5) years of demonstrated experience in areas referenced in Section 1.4 of the SOW. The individual must have completed OSHA 30 hr. Construction Training Course in the past 5 years, received OSHA Competent person training, maintained competency through at least 8 hours of documented safety & health related coursework every year, completed EM 385- 1-1 Construction Safety Hazard Awareness Course for Constructors and USACE Quality Management for Contractors certifications. A certificate is considered current for 5 years from the date of training completion. See attached 01 30 00 AOC-JOC IDIQ Construction Safety and Health for roles and responsibilities of the Safety Officer. This individual shall hold no other duties and must be an employee of the offeror at the time of award.

4.3.2.7. D/ B Architect and /or Engineer: The firm or individual shall have a minimum of 10 years’ experience completing D/B scope. The work effort shall be led by a professional architect or engineer licensed in the District of Columbia with a minimum of 10 years' experience completing such similar task.

4.4. Factor 4 - Management Approach: This factor shall illustrate the Offeror’s ability to manage multiple projects at the same time without significant difficulty. Provide a plan with the following information in support of Factor 1:

4.4.1. The Offeror shall provide a Contract Management Plan. The plan should reflect key management and subcontractor management procedures including innovative management approaches and policies in place to ensure exceptional project management and client service. This shall include the Offeror’s management and staffing approach to managing multiple construction projects.

4.4.2. Offeror shall describe the proposed IDIQ Team to address Government/ Institutional projects listed in SOW 1.4 Scope which can be anticipated under this contract.

4.4.3. The offeror shall provide a plan to accomplish multiple task orders simultaneously within compressed time schedules. Describe the plan to comply with and respond to unplanned/unscheduled Government operational requirements, to include emergencies.

Furthermore, the plan shall reflect the offeror’s current workload and capacity for future workload in terms of bonding capability and staffing.

4.4.4. AOC must have confidence that an organization can hold its data safely and it will not be compromised by sending to employees without a need-to-know or in transmission between different parts of an Offeror’s organization or subcontractor. Provide an overview of information technology security processes, with a focus on protection measures that would be used to protect AOC’s data, for example, encryption levels, segmented data, limited access monitored, etc. Provide information on how these processes comply with FISMA / NIST SP800-53 (“Recommended Security Controls for Federal Information Systems and Organizations”) Security controls or another generally accepted auditor standard for protecting IT data.

4.4.5. Quality Control: Offerors shall provide their Corporate Quality Control (QC) Plan that demonstrates experience with USACE Quality Management for Contractors certifications.

Provide evidence that the proposed Corporate QC Personnel with responsibility for Quality Control have successfully completed the USACE Quality Management for Contractors certifications within the last 5 years and affirmation that individuals will maintain this certification for the life of the contract.

4.4.6. Project Controls: Offerors to provide the processes and procedures for effective administration and management of a construction contracts’ schedule, scope, cost, and risk.

Offerors shall provide their approach to proactively determine when a project is out of tolerance and the action(s) you would use in bringing a project back into tolerance. Include a description of the Offeror’s methodology for risk analysis, assessment, and mitigation.

4.4.6.1. Construction Management Software: The AOC has acquired and deployed an

Internet web-based project management communications tool, e-Builder ASP software, to standardize construction project management processes (submittal reviews, drawing/specification reviews, RFIs, daily reports). Offerors shall describe their level of experience with Construction Management Software and ability to utilize e-Builder software on AOC.

4.4.6.2. Scheduling Methodology: The AOC’s scheduling software tool is Primavera (P6). Refence Section 1.12 of the SOW and the attached 01 32 00 AOC-JOC IDIQ Construction Progress Documentation specification for all scheduling requirements under the JOC IDIQ contract. Describe your experience in providing a construction progress schedule in digital CPM format, using the most current Primavera software (P6), cost-load and resource-loaded schedule with a related narrative and cash flow project curves. Offerors shall describe their scheduling technique and project planning methodology to develop a logical and realistic progress schedule at pre-bid and post award. Explain how scheduling resources will be available to support the project. Describe your capabilities to schedule the complete project to ensure the work is completed within the contract duration and your experience in incorporating modifications to the contract schedule while maintaining the project end date. The offeror shall explain utilization of the schedule as a proactive management tool throughout the duration of the project and your ability to respond in a timely manner to proposals that require Time Impact Analysis (TIA).

4.5. Factor 5 - Safety Program: This factor shall illustrate the Offeror’s ability to comply with health and safety requirements. Offerors are to complete a questionnaire outlining their program components, incident history, and training programs for the previous five (5) years.

4.5.1. The attached Safety Program Performance Questionnaire shall be submitted by the Offeror in response to this solicitation. Note that the AOC may not accept Offerors that have incident statistics or workers’ compensation experience modification rates exceeding industry average for the Offeror's industry without written explanation acceptable to the Government.

4.5.2. The Offeror shall submit a copy of their Corporate Health and Safety Plan. The plan shall include Corporate Safety Personnel and Safety and Health Program and demonstrate compliance with Sections 1.11 and 1.16.6 of the SOW.

4.5.3. The offeror shall describe a methodical process for evaluating potential subcontractor’s safety performance in their selection process and a logical management plan to hold them accountable for adhering to the safety requirements of the contract.

4.6. Factor 6 - Past Performance:

4.6.1. Although the Government reserves the right to use any source of information available on the Offeror's past performance to either evaluate past performance or verify information provided by the Offeror, the Offeror shall provide information that demonstrates the Offeror’s relevant and recent past performance.

4.6.2. Up to three (3) interim/final completed Contract Performance Assessment Reporting System (CPARS) evaluations for projects submitted in response to Factor 1 may be submitted. If Offerors submit CPARS evaluations, Offerors shall include the CPARS as an attachment to Volume I. CPARS evaluations will not count towards the Volume I thirty-five (35) page limit.

4.6.3. In lieu of relevant and recent CPARS information, the enclosed “Past Performance Questionnaire” shall be provided to each of the companies/agencies submitted by the Offeror in response to Factor 1 of this solicitation. The questionnaire(s) must be e-mailed by the companies/agencies to the attention of Renko Hardison at renko.hardison@aoc.gov by the date established for receipt of offers in order to be considered in the evaluation process.

Past Performance Questionnaires included in the proposal or submitted directly by the Offeror will not be accepted nor evaluated. Past Performance Questions shall be submitted directly by the individual completing the Questionnaire. Offerors shall state they have no relevant and recent CPARS records when Past Performance Questionnaires are submitted.

4.6.4. A neutral rating shall be applied for those projects/contracts for which a questionnaire is not received and a CPARS evaluation is not available.

4.7. Factor 7 - Price:

4.7.1. Pricing Information:

4.7.1.1. A completed Section B Price Schedule with rates proposed shall be submitted with proposals. The overhead rate proposed in the Section B Price Schedule shall include all field, home office and Key Personnel overhead rates. For an example of allowable overhead elements, see contract clause AOC52.243-1 Changes Supplement (July 2022), para. (d).

4.7.1.2. Contractor to use the enclosed “CSI Bid Form Template” as a summary sheet for all proposals.

4.7.2. Sample Project Pricing. The offeror shall price the Sample Project in accordance with the pricing information specified in L.4.7.1. This project is for pricing purposes only and will not be awarded. The Sample Project Pricing is intended to demonstrate the offeror’s ability to price similar task orders properly and efficiently under the JOC IDIQ contract. The Construction Documents (CDs) for the Sample Project will be provided to the offeror upon signing the enclosed AOC’ s “Non-Disclosure Agreement for Contract Employees (Sensitive but Unclassified Info)”.

4.8. Bond Capability: The Offeror shall provide proof from the Offeror’s Surety Company that their Offeror has, as a minimum, $2,000,000 per project and $10,000,000 in aggregate in available bonding capability.

Proof shall be evidenced by a letter from the Offeror’s Surety Company and included in Volume II of their proposal. Offeror’s unable to obtain bonding at the specified levels are ineligible for award.

mailto:renko.hardison@aoc.gov