Attach 19 - A02 RFIs AOCACB24R0002 JOC.pdf

Job Order Contract (JOC) Multi-Award IDIQ Solicitation AOCACB24R0002 Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

Will there be a site visit scheduled for the JOC Multi-Award IDIQ solicitation? The AOC does not anticipate conducting site visits for the JOC IDIQ.

Will there be a pre-bid site visit or PPC? See RFI # 01.

Do you anticipate a pre-proposal conference for this effort? And if so, do you have a date in mind? I do not see any mention of that in the existing documents and/or SAM.gov notice, so wanted to clarify and make sure we are present if you have one.

A pre-proposal conference is not planned for this IDIQ Solicitation.

Will there be a pre-proposal conference and/or site visit? I did not see a date for either mentioned in the documents.

See RFI # 01 & RFI # 03.

We were wondering if there is a list of acceptable third-party assessors for the Information Technology security listed in 4.3.4? Also, if an entity is in the process of FedRAMP certification, would that be satisfactory?

SOW.1.10 "Information Security" has been revised and shall read as follows:

“Contractor shall implement protection measures to protect AOC’s data, for example, encryption levels, segmented data, limited access monitored, etc. that comply with FISMA /NIST SP800-53 (“Recommended Security Controls for Federal Information Systems and Organizations”) Security controls or another generally accepted auditor standard for protecting IT data.”

Sections L.4.3.4 has been revised and shall read as follows:

“AOC must have confidence that an organization can hold its data safely and it will not be compromised by sending to employees without a need-to-know or in transmission between different parts of an Offeror’s organization or subcontractor. Provide an overview of information technology security processes, with a focus on protection measures that would be used to protect AOC’s data, for example, encryption levels, segmented data, limited access monitored, etc. Provide information on how these processes comply with FISMA / NIST SP800-53 (“Recommended Security Controls for Federal Information Systems and Organizations”) Security controls or another generally accepted auditor standard for protecting IT data.”

"Attach 13 - Order 7-4 Information Technology Security" is now being provided for reference only. The contractor will neither be granted direct connection to the AOC system/network nor hosting an information system on behalf of the AOC under this IDIQ.

On Page 1, #13b of the solicitation it states a Bid bond is not required but on page 14b of the of the solicitation it states a Bid bond is required. But there is no way to request a bid bond if there is not a sample project to price, on sam.gov there is a Word document titled “sample project” but it is blank.

IAW Attachment 2 para 4.6.2 the sample project is for pricing purposes only and will not be awarded. An offeror guarantee (bid bond) is not required.

When future task order RFPs are issued if a bid guarantee is required it will be annotated accordingly at the task order level.

7 Will there be a pre-proposal conference for this solicitation? See RFI # 03.

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

SF1442 and pg. 12 of the RFP state hard copies of proposals are to be submitted, while Attachment 2 Instructions to Offerors states email submission. Please confirm we are to follow the procedures in Attachment 2 and submit electronically only.

Proposals are to be submitted electronically only.

9 PG.14 of the RFP states an Offer Guarantee is required, while the SF1442 states an offer guarantee is not required – please clarify

See RFI # 06.

Attachment 2, Section 4.5.3 states to utilize the Safety Questionnaire for Past Performance. Please confirm this should instead be Attachment 7.

Confirmed. Attachment 2 Paragraph 4.5.3 has been updated accordingly.

11 Please provide the incumbent contract holders, if any On March 24, 2021 a single award JOC IDIQ was awarded to Nichols Contracting, Inc.

12 Is a site visit for this project possible? Would we be able to bring sub-contractors along? See RFI # 01.

Please confirm that the government is responsible for all design services under this JOC IDIQ contract as referenced in Specification Section 01 10 00.

Refer to SOW.1.13 "Working for the AOC" Div 01 specs are provided to offerors for reference only and will be provided on the task order level except Safety, Schedule, and QC specs that will be awarded on the IDIQ level. Delegated design elements/systems will be specified on the task order level.

Design/Build capability is being added to the RFP. A detailed scope will be forthcoming.

Please confirm work hours? Is work under this contract to be performed during normal work hours? Refer to SOW.1.6: Specific locations and hours of operation will be identified at the task order level. The work under JOC may be performed during normal business hours and/or off-hours including nights, weekends, and government holidays as required on the task order level.

Are we to include Unit Pricing per Section 01 22 00? If so, can you provide referenced specifications? Refer to SOW.1.13 "Working for the AOC" Div 01 specs were provided to offerors for reference only. Please note however, the Safety, Schedule, and QC specs will be awarded on the IDIQ level (Ref SOW Para 1.4.3).

16 What is the anticipated award date of this contract? Refer to SOW.1.7 Period of Performance for the base contract and seven (7) option years.

When are construction activities to commence following award? This is an Indefinite Delivery and Indefinite Quantity (IDIQ) contract. Task orders will be solicited separately to IDIQ awardees with specific start and completion dates for each task order.

Will we have an opportunity to walk the TMFJB building prior to the proposal submission? See RFI # 01. Also, reference L.4.6. Factor 6 - Price, the sample project was provided for pricing purposes only to demonstrate the offeror's capability to follow JOC pricing guidelines. The sample project will not be awarded as a task order under this JOC IDIQ.

Is FedRAMP certification required for all contractors? Per AOC52.239-1, subsection (g) this is required when hosting an information system on behalf of the AOC. Will hosting services be required during this

See RFI # 05.

Who is responsible for applying and acquiring the building permits? Typically contractors are required to obtain all applicable permits unless/otherwise noted in the task order.

Please confirm that existing water, sewer and power are available for contractor use at no additional cost. The contractor is typically responsible for all utilities needed for construction unless/otherwise specified on the task order level.

22 Are we to provide an additional office trailer to be used exclusively by government personnel? No unless required on the task order level.

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

Are there costs associated with the Congressional ID's? Who is responsible for said costs, if any? The AOC does not charge any fees for badging. However, the contractor will be responsible for any admin cost incurred to maintain badging and such costs will not be reimbursed by the AOC. Also, there will be monetary penalties applied for any unreturned badges on the task order level.

24 Please confirm that the commissioning agent is hired by the Government. See RFI # 15.

25 Please confirm that existing wood base located in the public corridors and offices is to remain, only receiving new paint coating.

Confirmed

26 Where is the 5th floor electrical closet located? Assume it to be around the staircase area.

27 What is existing ceiling height in the 5th floor of the TMFJB building? Assume 10 ft.

28 What access is available to the 5th floor for construction debris, building materials, tools and equipment? The 5th floor is accessible by freight elevators.

29 Are there freight elevators, loading dock doors available for Contractor use? If so, is there a schedule? Yes, there are freight elevators available for Contractor use.

30 Is there space available in the loading dock for material staging? Please provide a layout of the loading dock and freight elevators.

Yes, material stagging space is availlable.

Please confirm that the QCM/AQCM are not required to be onsite on a full time basis. Refer to QC requirements in SOW and Specification 01 43 02 AOC-JOC IDIQ Quality

Control Services 32 Is any lead based paint or asbestos present in the space? No, there is no lead based paint or asbestos present in the space.

33 Are there any Options & Alternates required? No, there are no alternates for this project.

The CSI Bid Form includes CLIN's 2, 3 and 4. What are these CLIN's for? Use only CLIN 1 for the sample project. The sample template has been provided as this is the template that will be used when pricing future task orders. CLIN structure will be identified on future task order RFPs and pricing template is set up to allow for multiple CLINs if a multiple CLIN structure is required at the task order level.

For the Project Manager's 15 years of experience, does a combination of time as a PM and a Superintendent fulfill the requirement?

No adjustment to Attachment 2 or 3 will be made. Offerors submitted proposals will be evaluted IAW Attachment 2 and 3 and Technical Ratings/Definitions the evaluators will use have been provided. Ref Attachment 3 Paragraph 1.5.

Regarding Past Performance, may the Offeror submit prior CPAR and/or Contractor Performance Evaluation (from another government-related IDIQ), etc. Must the prior entity/client submit these directly?

Refer to L.4.5. Factor 5 - Past Performance: CPARS shall be submitted to satisfy this requirement and to be included in the proposal. However, "Attach 7 - Past Performance Questionnaire" may be used in lieu of CPARS only when CPARS are not available. The completed questionnaire shall be sent directly to the AOC from the owner/client/agency.

Is there a list of acceptable third-party assessors for the Information Technology security listed in 4.3.4?

Also, if an entity is in the process of FedRAMP certification, would that be satisfactory?

See RFI # 05.

Attachment 2 - Instructions to Offerors, Page 4 of 6, 4.3 Factor 3 - Management Approach, paragraph 4.3.4.

states, "The offeror must show an Assessment and Authorization conducted (FedRAMP certified) of their system in accordance with National Institute of Standards 800-Series Special Publications guidance or conduct independent assessments of their information security controls by a third-party assessment organization using industry standard metrics and methodologies."

Can the government please clarify if it’s asking for an Assessment and Authorization certificate from a contractor’s data storage vendor such as Microsoft GCC, since only data storage vendors can obtain

See RFI # 05.

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

Please confirm if a bid bond or bonding capability letter is due with our proposal? Per the AOCACB24R0002 document on page 14 of 71, “The Offeror shall furnish an offer Guarantee of not less than 20% of the proposed price in the form of a firm commitment consisting of a Bid Bond…” Per Attachment 2 Instructions to Bidders, a “Bond Letter” is to be included in Volume II – Price

For Offer Guarantee ref RFI # 06.

Bonding Capability: Ref Attachment 2 Para 4.7 & Attachment 3 Para 2.10

The Bid Schedule Items 0001 through 7002 ask for an Overhead and Profit percentage where the Overhead rate is per AOC52.243-1 Changes -Supplement (May 2022), para. (d). This Paragraph includes a list of Field Overhead Items.

The Sample Project Bid Form Template has a section for entering the Overhead but it is split into Home Office Overhead and Field Office Overhead. Is the Field Office Overhead to be included with the Home Office Overhead on the Bid Schedule Items 0001 through 7002?

Refer to Attachment 2 Para 4.6.1.1

Any costs above and beyond Para 4.6.1.1 will be identified at the TO Level when the solicitation is issued.

For the Sample Project, the Scope of Work under Finishes states to Install new vinyl base/wood base but the drawings state to Patch, Repair or Replace Wood Trim as required. How are we to quantify the amount of Wood Base to replace as there will not be a site visit?

Assume no wood base to be replaced.

For the Sample Project, the Scope of Work under Phasing states that the Freestanding furniture will be relocated by GC prior to the finish refresh work. Is the GC to store the furniture off site or will there be a space available on site for storage?

They will be moved to a swing space within the construction area, and re-installed in original space afterwards.

Section 4.5 Factor 5 – Past Performance states “In lieu of relevant and recent CPARS information, the enclosed “Safety Program Performance Questionnaire” shall be provided”. Please confirm this is a typo and it should state Past Performance Questionnaire, not Safety Program Performance Questionnaire.

See RFI # 10.

44 Can previously completed PPQs be submitted to meet the Past Performance requirements if CPARS are unavailable?

No. See RFI # 36.

Please clarify if resumes are included in the 35-page limit for the Technical Proposal. Ref Attachment 2 Para 3.1. Factors 1 through 5 together shall not exceed thirty-five (35) single sided pages of text exclusive of the cover page and table of contents, Corporate Quality Control Plan, Safety Program Performance Questionnaire, Corporate Health and Safety Plan, and Factor 5 CPARS evaluations.

Submitted certifications are excluded from page count.

46 Please confirm that both Design-Build and Design-Bid-Build projects are acceptable for project experience. Confirmed. A detailed D/B Scope is forthcoming.

Attachment 5-Sample Project is a Word document that when opened; reads: Intentionally Blank Page. We assume this is the written scope of work for the sample project. Can this attachment be re-issued?

Refer to L.4.6.2. The sample project package will be provided to an offeror upon signing the “Non-Disclosure Agreement for Contract Employees (Sensitive but Unclassified Info)” provided in the solicitation.

48 Per the solicitation instructions, interim CPARS are acceptable. However, we have an interim CPARS that states the project is 90% complete. Is this acceptable?

Yes.

Does the Safety Officer need to hold an EM 385-1-1 certification? Or will a USACE Quality Management for Contractors certification be sufficient?

Both certificates. Reference Attachment 1, SOW Para 1.16.6 , Attachment 2 para 4.2.2.6 and Attachment 3 para 2.5.

50 Please confirm a bid guarantee is not required as part of the bid submission package. Ref RFI # 06.

51 Is a sample certificate of insurance required as part of the bid submission package? The insurance certificate is required upon award of a contract.

SF1442 and pg. 14 have conflicting requirements

Please confirm if a bid bond is required. See RFI # 06.

53 SEED project Is the sample project for pricing purposes only or is it intended to be awarded? See RFI # 18.

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

54 Factor 2: Key Personnel

Can one person meet multiple positions for key personnel? No. Refer to SOW.1.16 Key Personnel.

55 Section B: Price Schedule

What are the government’s expectations for economic increase from base year contract to 7th year contract? Offerors are responsible for completing Section B Price Schedule. Offerors should use use their escalation formula/method when calculating their O/H and profit rates for Section B.

Offeror will use the proposed rates in Section B on all future proposals when responding to future task order RFPs. The corresponding O/H and profit rate in Section B will be applied based on which year the future task order RFP is issued.

For the sample project (which as previously stated will not be awarded) offeror should assume the sample project would be completed this year.

Section 001000 -

Solicitation/Contrac t Form

Please clarify what information needs to be filled in the form on page 7-9 on solicitation document. Please insert the Overhead, Profit, and Extended amount from B.1 Price Schedule.

57 AOCACB24R0002

Page 12 / Section L

“Proposals, modifications, and revisions shall be enclosed, in the quantities specified elsewhere in this solicitation, in sealed envelopes. With each copy of the form entitled “SOLICITATION, OFFER, AND AWARD”, the offeror shall enclose the completed Schedule page; offer guarantee, if required;

Representations and Certifications, and SF 3881 AC VENDOR/MISCELLANEOUS PAYMENT ENROLLMENT FORM. Telegraphic or facsimile submissions will not be considered.”

Section L says: “Hard copy proposals mailed to or dropped off at the AOC will not be accepted or reviewed.”

Please confirm this is email submission and we are not required to mail in sealed envelopes.

See RFI # 08.

AOC52.204-3

Representations and Certifications

It is said “Section K Representations and Certifications” is required but is not included in this solicitation.

AOC52.204-3 Representations and Certifications only says: “The offeror shall properly execute and submit with its offer the Representations and Certifications contained herein. Insert information in spaces provided as applicable.” Can government please provide “Section K”

Ref section 004000 Procurment Forms and Supplements which has fill ins that offerors are required to complete.

Attachment 2 (Section L) / Attachment 3 (Section M)

Section M has factors 1-6. With Factor 6: Pricing Section L has factors 1-5 with price as a separate volume (Volume II).

Please clarify which is the right requirement.

Volume I is the technical proposal excluding the price. Volume II is the price proposal.

Please clarify which is the right requirement.

“(c) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.” Is this referring to first 90 days of IDIQ contract award or the start of each task order?

Both.

If future task order requirements have a need for task order specific key personnel above and beyond what the IDIQ provides for then need would be identified when the task order RFP is issued. AOC52.211-1 Key Personnel clause would be part of the task order RFP so IDIQ contract holder could propose accordingly.

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

61 Section B: Price Schedule

Please confirm that the base dollar value (where the 500k is located right now) will capture the economic increase and the OH and Profit will be a percentage of the base dollar value. In this case, do we still need capture economic increase in the percentage?

Ref RFI # 55.

62 Section B: Price Schedule

If we use 10/10 for OH and Profit. With the economic increase, that might be over OH and profit standard limit. Since we do not know what is the standard for next 7 years, can the OH and profit markup for future time be higher than the standard limit today? (i.e.. OH and profit markup for year 7 is higher than today’s limit.)

Ref RFI # 55.

63 Can you please schedule a site visit for the sample project? See RFI # 01.

64 Can there be a second due date for questions if a site visit is scheduled? No. See RFI # 01.

65 What percent of projects do you expect to be design build vs. the percentage expected to be design bid build? A detailed Design/Build scope will be forthcoming.

66 In section L, 4.5.3, can you clarify that we are submitting the Past Performance Questionnaire, not the Safety Program Performance Questionnaire in lieu of CPARS.

See RFI # 10.

We didn’t find Section K but did find the reps. and certs. in Section “004000 - Procurement Forms and Supplements” page 16-21 of the solicitation, Can you please clarify if this is Section K, If this is not Section K, can you indicate where to find or provide Section K.

Confirmed.

Attachment 2, Instructions to

Offerors, Page 2, 4.1.4

“Offerors are to submit only projects in which they were the prime contractor or Joint Venture (JV) team (if the JV demonstrates performance by the JV of 50% or more of a project) leading a multi-discipline construction.”

Can offerors submitting as a Joint Venture submit projects that were performed under a previous Joint Venture?

No. Only projects performed by the offeror JV.

Attachment 2, Instructions to

Offerors, Page 3, 4.2.2.2

“The Project Manager shall have a minimum of fifteen (15) years of demonstrated experience as an assigned Project Manager OR ten (10) years of demonstrated experience with a four-year (4) degree in engineering related fields, architectural, or construction management in areas referenced in Section 1.4.1 of the SOW.”

Please consider changing the requirements for Project Manager to 10 years of demonstrated experience or five years of experience with a degree in engineering, architecture, construction management, or related fields.

See RFI # 35.

Attachment 2, Instructions to

Offerors, Page 4, 4.3.4

“The offeror must show an Assessment and Authorization conducted (FedRAMP certified) of their system in accordance with National Institute of Standards 800-Series Special Publications guidance or conduct independent assessments of their information security controls by a third-party assessment organization using industry standard metrics and methodologies.”

Please confirm an IT security system that is CMMC certified would be considered acceptable.

Please clarify the evidence needed to show compliance with the listed standards.

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

Solicitation, Page 10, B.1, Pricing

Schedule

Please confirm whether there is a cost of personnel assigned to the contract in the event there is no project in progress.

Reference L.4.6. Factor 6 - Price: All personnel costs shall be included in the OH.

Solicitation, Page 7, Section 001000 – Supplies or

Solicitation, Page 7, Section 001000 – Supplies or Services Refer to the CLIN description in Section 001000.

73 Photos Can we ask for photos of the project site, so the contractor has a basis for the condition of the repair? See RFI # 18.

74 As per Statement of Work p.3

Please confirm that there is no electrical/data survey work that will be done by the contractor on this project.

Otherwise, please provide drawings.

Under section 1.1 (Short description) of the SOW, the scope is stated to include "Electrical/ Data Survey". It is also stated on page 5 of the SOW.

75 As per Statement of Work p.5

“Systems furniture will be moved by others prior to the start of the project.” and as per demolition notes #5 sheet D1.0 “Systems furniture labor to be performed by certified installer, to maintain furniture warranty.”

Please confirm that the removal, protection and storing of the systems furniture is not part of the contractor’s scope of work.

Confirmed.

As per demolition notes # 1 sheet D1.0

“Remove existing floor finish. Patch and prepare slab to receive new finish.”

What is the existing floor finish to remove?

Carpet Tile and Vinyl Floor Tile.

As per specs p.137 #2.02.A.1.a.

“The government will provide conditioned interior space for field offices for the duration of project (upon completion of demolition and enclosure).

Please confirm that the government will provide a field site office and the awarded general contractor will not provide a temporary field office trailer.

Confirmed.

78 Laydown and Staging Area

Will the awarded general contractor be provided with an area for laydown and staging of materials? Please provide a location.

Ye,s the contractor will be provided space for material stagging.

79 HAZMAT Testing and Remediation

Please confirm that the contractor will not do any Hazmat testing and remediation on this project, and it will be the responsibility of the government.

Confirmed.

80 HAZMAT Testing Has a HAZMAT survey been performed for the areas to be renovated. If it has been, can we be provided with this report?

No, but it will not be required for this project.

81 Delegated Design Please confirm that this project does not require any design/calculations by a professional engineer. Confirmed.

As per specs p.130 #1.03 Use Charges

“Allow other entities engaged in the project to use temporary services and facilities without cost…”

Please confirm that the awarded contractor can use existing utilities free of charge.

The contractor is typically responsible for the cost of all utilities needed for construction.

83 Parking Will parking be available for work trucks? Please advise. No.

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

As per demolition note #5 sheet D1.0

“Adjust, move, or disassemble furniture equipment as required. Relocate as required to perform work.”

Kindly specify the furniture that will be moved by the contractor. Please provide the location of the storage.

All freestanding furniture will be tagged and relocated by GC (stated on page 5 of SOW).

85 Liquidated Damages

Does this project have any liquidated damages? If yes, how much? Yes, $500 per day.

86 Price Range What is the price range of this project? Between $900,000 and $2,000,000.

Regarding Document Number: AOCACB24R0002, on page 10, Attachment 5 is listed as the Sample Project, which we are required to provide the CSI Bid Form Template for in Volume 2 of the proposal. However, the file named "Attach+5+-+Sample+Project" only contains a page labeled as "intentionally blank." Attachment 1 - Section C- Statement of Work, does not include any specifications regarding the sample project. Could you please provide specifications about the Sample project or guidance on where to find this information?

See RFI # 47.

Attachment 8 - CSI Bid Form template requires a description for CLIN 1, CLIN 2, CLIN 3, and CLIN 4. It also requires input for Option/Alternates descriptions. Without a sample project statement of work, it is impossible to input data in Attachment 8 for the Sample Project Pricing required in Volume II - Price Proposal. Could you please provide Sample Project information or guidance on how to access the statement of work and specs of the Sample Project?

See RFI # 47.

Will there be an organized site visit for the sample project to verify the site conditions of the project? See RFI # 1 & # 18.

Our understanding is that Section 001000 - Solicitation/Contract Form items 001 to 008 will be the sum of the respective items specified in Section B.1. Price Schedule. For example, Section 001000 - Solicitation/Contract Form items 001 - Base Year Job Order is equal to the sum of B.1 - Price Schedule 0001 (Overhead) + 0002 (Profit) of the $500,000 sample task order price. Could you please confirm if this is the correct understanding for Completed Section B Price Schedule calculations?

Offerors may leave the unit price box and total box blank for CLINs 0001 - CLIN 0008 (pg 7- 9 of AOCACB24R0002).

Offerors must complete Section B Price Schedule. Reference B.1 Pricing Instructions & Information OverviewReference B.1 Pricing Instructions and Information Overview: These (OH&P) percentages will be applied to an estimated $500,000 worth of work during the stated contract period for evaluation purposes only. The estimated dollar amount is merely a means of providing consistency to the evaluation as these amounts are not guaranteed.

The referenced section B1 is for IDIQ pricing only not the sample project. Reference RFI 18 for additional information about the sample project.

Is it acceptable to provide other formats of past performance documentation, such as CPARS or signed evaluation forms from clients, containing similar information as the one requested in Attachment 7 for Factor 5 - Past Performance?

See RFI # 36.

92 Can any of the key personnel roles be dual roles i.e. QC Manager/Safety Manager or Superintendent/Safety Manager or Alternate QC Manager/Safety Manager?

See RFI # 54.

Our Corporate Quality Control Plan is a 200+ page document. May the Corporate Quality Control Plan not count towards the page count? If not, may an outline of the plan suffice? If the entire plan is to be submitted, may this be submitted as a separate document?

Ref Attachment 2 para 3.1. "....exclusive of the cover page and table of contents, Corporate Quality Control Plan, Safety Program Performance Questionnaire, Corporate Health and Safety Plan, and Factor 5 CPARS evaluations....."

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

It places a large burden on our clients to ask for repeated PPQ’s when a project has previous similar forms completed. Even though it is a requirement for CPARS to be completed for all projects, that requirement is not always upheld. Some projects do not have CPARS issued on them for a variety of reasons from COR reassignments mid project, security features of the work complete or facility completed in or plain and simple that the client never got around to completing it and we don’t want to nag them to do so. May the gov’t please consider allowing for previously completed Past performance Questionnaires to be provided?

See RFI # 36.

May climate control facility projects count or must it be a climate control book storage facility? Submitted past performance projects shall meet the SOW.1.4 Scope.

The current page count is 35 pages for Factor 1 – 4 is 35 pages total. The RFP requests 3 projects write ups;

6 resumes; a Management Approach that includes over 3 topics and 28 sub-topics which includes a Corporate Quality Control Plan and a Safety Program with full Safety Questionnaire and safety performance records along with the Corporate Health and Safety Program. This page limitations will place restrictions against offerors ability to properly describe project experience, the project management systems, key personnel qualifications and experience and quality control, safety and risk management. May the government please consider expanding the page count to 60 pages or considering removing the page

An increase in page count will not be made. Please reference RFI # 93 response.

1. Section B Price Schedule – Please clarify

including / not including General Conditions.

Section B Price Schedule it’s telling us that the Key Personnel should be carried in this OH%.

Refer to Attachment 2 paragraph 4.6.1. The overhead rate proposed in the Section B Price Schedule shall include all field, home office, and Key Personnel overhead rates. The CSI form will be used for all task order proposals under JOC.

Refer to Attachment 2 paragraph 4.6.2. The CSI form will be used for the sample project's pricing in this RFP to demonstrate the offeror’s ability to price similar task orders under this JOC IDIQ. The CSI form will be used to price all JOC task orders. General Conditions are priced on the task order level using the CSI form as well.

98 Will project specific general specifications be provided for each task order? Refer to SOW.1.13.

Can you please clarify if any of the Key Personnel can have other duties? i.e. Can the Superintendent serve as the QC or Safety Officer, can the QC serve as the Safety Officer, or are these positions stand alone?

See RFI# 54.

100 Will any on-site personnel, in addition to the primary key personnel, be priced per task order if needed? Such as additional superintendents?

Additional key personnel will not be acceptable unless specifically required on the task order level.

101 Can you please provide the names of previous awarded JOC contractor(s)? Ref RFI # 11.

Can you please provide previous number of task orders issued per year under old contract? FY21 6 task orders were awarded.

FY22 14 task orders were awarded.

FY23 16 task orderss were awarded.

To date zero task orders have been awarded for current FY

103 Will the Task Order Award be the Notice to Proceed (NTP) or will there be a separate NTP? NTPs will be issued for each task order. Also, see RFI# 18 (Sample project will NOT be awarded).

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

104 DIV 012200 Unit Rates

individual projects on the bid form?

See RFI # 13.

DIV 013680

Ft. Meade Existing Building

Work Plan

a. Please confirm this section is a part of this RFP. See RFI # 13.

106 DIV 015000

a. Use Charges:

i. Is the GC to provide metering of the Water, Sewer & Electric if it is available for use at no charge?

provided?

c. Storage Sheds – will there be a given storage space, within the construction limits, of each task order for material storage?

d. Elevators: Will use of existing elevators be allowed? Are there any freight elevators available for use?

e. Rodent & Pest Control: Please confirm if retaining the services of a local exterminator is a requirement for the temporary facilities or on all task orders.

See RFI # 13.

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

DIV 017418

Remediation

& Disposal of

PCB

a. The Contractor shall include in their contract bid (1) unit prices for conducting sampling and analysis of suspected PCB-containing materials and (2) unit prices for removal and disposal of previously unidentified PCB-containing materials. Please confirm if this is for every RFP.

See RFI # 13.

019113 General

Commissionin g

Requirements

a. CxA, Commissioning Authority: 3rd Party, Independent.

See RFI # 13.

109 SAMPLE

PROJECT

– assuming there will not be a site visit for this sample project:

b. Program of Requirements REF 6: Please confirm furniture scope is for the free standing furniture only.

GC per scope of work that states removal, delivery & installation by AOUSC

is to be performed by GC per scope of work that states removal, delivery & installation by AOUSC.

e. What is the existing floor finish in the Storage Room in Suite 5-300 that is to have new VP-1 installed?

f. What is the existing base finish in the Storage Room in Suite 5-300?

g. Drawing A1.0 states Patch, repair, skim and finish all gypsum board surfaces WC-1, unless otherwise noted a.

i. Conference Room

ii. It is about 95% of all the base.

iii. About 5%

b. Yes, only Free Standing Furniture tagging, temporary move to swing space within construction area, re-install in original space by GC c.

i. Confirmed d.

i. Confirmed

e. Vinyl Plank

f. Vinyl Wall Base g.

i. Please assume WC-1 to be refering to wall paint.

110 SAMPLE

PROJECT

i. Drawing A1.0 General Note 7 states Touch up all wood doors, suite entrances, existing wood bases, chair rails to match existing finish & seal.

i. These items are not identified on the plans, please confirm locations are as stated in REF 4 Program of Requirements, Public Corridors, Offices.

allowance, either monetarily or LF/SQ for evaluating purposes.

h.

i. All the door frames are HM Frames

1. Leave it out of the scope as it not identified and no site visit.

2. Confirmed

3. All corridors

4. Yes

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

AOC52.215-2, (a) states “Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing no later than 14 calendar days prior to the date established for receipt of offers”, which indicates that should be submitted in writing no later than March 26, 2024. AOC52.215-2, (b) states “Prospective offerors shall request the Contracting Officer, in writing, interpret or correct any ambiguity, inconsistency or error in the contract documents which may be discovered, or which should have been discovered, by a reasonably prudent offeror. Such requests or objections to materials or methods of construction shown or specified shall be directed to the attention of the Contracting Officer at least 15 calendar days prior to the date specified for receipt of proposals”, which indicates that Requests for Information should be submitted in writing no later than March 25, 2024. Section L, 2.2. states “The cut-off date and time for Requests for Information (RFI) is 5:00PM (EST) on March 11, 2024.” Please clarify the final due date for Requests for Information.

Ref Attachment 2 Para 2.2.

Will the Government allow an additional RFI period of at least two days post-RFI responses to allow time for Contractors to ask any resulting follow-on questions?

An extensive list of RFIs have been submitted and responses provided. A modification to the IDIQ SOW to incorporate D/B will be accomplished and a period to allow for RFIs specific to the D/B scope may be allowed for when the amendment incorporating the D/B scope is posted.

Section L.4.6.2 states the Construction Documents (CDs) for the Sample Project will be provided to the offeror upon signing the enclosed AOC’ s “Non-Disclosure Agreement for Contract Employees (Sensitive but Unclassified Info)”. Will the AOC please direct offerors to the location of the NDA or otherwise provide the document needed to obtain the documents?

Please refer to the “Description” section within the notice on SAM.gov and ref Attachment 2 para 4.6.2.

Attachment 2, Section L, 4.6.2 states “The Construction Documents (CDs) for the Sample Project will be provided to the offeror upon signing the enclosed AOC’s “Non-Disclosure Agreement for Contract Employees (Sensitive but Unclassified Info)”, but it does not appear that this NDA has been provided, and Attachment 5, Sample Project is intentionally blank. If the final due date for Requests for Information is March 11, 2024, would the Government consider extending that due date to allow time for questions regarding the Sample Project?

See RFI # 112 & # 113.

Regarding the signing of AOC’ s “Non-Disclosure Agreement for Contract Employees (Sensitive but Unclassified Info)”, is it acceptable for an officer of the company to sign on behalf of all company employees?

Yes as long as they are authorized to sign on the company's behalf.

SF1442, 13.b indicates that an Offer Guarantee is not required, but page 14 of 71 AOC52.228-1, (a) indicates that an Offer Guarantee is required. Please clarify if an Offer Guarantee is required in the proposal submission.

See RFI # 06.

SF1442, 13.a indicates states “sealed offers in original and 1 copy to perform the work required are due at the place specified in item 8 by 17:00 ET local time 04/09/2024”, which infers a hard copy submission.

Attachment 2, Section L, 2.1 states that “Proposals shall be emailed to the Administrative Contracting Officer, Laurie Harvey at laurie.harvey@aoc.gov and the Contract Specialist, Renko Hardison at renko.hardison@aoc.gov” and “Hard copy proposals mailed to or dropped off at the AOC will not be accepted or reviewed.” Please confirm that proposals are to be submitted electronically via email to the Contracting Officer and Contract Specialist noted above.

See RFI # 57.

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

Attachment 2, Section L, 4.3.6.2. Scheduling Methodology states that “The AOC’s scheduling software tool is Primavera (P6).” Attachment 4, Division 01 JOC Specs, 1.05 Baseline Schedule, C states “The Baseline schedule shall be generated using Critical Path Methodology (“CPM”) using the latest version of Primavera scheduling software (P6 or better).” Will the Government accept schedules made using Microsoft Project in lieu of P6 if they are generated using Critical Path Methodology?

No. RFP requirements to remain unchanged.

Factor 4 – Safety Program, 4.4.2. also states “The Offeror shall submit a copy of their Corporate Health and Safety Plan. The plan shall include Corporate Safety Personnel and Safety and Health Program and demonstrate compliance with Sections 1.11 and 1.16.6 of the SOW.” Attachment 6, Safety Program Performance Questionnaire #6 asks Contractors who have a written occupational safety and health program to provide a copy of their health and safety program. If a Contractor’s written occupational safety and health program is extensive (660+ pages) and therefore a very large-sized file, will the Government accept an excerpt of fewer pages that provides an overview of the program instead of submitting the entire large file, provided that the full manual be available upon request?

No. Please Ref Attachment 2 para 2.1 for how to submit files in excess of the restriction.

Past Performance, 4.5.3. states “In lieu of relevant and recent CPARS information, the enclosed ‘Safety Program Performance Questionnaire’ shall be provided to each of the companies/agencies submitted by the Offeror in response to Factor 1 of this solicitation. The questionnaire(s) must be e-mailed by the companies/agencies to the attention of Renko Hardison at renko.hardison@aoc.gov by the date established for receipt of offers in order to be considered in the evaluation process. Past Performance Questionnaires included in the proposal or submitted directly by the Offeror will not be accepted nor evaluated. Past Performance Questions shall be submitted directly by the individual completing the Questionnaire. Offerors shall state they have no relevant and recent CPARS records when Past Performance Questionnaires are submitted. Please confirm that Past Performance Questionnaires satisfy Factor 5 – Past Performance, requirement 4.5.3. and that the Safety Program Performance Questionnaire is not required for this factor.

See RFI # 10.

The Statement of Work, page 6 of 8, 1.16.6 requires that the proposed Safety Officer has “completed EM 385-1-1 Construction Safety Hazard Awareness Course for Constructors and USACE Quality Management for Contractors certifications. A certificate is considered current for 5 years from the date of training completion.” As an EM 385-1-1 Training Certificate issued by OSHA does not expire, please confirm that a Safety Officer who has completed this training more than 5 years ago meets this requirement provided that they have completed at least 8 hours of refresher training each year since they obtained their certification.

RFP requirements to remain unchanged. The paragraph refrences OSHA Competent person training that shall be maintained through at least 8 hours of documented safety & health related coursework every year. Also, see specification 013000 CONSTRUCTION SAFETY

AND HEALTH.

The Statement of Work, page 6 of 8, 1.16.6 requires that the proposed Safety Officer has completed EM 385- 1-1 Construction Safety Hazard Awareness Course for Constructors. Will the Government accept a proposed Safety Officer who has not yet completed EM 385-1-1 training before proposal submission provided that they complete EM 385-1-1 training before contract award?

RFP requirements to remain unchanged. All proposed Key Personnel shall meet the required qualifications.

The Statement of Work, page 6 of 8, 1.16.6 states that the Safety Officer “must have completed OSHA 30 hr.

Construction in the past 5 years, received OSHA Competent person training, maintained competency through at least 8 hours of documented safety & health related coursework every year, completed EM 385-1-1 Construction Safety Hazard Awareness Course for Constructors and USACE Quality Management for Contractors certifications.” Please confirm that copies of certifications are only required for EM 385-1-1 Construction Safety Hazard Awareness Course for Constructors and USACE Quality Management for

RFP requirements to remain unchanged. Copies from all certifications shall be provided as required.

Factor 2 – Key Personnel, 4.2.2. requires resumes to be included for proposed Key Personnel. Are these resumes included in the 35-page limit of Volume I – Technical?

Yes.

mailto:renko.hardison@aoc.gov mailto:renko.hardison@aoc.gov mailto:renko.hardison@aoc.gov mailto:renko.hardison@aoc.gov mailto:renko.hardison@aoc.gov mailto:renko.hardison@aoc.gov mailto:renko.hardison@aoc.gov mailto:renko.hardison@aoc.gov mailto:renko.hardison@aoc.gov mailto:renko.hardison@aoc.gov

Requests for Information & AOC Responses

No. Drawing No. / Spec Section Reference Question AOC Response

Factor 2 – Key Personnel, 4.2.2. and the Statement of Work, 1.16 Key Personnel state that copies of required certifications for the Quality Control Manager, Alternate Quality Control Manager, and Safety Officer be included in the proposal submission. Will copies of these certifications be counted towards the 35-page limit of Volume I – Technical?

Attachment 2 para 3.1 has been updated. Submitted certifications are excluded from page count.

In the solicitation document, paragraph B.1 Pricing Instructions and Information Overview states, “The Schedule (Items 0001 through 7002) requires submission of the Contractor’s overhead rate and profit rate attributable to the performance of this contract for the entirety of the contract (one, one-year base contract and seven, one-year options) including the *6-Month optional period as detailed in Contract Clause 52.217-

8. The inclusion of the 6-month option is for evaluation purposes only and shall not be construed as a guarantee the 6-month option will be exercised.” Items 0001 through 7002 do not appear to include the six-month option period. Please clarify how offerors are to price the 6-month option.

The 6-Month optional period will be based on the pricing from Option Year 7.

52.216-1 states, “The Government contemplates award of a Firm Fixed Price/ Time and Materials contract resulting from this solicitation.” However, it is our understanding that offerors are not providing hourly labor rates at this time. Please clarify what the basis of a time and materials task order award would be.

Task orders issued under the IDIQ will allow for Firm Fixed Price and Time and Material.

Ref SOW para 1.5.

52.216-1 states, “The Government contemplates award of a Firm Fixed Price/ Time and Materials contract resulting from this solicitation.” Under what circumstances does the government anticipate making a time and materials task order award rather than a firm fixed-price award.

When task order RFPs are issued the contract type will be identifed at the task order level and proposals provided accordingly. The majority of the awards will be Firm Fixed Price.

Section L clearly states that the sample project “is for pricing purposes only and will not be awarded.” Page 14 of the solicitation references the award of the seed project. Please confirm that the sample project will not b d d

Confirmed.

Section M paragraph 2.9.1.1 states in part, “The overhead rate proposed in the Section B Price Schedule shall include all field and home office and Key Personnel overhead rates. For an example of allowable overhead elements, see contract clause AOC52.243-1 Changes Supplement (July 2022), para. (d).” This indicates that personnel – which could vary significantly depending on the size, scope, complexity, security, location, etc. of a task order – are to be included in the fixed maximum overhead rate.