Amendment_3.pdf
PDF 148 KB Posted
- Attached to
- Oil, Grease and Lubricants
- Solicitation number
- BPM048024
- Issued by
- Dorchester County, Maryland
About this file
Amendment 3 is a procurement document issued by the State of Maryland, Department of General Services, Office of State Procurement for an Invitation for Bid (IFB) numbered BPM048024/DGSR5600026 for Oils, Grease and Lubricants. The amendment, dated March 20, 2025, provides clarifications and answers to potential bidders' questions about the solicitation. The contract is structured as a three-year base period with two additional one-year option periods, and bidders are required to submit questions via eMMA by March 24, 2025, at 2:00 pm Local Time. The amendment addresses various bidding requirements, including how to handle alternate container sizes, reference checks, and the process for multiple award considerations.
The amendment provides detailed guidance on pricing adjustments, indicating that price escalation will be handled according to Exhibit 1 – Commodity Supplemental, Paragraph 3. The solicitation is a multiple award IFB, meaning multiple vendors may be selected based on their bid evaluations. Key clarifications include the requirement to complete Attachment F – Bidder Information Sheet, how to handle subcontractor documentation, and the process for providing pricing and product information. The document also confirms that current related purchase orders (BPO 001B4600021 and BPO 001B4600027) have been extended through June 30, 2025, and August 1, 2025, respectively, providing continuity of supply for the state's lubricant needs.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Attachment-P.-Prime-Contractor-List-of-ALL-Subcontractors__3_.xlsx | XLSX spreadsheet | |
| Amendment_4.pdf | ||
| Amendment_8.pdf | ||
| Appendix_1_-_Bid_Form_REVISED_4.4.25.xlsx | XLSX spreadsheet | |
| Attachment-P.-Prime-Contractor-List-of-ALL-Subcontractors__3_.xlsx | XLSX spreadsheet | |
| Amendment_1.pdf | ||
| Amendment_7.pdf | ||
| Amendment_4.pdf | ||
| Amendment_6.pdf | ||
| BPM048024_-_Oils__Grease_and_Lubricants_REV_4.21.25.pdf | ||
| Amendment_2.pdf | ||
| Amendment_5.pdf | ||
| Appendix_1_-_Bid_Form_REVISED_4.4.25.xlsx | XLSX spreadsheet | |
| Appendix_1_-_Bid_Form_REVISED_4.4.25.xlsx | XLSX spreadsheet | |
| Attachment-P.-Prime-Contractor-List-of-ALL-Subcontractors__3_.xlsx | XLSX spreadsheet | |
| Amendment_1.pdf | ||
| Amendment_4.pdf | ||
| BPM048024_-_Oils__Grease_and_Lubricants_REV_4.4.25.pdf | ||
| Amendment_5.pdf |
Show all 19
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
AMENDMENT 3
DATE: March 20, 2025
STATE OF MARYLAND
DEPARTMENT OF GENERAL SERVICES
Office of State Procurement
IFB NUMBER: BPM048024 / DGSR5600026
CONTRACT TITLE: Oils, Grease and Lubricants
This Amendment is issued to clarify, add to, delete from, correct and/or change the BID documents to the extent indicated and is hereby made a part of the said BID documents on which the contract will be based. This Amendment becomes part of the bid package. COMAR
21.05.02.08 requires all Amendments issued to be acknowledged.
Issued by:
State of Maryland
Department of General Services
Office of Procurement and Logistics
301 W. Preston Street - Room M-3
Baltimore, Maryland 21201
Matthew Smith
DGS Procurement Officer
Matthew.Smith2@maryland.gov
410.767.3039
Acknowledgment Date mailto:Matthew.Smith2@maryland.gov
AMENDMENT 3
DATE: March 20, 2025
STATE OF MARYLAND
DEPARTMENT OF GENERAL SERVICES
Office of State Procurement
IFB NUMBER: BPM048024 / DGSR5600026
CONTRACT TITLE: Oils, Grease and Lubricants
ATTENTION ALL BIDDERS:
Please be advised Questions are to be submitted by March 24, 2025 2:00pm Local Time via eMMA. Any questions received after this date are not guaranteed to be answered.
The following questions have been received in regard to this solicitation:
Q1. Column A on your bid form states "required item." Does this mean we're required to bid every line?
A1. Bidders are to provide the information requested on Appendix 1 – Bid Form for the products they are able to provide per the specifications. The Appendix has been updated to
Appendix 1 – Bid Form REVISED 3/21/25.
Q2. If we are not utilizing subcontractors, is this form still necessary to submit
(Attachment P)?
A2. Attachment P is required per the State’s reporting requirements. Should subcontractors not be utilized, indicate as such on the Attachment.
Q3. I found BPO 001B4600021 and BPO 001B4600021(sic) via Google search. Are these the current agreements? I noticed that they expired 12/31/2024.
A3. BPO 001B4600021 has been extended through June 30, 2025; BPO 001B4600027 has neem extended through August 1, 2025.
Q4. Due to recent tariffs, we would like to file an exception and add the attached language. Please note: If a tariff is imposed during the term of this agreement, the affected party shall have the right to adjust the prices of goods or services accordingly to reflect the impact of such tariff. The Seller shall provide the necessary documentation to substantiate these changes and shall collaborate with the purchaser to negotiate a fair and equitable price adjustment.
A4. Pricing adjustments shall adhere to the provision stipulated under Exhibit 1 – Commodity
Supplemental, Paragraph 3. Price Escalation.
Q5. Could you please confirm that the pricing submitted must be firm for the contract period (three years) and that there is no option for adjusting it at any point?
A5. Please refer to the IFB, Sections 2. Contract Requirements: Scope of Work, 2.1 Summary
Statement and Exhibit 1 – Commodity Supplemental, Paragraph 3. Price Escalation.
Q6. In the instructions of the Bid Form, it is required to fill out the Bidder Information
Tab, however, No such tab exists. Please clarify this requirement.
A6. This has been updated. Attachment F – Bidder Information Sheet shall be completed with bid submission.
Q7. The links in the ITB for required attachments don’t seem to be working. I found most of them on the state website, but attachments L, M & N (reference checks, list of state contracts & legal action summary) aren’t on the site. Can you please assist?
A7. The links are currently working.
Attachment L: https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf
Attachment M: https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-M.-List-of-Current-or-Prior-State-
Contracts.pdf
Attachment N: https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-N.-Legal-Action-Summary.pdf
Q8. I need to know how to deal with alternate container sizes. For example, if the product
I am bidding does not come in 5-gallon pails as you are requesting, but does come in an alternate container size such as a 2.5-gal jug, or other container, where can this information be provided on the Appendix 1 Bid Form? Thank you.
A8. Appendix 1 – Bid Form has been updated. Should the Unit of Measurement (UOM) requested not be available, provide the closest UOM to the requested product in Column J
– Alternate UOM. Be sure to use Appendix 1 – Bid Form REVISED 3/21/25.
Q9. Does The State of Maryland accept the full bid by choosing the bid which all products are added up by the price x 100 units and find the lowest bidder inclusive of all products? Or, pick and choose products by different bidders and give to those lowest bidders?
A9. This is a multiple award IFB. Please refer to section 2. Contractor Requirements: Scope of
Work, 2.1.2 and Section 4.21 Bid Evaluation Criteria and Award Basis.
Q10. Is the 3 year base period, with two one year option periods, meaning first year completed fully and the last two years are optional? Or, 3 years must be accepted if bid and possible 2 year extensions after the completion of 3 years?
A10. The contract is a three (3) year base period with two (2) 1-year options. Please refer to the
Key Information Summary Sheet.
Q11. Is there the ability to put in an addendum that if there are industry price increases over a certain % the bidder can provide accurate information reflecting the increases and raise the price to The State of Maryland by that % to complete the bid term. If not exactly in this manner, what is acceptable?
A11. Please refer to Sections 2. Contract Requirements: Scope of Work, 2.1 Summary
Statement and Exhibit 1 – Commodity Supplemental, Paragraph 3. Price Escalation and
Question 5 above.
https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-N.-Legal-Action-Summary.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-N.-Legal-Action-Summary.pdf
For any questions please post in the Discussion + Q&A forum in eMMA.
END OF AMENDMENT #3
File details come from the government source that posted it. Updated .