AL-1887-8783A SHB pulsed RF HPA SOW.pdf

Advanced Light Source

Sub-Harmonic Buncher

Pulsed RF High Power Amplifier

Statement Of Work

Document Number : AL-1887-8783 Revision: A

Document Status:

Document Type: PROJECT MANAGEMENT

Category Code:

LINAC Sub Harmonic Buncher Amplifier Systems

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BY

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1 Revision History

2 Approvals

3 Abbreviations and Acronyms

4 Introduction

4.1 Definitions

4.2 Applicable Documents in SOW

4.3 Deliverables Quantities Summary

5 Statement of work and vendor Responsibilities

5.1 General requirements

5.2 Initial Design Proposal Report (in response to RFP)

5.3 Preliminary Design Review Package

5.4 Final Design Review Package

5.5 Final Design Review (FDR)

5.6 Final Design Report

5.7 Project Progress Monitoring after award of contract

5.8 Configuration Management

5.9 NRTL Inspections

5.10 Test and Inspection Plan (TIP)

5.11 Factory Acceptance Test (FAT)

5.12 Packaging and Shipping

5.13 Receiving Acceptance

5.14 Installation and Commissioning

5.15 Site Acceptance Test (SAT)

5.16 Warranty

6 Quality Assurance

6.1 Vendor Responsibility

7 Deliverables

7.1 RF Pulsed High Power Amplifiers

7.2 Various HPA Certifications and reports

7.3 Documentation

7.4 File Format

7.5 Manuals

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7.6 Other Documentation

7.7 Property

8 Value Engineering by Vendor

8.1 Recommendations

1 REVISION HISTORY

Rev. CM Number Description of Change A AL-1887-8783 Original document release

2 APPROVALS

The following individual(s) shall approve this document:

Approver Name Project Role Benjamin Flugstad Electrical Engineering Hardware Group Lead: Engineering and ALS Divisions David Nett RF System Technical Lead EE

3 ABBREVIATIONS AND ACRONYMS

AC Alternating Current ALS Advanced Light Source ALS-U Advanced Light Source Upgrade

AR

ARO

Accumulator Ring After Receipt of Order

COTS Commercial Off The Shelf

EPICS

ESD

FAT

FDR

Experimental Physics Industrial Control System Engineering Specification Document Factory Acceptance Test Final Design Review

FET Field Effect Transistor FPGA Field-Programmable Gate Array FSM Finite State Machine HMI Human Machine Interface HPA High Power Amplifier ID Identification LBNL Lawrence Berkeley National Laboratory LCW Low Conductivity Water LDMOS Laterally Diffused Metal Oxide Semiconductor ci al ly R el ea se d

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LLRF Low-Level RF LOTO Lock Out Tag Out NRTL Nationally Recognized Test Laboratory NUM Number POIN P-type/Intrinsic/N-type semiconductor (diode) PLC Programmable Logic Controller PS Power Supply RF Radio Frequency

SAT

SOW

USD

Site Acceptance Test Statement of Work United States Dollars

VAC Voltage Alternating Current VHDL (VHSIC-HDL) Very High Speed Integrated Circuit Hardware Description

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4 INTRODUCTION

This Statement of Work (SOW) document provides the scope of work to be done by the prospective vendor in the procurement contract, to be awarded, for two pulsed RF HPA units of pulsed flat top output power of 25 kW, one unit (HPA-1) operating at approximately 125

MHz and second HPA unit (HPA-2) operating at approximately 500 MHz. The two HPA units shall be based on latest solid state RF LDMOS or GaN FET technology and they will replace the existing old tube based RF pulsed HPA for providing requisite stable and controlled pulsed high power to the two Sub-Harmonic Buncher cavities in the Linac section of

Advanced Light Source at LBNL. This document outlines the vendor responsibilities and obligations necessary for completing the requirements as set forth herein.

In accordance with the specifications and requirements found in the SHB RF pulsed HPA ESD

(see Ref # [13]) and Applicable Documents as listed in this Statement of Work, the vendor shall design, undergo reviews, manufacture, undergo tests, and deliver two HPA systems as set forth in this document.

In the event of any conflict between the HPA ESD Reference [13] in the Applicable Documents table and this Statement of Work (SOW), the vendor shall immediately notify the LBNL representative, who shall in each instance determine which document takes precedence and advise the vendor accordingly. Failure to notify LBNL of a document conflict shall not relieve the vendor’s responsibility to ensure full compliance to all requirements.

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4.1 Definitions

Two LBNL individuals will be identified in the awarded contract: a Procurement Specialist and a Technical representative. The named LBNL personnel are responsible for the contract administration from award initiation through final acceptance.

Procurement Specialist – The procurement specialist has the sole authority to make procurement commitments on behalf of the laboratory. This includes all sub-contract updates or changes.

Technical Representative – The technical representative will monitor work progress of vendor. The technical representative maintains regular meetings and communications with the vendor on project progress, provide technical oversight, clarifications, inputs as might be needed, but is not authorized to make modifications to the legal procurement contract document.

The selected vendor shall identify a project manager to act as the single point of contact at the vendor. The project manager interfaces directly with the LBNL technical representative for all technical, programmatic, and schedule items.

4.2 Applicable Documents in SOW

This section identifies applicable documents in SOW that are considered to be a part of this document.

Referen ce

Number

Document Name / Number Title/ Description

LBNL Engineering Division

Electrical Equipment Build

Standard (Revision 6) including its

Appendices A, B, C and D

Electrical Equipment Build Standard

LBNL Electrical Safety Manual

(Revision 1) Electrical Safety Manual

LBNL RPM on Safe Electrical

Installation Policy Safe Electrical Installation Policy ci al ly R el ea se d

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Referen ce

Number

Document Name / Number Title/ Description

LBNL ES&H Manual (PUB-3000)

Chapter 08 - Electrical Safety

Program

Electrical Safety Program

LBNL ES&H Manual (PUB-3000)

Chapter 14 – Electrical Equipment

Safety Program

Electrical Equipment Safety Program (NRTL inspection)

6 LBNL RPM on Seismic Safety Seismic safety

Lateral Force Design Criteria”

Resource Document (RD3.22)

(version 18)

Seismic safety

LBNL RPM on Cranes, Hoists, and

Rigging Safety Cranes, Hoists, and Rigging Safety.

LBNL ES&H Manual (PUB-3000)

Chapter 27 - Cranes, Hoists, and

Rigging Safety.

Cranes, Hoists, and Rigging Safety.

LBNL Facilities Master

Specifications

Section 260519.11 – 600 Volt Conductors and Cables

LBNL Facilities Master

Specifications

Section 260523 – Low Voltage Electrical

Power Conductors and Cables (24 volt ac/dc or less)

LBNL ES&H Manual (PUB-3000)

Chapter 43 – Non Ionizing

Radiation

Non Ionizing Radiation

13 AL-1887-8780

ALS SHB RF pulsed HPA Engineering

Specification Document (ESD)

14 LBNL PUB-3111 (Revision 11) LBNL Quality Assurance Program

Description Document, (Revision 11)

4.3 Deliverables Quantities Summary

Description Quantity Unit

25 kW pulsed RF HPA unit at nearly 125 MHz as per SHB RF pulsed HPA ESD

1 Each

25 kW pulsed RF HPA unit at nearly 500 MHz as per SHB RF pulsed HPA ESD

1 Each ci al ly R el ea se d

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5 STATEMENT OF WORK AND VENDOR RESPONSIBILITIES

5.1 General requirements

5.1.1 In the RFP responses, the prospective vendor shall endeavor to fully comply with the SHB RF pulsed HPA ESD document and referenced applicable documents, while also balancing out any jump / increase in their proposed costs due to their compliance to any specific specification / requirement in HPA

ESD. The vendor must provide a specific response as to fully / partly / no compliance to each specific requirement ID in the ESD in their response.

5.1.2 In the RFP response, if the prospective vendor is unable to fully comply with any of the specification/ requirement ID in the ESD, then the vendor must specifically provide brief reasons for such noncompliance (including reasons or factors such as the specific spec / requirement will unjustifiably increase their proposed overall HPA costs etc.,) OR specify what the vendor can guaranteed achieve and deliver in such specific IDs. Vendor responses marked as Yes to any specific ID shall mean as full compliance to such specific ID.

5.1.3 After award of contract, it shall be selected vendor’s scope of work and responsibility to perform all requisite work as detailed out in this document.

5.1.4 The contract between the selected vendor and LBNL in this procurement work shall be firm fixed price contract in USD only. The percentage milestone payments to selected vendor shall be dependent on successful completion of progressive milestone stages up to final written acceptance of both HPAs by

LBNL after successful SAT.

5.1.5 It shall be selected vendor’s responsibility for procuring all items as needed for manufacturing of both HPAs, including but not limited to the construction of all tools, jigs, fixtures, and test equipment as might be needed to complete such awarded HPAs contract. No materials or parts shall be supplied by LBNL to the selected vendor.

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5.1.6 The selected vendor shall provide all relevant specifications, design data and test results pertaining to any component / system in HPAs, as may be requested by LBNL technical representative at any stage for review and acceptance by

LBNL.

5.1.7 The selected vendor shall permit the LBNL officials to visit the vendor‘s factory site for any meeting discussions, reviews, tests & inspections and observe the progress made at any stage in the HPA contract with reasonable prior notice to the selected vendor.

5.2 Initial Design Proposal Report (in response to RFP)

5.2.1 The prospective vendor shall prepare and submit an Initial Design Proposal

Report (about 10-15 pages) in response to the RFP, which shall provide sufficient high level technical design details preferably with relevant high level drawings, topology, proposed LDMOS / GaN FET part number & its manufacturer production longevity etc., explaining how the prospective vendor’s technical proposal complies with the ESD and how best they can cover the various specifications and requirements in the ESD document.

5.2.2 The Initial Design Report shall provide proposal plans as to how the vendor intends to comply with various required certifications and evaluations reports for the two HPA units as mentioned in section 5.9 (Design and Manufacturing

Requirements) of the HPA ESD documents.

5.2.3 The prospective vendor shall provide details of their existing specialized engineering teams with their experience in design & manufacturing similar RF

HPAs, requisite manufacturing and testing facilities, relevant software tools, calibrated measurement instruments, high power RF testing facilities.

5.2.4 The prospective vendor shall provide a copy of vendor’s Quality Control and

Quality Assurance manual as used in their manufacturing & testing facility for such RF HPAs.

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5.2.5 If the vendor intends to utilize sub-vendors for any sub-work, then the vendor shall provide a list of potential sub-vendors and the scope of their sub vendor work.

5.2.6 The prospective vendor shall provide references and details of similar RF HPAs which they have designed, manufactured, delivered and of which have been successfully commissioned in similar other national accelerator labs or in industry.

5.2.7 In the RFP the prospective vendor shall quote the overall total costs for each of two HPAs for destination LBNL, inclusive of all costs for aforesaid NRTL field evaluations at factory and at LBNL, a California licensed structural engineer evaluation report & certification, packaging, air shipping, transit insurance, and warranty with a breakdown of all such costs.

5.2.8 LBNL expects a maximum delivery time of one year after receipt of order

(ARO), if made, for both HPAs from the prospective vendor. The prospective vendor shall provide their estimated schedule plan for the design, manufacture, test and delivery of such two HPAs as per the SOW and ESD.

5.3 Preliminary Design Review Package

5.3.1 After award of the HPA contract, the selected vendor shall develop and submit within 3 months, a separate Preliminary Design Review Package for both HPA units. The Preliminary Design Package shall cover preliminary design, analysis, calculations, simulations, preliminary outline drawings etc., covering all specifications and requirements in various sections in HPA ESD document for review and acceptance by LBNL.

5.3.2 As early as possible after receipt of order (ARO), the selected vendor shall provide the relevant mechanical drawings showing the HPA overall cabinet dimensions conforming to specifications in the SHB HPA ESD and the exact locations of the various AC, RF, FO, air cooling, HMI interfaces, and also relevant details drawings of structural construction integrity and seismic anchoring of ci al ly R el ea se d

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HPA cabinets per California code for collaborative review and iterative feedback from LBNL relevant team.

5.3.3 A Preliminary Design Review meeting shall be held with the vendor at about 4 months ARO with a review committee with members from LBNL and possibly other Labs. The vendor shall present their various preliminary designs and design status (expected 60-70 % design completion at PDR stage) to the PDR review committee. The findings, comments, recommendations and action items from PDR review committee shall be submitted to the vendor for taking necessary and corrective modifications or actions, if any, in their final design.

5.4 Final Design Review Package

5.4.1 The selected vendor shall develop and submit within 6 months ARO, a separate

Final Design Review Package for both HPAs about 10 days prior to conducting the FDR. Such Final Design Review Package shall cover complete design, analysis, calculations, simulations, electrical schematic & layout drawings, from system level to components level, mechanical drawings of cabinet and layout of components, complete components parts list and parts numbers, DFMECA analysis, critical spare parts lists etc., covering all specifications & requirements in various sections in HPA ESD document for review and acceptance by LBNL.

5.4.2 The vendor shall provide a successful NRTL desk review report and approval certification of the vendor design and drawings documentation for both HPA units along with their Final Design Report Drafts.

5.4.3 The vendor shall provide a detailed description of their QA and QC program for design revision control, manufacturing checks, and testing reports including component and integration testing reports of the HPAs. The vendor shall keep

LBNL informed of all changes in design documents with revision history for review and acceptance.

5.4.4 The vendor shall provide a detailed estimated schedule for manufacture, assembly, test, in and inspection and delivery of the HPAs.

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5.5 Final Design Review (FDR)

5.5.1 A Final Design Review meeting for both HPA’s shall be conducted about 6 months ARO. LBNL shall supply the review charge and organize a review committee, composed of review members both internal and external to LBNL and a chairperson.

5.5.2 In the FDR, the vendor shall present the complete design details as per the Final

Design Review Package for all subsystems of the HPA covering all specifications and requirements in the ESD. LBNL will present site-specific data, environmental health and safety, and risk assessment data.

5.5.3 The vendor shall provide and present the following documents at the following specified maturity levels:

5.5.3.1 Final Design Presentations -- 100%.

5.5.3.2 All design and drawings documents for starting manufacture of the HPAs

-- 100 %.

5.5.3.3 Draft Test and Inspection Plan to be used for FAT and SAT -- ≥ 70 %.

5.5.4 The vendor shall present details of resources planned (requisite facilities, equipment, engineers at their facility or subcontracted) and their updated estimated schedule for manufacturing, NRTL inspections, FAT testing and delivering the HPAs.

5.5.5 The findings, comments, recommendations and action items from the FDR committee shall be submitted to the vendor for taking necessary corrective actions.

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5.6 Final Design Report

5.6.1 The vendor shall update their Final Design Review Draft based on the findings, recommendations, and comments from FDR. The vendor shall satisfactorily close out the recommendations and action items from FDR and submit their updated Final Design Report for written approval by LBNL.

5.6.2 Only after the written approval of such updated Final Design Report by LBNL, the vendor shall proceed to ordering of components/ parts and start manufacture both HPAs.

5.7 Project Progress Monitoring After Award of Contract

5.7.1 Periodic Bi-weekly Video Conference Meetings

5.7.1.1 The vendor shall prepare a detailed procurement, design, manufacturing and test plan schedule which includes milestones. This plan schedule will be used in regularly scheduled progress meetings. Within two (2) weeks after award of contract, bi-weekly (once in two weeks) a progress video conference meeting between the Vendor and LBNL officials shall be held at a mutually scheduled day and time.

5.7.1.2 The meeting discussions shall include the vendor’s progress versus the plan/schedule, technical questions, problems faced, presentation of analysis of design, test results, design reviews, reports, value engineering, troubleshooting, material status, tooling status, resources, manufacturing issues or any other aspect pertaining to the HPAs.

5.7.1.3 The vendor shall prepare and periodically update a running set of meeting minutes (one document) of all of the periodical meetings agenda items discussed and action items and its status updates. The meetings minutes document shall be shared with LBNL.

5.7.2 Monthly Progress Reports

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5.7.2.1 Throughout the life of the contract, the vendor should submit a written report by the fifth of every month to the LBNL technical representative clearly detailing progress and delays (if any) from the prior month with respect to the program. This shall include milestone charts, detailed progress, open items, problems, recommended solutions, non-conformance reports and risk mitigation.

5.7.3 Resource Allocation and Resource Management

5.7.3.1 Vendor shall keep LBNL informed of any resource allocation changes for the HPA project after the Final Design Review (FDR).

5.7.3.2 Vendor shall give resource expertise, working role, and resource loading for any new resource allocation changes.

5.7.3.3 Vendor shall assign one resource person, who will be designated as Project

Manager, for all communication to the LBNL technical representative.

5.8 Configuration Management

5.8.1 The Vendor shall establish and maintain a configuration control system to ensure that all end items (including spares) are of the proper configuration, and that all approved configuration changes are incorporated at the specified affectivity points. Records shall be maintained verifying the configuration of each item.

5.9 NRTL Inspections

5.9.1 The vendor shall successfully complete the preliminary NRTL field evaluation of HPAs to US standards at the vendor factory site and provide such NRTL certification thereof to LBNL prior to conducting FAT. (See section 5.9 in SHB

HPA ESD).

5.9.2 The vendor shall also successfully complete the final NRTL field evaluation of

HPAs to US standards after delivery at LBNL installation site and provide such ci al ly R el ea se d

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NRTL certification thereof prior to conducting SAT. (See section 5.9 in SHB HPA

ESD)

5.9.3 For smoothly carrying out aforesaid NRTL inspections to US standards, the vendor is strongly advised to establish a contract with a reputed NRTL company having worldwide business operations including in the vendor's country and in the USA. Furthermore, the vendor must ensure that no disagreements arise between NRTL inspectors conducting such desk and preliminary inspections at the vendor site and conducting a final inspection at the LBNL site.

5.10 Test and Inspection Plan (TIP)

5.10.1 The vendor shall provide a detailed draft Test and Inspection Plan (TIP) document for both HPAs, for review by LBNL at least 4 weeks prior to conducting the Factory Acceptance Test (FAT). The TIP shall contain all inspections and testing procedures which are to be performed on both HPAs, in order to inspect and verify the manufactured HPAs against all of the requirements and specifications as per the SHB HPA ESD document.

5.10.2 LBNL shall review the draft TIP and provide feedback for any additions, changes etc., in the TIP by the vendor. After written approval of the TIP document by LBNL, it shall be utilized for conducting the Factory Acceptance

Test (FAT) and also for Site Acceptance Tests (SAT).

5.11 Factory Acceptance Test (FAT)

5.11.1 Prior to conducting the FAT, the vendor must successfully complete the NRTL preliminary field evaluation to US standards and provide LBNL such NRTL preliminary evaluation report and certificate.

5.11.2 Prior to the FAT, the vendor must successfully complete at least 100 hour continuous testing (as per SHB HPA ESD Spec 020035) of both HPAs at 25 kW ci al ly R el ea se d

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W B9 pulsed output, at constant ambient temperature of 35 C, and constant input power, and log all the signal parameters at intervals of 5 minutes. No faults or trips of HPA shall occur due to any internal fault in HPA. The vendor must provide such detailed test results and report prior to the FAT.

5.11.3 All specifications and requirements in the HPA ESD document shall be inspected, tested and verified by utilizing the LBNL approved TIP document in the presence of LBNL representative(s) at the vendor's factory site, including the aforesaid

100 hour reliability heat run tests.

5.11.4 The FAT inspection and test results shall be written into a FAT report by the vendor for both HPAs and provided to LBNL for review and acceptance.

5.11.5 The vendor shall ensure that the FAT is conducted in a safe manner with all necessary personnel and equipment safety measures.

5.11.6 The various instruments used for testing shall be listed in the FAT test report

(model #, serial #) and have current calibration and expiration dates.

5.11.7 The FAT testing must be continuous for each HPA unit.

5.11.8 If any fault or failures occur during the FAT, the root cause of such faults or failures shall be determined, communicated with LBNL, and repaired/replaced/redesigned before being re-tested.

5.11.9 Only if the FAT inspection and test results conforms with the specifications and requirements in HPA ESD, then the vendor will be given written approval to proceed to ship the two HPAs to LBNL.

5.12 Packaging and Shipping

5.12.1 The vendor shall be responsible for all shipping costs via air freight from the vendor's factory to destination LBNL for both HPAs and also for all associated ci al ly R el ea se d

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W B9 shipping crates, packing materials etc. The vendor must carry adequate shipment insurance to cover any potential damage during shipping to LBNL.

5.12.2 The selected vendor shall provide a name plate for HPA identification which includes Model #, Serial #, Input Voltage and Current, and Manufacturing date for each HPA. The name plate shall be located on the front side of the unit affixed to the cabinet, rack permanent panel, or frame.

5.12.3 The vendor shall notify LBNL at least 10 days prior to shipment and shall provide a packing list that identifies the contents of each crate.

5.12.4 The HPAs must be shipped as a completely assembled unit and must be adequately secured to be able to withstand shock and vibration incidental to shipment and handling by common carrier. The vendor shall take all due care and diligence in packaging the HPA such that the HPA does not suffer any damage in shipping transit.

5.12.5 The vendor shall provide a sufficient number of shock, vibration and tilt indicators on each side of HPA crate. Also, the vendor should supply a battery powered data logger, logging the 3-axis forces of which the shipping crate encounters as well as the crate temperature and humidity.

5.12.6 All equipment shall be suitably packed using barrier foiled packaging, rigidly crated, braced and protected against weather, damage or undue strain.

5.12.7 The HPA must be properly supported and contained to prevent damage and contamination during transit. Durable material, such as clean wood, bubble wrap, or similar non-contaminating materials are to be used to support and protect the components from one another during transit and storage. Peanut-type material shall not be used for packaging.

5.12.8 Wooden shipping crates shall be appropriately labeled with the listing of contents, total weight, location of center of gravity, purchase order number, project name, and LBNL contact information.

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5.12.9 All shipping crates shall be suitable for unloading and transfer by LBNL using a fork lift and/or pallet jack. Shipping crates must also have provision for easy disassembly (bolts, fasteners that can be replaced, not nails), reassembly for reuse, and removal of the sides (handles at about waist level) for large boxes.

5.13 Receiving Acceptance

5.13.1 The Receiving Acceptance is an LBNL responsibility in which both HPAs shall be visually inspected for any signs of external physical damage incurred during transit. Also the multiple shock, vibration and tilt indicators on each HPA crate will be inspected to check if they were activated during transit. The vendor will be informed of such external visual inspection results within one week after delivery to LBNL.

5.13.2 If no signs of any external physical damage are found in visual inspection, then both HPAs shall be rigged, lifted and moved to its final location in ALS building in LBNL by utilizing vendor provided lifting & installation instruction in preparation for installation and Site Acceptance Test (SAT).

5.13.3 If any external physical damage is observed during receiving inspection, then it shall be the vendor’s full responsibility to make good all such damages found on HPA at no additional costs to LBNL, and within a reasonable time.

5.14 Installation and Commissioning

5.14.1 LBNL shall carry out the installation work of both HPAs in their final locations in ALS, by utilizing the vendor provided detailed rigging, lifting, seismic base anchoring, installation instructions. The vendor shall also provide initial power up and start up instructions.

5.14.2 LBNL shall be responsible for the commissioning of the HPAs on the LBNL site.

The vendor shall supply commissioning and operating instructions.

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5.14.3 The vendor shall be required to send a representative to guide and inspect the installation work. The vendor will not be allowed to do any on-site hands-on work during the installation and commissioning of the HPAs at LBNL without completing requisite procedures and training from LBNL.

5.15 Site Acceptance Test (SAT)

5.15.1 Prior to conducting Site Acceptance Testing (SAT), the vendor must successfully complete the NRTL final field evaluation at the LBNL site. The vendor must deliver the NRTL final inspection report, certification, and NRTL labels for both HPAs to LBNL.

5.15.2 The vendor shall send a representative to guide and inspect the SAT testing of

HPA. However the vendor representative will not be allowed to do any on-site hands-on work during SAT testing of the HPAs without completing requisite procedures and trainings from LBNL.

5.15.3 The conducting of the Site Acceptance Test (SAT) shall be a joint responsibility of the vendor and LBNL. In the SAT, a subset of tests from FAT shall be carried out on both HPAs, as per the LBNL-approved TIP documents, so as to verify the

SAT results match the results during the FAT. The SAT test results shall be reviewed by LBNL and only after passing all such tests, written acceptance of the SAT test results will be provided by LBNL to the vendor.

5.15.4 Both HPAs shall be considered finally accepted by LBNL only after written approval and acceptance of SAT results by LBNL.

5.15.5 HPAs with unacceptable SAT performance results (failed SAT) shall be repaired on site at LBNL by the vendor at vendor’s cost within a reasonable time.

5.16 Warranty

5.16.1 The vendor must provide a comprehensive, on-site (at LBNL) warranty for both

HPAs for t3years from the date of written acceptance of the two HPAs upon ci al ly R el ea se d

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W B9 successful SAT, OR 3.5 years from date of delivery of the two HPAs, whichever occurs earlier.

6 QUALITY ASSURANCE

6.1 Vendor Responsibility

6.1.1 It shall be the vendor’s responsibility to maintain and apply an effective QA/QC program for the design, manufacture, and testing of all components and subsystems of HPA.

6.1.2 The vendor shall ensure that their QA/QC Plan meets the requirements of the

ISO-9001 Standard, “Quality Management System Requirements”.

6.1.3 The vendor shall ensure that such QA/QC program is in conformity with the latest edition of LBNL Quality Assurance Program Description Document, (Revision 11), LBNL/PUB-3111.

6.1.4 The vendor shall certify that equipment and materials furnished under the

Purchase Order are free from the use of suspect or counterfeit materials.

7 DELIVERABLES

7.1 RF Pulsed High Power Amplifiers

7.1.1 One RF HPA unit operating at approximately 125 MHz and a second RF HPA unit operating approximately 500 MHz, as per SHB HPA ESD document.

7.2 Various HPA Certifications and Reports

7.2.1 The vendor shall deliver all of the requisite certifications and reports as per section 5.9 (Design and Manufacturing Requirements) of HPA ESD document such as from NRTL, California licensed structural engineer, etc.

7.2.2 100 hour pre-FAT test report, FAT report, NRTL evaluation reports, assembly and integrated testing reports, fasteners certification, lifting certifications, etc.

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7.3 Documentation

7.3.1 All documentation shall be in English language and shall be delivered in the following formats:

7.3.1.1 Native electronic editable file format

7.3.1.2 Adobe portable document (pdf) softcopy

7.3.1.3 Paper hardcopy

7.4 File Format

Scanned soft copies are not acceptable for vendor-authored documents.

The native editable file format shall be created for:

7.4.1 Electronic schematics using vendor-available CAD tools.

7.4.2 Mechanical drawings using AutoCAD, Creo, or Solidworks.

7.4.3 Text documents using MS Word.

The vendor shall provide to LBNL the following deliverables, documents in English language, per HPA:

7.5 Manuals

A set of manuals shipped along with HPAs:

7.5.1 HPAs Operation Instruction Manuals, including:

7.5.1.1 Troubleshooting guides and repair manual with detailed instructions.

7.5.1.2 Preventive maintenance instructions & schedule.

7.5.1.3 Hazards.

7.5.2 HPAs handling and lifting instruction manual.

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7.5.3 HPAs Installation instruction manuals including seismic anchoring of base and assembly/disassembly instructions of internal equipment.

7.5.4 Controls interface hardware and software instructions.

7.6 Other Documentation

7.6.1 All other documentation with detailed descriptions as mentioned below shall be delivered within 30 days of ship date:

7.6.1.1 HPAs complete schematic diagrams, circuit diagrams, wiring diagrams, and layouts.

7.6.1.2 HPAs PLC and FPGA controls native program code along with names, version, and operating systems of the programming development platforms used to develop these source codes.

7.6.1.3 HPAs complete mechanical drawings for components, assemblies, cabinets/racks.

7.6.1.4 HPAs complete parts list, manufacturer part numbers, and respective data sheets.

7.6.1.5 HPAs calibration procedures.

7.6.1.6 HPAs testing procedures.

7.6.1.7 HPAs vendor-recommended critical spare parts list.

7.6.1.8 HPAs QA and QC documents.

7.7 Property

7.7.1 All engineering design, drawings, analysis and documentation produced specifically for both HPA system under this contract with the vendor shall ci al ly R el ea se d

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8 VALUE ENGINEERING BY VENDOR

8.1 Recommendations

8.1.1 The Vendor is encouraged to make recommendations for changes that might lead to an improvement in performance, reliability, quality, safety, or significant reduction in cost.

8.1.2 Where it appears a substantial improvement in simplicity of design, performance, costs, safety, ease of maintenance or reliability will result from the use of materials, parts and processes other than those specified, it is desirable that their use be investigated and communicated to LBNL for consideration.

8.1.3 When such investigations point to advantages that may be realized, the recommendation for change shall be presented to LBNL for review. Upon review, if LBNL agrees with such changes, then LBNL and the vendor shall require a contract modification to approve the changes.

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