Amendment_2_8-4.docx

Welcome Station Amendment #2 Pre-Bid Meeting - July 29, 2014 Pre-Bid Attendees

Shawn Peterson Total Site Services 509-222-0290 Shawn@tss8A.com

Micheal Owen Robinson & Owen 541-549-1848 mike@robinsonandowen.com

Stan Uhlig Synergy Systems, Inc 425-241-1792 stan.uhlig@synergy-sys.net

Samuel Griffin Griffin Construction 541-447-7237 Samuel@griffinconstructionllc.com

Klint O’Neal Sun Forest Construction 541-749-0862 Klint.Oneal@sforest.com

Gene Doll DSL Builders LLC 503-798-8150 503-363-0202 gene@dsl-builders.com

Chad Schlottmann Skanska 541-948-2005 Chad.schlottmann@skanska.com

Kelsy Ausland Ausland Group 541-659-8729 Kausland@auslandgroup.com

Matt Freeman CS Construction 541-617-9190 mfreeman@cscdllc.com

Pre-Bid Inquiries (PBI’s) for Contract Bidding

PBI-001

Page 23 of 66 (H.17) of the RFP notes that the govt. disposal area is to be determined. The specs call for all disposal and excess excavations to be hauled off – but to make it perfectly clear the note in the RFP should be resolved with more clarity.

Excess excavated material can be hauled and piled at 7th Mountain Pit, approximately 1 mile from Welcome Station Site. Material waste site within the pit will be approved by the CO See: REV-001

PBI-002

Trees and logs over 5” DBH will be decked at 7th Mountain Pit, approximately 1 mile from Welcome Station Site. Brush will be hauled to 7th Mountain Pit and piled for burning by FS at a later date. Brush piling site and log decking site within the pit will be approved by the CO.

Decking on site was discussed, but is not likely; bid as if hauling timber to 7th Mountain Pit.

Provide as much notice as possible prior to survey and boundary marking to allow Gov. Timber crew to cruise the timber to be cut. SEE REV-002

PBI-003

Line items for Rock Excavation will be added to the Bid Documents. See new Schedule of items included in amendment, and REV-006.

No geotechnical report has been completed. Test pits dug near the site of the Septic Drain Field encountered no bedrock. Two pits were dug to a depth of 5 feet.

PBI-004

Award will be based on Base price plus Alternates, along with other considerations as outlined in the Solicitation. Alternate bid items are in addition to Base Bid.

PBI-005

Timing allows for completion of Project end of 2015; schedule will be considered in project proposal. See (M.1 – 1. Technical Approach in Contract, page 64 of 66). Include in your proposal plans for starting work this fall, and winter plan (Will work be done over winter? Will project be on hold until spring?)

PBI-006

Testing and inspections will be the responsibility of the Contractor.

See Division 01 4000 1.06 INSPECTION AND TESTING LABORATORY SERVICES

PBI-007

State water system review has been applied and paid for. Well permit is the responsibility of the Contractor.

Expected well capacity is given; adjustments to the Schedule of Items have been made to allow for meeting this capacity before estimated depth, and to allow for more drilling if needed, with modification. See amended Schedule of items Well drilling and yield testing shall be completed within 60 calendar days of contract award.

See Section 33 2100 Water Supply Wells

County inspections for Mechanical, Plumbing, and Electrical are required. The Government has paid for, or is in the process of acquiring construction permits for these. Contractor will schedule testing and inspections with County.

County construction permit for the Septic System, which includes inspection, has been paid for. Testing is Contractor’s responsibility; Contractor will schedule testing and inspections with County. See Division 22 1313 (C).

PBI-008

No temporary utilities are available on site. (See H.20 in Contract, page 23 of 66)

PBI-009

Bid date has been extended by 2 days. Electronically submit your technical proposal by August 20, 2014 by 1630. Submit a lump sum price proposal by August 20, 2014 by 1630 (may be faxed or emailed). Submit a broken down/detailed price proposal August 20, 2014 by 1830 (may be faxed or emailed). Hardcopy everything must be submitted by August 22, 2014 by noon.

Bid bonds must be submitted hardcopy but you can fax or email bid bond with your price proposals as long as the original comes in with the hardcopy of everything August 22, 2014 by noon.

PBI-010

The small fence in the center of the Project Site will be removed and disposed of by Contractor, and pricing is included in the bid. See Section 31 1000 3.07

PBI-011

There are many stumps onsite that are not noted on the plans. Please confirm all stumps are to be excavated out and removed offsite.

All stumps in road, building, or other improvement subgrades, will be removed and hauled to 7th Mountain Pit, approximately 1 mile from project site.

See REV-001 and Section 31 1000 3.08 (A).

PBI-012

Submittal Service is required, See H.32 in Contract, page 28 of 66.

PBI-013

Interested bidders were asked to go into FedBizOps and input their contact information.

Requests for Information (RFI’s) for Plans and Specifications

Contractor Specific Requests 1

DSL-RFI-001

The extensive itemized bid breakdown list presents significant challenges with filling out accurately while receiving subcontractor and supplier bids in the closing hour on the proposal due date. Most mechanical and electrical bids are not received until the final 30 minutes of the bid (despite our insistence and reminders to get bids to us early – most mechanical and electrical suppliers won’t release their bids to the subcontractors until the last hour). Receiving a lump sum bid at the closing hour – inputting that bid into our master spreadsheet – finalizing our lump sum bid and then going back and filling out an itemized bid spreadsheet, all in the closing minutes of a bid multiplied by several bids being received and input – will create havoc as well as the large potential for having errors in the numbers filled out in the itemized bid breakdown. The majority of the sub-bids received by primes will not follow the requested government breakdown – it will be up to the prime contractor to contact the sub and get them to break out their numbers to fill in the forms. Again, the closing hour of a bid doesn’t allow time to perform all these inputs. And from a competitive standpoint – in order for the prime to provide a competitive bid to the government – the prime can’t close out the final bid until the closing minutes before the due date. Please consider allowing the itemized line item breakdown to be provided 2 hours after bid (or the following day) in order to allow adequate time for the primes to accurately fill out the requested information in a controlled approach and not rushed.

Bid due dates revised in this amendment. See PBI-009.

DSL-RFI-002

Please provide a copy of the geotechnical report.

No geotechnical report is available. See PBI-003.

DSL-RFI-003

Rock excavation is not addressed in the specifications or in the plans. In order to make the intent perfectly clear – please define if all rock excavation is to be included in the base bid

Bid items for Rock Excavation will be added.

DSL-RFI-004

There are many stumps onsite that are not noted on the plans. Please confirm all stumps are to be excavated out and removed offsite.

Stumps under structural fill and improved areas shall be removed. All other stumps can be left in place. – see REV-001.

DSL-RFI-005

Page 23 of 66 (H.17) of the RFP notes that the govt. disposal area is to be determined. The specs clearly call for all disposal and excess excavations to be hauled off – but to make it perfectly clear the note in the RFP should be resolved with more clarity.

Disposal Area is provided. See REV-001.

DSL-RFI-006

Question withheld to protect Trade Secrets.

Design changes will not be considered during Solicitation. Design changes and substitutions are only allowed after award. The Government will evaluate proposed changes after award. See Solicitation for substitution requirements after award. See F.5 and F.6 in Contract – pages 12 and 13 of 66.

DSL-RFI-007

There is a small existing fence around the border of the inner construction site. Please confirm the removal of this fence is to be by the contractor and included in this contract.

Fence to be removed by Contractor. See PBI-010.

Contractor Specific Requests 2

TSS-RFI-001

As this project has many required subcontractors to pull together Final Number this will take added time to get this out to all sub. Contractor request bid is extended to 8-27 to allow for best pricing possible.

Bid due dates revised in this Amendment. See PBI-009.

TSS-RFI-002

QC Manager not stated in spec however proposal required resume. Is on site QC required and if so can Superintendent full fill this duty.

Superintendent can fulfill on-site QC; however, professional services as required by Specifications still apply (for example, concrete inspection and testing). See PBI-006.

TSS-RFI-003

At site visit topic was brought up concerning depth of Well. Plans show drill to 440 feet . Suggest if wording is to change base price to 440 FEET and per foot price beyond.

See PBI-007.

TSS-RFI-004

Tree removal site visit conversation trees to be removes above 10” dia. No matter the size contractor need to know how many trees for removal to be able to put pricing to this task. If amount unknown suggest have contractors quote xxx amount so all are quoting same.

Tree removal is incidental to Site Clearing. See Section 31 1000. And see note on 5” and above - PBI-002

TSS-RFI-005

No boring logs are found in contract documents. For contractors to quote dirt work please provide boring logs.

See PBI-003.

TSS-RFI-006

Project location is at 4,200 ft /el winter will most likely shut down work on site. Confirm shut down for winter weather not part of contract calendar work days.

Project completion date is listed in Solicitation. Enough time has been given to account for winter shut down of operations as such. Calendar days will not be affected by winter shut-down. Project days will continue through winter.

TSS-RFI-007

Please confirm Forest service has all required permits if required. And will perform all in house inspections with help of General contractor.

See PBI-006, PBI-007

TSS-RFI-008

Please Verify are contractors with EMR rating over 1.0 allowed to quote this project.

Contractors with EMR rating over 1.0 may bid on this project.

TSS-RFI-009

Please provide complete finish schedule some items missing in ARCH drawings such as floor finish schedule, wall and paint finish schedule.

See REV-005.

TSS RFI#010

See C-3-3,Key note 2 . Calls for 3” SCH-40 Conduits. Now see Detail 3 C-5.2 calls for 2” SCH-40 Conduits’.

Please confirm required size.

Detail 3/C5.2 is correct for utility conduit trenching; Keynote Detail 11/C5.2 is correct for Boring under the highway – use 3” SCH-40 PVC Conduits.

TSS RFI # 011

See Detail 11 on C-5.2 confirm 1 ea 3” Conduit for Electrical, 1ea 3’ for Fiber. 1 ea 3” for future.

Confirm size for all is correct and total amount is correct.

Per Detail 11/C5.2, there are two-3” Conduits for Power and one for Future Use. Sheet C3.3 shows Fiber Optic lines on correct side of road (trenching not needed).

TSS-RFI-012 not asked / not used / skipped

TSS-RFI-013

See L1.5 Wild Life Tracks. I called your Landscape Architect to inquire were to procurer these type of stamps Her reply was you would need to make them. We have found similar wild life stamps but not same size as per your detail.

Part A of question this could be 5 to 20k to provide stamps and place in walks. Would you consider making this an alternate for Wild life tracks.

Part B If contractor can’t find Stamps same size as shown in details on L1.5 can stamps close in size but not same as detail be used.

See specification 32 1313 section 2.02.

Part A: At this time, bid as designed.

Part B: Design changes will not be considered during Solicitation. Design changes and substitutions are only allowed after award. The Government will evaluate proposed changes after award. See Solicitation for substitution requirements after award. See F.5 and F.6 in Contract – pages 12 and 13 of 66.

TSS-RFI-014

Please confirm all questions from all contractors will be made as part of amendment for all to reviews so all contractors are quoting same.

-Confirmed with this amendment.

Contractor Specific Requests 3

SPW-RFI-001

The thermal performance information of the Wood Patio Door and Wood Window specifications is different than the Glazing specification.

What are the Wood Patio Doors and the Wood Windows maximum required NFRC thermal values of the overall unit (not center of glass) for this project?

Wood Patio Doors: Section 08 3700-1

· U factor: 0.32

· SHGC: 0.30

And 08 3700-4

· ¾ inch insulated glass

· Low E on surface 2

Wood Windows: Section 08 5210-5

· U factor: 0.35 And 08 8000-3

· SHGC: NFRC 200

REVISIONS

REV-001

31 1000 3.08 (A) ADD: “Excess excavation, tree stumps and tree debris/brush shall be hauled to 7th Mountain Pit, approximately 1 mile from project site.” See attached map/photo.

REV-002

Section 31 1000 3.05 (C) Delete: “Contractor to notify Contractor Officer at least one (1) week in advance of timber removal so Government can mark trees that are to be cleared.”

Section 31 1000 3.05 (C) Insert: “Contractor to notify Contracting Officer when boundary marking has been completed, allowing at least two (2) weeks for Government to cruise and mark timber volume to be removed after boundary is marked. Timber removal shall begin upon written approval by CO.”

REV-003

Section 32 1216 2.04 (E) Delete: Entire Section Section 32 1216 2.04 (E) Insert: WHEEL STOPS: Provide recycled rubber wheel stops, with reflective striping (yellow for general parking or blue for ADA Parking), five mooring holes for spiking, manufactured by Rubber Form Recycled Products LLC or an approved equal parking bumper product.

1. Dowels: Galvanized steel, 3/4-inch diameter, 18 inches minimum length. Provide five anchoring dowels per wheel stop.

2. Adhesive: As required by manufacturer.

REV-004

Detail 4 & Detail 6, Sheet A1.5: Replace “Compacted Native Material” with “3/4” Drain Rock”

REV-005

Exterior Finish and Color Schedule and Interior Finish and Color Schedule as referenced in “Project Manual Table of Contents” are attached.

REV-006

Section 31 2000 Insert:

3.021 ROCK EXCAVATION

a. Notify the CO or COR prior to beginning any rock excavation.

b. Rock excavation shall be inspected and measured by the COR.

c. Rock excavation is defined as the removal of rock, during excavation, which having at least one linear dimension greater than 36-inches.

B. Rock excavation shall also include the excavation of hard-pan material for which a mechanical rock-hammer is required to excavate.

REV-007

Blasting…. Zac is checking with ODOT. H.14 needs to be amended if allowed.