Addendum 3.pdf

County of Santa Clara Addendum #3

RFSQ-BHS-FY23-0108

SUBSTANCE USE RESIDENTIAL WITHDRAWAL MANAGEMENT SERVICES

ADDENDUM #3

ISSUED ON November 3, 2022

BY

ANGELEAH MACATIAG

CONTRACTS MANAGER

ELECTRONIC REQUEST FOR STATEMENT OF QUALIFICATIONS

The following document shall be incorporated as part of the above mentioned RFSQ:

• Addendum #3 –

A. Revisions to the RFSQ B. Revisions to Appendix J (“Phased Budget”) C. Revisions to Appendix I (“Reapplication Notification”) D. Q&A and Reminders from the October 31, 2022 RFSQ Pre-Proposal

Conference E. Periscope Q&A Responses

ALL OTHER SPECIFICATIONS, TERMS and CONDITIONS REMAIN UNCHANGED

ADDENDUM #3

A. Revisions to the RFSQ

1. A revised version of the RFSQ packet has been uploaded to Periscope on 11/02/22 to reflect the following change:

a. Section II.A.2 is hereby replaced by the following:

EVENT DATE

2. Pre-Proposal Conference

First Round of Responses:

Monday, October 31, 2022 (9:30am-11:00am)

Subsequent Responses:

No Pre-proposal Conference shall be scheduled.

Please review the Addendum 3 with captured Q&A, corresponding responses, and reminders.

B. Revisions to Appendix I (“Phased Budget”)

1. Appendix I has been replaced in its entirety in Periscope on 11/03/22 to reflect the following change:

Document title has been updated from “Appendix B” to “Appendix I”.

C. Revisions to Appendix J (“Reapplication Notification”)

1. Appendix J has been replaced in its entirety in Periscope on 11/03/22 to reflect the following change:

Document title has been updated from “Appendix I” to “Appendix J”.

D. Q&A from October 31, 2022 RFSQ Pre-Proposal Conference

1. Q: Will there be a recap or a recording for those who missed the start of this conference?

A: The official RFSQ Pre-proposal Conference meeting start time occurred at 9:30 am and included a five-minute wait to allow potential Offerors to join.

The meeting included a review of the RFSQ packet and response to questions. In accordance with the RFSQ guidelines (page 11 of 25) Section II.C.2: No audio, video, or written transcript record of the proceedings of this pre-proposal conference will be available after its conclusion. Questions received during the RFSQ Pre-proposal Conference and official County written responses are provided on this Addendum #3.

2. Q: Will the Pre-Proposal conference that was previously/erroneously scheduled on the invites for Friday, November 4, 2022 at 2:00 pm still occur?

A: A revised RFSQ Pre-proposal Conference link was updated and uploaded in Periscope under Addendum #2 on October 31, 2022. The November 4, 2022 RFSQ Pre-Proposal Conference at 2:00 pm will not occur and was an error.

3. Q: Will a recording be shared for those who may not have received the notice in time to join and may have thought the meeting moved to November 4, 2022?

A: A revised RFSQ Pre-proposal Conference link was updated and uploaded in Periscope under Addendum #2 on October 31, 2022. The November 4, 2022 RFSQ Pre-Proposal Conference at 2:00 pm will not occur and was an error. In accordance with RFSQ guidelines (page 11 of 25) Section II.C.2: No audio, video, or written transcript record of the proceedings of this pre-proposal conference will be available after its conclusion. Questions received during the RFSQ Pre-proposal Conference and official County written responses are provided on this Addendum #3.

4. Q: For the initial round of RFSQ evaluations, if a provider is identified, what will happen to others interested in providing services and wish to provide a subsequent response? Will the RFSQ be closed for additional Offerors to submit offers?

A: The RFSQ is anticipated to be “open” to receive proposals after the initial round.

Subsequent RFSQ responses will still be assessed at a later time as the RFSQ is anticipated to be open for a 5-year term (at the County’s discretion).

5. Q: Will funding availability be at $1.5M for 15 beds? And, if providers are already identified for the $1.5M, will the County have additional funding available in the future?

A: Currently, the Behavioral Health Services Department has $1.5M in County General Funds dedicated for these services. The RFSQ allows flexibility to increase funding in the future and is at the discretion of the County depending on funding availability. The RFSQ packet would be revised in the future via an Addendum should there be changes.

General reminders for Offerors:

1. Review all addendums. Additional clarification and document revisions have been captured and future changes would be captured in Addendums.

2. Review all answers on the Periscope portal questions, which includes clarifications including, but not limited to:

a. Miscellaneous supporting documents have no page limits.

b. Appendix B is not counted as part of the five (5) page narrative.

3. Given that submission review timelines for evaluation of proposals have been modified from dedicated dates to a rolling basis (as proposals are submitted), BHSD highly encourages that Offerors submit responses as soon as possible to qualify and begin contract negotiations. BHSD anticipates the first round of evaluations for this RFSQ to occur in November/December 2022.

E. Periscope Q&A Responses

1. Periscope Question 16.6 references the following ASAM table.