Addendum 1.pdf

County of Santa Clara Addendum #1

RFSQ-BHS-FY23-0108

SUBSTANCE USE RESIDENTIAL WITHDRAWAL MANAGEMENT SERVICES

ADDENDUM #1

ISSUED ON October 28, 2022

BY

ANGELEAH MACATIAG

CONTRACTS MANAGER

ELECTRONIC REQUEST FOR STATEMENT OF QUALIFICATIONS

The following document shall be incorporated as part of the above mentioned RFSQ:

• Addendum #1 –

A. Revisions to the RFSQ: Submission deadline and Evaluation Requirements B. Revisions to the RFSQ: Template C. Revisions to the service requirements for youth D. Revisions to Appendix A E. Revisions to Appendix B F. Addition of new Appendix I (“Reapplication Notification”) G. Addition of new Appendix J (“Phased Budget”) H. Revisions to Attachment A (“Substance Use Withdrawal Management

Services Scope of Work”)

ALL OTHER SPECIFICATIONS, TERMS and CONDITIONS REMAIN UNCHANGED

ADDENDUM #1

A. REVISIONS TO THE RFSQ: SUBMISSION DEADLINE AND EVALUATION REQUIREMENTS

1. This RFSQ is hereby revised and amended to remove any reference to any deadlines relating to submission of statement of qualifications as well as the evaluation of such statements. Offerors can submit their statements of qualifications at ANY given time and shall be scheduled for review by the Evaluation Committee. County may contract with any Offeror that has already been evaluated and favorably included in the Qualified Pool (QP). However, BHSD encourages Offerors to apply as soon as possible because BHSD plans to review offers, conduct evaluations during mid-November 2022 or sooner.

2. In view of the foregoing, the following sections of the RFSQ are hereby replaced and revised as follows:

a. Section I.A.3.b is hereby replaced in its entirety by the following:

3. RULES OF ENGAGEMENT FOR MEMBERS IN QUALIFIED POOLS

b. Interested Offerors may submit their Responses at any given time throughout the duration of the RFSQ to qualify and to add to the QP. The County will schedule review and evaluation for each of the Responses it receives. If a newly-added Offeror in the QP is awarded a contract, the Agreement Term shall be coterminous with the expiration of the QP.

b. Section II.A is hereby replaced in its entirety by the following:

A. SCHEDULE OF EVENTS

Dates, times, and/or the processes associated with this schedule may be changed by the BHSD as necessary.

Table 4: Submission and Review Timelines

EVENT DATE

1. Issuance of RFSQ October 7, 2022

2. Pre-Proposal Conference

First Round of Responses:

Monday, October 31, 2022 (9:00am-11:00am)

Subsequent Responses:

No Pre-proposal Conference shall be scheduled.

Please review the Appendix with captured Q&A and corresponding responses.

3. Submit Procedural Questions in Periscope Holdings

First Round of Responses by:

The BHSD shall respond to all questions submitted during the initial response period by Friday, November 4, 2022, 3:00pm Pacific Time.

Subsequent Responses (November 16, 2022 – March 15, 2027):

All following questions shall receive a response within ten (10) business days of receiving a response.

4.

Deadline to Submit Electronic Responses in Periscope Holdings (Only electronic proposals are accepted)

ANYTIME THROUGHOUT THE DURATION OF THE

RFSQ

5. Response Evaluation Process TO BE SCHEDULED FOR EACH RESPONSE THAT

COUNTY RECEIVES

6.

Interviews (County option)

Note: County will reach out to Offerors to schedule for interviews and/or to respond to supplemental questions.

AS NECESSARY

7. Issue Notice of Qualification and/or Notice of Non-Qualification Thirty (30) Days upon Receipt of Response

8. Protest Deadline

By 5:00 pm Pacific Time, five (5) business days upon receipt of Notice of Non-Qualification Offeror shall review the protest deadline indicated in the Notice.

9. Contract Negotiations and Award If Offeror receives Notice of Qualification, the BHSD shall immediately reach out to begin the negotiation process if additional needs arise.

10. Estimated Start Date of Contract Upon execution by the Procurement Department or the Board of Supervisors.

c. Sections II.C.5 and II.C.6 are hereby replaced in its entirety by the following:

5. RESPONSE EVALUATION PROCESS

Each Response will be scheduled for review to determine if the Offeror is responsive to the submission requirements outlined in the RFSQ. Responses may be recommended for another round of evaluation at the County’s discretion. Each round of evaluation may result in modification of scores, further clarification or addenda being issued, and changes in the RFSQ process. If a Response does not meet minimum qualifications, the County at its sole discretion may eliminate the Response for further consideration.

6. INTERVIEWS

Upon evaluation of the Response, the Evaluation Committee may choose to conduct an interview with any Offeror(s). The Notice of Interview that will be sent to Offerors(s) will provide additional instructions on the interview process. Upon completion of the interview process, the Evaluation Committee members may re-evaluate and update the QP of Responses in consideration.

B. Revisions to the RFSQ: Template

1. A revised version of the RFSQ template has been uploaded to Periscope on

10/28/22 to reflect the following list of changes:

a. Page 1, Cover Sheet – Issuance of RFSQ date changed from October 17, 2022 to October 7, 2022

b. Page 2, Table of Contents – Includes new Appendix I “Budget Narrative”.

c. Page 3, Section I.A – removed TAY/adolescent population.

d. Page 4, Section I.B.5.b – Revised budget to remove TAY/adolescent funding.

e. Page 6, Section I.B.6.c – Included additional instructions for Appendix J, “Reapplication Notification”.

f. Pages 8-9, Section II.A – Table title renumbered to #4 (resolving duplicated

Table 3).

g. Page 8, Section II.A – Date of Q&A in Boilerplate (event #3)

h. Page 10, Section II.C.2 – Offeror's Conference changed "eRFP" to "RFSQ"

i. Page 19, Section IV.D.3 – Updated Line 1 table compilation description to include items 1-9.

j. Page 20, Section IV.D.3 – Updated to include item 7 for new Appendix I

“Budget Narrative”. Included Line 1 compilation description to item 10.

k. Page 20-21, Section IV.D.3 – Updated Line 2 to include Proposal Narrative

Submission information: table title, compilation description, new item #3, and numbering.

l. Page 23, Section IV.J.4 – Included additional instructions for Appendix I, “Budget Narrative”.

C. REVISIONS TO THE SERVICE REQUIREMENTS FOR YOUTH

1. This RFSQ is hereby amended to limit the services to adult and older adult age 18 and above. Any reference to services to be provided to youth ages 13 to 17 are hereby omitted and removed.

2. In view of the foregoing, the following sections of the RFSQ are hereby replaced and revised as follows:

a. Section I.A.1 is hereby replaced in its entirety by the following:

1. The County of Santa Clara (“County”) Health System (“Health System”) Behavioral Health Services Department (BHSD) is seeking statements of qualifications (“Responses”) from qualified and experienced firms (hereafter “Offerors”) to provide residential Withdrawal Management (WM) services consistent with the American Society of Addiction Medicine (ASAM) Level 3.2 to Drug-Medical beneficiaries. Per the ASAM Dimensional Decision Rules, the program shall support clients who do not require medication but require residential WM services to complete withdrawal management and enter into continued treatment or self-help recovery because of inadequate home supervision or support structure. WM services are for County Adult (age 18 and above) residents with an average length of stay of 5-7 days.

b. Section I.A.5.b is hereby replaced in its entirety by the following:

b. Table 2 shows aggregated County-wide amounts and funding sources.

Funding Category Amount Funding Sources(s)

BHSD existing contracts (as listed in Table 1)

$2,179,966.00 AB109, CGF,

Realignment

Board Referral

(#110459) $1,500,000.00 CGF

Medi-Cal leveraging

Medi-Cal Reimbursement after services are provided at a DMC licensed facility. Amount TBD - based on billable service type and amount of hours.

DMC

D. Revisions to Appendix A

1. A revised version of Appendix A has been uploaded to Periscope on 10/28/22 to reflect the following change:

Footnote now contains additional instructions to include supplemental instructions (relating to DHCS documentation or correspondence).

E. Revisions to Appendix B

2. A revised version of Appendix A has been uploaded to Periscope on 10/28/22 to reflect the following change:

Appendix B, Page 3 of 5, Section 1, Subsection h: Table 1 has been revised to read “Sections V-VI”.

F. Addition of new Appendix I (“Reapplication Notification”)

G. Addition of new Appendix J (“Phased Budget”)

H. Updated Attachment A (“Substance Use Withdrawal Management Services Scope of

Work”)

1. The Scope of Work has been revised to remove TAY/adolescent population and certification requirements:

a. Page 1, Sections I.A-B

b. Page 2, Sections III.A and IV.A.c