A10. J2_DRAFT_PWS,v1-127EAS26R0003,20260318F.pdf

USFS California Regional Vault and Septic Pumping Services IDIQ Performance Work Statement (PWS)

Performance Work Statement (PWS) | Page 1 of 8

Background

For efficiency and to obtain competitive prices, the Forest Service is offering this multiple-services Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for toilet buildings within recreation areas. This is the first IDIQ contract covering all national forests in the Pacific Southwest Region, which are divided into four geographic zones throughout California. Prior to this offering, individual national forests issued separate contracts either forest-wide or by individual ranger districts. Contract types varied, and some forests or districts arranged for one-time pumping of vaults or septic tanks on an infrequent, as-needed basis, often paid via credit card. Consolidating multiple forests’ contracts for similar services under this IDIQ improves contracting and operational efficiencies and is expected to generate greater interest, resulting in more competitive bids.

Scope of Contract

This IDIQ contract is for USFS Pacific Southwest Region for all labor, equipment, transportation, and supplies needed to service Vault Toilet Pumping, Septic Tank Pumping, USFS owned Portable Toilet Pumping, Inspecting and Cleaning USFS owned Vault Toilet Buildings and USFS owned Portable Toilet structures.

Critical Need: Vault pumping is essential to public health and safety as it prevents the spread of bio-hazardous liquid wastes by contributing to the maintenance of a hygienic and environmentally sound waste disposal system in areas where traditional plumbing isn't available.

The failure to meet this requirement violates the Forest Service Handbook (FSH) policy to remain compliant with core national quality standards for developed recreation, to prevent or minimize to the extent practicable, visitor exposure to human wastes (FSH2309.13, Chapter 50, Section 52.11). Additionally, non-compliance would require these facilities (and the recreational areas they support) to be closed to the public.

Description

The Contractor shall furnish all equipment, supplies, water, chemicals, incidentals, transportation, labor, and supervision necessary to pump, inspect, clean, and disinfect toilet buildings (interiors and exteriors), and legally haul and dispose of effluent and debris at approved wastewater treatment facilities in accordance with State and Federal regulations and the contract specifications contained herein.

DRAFT

Regional Vault and Septic Pumping Services IDIQ

Performance Work Statement (PWS) | Page 2 of 8

The number of locations, number of days and exact dates services will be required is not predetermined. The locations of work sites, specific services required, and information pertinent to each area will be specified via task order of services under an awarded IDIQ contract. An order may include service at multiple sites. To the extent feasible, the USFS will group the ordering of services in order to maximize efficiency of services per trip.

Services may include call as needed services and/or recurring services based on seasonal or emergency needs

This contract includes a base year with four option years, for a potential of up to five years. Services include pumping out and hauling waste from precast concrete vaults and septic tanks, visually inspecting and documenting condition of vault toilet buildings, cleaning interior and exterior areas of vault toilet buildings, stocking toilet paper, and servicing USFS owned portable toilets. Additional details about services are described in the Deliverables/Schedules.

Definitions

For purposes of this contract, the following definitions apply:

Debris: All other refuse found in vault toilets, including but not limited to cans, bottles, rocks, sticks, logs, dead animals, clothing, plastic bags, containers, metal products, pinecones, food products, paper products, tools, diapers, napkins, miscellaneous trash, and whole toilet paper rolls.

Hazardous Materials & Potential Hazardous Materials: Toxic materials illegally disposed of in the toilet system requiring special handling and disposal, including but not limited to used oil, pesticides, batteries, paints, automotive fluids, and containers with unknown materials.

NFS Lands (National Forest System Lands): Lands managed by the U.S. Forest Service where work will occur.

USFS owned Portable Toilet: A self-contained, movable toilet unit, often used in recreation areas.

Septic Tank: A subsurface wastewater treatment system used at Forest Service facilities.

Sewage: Liquid, semi-liquid, and solid waste matter contained in vaults.

Vault Toilet: A waterless toilet system with a sealed underground vault for waste storage.

Waste Material: Sewage and debris combined.

Technical Specifications & Contractor Requirements

Performance Work Statement (PWS) | Page 3 of 8

Purpose and Technical Specifications

The Contractor shall furnish all equipment, supplies, water, chemicals, incidentals, transportation, labor, and supervision necessary to pump, inspect, clean, and disinfect toilet riser, and legally haul and dispose of effluent and debris at authorized facilities, in accordance with applicable Federal, State, and local regulations and these contract specifications. Work shall be performed safely and sanitarily to protect the public in campgrounds, trailheads, staging areas, rental sites, administrative sites, and while traveling between sites; and in a manner that does not damage roads, entrances, structures, or adjacent vegetation. Contractors must be certified per State requirements to handle and dispose of wastewater. The number of locations, service days, and exact service dates are not predetermined; work sites and service details will be identified in each task order. Sites may be on paved, chip-sealed, gravel, or dirt roads; services will predominantly occur during warm seasons. To maximize efficiency, task orders may aggregate multiple nearby sites; where feasible, the Government will group ordering to reduce trips. Appendix 1 (Maps and Tables) provides reference counts of candidate sites by geographic zone, forest, and district; it is for bidding context only and may not represent all sites that could require service.

Security and Safety

Cleanouts are covered with locked or bolted hatches for visitor safety. The Contractor shall unlock or unbolt the hatch to service the facility and shall immediately resecure it upon completion. At no time shall an uncovered hatch be left unattended.

Equipment Requirements

Provide equipment necessary for pumping and cleaning, including equipment capable of washing vault walls and risers and diluting solids. All disinfecting solutions must be approved by the COR prior to use. Vacuum trucks shall arrive empty unless prior approval is granted by the COR. Trucks, hoses, tanks, or pumping equipment shall not be rinsed or cleaned on National Forest System lands.

Pumping and Cleaning Procedures

Pump vault toilets from the exterior cleanout when available. Pumping through the riser is prohibited unless no exterior access exists; if the riser must be used, remove the riser prior to pumping or debris removal and protect interior surfaces to prevent spillage.

Before pumping, add sufficient water to facilitate material removal and manually remove accessible debris using appropriate tools. Pump down to within 2–4 inches of the vault bottom. Wash interior walls of the vault to ensure solids are dislodged; dilute remaining solids and perform a second pump-out to remove residual contents. After cleaning, Performance Work Statement (PWS) | Page 4 of 8 recharge the vault with a minimum of 100 gallons of clean water (flat-bottom vaults shall maintain at least 10 inches of water). Ensure the hatch door and gasket provide an airtight seal to preserve vault ventilation; notify the COR immediately if the seal cannot be achieved. Prevent spillage during pumping; if incidental spillage occurs, immediately clean and disinfect affected surfaces (including floors and risers) and leave surfaces free of standing water. Notify COR immediately if hazardous materials are encountered; do not remove unless properly trained and equipped. Report readily observable deficiencies such as damaged locks/bolts, compromised hatch seals, structural cracks, or excessive debris to the COR.

Offsite Disposal and Reporting

Dispose of all sewage and debris off National Forest land at authorized facilities in compliance with Federal, State, and local laws. The Contractor shall maintain access to authorized wastewater and debris disposal facilities capable of accepting waste from National Forest sites. The Contractor is responsible for all disposal arrangements and fees. Within five (5) business days of service completion, submit a report to the COR documenting: (1) the gallons removed per location; (2) disposal facility name and supporting documentation (e.g., manifests); and (3) any observable deficiencies or issues noted during service. In the event of a release, contain and clean the area to prevent runoff, restore the site, notify the COR immediately, and provide written incident documentation.

Order Grouping and Efficiency

To the extent feasible, the Government will group ordering of services so that multiple sites in proximity are combined into a single task order to maximize efficiency of services per trip.

Travel

The Contractor shall furnish all equipment and fleet, including personnel, to travel to and from national forest sites to perform services, and pump and legally haul all effluent and trash off the national forests.

The Government will reimburse travel time on a round-trip basis, beginning and ending at the Contractor’s established place of business. Travel time will be compensated according to the following tiered structure:

• 1 to 2 hours (120 minutes)

• 3 to 5 hours (121-300 minutes)

• 6 to 8 hours (301-480 minutes)

Performance Work Statement (PWS) | Page 5 of 8

• Over 9 hours (Over 481 minutes and over)

All travel, including operation of commercial or non-commercial motor vehicles, must fully comply with applicable Federal Motor Carrier Safety Administration (FMCSA) regulations. The Contractor is responsible for ensuring all personnel adhere to these requirements.

Travel time compensation rates and applicability must be discussed and agreed upon with the COR or designated Forest Service representative prior to commencing work.

Contractor’s personnel and equipment are not permitted to remain on-site overnight. Camping is not permitted by Contractor or Contractor’s staff in U.S. Forest Service campgrounds nor elsewhere on U.S. Forest Service land in connection with this contracted work.

Recreation and Administrative sites are accessible by a variety of road types including paved, chip-sealed, gravel and dirt.

Some service locations may require work during winter conditions. The Contractor shall provide vehicles capable of operating on snow- or ice-covered roads and, when necessary, use tire chains as required by the California Highway Patrol. Certain roads may also require high-clearance vehicles.

The Government will, to the maximum extent practicable, group work orders geographically to support efficient contractor routing.

Schedule/Deliverables

Scheduling of Work:

The COR shall notify the Contractor of required servicing needs. The Contractor shall confirm receipt within one (1) business day with the planned start date and time. Work schedule must be provided to the COR prior to commencement. All services shall be rendered within five (5) business days from each confirmation, unless other arrangements are approved by the COR or designated inspector. For Emergency or single services, contractor must provide services within 48 hours of the date listed on each task order issued. This requirement applies to all task orders issued under the IDIQ Contract structure.

Work shall occur Monday through Friday between 6:00 a.m. and 6:00 p.m. PST.

Emergency pumping may occur outside these hours by mutual agreement. An emergency is any unplanned or urgent situation during toilet pumping operations that poses an immediate risk to public health, sanitation, or environmental protection—such as a https://www.fmcsa.dot.gov/regulations/hours-service/summary-hours-service-regulations

Performance Work Statement (PWS) | Page 6 of 8 sewage overflow, pump failure causing imminent backup, hazardous material spill, or blockage that could result in contamination—excluding events related to fire or deficiencies in Forest Planning. Services are subject to inspection and acceptance per Quality Surveillance Assurance Plan.

TASKS

Technical requirements for individual services that may be ordered under this IDIQ contract are outlined in the following tasks. Each task describes the specific scope, performance standards, and procedures applicable when those services are requested.

TASK 1: Vault Toilet Pumping and Waste Disposal

Work under this task involves removing sewage and debris from Forest Service-owned vault toilet systems and transporting and disposing of such wastes in accordance with applicable federal, state, and local laws and regulations.

TASK 2: Septic Tank Pumping and Waste Disposal

The Contractor shall provide septic tank pumping and waste disposal services for Forest Service facilities served by subsurface septic systems. This includes furnishing all labor, equipment, and materials necessary to pump septic tanks and associated components, remove wastewater and solids using standard wastewater extraction methods, and transport and dispose of all removed material at approved facilities. All septic pumping and disposal shall comply with regulatory requirements and industry best practices and be coordinated to ensure continued operation of Forest Service recreation facilities.

TASK 3: Servicing of USFS Owned Portable Toilet Facilities

The Contractor shall provide routine and as-needed servicing of USFS owned portable toilet facilities. This work includes pumping and removing waste, cleaning, and disinfecting toilet units, restocking toilet paper, hand sanitizer, and related consumables as specified in the task order. All services shall be performed to maintain clean, sanitary, and functional conditions consistent with public health standards at developed recreation sites.

TASK 4: Basic Inspections and Reporting The Contractor shall inspect vault toilets, septic systems, and USFS owned portable toilet facilities during and after servicing to identify structural or functional deficiencies, leaks, damage, vandalism, or other conditions requiring Forest Service attention.

Following pumping, the Contractor shall visually inspect the empty vault for cracks or structural issues, verify that exterior access covers, hatches, and locking mechanisms are operable, and confirm that hatch doors maintain an airtight seal. Any deficiencies

Performance Work Statement (PWS) | Page 7 of 8 shall be reported immediately to the COR. The interior and exterior of the building shall also be checked for missing or damaged components. A written inspection report, including service dates and quantities of waste removed (e.g., estimated gallons), shall be submitted within five (5) business days using Attachment D. Facility maintenance and replacement of damaged or vandalized items is the responsibility of the Government.

GENERAL CONDITIONS (Applicable to All Tasks)

Water and electricity shall be assumed unavailable at service locations. The Contractor shall provide all potable water, power, and equipment necessary to perform the work.

The Contractor shall comply with all safety, environmental protection, and waste-handling requirements applicable to work on National Forest System lands.

All waste shall be removed from Forest Service lands and disposed of at authorized off-site facilities.

Operation of toilet pumping equipment shall be in a safe and sanitary manner to ensure the safety of the public in campgrounds, trailheads, staging areas, or while traveling from site to site.

Work shall be done in a manner that does not damage roads or entrances to campgrounds, staging areas, USFS owned portable toilet sites, toilet buildings or residual trees or vegetation adjacent to or near the toilet locations.

All applicants must be certified to handle and dispose of wastewater per State regulation.

Government Furnished Property

The Government will provide site-specific keys where needed for exterior vault access and toilet building doors, as well as a single-page form for conducting basic building inspections. The keys shall be returned to the Government at the completion of the contract.

Contractor’s Key Personnel and Conduct

The Contractor shall provide qualified personnel essential to the successful performance of the contract. These include:

Licensed drivers for the class(es) of vehicle(s) they operate.

Experienced technicians to operate equipment and incidentals required for pumping vault toilets and septic tanks.

Performance Work Statement (PWS) | Page 8 of 8

Employees knowledgeable in inspecting and documenting maintenance and repair needs for basic vault toilet buildings.

Personnel trained to clean and disinfect restroom facilities in recreation areas, following CDC guidelines and USDA “Cleaning Recreation Sites” manual #2300 – Recreation, December 1995, 9523, 1206-SDTDC.

Contractor’s Representative

Before work begins, the Contractor shall designate in writing an individual authorized to act on its behalf to manage and execute contract obligations as their Contractor’s Representative. The Contractor shall also specify the scope of authority for any substitute representative. This individual will serve as the primary point of contact for communication.

Conduct of Personnel

Contractor’s personnel shall maintain professionalism and avoid interference with normal use of recreation areas. Personnel and equipment must remain clean and presentable.

The COR may, in writing, require removal of any employee deemed incompetent, careless, discourteous, or involved in theft of government property.