CHARLES_RFP_Amendment_5_A.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

Alice Pursell

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This is Amendment 5 to the Request for Proposal entitled CompreHensive Aircraft Readiness, Lifecycle, Engineering, and Support (CHARLES). The purpose of this amendment is to issue a second set of Questions and Responses for the CHARLES Request for Proposal. Attached is the (1) Detailed List of Revisions, (2) Change pages L-802, L-811, L-812, and M-824. In addition, an Attachment includes an updated version of Attachment L-4 CHARLES EPM Version M.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

NASA/Johnson Space Center Attn: Darrell Compton/BR 2101 E NASA Parkway Houston, TX 77058-3696

80JSC022R0014

80JSC022R0014

See Block 16C

04/29/2022

6/10/2022

X

CHARLES RFP Questions and Responses

# Reference Page No. Question Response 43 L.33.5 (d) L-791 L.33.5 (d) instructs offerors that certain information shall be provided. The final bulleted item states, “Consent letters executed by each subcontractor, teaming partner, proposed key personnel (Executive Manager), and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information”. In other Federal solicitations recently reviewed, in lieu of providing executed Consent letters authorizing the release of principle entity past performance information to the offeror, the Government allowed the offeror to provide point of contact information (including a name, address, phone number, and email address) for each principal entity (including principle subcontractors), with whom the Government could coordinate concerning any past performance issues and obtain responses as needed. Offerors are advised that if it does not submit the Consent Letters, then the Government will address any past performance issues directly with the principal entity (including principal subcontractors and JV team members), and the Offeror forfeits the opportunity to participate in any related discussions. Will NASA allow the offeror to provide point of contact information in the stead of executed Consent letters authorizing the release of past performance?

Consent letters are needed to ensure the most meaningful discussions possible with the legal entity with whom the government may enter into a contract. Should discussions become necessary, the government may require the ability to discuss past performance including past performance of any subcontractor or Joint Venture partner. Therefore, the solicitation language will not be changed.

44 Attachment

L-4

CHARLES

EPM

For WFF, the attachment has “Aircraft Electronics Technician” on some tabs, and “Aircraft Electronics Technician III” on others. Which version of that Labor Category name would NASA prefer for us to use?

The proper category name is "Aircraft Electronics Technician". The Amendment 3 EPM has standardized this category for all worksheets.

45 Technical Library Document Document

FOD+VIDEO

+LINK.pdf

1 The FOD video link provided in the technical library presents a video that is considered "private". Can the Government provide an accessible video to industry?

The FOD video link is not accessible and will be removed from the Technical Library.

46 Attachment

4 - EPM

IRAP Tab Since the government provided historical incumbent rates for non-CBA labor categories, will the government provide labor category mapping between CBA labor categories and the labor categories listed in the IRAP to preserve incumbent rate integrity?

No, the government will not provide labor category mapping between CBA labor categories and those listed in the IRAP.

47 RFP, JSC

Data Requireme nts Description

(DRD)

Page H-353, Clause H.16, DRD-M17, page L-789 - L-790, Paragraph TA2, and Attachment

L-1-1 “TA2

Resources”

The table in H-Clause H.16 lists 11 positions as “essential to the work being performed under this contract . . .” These positions are

1) JSC Executive Manager, 2) JSC Alternate Executive Manager, 3) JSC Contract Manager, 4) JSC Production Manager, 5) JSC Backshop Manager, 6) JSC Lifecycle Manager, 7) Engineering Team Lead, 8) JSC Flight Operations Training Officer, 9) JSC Quality Manager, 10) GSFC/WFF AS Site Maintenance Manager, 11) GSFC/WFF AS Production Manager.·DRD-M17 lists “key personnel responsible for leading or managing the functions in Section C as listed below. These are 1) Executive Manager, 2) Contract Manager, 3) Production Manager,

4) Backshop Manager, 5) Lifecycle Manager,

6) Engineering Team Lead, 7) Operations

For TA2, discuss only the roles that the offeror has proposed for the technical oversight of future CHARLES contract maintenance work and entered into the TRST-TA2.

Team Lead, 8) Quality Manager.·TA2 and Attachment L-1-1 list 13 “notional roles essential to the success of the CHARLES maintenance workforce.” These are 1) Production Manager; 2) Backshop Manager;

3) Forward Operating Location Manager; 4-

10) 7 Team Lead, First Line Supervisors, Maintenance; 11-12) 2 Backshop Supervisors, and 13) Occupational Safety & Health Lead. These lists do not match. For instance, the Lifecycle Manager, Engineering Team Lead. Flight Operations Training Officer, and Quality Manager are listed as “essential” in the H-Clause, but are not listed in TA2 or Attachment L-1-1.

Question: Is it the Government's intention that offerors only discuss the notional supervisory and safety positions listed in TA2 and Attachment L-1-1 in our response to TA2?

48 Attachment L-4

CHARLES

EPM;

Section C – Statement of Work JSC Appendix C;

Section B Table B-1;

Section L

IRAP, FBR

TOPR-SR

(JSC); Sec B pgs B-13 to B- 18; L-800 & L-

The Government has included the following categories in the JSC portion of the IRAP and FBR worksheets but excluded them from the TOPT-SR (JSC) worksheet:

Production Control Clerk, Production Control Supervisor. These categories are additionally unlisted & undefined within Section C Appendix C, Section L Table L-2, and Section B. Question 1: Will the Government clarify if these categories are to be included or excluded within the EPM? Question 2: Will the Government update the EPM and/or Sections B, C and L based upon the desired inclusion or exclusion of these categories?

The Production Control Clerk and Production Control Supervisor were removed from the EPM and replaced with Production Controller in the TOPT-SR (JSC). An updated EPM included with Amendment 3 updates this worksheet to include these SLCs.

49 Attachment

L-4

CHARLES

EPM;Sectio n B Table B- 1 and B-4

TRST-

TA2,TOPT-

TA2, TOPT-SR

(JSC), TOPT-

SR (WFF); Sec B pgs B-13 to B-18

The EPM includes the following categories which are not identified within the Section B Tables:1) JSC Production Control Clerk2) JSC - Production Control Supervisor3) WFF Project Manger I4) WFF Project Manager III5) WFF Site Maintenance Manager

See Question #48. Section B was updated in Amendment 3.

50 Attachment L-4

CHARLES

EPM (TRST-

TA2, TOPT -

TA2, TOPT-

SR (JSC)

worksheets ; Section L Table L-2

JSC

Specified Resources;

Section C – Statement of Work JSC Appendix C

TRST-

TA2,TOPT-

TA2,TOPT-SR

(JSC),Sec C - Appendix C pg C11,Sec L Pgs. L-798 & L-801

Within both Section C Appendix C Personnel Requirements, Section L Table L- 2 JSC Specified Resources, and Attachment L-4 CHARLES EPM in the TOPT-SR (JSC) worksheet the Government identifies a Subject Matter Expert and hours to be estimated within the EOM; however this category is excluded from the TRST-TA2 and TOPT-TA2 worksheets. The Government indicates within Section L that for proposal pricing and evaluation purposes, "Offerors shall assume that all work is performed at JSC."Question 1: Will the Government clarify whether the listing of categories included on the TRST-TA2 and TOPT-TA2 worksheet is specific to the TA2 worksheets? Question 2: Will the Government clarify if the TRST-TA2 and TOPT-TA2 categories are intended to mirror the TOPT-SR (JSC) or other EPM worksheets?

The listing of categories for the TOPT-TA2 and TRST-TA2 are specific for those worksheets and are not intended to directly mirror any TOPT-SR worksheets. Subject Matter Expert was included in TOPT-TA2 in the Amendment 3 EPM. In addition, Section L.33.6(c)(1) has been updated to state "Offerors shall assume that all work is performed at JSC and ELP FOL."

51 Attachment

L-4

CHARLES

EPM;

TOPT - TA2;

TOPT-SR

(JSC); TOPT-

SR (El Paso);

TOPT-SR

(LaRC); TOPT-

SR (WFF);

ISCT

The Governments self-calculating formulas calculating the Total Estimated Cost of each TOPT worksheet do not calculate correctly and only include NLR Cost/Price data within the calculations. This data is then summarized on the ISCT worksheet into cell K16 as the Total Evaluated Price reviewed by the Source Selection Authority and excludes the Labor Costs/Prices from the TOPT worksheets.Will the Government update the TOPT - TA2; TOPT-SR (JSC);

TOPT-SR (El Paso); TOPT-SR (LaRC) and TOPT-SR (WFF) workshets and the connection to the ISCT worksheet to ensure the correct information is calcualted within the cell K16 of the ISCT worksheet?

These worksheets have been updated in the Amendment 3 EPM to properly calculate the Total Estimated Cost and Fee.

52 Attachment

L-4

CHARLES

EPM;

CFAOT The Governments self-calculating formulas calculating the Total Estimated Cost of each TOPT worksheet do not calculate correctly and only include NLR Cost/Price data within the calculations. This data is then summarized on the ISCT worksheet into cell K16 as the Total Evaluated Price reviewed by the Source Selection Authority and excludes the Labor Costs/Prices from the TOPT worksheets. Will the Government update the TOPT - TA2; TOPT-SR (JSC);

TOPT-SR (El Paso); TOPT-SR (LaRC) and TOPT-SR (WFF) workshets and the connection to the ISCT worksheet to ensure the correct information is calcualted within the cell K16 of the ISCT worksheet? The Government has requested the submittal of the CFAOT Template on May 23rd in advance of the Proposal Submittal Due Date. Will the Government confrim that only the CFAOT Template is due on May 23rd, and the supporting information requested within the Template (FPRA, Disclosure Statement Adequacy, etc.) is NOT due until the June 1st Government Proposal Due Date?

These worksheets have been updated in the Amendment 3 EPM.

Per L.33.2, Proposal Volume II, Past Performance, and the Cognizant Federal Agency and Audit Office Template (CFAOT) of Volume III are requested by May 23, 2022, but not officially due until the proposal submittal date.

53 NASA Cover

Letter;

Attachment L-4

CHARLES

EPM;

CL Pg 4,EPM

(IRAP)

The Government has indicated that Historical Incumbent Rate data is provided in the NASA Technical Library; however as of 5/13/22 this document has not been posted to the Government-Wide point of entry website even after completing Step 6 of NASA's Cover letter instructions for access. Will the Government post the Historic Incumbent Rate Data to the Government-Wide point of entry as indicated within the Cover Letter and

EPM?

The document "CHARLES Composite Incumbent Rates" was added to the technical library with RFP Amendment 2.

54 L33.4.2 Technical Approach

(TA) -

Mission Suitability Subfactor 2;Section L.33.6 Cost and Price Factor - Volume III

(c) (1) and Table L- 1;Attachme nt L-4

CHARLES

EPM;

Attachment L-1-1 TA2+Resour ces (1);

TOPT -

TA2,TRST-

TA2;TOPT-SR

(JSC), TOPT-

SR (El Paso) L-

In the EPM and Section L Cost and Price Instructions, Table L-1, and Section L 33.4 within the Mission Suitability Subfactor 2 TA2 Resources the Government identifies a Forward Operating Location Manager;

However this category is not included within the TRST-TA2 and TOPT-TA2 worksheets of the EPM. Additionally, within the Cost/Price Volume the Government states that Offeror; shall assume that all work is performed at JSC.

Within the EPM the Forward Operating Location Manager is only identified within the EPM in the TOPT-SR (El Paso) worksheet. Will the Government clarify if the seven Forward Operating Managers in the El Paso location are a requirement of the TOPT-TA2 & TRST-TA2 Pricing?

See Question #50. The ELP Positions have been added to TA2 pricing by Amendment 3.

55 Attachment

L-4 EPM

EPM IRAP Tab "The EPM IRAP Tab includes the following instruction: The Escalation or Other Adjustment Applied to Pre-Contract Year 1 Direct Labor Rate"" (Column L) is used to reflect the proposed escalation, or other adjustments, applied to the ""Unadjusted Base Direct Labor Rate (Pre-Contract Year 1 Direct Labor Rate)"" (Column K) to derive the proposed ""Direct Labor Rate (Contract Year 1)"" (Column M) direct labor rate.”

EPM FBR Tab includes instruction: “The out-year direct labor rates should be escalated at the out-year rates of escalation identified in the IRAP template.”

Outside of the Escalation to derive the proposed Contract Year 1 Direct Labor Rates in Column M, there is no additional ""out-year rates of escalation"" input location identified within the IRAP Template.

Question: Will the Government please clarify the Escalation instruction included on the FBR Tab and the location of out-year escalation inputs within the IRAP tab of the EPM?

The table to input the proposed out-year rates of escalation can be found at the very top of the ITAP template. The range is cells M3 - N9.

56 Section B, pg B-13 thru 19 Section L33.6 /vil III (B)(7) Attach L-4

IRAP

worksheet Attach L-4

FBR

worksheet

Section B.3.5 states FBR rates shall be exclusive at the top of each respective location / SOW Table. Section L states that “Fully Burdened Rates (FBR) per SLC used in the development of the Offeror's cost proposal shall match exactly with the FBR per SLC proposed in Section B.3 of the Model Contract”. Within the EPM the FBR worksheet builds all rates to a Cost + Fee Rate (Column K) and then develops a composite inclusive of fee by NASA SLC and team composition with no separate location within the FBR worksheet identifying a column identifying a FBR excluding fee. Question: As the FBR worksheet builds to a FBR inclusive of Fee, and Section B requests a rate exclusive of fee, but yet the offeror is expected to make them “match exactly” will the Government update the EPM to identify a location within the FBR worksheet in which the FBR is identified excluding fee?

The FBR template builds a team composite rate exclusive of fee, as columns I and J are for major subcontractors only. All locations are covered in the FBR template; however they are stacked vertically. The cell reference that begins each location is as follows:

JSC - Cell A6 El Paso - Cell A693 LaRC - Cell A855 WFF - Cell A1009

57 L.32(a)(3) L-781 "All pages in each volume shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) for contents subject to page limitations."

For ease of evaluation, would it be acceptable to number pages in Volume I sequentially by subfactor (e.g., MA 1 - MA

45; TA 1 - TA 10)?

Per L.32 JPI 52.215-113(a)(3), "All pages in each volume shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) for contents subject to page limitations."

58 Table L-2 L-786 With the exception of Attachment L-2-1 in

Excel and Past Performance Environmental Data, Safety and Health Data, Insurance Information, Consent Letters provided in Native Format, does the Government anticipate all remaining Vol II content to be submitted in one file?

All files should include descriptive and clear titles of the included content. The Offeror can elect to submit multiple files within each volume folder.

59 CHARLES_D

RFP_Questi ons_and_R esponses, Question

The Government's response to question 20 instructs that each DRD in Volume I ""shall be placed as separate, self-contained, and standalone document within the folder, appropriately named per submission instructions."

Should offerors provide items such as the title page, table of contents, table of figures and tables, etc. in a separate, self-contained, and standalone document as well? Or should those items be included in each document required as part of Volume I?

Title pages and table of contents may be contained within the corresponding volume but shall be numbered with lower case Roman numerals (i, ii, iii, etc.). The sections that have no page limitations ("none") shall be placed at the end of the corresponding volume. For example, the Safety and Health Approach file should be at the end of Volume I.

60 M-5, FFP

Phase-In and Proposed and Probable Costs and Price for Selection Purposes

M-823 In FFP Phase-in, the Government states "the proposed and probable costs, respectively, of the IDIQ Task Order effort and the IDIQ RFP Specified Resources, and Phase-in effort will be summed and presented to the SSA."

The incumbent contractor has a distinct competitive advantage in pricing phase-in.

Will the Government consider excluding the FFP Phase-In cost from its evaluation of the cost/price factor?

No, the government will not exclude the Firm Fixed Price Phase-in cost from the evaluation of the cost/price factor.

61 Table L-2 L-787 Table L-2 lists the electronic format for

Volume V, Model Contract as MS Word.

The CHARLES RFP is in a PDF format. Is it the Government's intention for offerors to convert the CHARLES RFP PDF to Word for submittal or is it acceptable to submit the Government's original PDF file with all fill-ins completed as a separate file to accompany the MS Word document with title page, table of contents, etc.?

The Government does not intend to change the solicitation’s requirements regarding the Model Contract format.

62 I.50 and L.33.8

I-374 and L-

L.33.8 lists I.50 as an area of the contract offerors are required to complete. I.50 lists FAR 52.222-2, which states "Insert either "zero" or the dollar amount agreed to during negotiations." Is it the Government's intent for this clause to be completed during contract negotiations and not as part of the initial proposal submission?

Because CHARLES is 100% IDIQ, this will be filled in after the issuance of task orders.

L.33.8 will be updated by Amendment 3. The I.50 fill-in for FAR 52.222-2 will be updated post-award during contract administration to reflect actual amounts negotiated as part of task orders to be issued under the anticipated contract.

63 Table L-2 L-786 The Management Approach and Technical Approach are limited to 45 pages and 10 pages respectively. Given the 12pt. Arial font requirement and amount of information required to properly respond to Management Approach DRDs and Technical Approach, will the Government consider increasing the page limits for these two sections?

The government does not anticipate increasing the page limits.

64 EPM TOPT-TA2 tab There appears to be an error in the NASA provided TOPT-TA2 tab, Column H, I, and J productive hour calculation. Will the Government provide an updated EPM?

The TOPT-TA2 worksheet has been updated in the amended EPM to properly calculate productive hours for all Contract Years. The updated EPM is part of RFP Amendment 3.

65 Table L-2 L-786 Volume II, Attachment L-2-3 Past

Performance Narrative, DRD-M17 Key Personnel Resume (Executive Manager), and Organizational Chart responses are limited to a total of 20 pages. Given the 12.pt Arial font requirement and the amount of information requested, will the Government consider increasing the page limit for Volume II?

Please see response #63 above.

66 L.33.6.c.2, Tables L-2 to L-5

L-799 to L-

Some personnel resources are less than 1,860 hour per year. For instance, Table L-2 shows Accountant I as 250 hours per year for Contract Years 1 to 7. Do the 250 hours per year represent a part time employee, shared labor with another resources, or some other staffing arrangement? Would NASA please provide information about the anticipated staffing arrangements for less-than-full time positions?

The specified resources provided in the TOPT- SR tabs are for evaluation purposes only, and do not represent any assumptions regarding anticipated staffing arrangements for any SLC.

No information regarding staffing arrangements will be provided at this time.

67 EPM TRST-TA2 The instructions for the TRST-TA2 Tab in the Extended Pricing Workbook state, "This template is required from the Prime Offeror only. It is used to summarize all proposed labor and non-labor resources (NLRs) resources for the scenario in TA2.

Offerors are required to address all cells highlighted in blue. These cells address the Offeror's intentions regarding incumbent retention, the percentage of incumbents that the Offeror intends to compensate at the incumbent's current direct labor rate, and the requirement for the Offeror to indicate the number of WYEs necessary to perform the scenario in TA2."

In Volume I, TA2, offerors are instructed to “propose the specific skills it will use to perform these technical management and oversight requirements.”

Question: Should offerors complete the incumbent retention percentages (Columns B and C) for every position or only for those it deems "technical management and oversight" positions?

Since the instructions state that every blue cell needs to be addressed, is it NASA's intent for offerors to enter zero in the FTE column (Column D) for any position it deems is not required for "technical management and oversight?”

Offerors may enter "0" for any position that they deem not necessary to perform the work requested in the TA 2 scenario.

68 L.33.5.h, i, Past Performanc e Factor - Volume II

L-792 For Past Performance contract and key personnel references with existing CPARS, recommend the Government allow CPARs to be submitted in lieu of the Past Performance Questionnaire, Attachment L- 3.

Per L.33.5 each Offeror shall submit the Past Performance Questionnaire, Attachment L-3, to all the point of contact references required.

69 Attachment L-4

CHARLES

EPM

TOPT-SR Tabs The Total Estimated Cost and Fee at the bottom of the TOPT tabs doesn't include the Labor Costs at any level. Should the contractor fix these formulas, or will the Govt release a corrected template?

Please see response #51 above.

70 Attachment L-4

CHARLES

EPM

TOPT-SR Tabs The "Award Fee Dollars" row is multiplying the Burden Rate on NLRs x the Award Fee Rate. We think this formula was intended to be multiplying the Award Fee Rate x Fully Burdened Labor Cost. Will the Govt correct this formula or give us direction on how to fix it ourselves?

Please see response #51 above.

71 Attachment L-4

CHARLES

EPM

TOPT-SR Tabs The formula in the "Fixed Fee Dollars" row is multiplying the NLRs Total Cost x the Fixed Fee Rate. We think this formula was intended to be multiplying the Fixed Fee Rate x Fully Burdened Labor Cost. Will the Govt correct this formula or give us direction on how to fix it ourselves?

Please see response #51 above.

72 Attachment L-4

CHARLES

EPM

TOPT-TA2 The formulas in Columns H - J don't follow the previous column formulas. Should the contractor fix these formulas, or will the Govt release a corrected template?

The TOPT-TA2 worksheet has been updated in the Amendment 3 EPM to properly calculate productive hours for all Contract Years.

73 Attachment L-4

CHARLES

EPM

For WFF, the attachment has “Aircraft Electronics Technician” on some tabs, and “Aircraft Electronics Technician III” on others. Which version of that Labor Category name would NASA prefer for us to use?

The proper category name is "Aircraft Electronics Technician". The Amendment 3 EPM has standardized this category for all worksheets.

74 L.33.5.h, i, Past Performanc e Factor - Volume II

L-792 For Past Performance contract and key personnel references with existing CPARS, recommend the Government allow CPARs to be submitted in lieu of the Past Performance Questionnaire, Attachment L- 3.

Please see response #68 above.

75 Section K, Representatio ns and Certifications

L.33.8 M.7- With regard to the Small Business Joint Ventures: Will the JV and the respective JV team members be required to provide completed Section K documents?

If a Joint Venture is being proposed as the Prime offeror, then the Joint Venture shall complete Section K.

Amendment 5: CHARLES Final Request for Proposal List of Revisions

# Clause Page No. From To

1 L.33.6(c)(2), Table L-2 JSC Specified Resources

L-802 Total Hours Contract Year 7:

311,a400

Total Hours Contract Year 7:

311,400

L.33.7(f) L-811

f) Subcontracting Arrangement Information

1. If a subcontracting arrangement is proposed, offerors shall include the following specific detail in the following areas so that the Government can determine that the prime contractor making the offer will be performing the primary and vital requirements for the contract.

f) Subcontracting Arrangement Information

If a subcontracting arrangement is proposed, offerors shall include the following specific detail in the following areas so that the Government can determine that the prime contractor making the offer will be performing the primary and vital requirements for the contract.

L.33.7(f) L-812

2. If an 8(a) joint venture is proposed, offeror shall submit a Small Business Administration (SBA) signed and approved joint venture agreement with submission of the proposal. If SBA has not approved the joint venture agreement at the time of proposal submission, the offeror shall describe its status in achieving joint venture approval from the Small Business Administration, including:

• What companies are included in the joint venture?

• To which district SBA office was the application submitted?

• If not yet approved, what steps have you taken toward achieving approval (include applicable dates of each activity)?

3. SBA must approve a joint venture agreement prior to the award of an 8(a) contract on behalf of the joint venture. Award of the contract will only be made to an approved 8(a) company or 8(a) Joint Venture.

Language has been removed from the RFP due to updated guidance located in 13 Code of Federal Regulation § 125.8.

# Clause Page No. From To

M.6 (d) M-824

d. Subcontracting Arrangement Information

1. The Subcontracting Arrangement Information will be assessed to determine if a formal size determination needs to be made by the Small Business Administration (SBA) and to confirm that the prime contractor making the offer will be performing the primary and vital requirements for the contract. The proposal evaluation may proceed until a final determination is made by the SBA. Offerors are advised that the formal size determination made by SBA may result in the Offeror not being eligible for award.

2. For any 8(a) joint venture, SBA must approve the joint venture agreement prior to the award of a contract on behalf of the joint venture. All Joint Ventures (regardless of size status) should have a new SAM UEI and Cage Code number for the Joint Venture and must be registered in the System for Award Management (SAM). Joint Ventures cannot use the SAM UEI or Cage Code for any of the entities in the Joint Venture.

d. Subcontracting Arrangement Information The Subcontracting Arrangement Information will be assessed to determine if a formal size determination needs to be made by the Small Business Administration (SBA) and to confirm that the prime contractor making the offer will be performing the primary and vital requirements for the contract. The proposal evaluation may proceed until a final determination is made by the SBA. Offerors are advised that the formal size determination made by SBA may result in the Offeror not being eligible for award.

Attachment L-4 CHARLES Cost Templates

Entire Attachment Attachment L-4 CHARLES EPM

Attachment L-4 CHARLES EPM Version M - (Amendment 5) [The award fee was removed from LaRC and WFF worksheets. IRAP has been updated to remove duplicative rows/cells. The EPM has been updated to correct spelling errors.]

80JSC022R0014

L-802

Table L‐2 JSC Specified Resources

NASA (JSC)

RFP Standard Labor Category

Basic Period

Contract Year 1

03/01/23 – 02/29/24

Contract Year 2

03/01/24 – 02/28/25

Contract Year 3

03/01/25 – 02/28/26

Contract Year 4

03/01/26 – 02/28/27

Contract Year 5

03/01/27 – 02/29/28

Contract Year 6

03/01/28 – 02/28/29

Contract Year 7

03/01/29 – 02/28/30

Contract Year 8

03/01/30 – 09/30/30

Training Specialist II 250 250 250 250 250 250 250 146 Warehouse Crew Lead 1,860 1,860 1,860 1,860 1,860 1,860 1,860 1,085 Warehouse Manager 1,860 1,860 1,860 1,860 1,860 1,860 1,860 1,085 Warehouse Specialist 1,860 1,860 1,860 1,860 1,860 1,860 1,860 1,085

TOTAL HOURS 311,400 311,400 311,400 311,400 311,400 311,400 311,400 181,650

Table L‐2a JSC NLRs

Non‐Labor Resource (NLR)

Basic Period

Contract Year 1

03/01/23 – 02/29/24

Contract Year 2

03/01/24 – 02/28/25

Contract Year 3

03/01/25 – 02/28/26

Contract Year 4

03/01/26 – 02/28/27

Contract Year 5

03/01/27 – 02/29/28

Contract Year 6

03/01/28 – 02/28/29

Contract Year 7

03/01/29 – 02/28/30

Contract Year 8

03/01/30 – 09/30/30

Material/Equipment $11,000,000 $11,000,000 $11,000,000 $11,000,000 $11,000,000 $11,000,000 $11,000,000 $ 6,416,667 Travel $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 583,333 Training $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 29,167 TOTAL NLRs $12,050,000 $12,050,000 $12,050,000 $12,050,000 $12,050,000 $12,050,000 $12,050,000 $7,029,167

L-811

Conflicts of Interest, the offeror and proposal will be reviewed for existing and potential OCI issues in relation to this procurement.

c) Property Management Plan

The Contracting Officer will request a Property Management Plan (DRD-L03) from all Offerors in the competitive range or only from the apparent successful Offeror or from Offerors deemed as necessary to support an efficient responsibility decision. Offeror(s) will be notified by the Contracting Officer of this requirement, with an anticipated 10 days allowed for submittal.

d) Taxpayer Identification Number Prime offerors shall provide their Taxpayer Identification Number (TIN) (the number required by the Internal Revenue Service (IRS) to be used by the Offeror in reporting income tax and other returns).

e) Subcontractor Listing The offeror shall provide a summary listing (by name and address) of all subcontractors (regardless of dollar value) that have been identified throughout the offeror’s proposal, the subcontract value associated with each entity, and the SOW sections that each subcontractor proposes to support. This listing shall also include the subcontractors size classification (i.e.

Small business (SB), Woman Owned Small Business (WOSB), etc) and cage code. Fill in all designated SOW sections below with the Prime and/or subcontractor associated with accomplishing that requirement.

Contract Responsibility Co nt ra ct or ty pe

Area Supported by the Prime & Subcontractors

SOW Section

4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0

Prime Contractor (NAME Fill‐in)

Subcontractor (NAME Fill‐in)

Subcontractor (NAME Fill‐in)

Subcontractor (NAME Fill‐in)

Subcontractor (NAME Fill‐in)

f) Subcontracting Arrangement Information

If a subcontracting arrangement is proposed, offerors shall include the following specific detail in the following areas so that the Government can determine that the prime contractor making the offer will be performing the primary and vital requirements for the contract.

A. Who will manage the contract?

B. Which party possesses the background and expertise necessary for contract performance?

L-812

C. Which party pursued the contract?

D. The degree of collaboration in preparation and submission of competitive proposal.

E. Whether there are discreet tasks to be performed by each of the teaming partners, or whether there is, instead, commingling of personnel and resources.

F. The relative amount of work to be performed by each teaming partner or subcontractor.

G. Which party will perform the more complex and costly contract functions?

H. The business size of each of the other parties.

I. Which of the parties possess the qualifications relevant to the contract requirements?

J. Describe how the offeror will ensure compliance with FAR 52.219-14, Limitations on Subcontracting. For the purposes of this RFP, JSC defines “costs of contract performance incurred for personnel” to mean direct labor, labor overhead (including payroll taxes and benefits), and G&A. “Employees of the concern” means actual direct employees identified on the Offeror’s payroll records for which social security taxes are matched. JSC considers “cost of contract performance” to include all costs throughout contract completion (the full contract period of performance).

Note: For purposes of this requirement, major subcontractor is defined by this solicitation as a company that the offeror anticipates providing $2.5 million or more annually of contract value in support of the Statement of Work effort.

g) Company Information

Provide the following information for the prime/joint venture partner, and each subcontractor with a value of $10 million and over:

The company point of contact’s name, job title, phone number, email address, and physical address.

The company business size, type, SAM UEI, and cage code.

h) Responsibility Information Offerors may provide any additional information, not already addressed under another proposal volume, that is considered to be necessary to demonstrate status as a responsible offeror under FAR 9.104, Standards.

(End of provision)

M-824

b. Organizational Conflict of Interest (OCI) Mitigation Plan (DRD-M20)

The Government will perform an analysis to ensure an Organizational Conflict of Interest (OCI) that cannot be mitigated does not exist. If after proposal receipt the Government becomes aware of one or more OCI issues that may exist, the Government will carefully evaluate any OCI plan(s) submitted with the proposal to determine if all the identified OCIs have been mitigated. If a proposal did not include an OCI plan and the Government identifies an OCI or potential OCI after that proposal was received or if the plan submitted does not mitigate the OCI risk, the Government will notify the offeror about the identified OCI and provide the offeror a reasonable opportunity to respond. If an offeror did not self-identify the OCI and submit an OCI plan with its proposal, it may be required to submit an OCI plan subsequent to submission of its proposal. The OCI plan, if submitted, as well as any other information provided by the offeror regarding OCIs will be evaluated by the Government to assess whether or not those OCI issues have been mitigated as is required for an offeror to be determined a responsible party to receive award of a federal contract.

The contracting officer will make the final determination if the OCI issue exists and can be mitigated.

c. Property Management Plan

The Contracting Officer will request a Property Management Plan (DRD-L03) from all offerors in the competitive range or only from the apparent successful offeror or from offerors deemed as necessary to support an efficient responsibility decision. Offeror(s) will be notified by the Contracting Officer of this requirement, with an anticipated 10 days allowed for submittal.

d. Subcontracting Arrangement Information

The Subcontracting Arrangement Information will be assessed to determine if a formal size determination needs to be made by the Small Business Administration (SBA) and to confirm that the prime contractor making the offer will be performing the primary and vital requirements for the contract. The proposal evaluation may proceed until a final determination is made by the SBA. Offerors are advised that the formal size determination made by SBA may result in the Offeror not being eligible for award.

(End of provision)