CHARLES_RFP_Amendment_2.pdf

Amendment 2: CHARLES Final Request for Proposal List of Revisions

# Clause Page No. From To

RFP Cover Letter Page 2

5. In accordance with Federal Acquisition Regulation clause 52.204-2, Security Requirements, and NASA FAR Supplement (NFS) clause 1852.204-75, Security Classification Requirements, all Offerors shall possess a Secret Facility Clearance (FCL) at the time of proposal submission and provide documentation of current FCL. For proposals submitted as Joint Ventures, the facility clearance must be granted in the name of the Joint Venture. Note: Classified information (e.g. past performance) will not be accepted.

5. In accordance with Federal Acquisition Regulation clause 52.204-2, Security Requirements, and NASA FAR Supplement (NFS) clause 1852.204-75, Security Classification Requirements, all Offerors shall possess a Secret Facility Clearance (FCL) at the time of proposal submission and provide documentation of current FCL. If a Joint Venture (JV) is being proposed as the Prime offeror, then either the Joint Venture shall hold the FCL or all members to the JV shall hold an FCL. Note: Classified information (e.g. past performance) will not be accepted.

RFP Cover Letter Page 4

Proposals in response to this solicitation shall be submitted on or before the deadline for submission, 1:30pm Central Daylight Time, 6/1/2022.

Proposals in response to this solicitation shall be submitted on or before the deadline for submission, 1:30pm Central Daylight Time, 6/9/2022.

Attachment J-5 Entire Form Attachment J-5 DD Form 254, NOV 2017 Replaced with Attachment J-5 DD Form 254, APR 2018

L.33.2

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(a) The entire proposal is due by June 1, 2022, at 1:30 PM Central Daylight Time. Proposal Volume II, Past Performance, and the Cognizant Federal Agency and Audit Office Template (CFAOT) of Volume III are requested by May 23, 2022, but not officially due until the proposal submittal date. The delivery location is specified in L.33.2.1 Electronic Submission of Proposals

– Proposal Marking and Delivery through NASA’s EFSS Box

(a) The entire proposal is due by June 9, 2022, at 1:30 PM Central Daylight Time. Proposal Volume II, Past Performance, and the Cognizant Federal Agency and Audit Office Template (CFAOT) of Volume III are requested by May 23, 2022, but not officially due until the proposal submittal date. The delivery location is specified in L.33.2.1 Electronic Submission of Proposals

– Proposal Marking and Delivery through NASA’s EFSS Box

L.33.4.1 L-788

MA1. Management Plan The Offeror shall provide DRD-M01 Management Plan, items 8.c.i through 8.c.ixv, in a format consistent with

DRD-M01.

If an offeror is selected for award, this DRD will become part of the CHARLES contract once the DRD is approved.

MA1. Management Plan The Offeror shall provide DRD-M01 Management Plan, items 8.c.i through 8.c.xiv, in a format consistent with

DRD-M01.

If an offeror is selected for award, this DRD will become part of the CHARLES contract once the DRD is approved.

L.33.4.2 L-790

TA3. Facility Clearance Level The offeror shall provide a current Secret National Security Facility Clearance Level. (Please refer to Section M.2 for evaluation approach for TA3.)

TA3. Facility Clearance Level The offeror proposed as prime shall provide a current Secret National Security Facility Clearance Level (FCL).

If a Joint Venture is being proposed as the prime offeror, then either the Joint Venture shall hold the FCL or all members to the Joint Venture shall hold an FCL. (Please refer to Section M.2 for evaluation approach for TA3.)

M.2 M-816

An initial review of proposals will be conducted to determine acceptability of the proposals in accordance with NASA FAR Supplement (NFS) 1815.305-70, Identification of Unacceptable Proposals. If the Contracting Officer determines an Offeror’s proposal does not represent a reasonable effort to address the essential requirements of the Request for Proposal (RFP), such as failing to submit all content requirements for Volumes I through V, or the Prime Contractor not possessing Secret National Security Facility Clearance Level, the proposal will be determined to be unacceptable with no further consideration for contract award. All unacceptable proposals will be eliminated from further evaluation.

An initial review of proposals will be conducted to determine acceptability of the proposals in accordance with NASA FAR Supplement (NFS) 1815.305-70, Identification of Unacceptable Proposals. If the Contracting Officer determines an Offeror’s proposal does not represent a reasonable effort to address the essential requirements of the Request for Proposal (RFP), such as failing to submit all content requirements for Volumes I through V, or the Prime Offeror not meeting the Secret National Security Facility Clearance Level requirement (refer to Section L.33.4.2), the proposal will be determined to be unacceptable and eliminated from further evaluation. No unacceptable proposals will be considered for contract award.

Attachment L-1 Slides 7, 8, 9, 11

Attachment L-1 CHARLES Resource Planning Document

Replaced with Attachment L-1 CHARLES Resource Planning Document (Amendment 2) [Updated for consistency and clarification]

Attachment L-2-1 All Tabs

Attachment L-2-1 Prime and Subcontractor Past Performance Matrix

Replaced with Attachment L-2-1 Prime and Subcontractor Past Performance Matrix (Amendment 2) [Column Headings, Row 39 language, Removal of Drop- Down Boxes]

Attachment L-2-2 All Tabs Attachment L-2-2 Joint Venture Past Performance Matrix

Replaced with Attachment L-2-2 Joint Venture Past Performance Matrix (Amendment 2) [Column Headings, Row 39 language, Removal of Drop- Down Boxes]

Technical Library “CHARLES Composite Incumbent Rates” added to

Technical Library

80JSC022R0014

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L.33.1 INTRODUCTION

The contract provides lifecycle, quality, safety, management, program and project support, flight operations, maintenance, and engineering for JSC, LaRC and WFF aircraft operations and other NASA Centers as required and other Government agencies under agreements with NASA. The IDIQ requirements are dynamic and will vary with missions, program phases, and lifecycle of aircraft. Although the level of support is unknown at this time, the identified tasks are known.

The number of aircraft, number of missions, and number of flight hours will drive the pace of maintenance, engineering, program and project support, and flight operations. The aircraft, missions and flight hours will be driven by the requirements of NASA programs.

In providing these instructions, the Government’s intention is to solicit information that will permit a competitive evaluation of the Offeror’s proposal. The information solicited will demonstrate the Offeror’s competence and capability to successfully complete the requirements specified in the CHARLES Statement of Work (SOW).

L.33.2 PROPOSAL ARRANGEMENT, PAGE LIMITATIONS, COPIES, AND DUE

DATES

(a) The entire proposal is due by June 9, 2022, at 1:30 PM Central Daylight Time. Proposal Volume II, Past Performance, and the Cognizant Federal Agency and Audit Office Template (CFAOT) of Volume III are requested by May 23, 2022, but not officially due until the proposal submittal date. The delivery location is specified in L.33.2.1 Electronic Submission of Proposals

– Proposal Marking and Delivery through NASA’s EFSS Box

(b) Late proposals will not be accepted in accordance with FAR 52.215-1, “Instructions to Offerors – Competitive Acquisition.”

(c) Offerors shall arrange their proposals as set forth below in Table L-2, Overview of Proposal Volumes, Page Limitations, Copies, and Format. Proposal sections excluded from the page limit shall be placed at the end of each volume.

L.33.2.1 ELECTRONIC SUBMISSION OF PROPOSALS – PROPOSAL MARKING

AND DELIVERY THROUGH NASA’S EFSS BOX (NOV 2021)

(a) The offeror shall submit its proposal via NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform. Electronic submissions shall not contain hidden formulas, tables, be locked, be password protected, or contain links to data not included in the electronic copy. All electronic submissions should be searchable and should not contain scanned documents, except those documents that must be provided in their native format (e.g., signature pages, prior award fee letters for past performance, DCAA/DCMA approval letters, as applicable). The offeror shall ensure documents are free from viruses and malware, as documents determined by NASA to contain a virus or malware will not be opened or evaluated.

Subcontractors may submit their required proposal information separately using the instructions in this provision. The offeror shall ensure subcontractor submissions are made no later than the date and time specified for proposal submission and comply with all solicitation instructions.

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(c) Elaborate brochures or documentation, detailed artwork, or other superfluous embellishments are unnecessary and are not desired, unless specifically requested in a scenario response.

(d) Offerors are requested to provide information responsive to the items set forth below. This information is considered essential for the Government to conduct a fair and uniform evaluation of proposals in accordance with the evaluation factors and subfactors provided in Section M. The items listed are not, however, all-inclusive and offerors should include in their proposals any further discussion believed to be necessary or useful in demonstrating their ability to perform the work under this Contract.

(e) The instructions in this part of Section L are directly related to the evaluation factors set forth in Section M.

Note: At the time of proposal, offerors shall possess a Facility Security Clearance (FCL) at the SECRET level. Offerors shall provide documentation of current FCL with proposal.

(End of provision)

L.33.4 MISSION SUITABILITY FACTOR – VOLUME I

The following Subfactors apply to the Missions Suitability Factor – Volume 1:

Subfactor 1. Overall Management Approach Subfactor 2. Technical Approach Subfactor 3. Safety & Health Approach

L.33.4.1 OVERALL MANAGEMENT APPROACH (MA) - MISSION SUITABILITY

SUBFACTOR 1

The Offeror shall provide the following in Volume I:

MA1. Management Plan

The Offeror shall provide DRD-M01 Management Plan, items 8.c.i through 8.c.xiv, in a format consistent with DRD-M01.

If an offeror is selected for award, this DRD will become part of the CHARLES contract once the DRD is approved.

MA2. Compensation Plan

The Offeror shall provide its Total Compensation Plan as prescribed in DRD-M15. All information proposed in the offeror’s Total Compensation Plan shall be fully consistent with the cost or price information it submits in Volume III for evaluation under the Cost and Price Factor.

If an offeror is selected for award, this DRD will become part of the CHARLES contract once the DRD is approved.

L-790 communications with their workforce. Further, each offeror shall describe any proposed efficiencies or innovations and, in all cases, provide supporting rationale to demonstrate the reasonability and feasibility of the proposed number of personnel and their proposed skills to accomplish the work effectively in the manner proposed.

To be consistent with its proposed Management or Technical Approaches, each offeror may propose Standard Labor Categories (SLCs) or staffing levels that differ from the notional staffing provided in Attachment L-1-1 “TA2 Resources” The following specifical standard labor categories (SLCs) are depicted in Attachment L-1-1 as part of the notional staffing for which offerors are being asked to propose their own staffing as part of TA2.

Production Manager Backshop Manager Forward Operating Location Manager Team Lead, First Line Supervisor, Maintenance (7) Backshop Supervisor (2) Occupational Safety & Health Lead

Finally, each offeror shall also enter their proposed resources into the Technical Resources Summary Template (TRST) located in Attachment L-4 CHARLES Cost Templates file.

The response provided for TA2 is for evaluation and selection purposes only as the precise nature and magnitude of work to be ordered in the future is not determinable at this time. Currently, the specified resources depicted in Attachment L-1 are likely the best indicator of the notional size of the workforce; however, offerors are cautioned that historical requirements may, or may not, be representative of actual future work that may be ordered under the resultant contract.

TA3. Facility Clearance Level The offeror proposed as prime shall provide a current Secret National Security Facility Clearance Level (FCL). If a Joint Venture is being proposed as the prime offeror, then either the Joint Venture shall hold the FCL or all members to the Joint Venture shall hold an FCL. (Please refer to Section M.2 for evaluation approach for TA3.)

L.33.4.3 SAFETY AND HEALTH APPROACH - MISSION SUITABILITY

SUBFACTOR 3

The offeror shall provide DRD-S02 Safety and Health Plan in Volume I. If an offeror is selected for award, this DRD will become part of the CHARLES contract once the DRD is approved.

L.33.5 PAST PERFORMANCE FACTOR - VOLUME II

(a) Offerors shall demonstrate past experience in all areas of the statement of work by submitting information on up to six past contracts that best demonstrates their ability to perform the CHARLES work. References with Government contracts are preferred, but not required. Offerors with no past performance experience shall so state. For the purposes of this solicitation, a “Major Subcontractor” is any team member (e.g., a subcontractor or inter-divisional organization) with an estimated total contract value that equals or exceeds $2,500,000 per contract year.

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SECTION M - EVALUATION FACTORS FOR AWARD

M.1 FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/ http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

The following contract provisions pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

NONE INCORPORATED BY REFERENCE

II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) PROVISIONS

NONE INCORPORATED BY REFERENCE

(End of provisions incorporated by reference)

M.2 SOURCE EVALUATION BOARD EVALUATION FACTORS FOR AWARD

An initial review of proposals will be conducted to determine acceptability of the proposals in accordance with NASA FAR Supplement (NFS) 1815.305-70, Identification of Unacceptable Proposals. If the Contracting Officer determines an Offeror’s proposal does not represent a reasonable effort to address the essential requirements of the Request for Proposal (RFP), such as failing to submit all content requirements for Volumes I through V, or the Prime Offeror not meeting the Secret National Security Facility Clearance Level requirement (refer to Section L.33.4.2), the proposal will be determined to be unacceptable and eliminated from further evaluation. No unacceptable proposals will be considered for contract award.

Proposals will be evaluated by the Source Evaluation Board (SEB) in accordance with applicable regulations which include the Federal Acquisition Regulation (FAR) and the NASA FAR Supplement. The SEB will carry out the evaluation activities and report its findings to the Source Selection Authority (SSA) who is responsible for making the source selection decision.