Attachment K - Government Task Agreement Instructions and Template.pdf

NextSTEP-3 Appendix A: Lunar Enabling Infrastructure Accelerator

(LEIA) Solicitation

Attachment K Government Task Agreement Instructions and Template

Government Task Agreement and Letter of Intent Instructions

Introduction

While the majority of work to be completed under contracts awarded through the Next Space Technologies for Exploration Parnterships-3 (NextSTEP-3) Broad Agency Announcement (BAA) Appendix A: Lunar Enabling Infrastructure Accelerator (LEIA) solicitation is anticipated to be performed by the Contractor at Contractor or subcontractor facilities, the Offeror may propose the use of NASA on-site resources (e.g. property, facilities, assets, services, or other specialized resources). The following requirements and procedures apply to Offerors requesting NASA resources pursuant to Section 10.2.1.7.7 of the Solicitation.

How to Inquire About NASA Resources

To inquire about relevant NASA resources (e.g. property, facilities, or services), Offerors shall inquire through designated points-of-contact (POCs) for each NASA Center. A list of Center POCs and their contact information is provided below in page 3 of this Instruction.

Communications with these NASA Center POCs, or those designated by the Center POC, must be limited to the specific GTA requested. The communications and interactions with Offerors will not include any assistance in preparing the Offeror’s proposal, advice, or opinions on the Offeror’s proposed design solution or approach for performing the work requested by the Lunar Enabling Infrastructure Accelerator (LEIA) solicitation or any information regarding the LEIA competition or its technical requirements.

Letter of Intent

Letter of Intents (LOIs) is the instrument that memorializes NASA’s tentative commitment to provide the NASA resources requested by the Offeror at a specific price. Every GTA submitted by the Offeror with its proposal must be accompanied by a corresponding LOI.

A sample copy of the LOI is provided below on page 4 of this Instruction.

Government Task Agreements (GTAs)

GTAs are the documents in which the Offeror shall provide details of its approach to utilization of the NASA on-site resources. GTAs shall have an agreed-upon cost provided to the Contractor by the contributing NASA Center, however, the Contractor is not financially responsible for reimbursing NASA such costs. Offerors are advised that if awarded a contract for their effort proposed, the GTAs may be amended or revised during performance as agreed to by NASA and the Contractor.

Each GTA shall be limited in scope to a distinct and singular resource, facility, or technical domain. The aggregation of unrelated tasks or disparate support functions within a single GTA is not supported. The scope shall be sufficiently narrow to allow the contributing NASA Center to independently evaluate, estimate, and manage the requested resources without dependencies on unrelated Government resources. Related tasks may be grouped within a single GTA when appropriate and supported by the contributing NASA Center. The Offeror should not combine GTAs for different facilities, property, assets or services and should arrange for separate GTAs for use of each resource and at each Center.

Requested Government-contributed resources should involve only those NASA property, facilities, assets, services, or other specialized resources or other in-kind contributions that are unique and not reasonably available commercially. The Government has the right to refuse any GTA request for any reason.

For GTAs that include hardware delivered to and/or tested at NASA centers, Offerors shall submit appropriate Safety and Health plans prior to delivery or testing to address hazardous materials/activities, environmental and facilities considerations commensurate with their hardware and in accordance with NASA policy and regulations. Required documentation is dependent upon the hardware, identified hazards, and nature of the tests and facilities being exercised.

The GTA template that Offerors shall use for each GTA is provided below on pages 5-9 of this Instruction.

Contract Performance

During contract negotiations, the GTAs will be formally reviewed and approved by the Advanced Research and Technology Division Portfolio Manager, Contracting Officer. Once funding is secured from the appropriate funding organization, and the Safety and Occupational Health Plan has been approved, the approved GTA(s) will become an attachment to the contract and, after contract award, authorize the Contractor to proceed with the GTA(s).

Sample Letter of Intent

Date:

Subject: Letter of Intent for proposed contracting effort to Next Space Technologies for Exploration Parnterships-3 (NextSTEP-3) Broad Agency Announcement (BAA) Appendix A: Lunar Enabling Infrastructure Accelerator (LEIA) Solicitation

Dear Offeror:

This letter (this “Letter”) sets forth the National Aeronautics and Space Administration’s (NASA) [insert Center name] estimate for its support of your proposal for Next Space Technologies for Exploration Parnterships-3 (NextSTEP-3) Broad Agency Announcement (BAA) Appendix A: Lunar Enabling Infrastructure Accelerator (LEIA). Should your proposal be accepted, NASA [insert Center name] anticipates providing the following level of support.

[Insert the nature of NASA’s support including, but not limited to [_____________________].

The estimated cost for NASA’s anticipated support is [insert $$$], assuming that the effort is performed during the following timeframe: [insert dates]. The above cost estimate is based on projected costs for the stated time periods and is subject to change.

NASA’s intention to provide the above support is nonexclusive and contingent on the selection of your proposal for NextSTEP-3 Appendix A: LEIA, as well as the availability of appropriated funds and other required resources. The actual commitment of NASA resources will be documented in a Government Task Agreement to be fully negotiated and approved after contract award.

The information contained in this Letter is provided solely for your purposes in proposing for NextSTEP- 3 Appendix A: LEIA and is a letter of intent only and is not intended to be, and shall not constitute in any way a binding or legal agreement, or impose any legal obligation or duty on either you or NASA.

This letter shall be interpreted and enforced in accordance with U.S. Federal law for all purposes, including but not limited to, determining the validity of the letter, the meaning of the provisions, and the rights, obligations, and remedies of the parties.

Should your proposal for NextSTEP-3 Appendix A: LEIA be accepted, we look forward to formalizing a Government Task Agreement. If you have any questions, please contact the undersigned.

Sincerely, [insert Signature of Center POC]

Government Task Agreement Template

*Required information of pre-award draft GTA

Contract Name:

*Task No.

*Task title

*Date

*WBS

No.

*WBS

title

*Rev

*Clin No.

*Points of Contact *Authorized Offeror/Contractor Rep. *NASA POC Name

Location

Office

Cell Email Technical POC (if applicable)

Cell

Email

*Resource Name

*Performing Center/Loca tion

*Overall Task Objective Describe the GTA effort in (at least) 1-2 sentences. What is the primary goal of the task?

*Portion of the Task to be Performed by the Government Describe the roles and responsibilities proposed to be completed by the Government as part of the GTA effort. Describe any products to be delivered by the Government to the Contractor as part of the GTA effort (e.g., amount of SME time or level of effort, number of tests, duration and level of test, hardware produced (including number, type and complexity), training, type and quantity of analyses, test data, reports, etc.). Enough detail should be provided for the Government to develop a cost estimate.

*Portion of the Task to be Performed by the Contractor Describe the Contractor roles and responsibilities to complete the GTA effort. Describe the items, labor support, and any additional provisions necessary (e.g., test hardware provided, materials provided, analyses or data to be provided, Contractor labor support, test plans, etc.). Please include information about when and how the required information will be delivered to the Government.

*Agreed Upon Schedule for Use of the NASA On-Site Resources Detail the agreed-to schedule for GTA execution. Include milestone, number of events/runs and expected duration per GFY and Government product delivery dates.

*Any Other Pertinent Information

By signing this Agreement, the Offeror/Contractor acknowledges that the on-site resources specified herein, if provided by NASA, is provided subject to the contract’s applicable clauses, including but not limited to:

• 1852.245–82 Occupancy Management Requirements

• Data produced under this GTA are subject to Contract IDENTIFICATION AND REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED COMPUTER SOFTWARE. (Combined Clause) and 52.227-14 RIGHTS IN DATA—GENERAL. (MAY 2014), as amended by NFS 1852.227-14 (Jun 2026) (DEVIATION), including ALTERNATE II (DEC 2007), AND ALTERNATE III (DEC 2007)

In accordance with FAR 52.245(d)(2)(iii), any Government-furnished property, equipment, or information utilized by the Contractor while on-site at a NASA facility is provided in an “as-is” condition. The Contractor bears the risk of loss at any time the property or equipment is in the Contractor’s possession, or the possession of one of its subcontractors, suppliers, or agents.

Provide any additional information pertinent to this request. Additional information shall include but is not limited to:

additional assumptions for the cost and schedule estimates; justification for utilization of Government resources; details on the property Contractor intends to bring on-site; approach to show commercial GSE compliance with NASA Center-specific design standards; approach to IT compliance, as applicable; and any reference Safety and Health Plans, as applicable.

• Justification for using Government Resources:

• Contractor Property: (if applicable)

• IT Compliance: (if applicable)

• Safety & Health Plan Compliance: (if applicable)

• Additional Assumptions: (if applicable)

Contractor’s Process for Coordinating Significant Changes/Updates to this Agreement Content here specifically addresses: (a) change process for the cost and schedule estimates associated with either technical changes, and/or program driven changes; (b) approach to premature cancellation of the GTA in the event the offeror has decided to pursue alternative approaches to meeting their requirements.

• Change Process:

• Cancellation Approach:

*Authorized Offeror/Contractor Representative1

*NASA Performing Organization Point of Contact2

NASA Authorized Contracting Officer3

NASA Advanced Research & Technology Division, Portfolio Manager4

All pre-award draft GTAs submitted with an Offeror’s proposal must be signed by Authorized Offeror/Contractor Representative1 and NASA Performing Organization POC2, to be considered valid for evaluation purposes.

All award/post-award GTAs must be signed by Authorized Contractor Representative1, NASA Performing Organization POC2, Authorized Contracting Officer3, and the NASA Customer Organization of the LEIA Acquisition POC4

(End of Attachment)