RLI #26007KL – PRE-QUALIFIED LIST - LIBRARY OF PROFESSIONAL IT CONSULTANT SERVICES

BACKGROUND, OBJECTIVES, REQUIREMENTS, RESPONSIBILITIES

1. BACKGROUND AND OBJECTIVES:

1.1 The Broward Sheriff’s Office (BSO) is seeking to develop a Pre-Qualified List of Proposers for a Library of Professional Information Technology Services for the Broward Sheriff’s Office Information Technology Department (ITD).

1.2 It is anticipated that BSO will enter into agreements with multiple responsive and responsible Proposer(s) qualified to provide consulting services personnel, on an as-needed-basis, necessary to perform LIBRARY OF PROFESSIONAL INFORMATION TECHNOLOGY SERVICES per the terms, conditions, and specifications set in this RLI in a timely and cost-effective manner.

1.3 The specifications set forth herein are for informational purposes and to provide a general description of requirements. Proposers will be responsible for submitting a technical Proposal based upon their program that will meet the goals, objectives and requirements set forth herein.

1.4 It is anticipated that the term of this agreement will be for three (3) years with two (2) one-year renewal options.

1.5 The Awarded Proposer(s) will be responsible to set up, maintain and provide all required services as set forth in this Solicitation.

2. RESPONSIVENESS AND RESPONSIBILITY CRITERIA

2.1 Responsiveness Criteria:

A Responsive Proposer means a contractor, business entity or individual who has submitted a Proposal that conforms in all material respects to the requirements of this solicitation. The requirements of this solicitation include, but are not limited to, the scope of work requirements; the required forms included in this solicitation which contain all requested information, signatures, notarizations, insurance, bonding, security and any other solicitation documents.

Failure to provide the information required may result in a Proposer being deemed non-responsive. BSO reserves the right to waive minor technicalities or irregularities as is in the best interest of BSO.

2.2 Responsibility Criteria:

A Responsible Proposer means a contractor, business entity or individual who is capable of meeting all of the requirements of this solicitation and resulting contract. Capable includes the financial and technical ability to perform as contractually required.

At any time prior to award, BSO may find that a Proposer is not responsible to receive a particular award.

3. REQUIREMENTS OF THE SOLICITATION:

Failure to meet the following requirements listed in this Section may result in removing your Proposal from consideration. Any documents/information requested anywhere in the Scope of Services should be included in the Proposal and labeled as indicated in this Section 3.

Documentation which is not included with Proposal, or other documentation requested within Bonfire, must be received within five (5) working days of request by BSO unless otherwise extended in writing by BSO at its discretion.

3.1 General:

3.1.1 Responsibilities of Proposer. It is the responsibility of each Proposer to:

3.1.1.1 Examine the solicitation documents thoroughly;

3.1.1.2 Visit the site, if applicable, to become familiar with conditions which may affect cost, progress, performance of furnishing of required services;

3.1.1.3 Take into account any federal, state, and local laws which may affect cost, progress, performance or furnishing of required services;

3.1.1.4 Carefully correlate Proposer’s observations with the RLI solicitation and supporting documents; and

3.1.1.5 Carefully review solicitation and supporting documents and notify BSO through Bonfire’s "Public Q&A" section by clicking the "Ask a Question" button, of any questions or requests for clarifications.

3.1.2 Each Proposer acknowledges that:

3.1.2.1 The specifications set forth are for informational purposes and to provide a general description of the requirement. Proposers shall be responsible for submitting a technical submittal based upon their program that will meet the goals, objectives and requirements set forth herein.

3.1.2.2 Proposer’s submittal in response to this RLI shall constitute an incontrovertible representation by Proposer that it has complied with the above requirements and that without exception, the Proposal is premised upon performing and furnishing the services required by the RLI solicitation.

3.1.2.3 In preparing a response to this solicitation, Proposer shall rely on its own assumptions, investigations, examinations, studies, interpretations, expertise and opinions. Proposer shall base its submission on its own judgment, analysis and opinion of feasibility of the project. BSO does not guarantee the details pertaining to existing reports, on any documents included with this solicitation to be more than a general indication of the services.

3.2 Laws, Ordinances, Regulations: Awarded Proposer(s) must comply with all Federal, State and Local laws, ordinances for work required for services listed in this Solicitation.

3.3 Questionnaire: If applicable, Proposer should answer all questions and provide as much information as possible in a concise manner. If responses exceed the maximum characters accepted on the Questionnaire(s), attach separate document to the proposal titled “Supplemental Reponses”. List the Questionnaire Title, question number, restate the question, and provide the supplemental information and/or detailed response.

Clarification to any of the questions must be submitted as a question through Bonfire before the Q & A deadline.

3.4 Financial Stability: Proposers will be stable and financially solvent.

BSO reserves the right to request documentation of financial stability, including Proposer’s most recent three (3) years of Financial Statements SEC filings, or Dun & Bradstreet Reports. Financial Statements are a Compilation, Review or Audit Report from a Certified Public Accountant and include, at a minimum, a balance sheet and statement of operations. SEC filings and/or Dun & Bradstreet Reports, if submitted, must also include this minimum data. The financial documentation submitted must include a classified balance sheet which shows the components of current assets and current liabilities and a statement of operations showing net income after interest, taxes, depreciation and amortization. Proposer must submit these documents within five (5) working days upon request by Broward Sheriff’s Office, unless otherwise extended in writing by BSO at its discretion.

3.4.1 BSO may consider the unavailability of the most recent year’s financial statements and whether the Proposer acted in good faith in disclosing the financial documents.

3.4.2 Any claim of confidentiality on financial statements should be asserted at the time of submittal.

3.4.3 Although the review of a Proposer's financial information is an issue of responsibility, the failure to either provide the financial documentation or correctly assert a confidentiality claim pursuant the Florida Public Records Law and the solicitation requirements (Public Record and Exemptions section) may result in a recommendation of non-responsiveness and/or release of Proposer’s proposal sections in accordance with Florida Public Records Laws and pursuant to a public records request placed upon BSO.

Throughout the solicitation process and until a contract, if awarded, is executed, Proposer has an ongoing responsibility and obligation to notify BSO of any material changes to its financial stability and solvency. Such reported material changes shall include, but not be limited to, any bankruptcy proceeding. Failure to maintain updated financial stability may result in automatic disqualification of the Proposer or termination of Award, if awarded to Proposer.

3.5 Scope of Services:

Provide a complete response to section 3.5 Scope of Services of the Solicitation. Please note responses do not need to restate anything specifically requested to be uploaded as

Exhibits in the subsections below. Response should be uploaded to Bonfire when submitting and label as “Proposal” and state the subsections corresponding to the information provided.

3.5.1 General Information:

The intent of this RLI is to develop a pool of qualified firms that can provide Professional Information Technology resources on a temporary, as-needed basis, for various IT disciplines. The resources are intended to staff augment BSO’s Information Technology Division (“ITD”) when needed or when temporary professional IT services are required for specific projects.

3.5.2 Proposer Qualifications For Inclusion In The Library Of Professional Information Technology Services:

Requirements in addition to the mandatory requirements listed in Sections 1 and 2 above. Failure to meet the requirements may result in removing your firm from consideration. Proposers should possess the following qualifications including, but not limited to:

3.5.2.1 Proposer should be currently involved in the business of providing professional IT service individuals on a temporary, as needed basis.

3.5.2.2 Proposer should have a sizable database of individuals qualified to perform the services required for the disciplines listed on Attachment “A”.

3.5.2.3 Proposer should have the ability to perform background investigations on the individuals in your database.

3.5.2.4 Proposer should adhere with all federal, state and local employment and labor laws with respect to temporary employment services.

3.5.2.5 Proposer should carry at least the minimum insurance requirements listed in the sample agreement.

3.5.2.6 Proposals will be considered only from Proposers who can demonstrate to the Broward County Sheriff's Office a professional ability to perform the type of work specified within the Request for Letters of Interest.

3.5.2.7 Proposer should be actively engaged for a period of three (3) years or longer in providing similar scope of services and demonstrate experience in required services.

3.5.3 Procedures for Selecting Candidates from Pre-Qualified Contracted Staffing

Firm list

3.5.3.1 Prior to selection of an individual for an assignment, BSO will request resumes of one or more candidates from Proposer(s) for that particular discipline. ITD may request resumes of available individuals from the Proposer and may elect to interview as many of the individuals as needed. Please note that BSO will reach out to multiple Proposers for candidates for a specific discipline and project duration (there is no expectation that any of the requests are exclusively offered to just one specific Proposer).

ITD will review resumes of possible top candidates from the Proposer(s) and prepare a list of desired/selected candidates to interview. BSO ITD will directly reach out to the selected Proposer(s) to set up a date/time for interviews. Each “selected Proposer(s)” and ITD will establish point of contacts with each other i.e. who we will contact and that the Proposer can only contact BSO ITD people on our approved list. BSO will conduct interviews by a technical peer group followed by a skill set test; interviews will be in-person (preferred) or virtual via video conference. BSO may elect to interview as many candidates as needed.

3.5.3.2 The outcome of the interviews will determine a ranking of eligible candidates.

BSO will then request pricing associated with the top-ranked candidates.

Funding can be a factor in selection, due to the use of Public Funds and fixed budgets. BSO requires all proposed hourly rates to represent the Proposer’s best and most competitive pricing.

3.5.3.3 BSO will require these candidates to get fingerprinted for a BSO background check before proceeding. This process can take some time, and the candidates need to be aware that on-boarding is not immediate.

For the background check fingerprint process, the candidate must go in person and bring their driver’s license or Government ID to one of the following depending on your place of residence. If candidate is local to the Tri-County area, fingerprinting will take place at the BSO Public Safety Complex. If candidate lives anywhere else in the State of Florida, they will go to their local Police Department or Sheriff’s Office. Finally, if candidate resides out of State, BSO will send the candidate a paper fingerprint card that the candidate will bring to their out-of-state Police Department or Sheriff’s Office. Candidate is then responsible to send the completed card to a specified BSO contact.

3.5.3.4 It will be the responsibility of the Proposer(s) to conduct background investigations, credit checks and drug tests on the individuals they present to BSO, for review and potential interview. Please note that if BSO is interested in a candidate, BSO will follow up with its own background check. BSO will not on-board or hire any candidate until the BSO background checked cleared. The Broward Sheriff’s Office reserves the right, in its sole discretion, not to permit an individual on BSO property based on background check results. Only those individuals, who successfully pass a BSO background clearance, when such clearance is required, will be permitted access to BSO facilities (in person or virtually).

3.5.3.5 When a qualified and cleared Candidate has been selected by BSO ITD for a specific Discipline assignment, the recommended Proposer will be forwarded a Task Order by our Information Technology Department (ITD) to be reviewed and executed for this Job requirement and Proposer must return executed task order to ITD to proceed. The task order is the foundation for the candidate’s assignment (contains hours, rate, proposed start and end date of assignment).

Proposer will sign the task order for agreement and return it to BSO ITD. BSO ITD will then generate a PO. A sample of the Task Order is listed as Exhibit “B”.

If a candidate for whatever reason is not working out or leaves the agency, BSO will give the Proposers the opportunity to replace the candidates. If an acceptable candidate cannot be provided within a reasonable amount of time, then BSO will begin the search again, utilizing other Proposers.

3.5.3.6 The various disciplines and their descriptions are listed on Attachment “A” of this RLI. It is anticipated that these are the disciplines that may be required throughout the term of the agreement. However, BSO makes no guarantee as to the actual disciplines needed or the amount of work or any work which may or may not be needed and reserves complete discretion over the frequency of use of the Proposer(s). Additional disciplines, descriptions and/or qualifications may be added at BSO’s sole discretion throughout the term of the agreement.

BSO also reserves the right to add additional providers to this List at any time.

3.5.3.7 All work products and all deliverables, including but not limited to scripts, codes, formulas, data, calculations, programs, software, processes, etc. provided by Proposer to BSO shall be owned by BSO, along with all proprietary rights pertaining thereto. This Agreement shall be considered to be a work for hire agreement. To the extent that this Agreement should be deemed to not be a work for hire agreement, Proposer agrees to, and hereby does, assign to BSO all ownership and all other proprietary rights, including intellectual property rights, in and to all work product and Deliverables. Proposer agrees to execute any documents necessary to document such assignment. Additionally, Proposer shall acquire no rights in any property or information of BSO or licensors of BSO.

4. RESPONSIBILITIES OF PROPOSER: The specifications set forth are for informational purposes and to provide a general description of the requirement. Proposers shall be responsible for submitting a technical submittal based upon their program that will meet the goals, objectives and requirements set forth herein.