8-Cost Proposal Form (final).xlsx

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Attached to
USBE - Early Warning System (REPOST)
Solicitation number
USBE-MI26028-RFP
Issued by
Salt Lake County, Salt Lake City, Utah

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This document is a Cost Proposal Form for an Early Warning System RFP issued by the Utah State Board of Education (USBE), solicitation number USBE-MI26028-RFP. The RFP seeks to contract with a qualified vendor to provide a student intervention early warning digital program that complies with Utah Code Section 53F-4-207. The contract is anticipated to be cooperative, allowing eligible users to purchase directly from the awarded contract(s). The project is designed for approximately 1,000 schools, with a maximum contract budget of $21,000,000 over five years ($4,200,000 annually). The contract includes potential five additional one-year renewal options, subject to USBE's discretion and legislative appropriation.

The cost structure is split equally between USBE and Local Educational Agencies (LEAs), with up to $2,100,000 covered by each party annually. The highest-scoring offeror will become the primary awardee, and pricing must be honored for all LEAs wishing to utilize the cooperative contracts. While the total contract amount is set at $21,000,000, there is no guarantee of full expenditure. Vendors are required to submit detailed per-year cost breakdowns and complete the provided Cost Proposal Form, with any proposals exceeding the identified amount being considered non-responsive and ineligible for contract award. The form includes sections for mandatory (scored) costs, optional items, and renewal option year pricing.

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Mandatory (Scored) Costs

SOLICITATION # USBE-MI26028-RFP

EARLY WARNING SYSTEM

COST PROPOSAL FORM

INSTRUCTIONS: Please complete all applicable ORANGE fields below. If any cost is “$0” or not applicable, clearly indicate so by leaving blank or entering "$0." If you have any questions or concerns regarding this cost proposal form, please submit a question during this RFP’s question and answer period. Any deviation from this format may result in disqualification of your proposal.

Evaluation shall be based on the GRAND TOTAL. The cost proposal has been broken down to reflect a cost per school basis. There are approximately 1,000 schools that may utilize the cooperative contracts, so this number has been reflected in the cost proposal. Please DO NOT alter this number.

Please submit separate pages detailing your per-year cost breakdown. You MUST still submit this completed Cost Proposal Form.

The maximum contract budget is $21,000,000.00 for five (5) years, which reflects $4,200,000.00 per year. Up to $2,100,000.00 per year will be covered by USBE, and up to $2,100,000.00 per year will be covered by the LEAs wishing to utilize the primary awardee’s services. However, this is NOT a guaranteed total amount. You are not required to expend the entire amount when calculating your cost proposal. Cost proposals exceeding this identified amount will be considered non-responsive and ineligible for contract award. You must honor any submitted pricing for all LEAs who may wish to utilize the cooperative contracts and purchase directly from them; however, there is no guarantee that LEAs will utilize the cooperative contracts.

Please note that any contract resulting from this RFP may include five (5) additional one-year renewal options. These renewal option years MAY be exercised at USBE’s discretion and subject to legislative appropriation. It is anticipated that the maximum budget for these renewal option years will remain steady per year; however, this is not a guaranteed amount as it may be subject to legislative appropriation. While not scored, please provide the costs associated with these additional renewal option years.

NOTE: Any formulas entered into this form have been entered as a courtesy, and it is solely the responsibility of each Offeror to ensure that all information entered into this spreadsheet--including mathematical calculations--are complete and accurate.

ITEMYEAR 1YEAR 2YEAR 3YEAR 4YEAR 5
1All-inclusive cost for proposed system (enter per-school amount). (Note: You must list and provide the breakdown of costs in a separate attachment.)$ - 0$ - 0$ - 0$ - 0$ - 0
Estimated number of schools utilizing the cooperative contracts (Note: The number could increase/decrease based on factors such as annual student population.)1,0001,0001,0001,0001,000
TOTAL†:$ - 0$ - 0$ - 0$ - 0$ - 0
2Other offeror-defined costs, if they can not be included in a flat, all-inclusive, per-school cost (i.e. implementation, support & maintenance, software upgrades, data transfers, etc.) (Note: You must list and provide the breakdown of costs in a separate attachment.) Leave blank if not applicable.$ - 0$ - 0$ - 0$ - 0$ - 0
3Any other mandatory costs of using your proposed solution for meeting the requirements of this RFP. (Note: You must list and provide the breakdown of costs in a separate attachment.) Leave blank if not applicable.$ - 0$ - 0$ - 0$ - 0$ - 0
ANNUAL TOTALS†:$ - 0$ - 0$ - 0$ - 0$ - 0
GRAND TOTAL†:$ - 0
TOTAL ALL-INCLUSIVE PER SCHOOL AMOUNT†:$ - 0
†Calculated by USBE. May be subject to rounding.
ITEMRENEWAL OPTION YEAR 1RENEWAL OPTION YEAR 2RENEWAL OPTION YEAR 3RENEWAL OPTION YEAR 4RENEWAL OPTION YEAR 5
1All-inclusive cost for proposed system (enter per-school amount). (Note: You must list and provide the breakdown of costs in a separate attachment.)$ - 0$ - 0$ - 0$ - 0$ - 0
Estimated number of schools utilizing the cooperative contracts (Note: The number could increase/decrease based on factors such as annual student population.)1,0001,0001,0001,0001,000
RENEWAL OPTION TOTAL†:$ - 0$ - 0$ - 0$ - 0$ - 0
2Other offeror-defined costs, if they can not be included in a flat, all-inclusive, per-school cost (i.e. implementation, support & maintenance, software upgrades, data transfers, etc.) (Note: You must list and provide the breakdown of costs in a separate attachment.) Leave blank if not applicable.$ - 0$ - 0$ - 0$ - 0$ - 0
3Any other mandatory costs of using your proposed solution for meeting the requirements of this RFP. (Note: You must list and provide the breakdown of costs in a separate attachment.) Leave blank if not applicable.$ - 0$ - 0$ - 0$ - 0$ - 0
RENEWAL OPTION ANNUAL TOTALS†:$ - 0$ - 0$ - 0$ - 0$ - 0
RENEWAL OPTION GRAND TOTAL†:$ - 0
RENEWAL OPTION TOTAL ALL-INCLUSIVE PER SCHOOL AMOUNT†:$ - 0
†Calculated by USBE. May be subject to rounding.

Optional Items - Not Scored

SOLICITATION # USBE-MI26028-RFP

EARLY WARNING SYSTEM

COST PROPOSAL FORM FOR OPTIONAL ITEMS

Use this tab to provide pricing on any additional items that are NOT required to use your proposed solution and are NOT listed as a requirement in this RFP. Items listed below are subject to inclusion in the contract resulting from this RFP and may be purchased at USBE's option, but they will NOT be included in the Offeror's Proposed Price and will not be used in the evaluation of cost points.

INSTRUCTIONS: Please complete all fields below. If any cost is “$0” or not applicable, clearly indicate so. If you have any questions or concerns regarding this cost proposal form, please submit a question during this RFP’s question and answer period. Any deviation from this format may result in disqualification of your proposal. Where applicable, provide a detailed breakdown of the per-year costs for each item.

Any formulas entered into this form have been entered as a courtesy, and it is solely the responsibility of each Offeror to ensure that all information entered into this spreadsheet--including mathematical calculations--are complete and accurate.

OPTIONAL ITEMSYEAR 1YEAR 2YEAR 3YEAR 4YEAR 5
1Additional items/services NOT required to complete the Scope of Work (NOTE: You must list and provide a detailed description of these optional items, as well as the breakdown of costs below or in a separate attachment, if applicable.)$ - 0$ - 0$ - 0$ - 0$ - 0
2[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
3[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
4[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
5[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
6[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
7[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
8[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
OPTIONAL ITEMSRENEWAL OPTION YEAR 1RENEWAL OPTION YEAR 2RENEWAL OPTION YEAR 3RENEWAL OPTION YEAR 4RENEWAL OPTION YEAR 5
1Additional items/services NOT required to complete the Scope of Work (NOTE: You must list and provide a detailed description of these optional items, as well as the breakdown of costs below or in a separate attachment, if applicable.)$ - 0$ - 0$ - 0$ - 0$ - 0
2[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
3[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
4[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
5[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
6[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
7[Other]$ - 0$ - 0$ - 0$ - 0$ - 0
8[Other]$ - 0$ - 0$ - 0$ - 0$ - 0

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