10-Mandatory Minimum Requirements (final).pdf
PDF 121 KB Posted
- Attached to
- USBE - Early Warning System (REPOST)
- Solicitation number
- USBE-MI26028-RFP
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This document is a Request for Proposal (RFP) #USBE-MI26028 issued by the Utah State Board of Education (USBE) for an early warning and intervention data system for Local Education Agencies (LEAs). The RFP outlines 11 mandatory minimum requirements for a proposed solution that must seamlessly integrate with student information systems, effectively identify students needing early intervention, provide data visualization tools, support intervention strategies, and ensure robust data privacy and security. The proposed solution must align with Utah Code Section 53F-4-207, comply with Every Student Succeeds Act (ESSA) guidelines, and meet accessibility standards including Sections 504 and 508 of the Rehabilitation Act.
The document requires proposing vendors to demonstrate comprehensive capabilities including creating guidance documents for early warning system thresholds, providing training and technical support, and showcasing prior work experience in similar state-level projects. Vendors must prove their solution can disaggregate data, generate reports, conduct trend analysis, and provide evidence-based intervention recommendations. Additionally, all deliverables must be compliant with WCAG 2.2 AA standards and be accessible for distribution to LEAs, schools, and potential public posting on the USBE website. Proposers must submit a detailed narrative demonstrating their qualifications, resources, project management systems, and ability to meet each of the stringent mandatory minimum requirements.
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Text version
Mandatory Minimum Requirements
Solicitation #USBE-MI26028-RFP
Instructions:
The mandatory minimum requirements are non-negotiable, objective criteria that must be met for a proposal to be considered responsive. If at any time it is determined that a proposal does not meet these requirements, the proposal will be deemed non-responsive and disqualified.
Offerors must demonstrate the ability to meet or exceed the mandatory minimum requirements by providing a response to each requirement. Please submit a document indicating your intent to comply with each of these mandatory minimum requirements.
Mandatory Minimum Requirements:
1) Data Integration Capabilities Requirement: Your proposed solution must have seamless integration with LEA's student information systems (SIS) and other critical data systems.
Do you understand and agree to comply with this requirement?
2) Early Warning Indicators Requirement: In accordance with the requirements of Utah Code Section 53F-4-207, your proposed solution must be able to effectively identify students needing early intervention based on academic, behavioral, and attendance data. Do you understand and agree to comply with this requirement?
3) Data Accessibility and Visualization Requirement: Your proposed solution must provide a user-friendly interface for teachers, administrators, and parents to view and interpret student data. Do you understand and agree to comply with this requirement?
4) Intervention Support Requirement: Your proposed solution must have tools for creating, assigning, and monitoring tiered interventions aligned with performance indicators. Do you understand and agree to comply with this requirement?
5) Data Analysis and Reporting Requirement: Your proposed solution must have the ability to disaggregate data by demographics, generate reports, and conduct trend analysis. Do you understand and agree to comply with this requirement?
6) Evidence-Based Interventions Requirement: You must provide recommendations for interventions based on Every Student Succeeds Act (ESSA) Tier 2 level of moderate evidence. Do you understand and agree to comply with this requirement?
7) Data Privacy and Security Requirement: Your proposed solution must demonstrate compliance with FERPA, data encryption, and robust security measures. You must provide a security plan and established protocols describing how you will collect and https://le.utah.gov/xcode/Title53F/Chapter4/53F-4-S207.html?v=C53F-4-S207_2024070120240501 https://le.utah.gov/xcode/Title53F/Chapter4/53F-4-S207.html?v=C53F-4-S207_2024070120240501 share any student data, how data will be protected and stored securely, and how you will comply with any other data protection requirements detailed in Attachment A – USBE Standard Cooperative Terms and Conditions for Good and Services. Do you understand and agree to comply with this requirement?
8) Project Implementation and Administration Support Requirement: You must provide comprehensive training, technical assistance, and ongoing support for LEAs. Do you
9) Guidance Document Requirement: You must create a guidance document that provides recommendations on how to set thresholds for the early warning system. Do you
10) Prior Work Experience: You must have demonstrated experience providing services related to the work required in this RFP. Please provide a narrative describing your experience in performing similar projects. This narrative must include, at a minimum: a) List of current and/or prior comparable projects; b) Narrative of work done on other state-level contracts demonstrating expertise with providing similar services; c) Resources that will be available for completion of the project; and d) Project/quality management systems in place. Do you understand and agree to comply with this requirement?
11) All deliverables and work completed under the contract resulting from this RFP that may be distributed to LEAs, schools, the public, or posted on the USBE website, must be compliant with Sections 504 and 508 of the Rehabilitation Act, as amended for the Workforce Investment Act of 1998 and WCAG 2.2 AA. Do you understand and agree to comply with this requirement?
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