14-Technical Evaluation Criteria (final).pdf

Technical Evaluation Criteria

Solicitation # USBE-MI26028-RFP

Instructions:

Responses to ALL questions are REQUIRED. Offerors are permitted to attach additional materials to their proposals in the Vendor Attachments section of this RFP, if necessary, to provide additional information to the evaluation committee, but each question MUST be answered in order to give the committee a complete, point-by-point response to each criterion identified in this RFP.

Technical Evaluation Criteria:

1) Data Integration Capabilities: Please describe how your proposed solution will seamlessly integrate with LEA's student information systems (SIS) and other critical data systems.

2) Early Warning Indicators: In accordance with the requirements of Utah Code Section 53F-4-207, please describe how your proposed solution will effectively identify students needing early intervention based on academic, behavioral, and attendance data.

3) Data Accessibility and Visualization: Please describe how your proposed solution will provide a user-friendly interface for teachers, administrators, and parents to view and interpret student data.

4) Intervention Support: Please describe the tools that your proposed solution has for creating, assigning, and monitoring tiered interventions aligned with performance indicators.

5) Data Analysis and Reporting: Please describe how your proposed solution can disaggregate data by demographics, generate reports, and conduct trend analysis.

6) Evidence-Based Interventions: Please describe how you will provide recommendations for interventions based on Every Student Succeeds Act (ESSA) Tier 2 level of moderate evidence.

7) Data Privacy and Security: Your proposed solution must demonstrate compliance with FERPA, data encryption, and robust security measures. Please provide a security plan and established protocols describing how you will collect and share any student data, how data will be protected and stored securely, and how you will comply with any other data protection requirements detailed in Attachment A – USBE Standard Cooperative https://le.utah.gov/xcode/Title53F/Chapter4/53F-4-S207.html?v=C53F-4-S207_2024070120240501 https://le.utah.gov/xcode/Title53F/Chapter4/53F-4-S207.html?v=C53F-4-S207_2024070120240501

Terms and Conditions for Good and Services.

8) Project Implementation and Administration Support: Please provide your customer service plan and how you plan to address all questions and concerns. You should provide a description of how you can support both USBE and LEAs/schools with any relevant training, technical support (help desk), or other implementation and ongoing assistance.

9) Guidance Document: Please provide a guidance document that details recommendations on how to set thresholds for the early warning system.

10) Prior Work Experience: Please provide a narrative describing your experience in performing similar projects. This narrative must include, at a minimum: a) List of current and/or prior comparable projects; b) Narrative of work done on other state-level contracts demonstrating expertise with providing similar services; c) Resources that will be available for completion of the project; and d) Project/quality management systems in place.

11) Detailed Project Plan: Please outline the proposed project plan. Please propose a timeline that includes project milestones and explains how they will be reached. You must detail how you plan to accomplish the Scope of Work, including who will do what you have proposed, what resources will be used to accomplish the Scope of Work, and any proposed modifications/additions to the Scope of Work.

12) References: Please provide reference letters AND contact information for no fewer than two (2) individuals or organizations that you have collaborated previously with on similar projects. Letters must be valid, accurate, and current (within the past five (5) years). Include name, phone and e-mail address of all individuals providing references.

You must include, at a minimum, a description of the projects that you worked on with these organizations.

USBE reserves the right to contact one or more references to confirm the contents of your proposal, including qualifications. USBE also reserves the right to pursue any or all references, either submitted or state-researched, to assist in completing the technical proposal evaluation.

References will be evaluated using the following considerations:

• How comparable were the services provided by the Offeror to those requested in the Scope of Work?

• How comparable were the references to USBE?

• How well do the references support the services of the Offeror?