Pre-Proposal Inquiries (23R00048).pdf

Amendment of Solicitation Amendment A00002 under Solicitation 75H701-23-R-00048 Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/6/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00001 dated 05/31/2023

1. Confirm that contractor is responsible for moving equipment and setup. The area and furniture not listed on the attachments is not provided by contractor (not to be providing the actual portable/small building for the temporary dental office).

Groh The temporary dental clinic is provided by the Contractor. The Contractor is responsible to move the existing dental equipment listed in Attachment J01f out of the Peach Springs Health Center and into the temporary dental clinic.

2. Confirm that there is be enough space for new 48 port patch panels on existing racks.

Groh Yes, we have open space in the racks for new patch panels.

3. Confirm that contractor is responsible to provide patch cords so government/customer can plug to switches.

Groh Yes, this understanding is correct.

4. Confirm that the switches are not to be provided by contractor and have enough space for this proposed expansion.

Groh Yes, confirmed.

5. Confirm that existing speakers and wireless access pointes need (2) CAT6a cables each.

Groh No, one cable each for existing speakers and wireless access points. Printer/fax ports are 4 cables each.

6. Confirm that contractor not responsible for hooking up to speakers and wireless access pointes or commissioning of these items.

Groh Contractor is not responsible for hooking up existing speakers or new access points.

7. Confirm that storage units or key note 19 is not to be provided by contractor.

Groh Confirmed, these are existing.

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/6/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

8. Confirm that the 2” PVC conduit is already in place on key note 10. Also is this the pathway to be followed for the fiber from MDF to IDF. If this is not correct, please provide where room 143 IT goes to for connection.

Groh Confirmed, conduit and wiring is already in place.

This conduit is the pathway to be followed for the fiber from the MDF to IDF.

9. Do the data drops have existing boxes that will be reused and pathways (EMT in the wall) that cable can be ran through? If not, confirm that contractor to supply recessed or surfaced box and if EMT will be needed.

Groh Where existing, reuse is appropriate. An estimated 20% are new and shall be recessed. Above ceiling, cable trays are to be provided by Contractor

10. Confirm the quantity on Attachment J01e – Dental Swings Space Needs is qty of (1) for all items. If not, please provide the quantities for each item

Groh One each for the Amalgam Separator, vital signs monitor, refrigerator, and washer/disinfector.

Hand sanitizer dispensers are to be one at each dental chair and one in the waiting room. Hand soap dispensers are to be one at each sink.

11. Confirm contractor to remove all existing dry-type fire suppression and not leave any existing for future wet-type fire suppression system (sprinklers, piping, etc.).

Groh Refer to SOW C.3.a. Contractor shall remove the existing dry-type fire suppression system entirely.

12. On the SOW document, confirm on section h. subsection 4.

Where it states “equipment will be disposed of by the contractor with the removal of the building from the site” the meaning behind this is for the contractor to remove the temporary building along with all equipment moved to the building during the temporary setup. This equipment is to include all items on attachments J01e – Dental Swing Space Needs and J01f – Existing GFS to Move to Swing Space.

Groh This understanding is correct.

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/6/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

13. Please provide document J01g – ICRA template as a PDF. The word document was not working for our team.

Britton Reference attached Attachment J01g – ICRA Template as a PDF document.

14. H.8 KEY

PERSONNE

L

Will it be acceptable for the Superintendent to also serve as the Safety Officer?

Groh Yes, dual-hatting responsibilities of Safety Officer and Superintendent is acceptable. Clearly identify that the role will be dual-hatted and provide the individual’s qualifications to serve in each role.

15. L.13.

GENERAL

INSTRUCTI

ONS

Confirm that contractor can utilize PPQs of subcontractors to cover the different aspects of the scope of work without the utilization of a teaming agreement.

Britton Yes, if in compliance with the amended language in Amendment A00001, clause L.13. GENERAL INSTRUCTIONS, Subsection (1)(i) General, paragraph (B)

16. L.13

GENERAL

INSTRUCTI

ONS

Page 59 of 64 – Section L.13 GENERAL INSTRUCTIONS, subsection (1) Volume I – Technical Proposal, paragraph ii, Item (c) Summary of Technical Proposal.

Question: Please explain what is required in this Summary.

Section M, Evaluation Factors for Award, does not define how this will be evaluated.

Groh The Summary of Technical Proposal is an Executive Summary of the Technical Proposal.

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/6/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

17. L.13

GENERAL

INSTRUCTI

ONS

Page 59 of 64 – Section L.13 GENERAL INSTRUCTIONS, Subsection (i) General, paragraph (B) states:

“Any experience provided for a firm other than the offeror(s) (prime contractor(s)) that is not listed under their name/SAM Unique Entity Identifier (UEI) number submitted under this solicitation will not be considered.”

Question: This statement is repeated in Section M, Evaluation Factors for Award. It seems to imply that ALL project examples provided in the proposal by the Prime Contractor must have the same UEI number as the office location from which the proposal will be submitted.

Is this correct? If so, this is extraordinarily restrictive, especially for small businesses. Small companies with multiple offices may have performed projects in different locations that are relevant to the solicitation criteria, but they could not be presented in this proposal if they were not performed by the office submitting the proposal.

Please clarify.

Britton Reference Amendment A00001, revised clauses L.13. GENERAL INSTRUCTIONS, Subsection (1)(i) General, paragraph (B) and M.1 EVALUATION FACTORS FOR AWARD paragraph (g).

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/6/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

18. FACTOR 1

Specialized Experience

Page 59 of 64 – FACTOR 1 Specialized Experience, paragraph

(iii) states:

“If any experience will be used for evaluation of other than the prime firm, a teaming arrangement shall be provided….”

Question: This seems to be in direct conflict with the statement made in the GENERAL INSTRUCTIONS, Subsection

(i) General, paragraph (B).

Please clarify whether the project experience of a subcontractor/teaming partner will be acceptable, and if so, how their UEI would be evaluated.

Also, if subcontractor/teaming partner experience will be acceptable, will their projects count toward the maximum of five projects?

Britton Reference Amendment A00001 for revised clause

L.13. GENERAL INSTRUCTIONS.

Yes, the subcontractors experience would count towards the max projects.

19. FACTOR 2

Past Performan ce

Page 60 of 64 – FACTOR 2 Past Performance – regarding Past Performance Questionnaires.

Question: We understand that a PPQ is only required if there is no CPARS on record. If we have a previously received PPQ, will it be acceptable to present that in the proposal in lieu of a new one?

Clients move around and it is sometimes difficult to identify an individual familiar with the project after a few years.

Britton Yes, as that’s the intent of the PPQ form, to be used over and over.

20. Please provide the water pressure and available supply volume for the facility.

Groh Hualapai Fire and EMS provide hydrant flow tests for hydrants near the clinic, included in Attachment J01j – Hydrant Flow Tests.

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 6/6/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

21. If the water pressure and/or supply volume are not adequate to support a wet fire sprinkler system, would IHS be opposed to repairing the existing dry system?

Groh IHS does not want a dry system. Even if a fire pump is necessary to maintain pressure, a wet-pipe sprinkler system is the preference.

22. If the communication lines are removed from the existing building how will it impact the temporary facilities? Are the communication lines for the trailers tied to the existing building?

Groh The communication lines that are impacted are those lines going to specific wall boxes.

Communication lines between buildings and to the utility are not anticipated to be impacted.

Amendment A00002 dated 06/06/2023

23. The proposed location of the dental swing space is South of the existing trailers. There is not enough elevation difference to facilitate drainage into the existing sewer manhole. We propose setting the dental swing space to the East of the designated area so that the facility can sit at a higher elevation. A concrete walkway can be added between the trailer and the asphalted surface. Is this acceptable?

Groh The IHS lease ends at the pavement. We cannot move the building east, off the IHS leased land.

24. What are the amperage requirements for the dental equipment?

Groh The relevant pages from the equipment installation guides are provided in Attachment J01jk – Dental Equipment Electrical Requirements.