Amendment A00001 75H701-23-R-00048 2023.06.01.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A00001

N/A

KELLY J. BRITTON

Project: PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

Amendment A00001 is issued to incorporate the Pre-Proposal Inquiries, add an additional Site Visit, add Attachment J01j Hydrant Flow Tests, replace SECTION L–INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS and SECTION M– EVALUATION FACTORS FOR AWARD, and provide Site Visit agenda and sign-in sheet and Attachment J01g in PDF format.

SEE CONTINUATION PAGES

Indian Health Service Division of Engineering Services (DES) - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

75H701-23-R-00048

PH23CR01C9

1 23

06/01/2023

05/08/2023

Amendment of Solicitation Amendment A00001 under Solicitation 75H701-23-R-00048 Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

SUMMARY OF CHANGES

1. The purpose of Amendment A00001 is to incorporate the following changes:

a. Pre-Proposal Inquiries, 1 - 22, dated May 31, 2023, 6 pages

b. Add an additional Site Visit on June 12, 2023 at 10:00 AM MST (local time).

c. Add Attachment J01j - Hydrant Flow Tests, dated August 20, 2020 and April 15, 2023, 6 pages.

d. Replace SECTION L – INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS and SECTION M – EVALUATION FACTORS FOR AWARD in its entirety with the attached pages 53 through 65.

e. Change Solicitation 75H701-23-R-00048 from 64 to 65 pages.

2. This amendment also provides a copy of the following:

a. Site Visit Agenda and Sign-in Sheet dated May 23, 2023, 2 pages.

b. Attachment J01g – ICRA Template as a PDF document.

3. All other terms and conditions of this solicitation remain unchanged.

END OF SUMMARY OF CHANGES

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 5/31/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference Drawing, Spec, Page COMMENTS POC IHS Approved Response

Amendment A00001 dated 05/31/2023

1. Confirm that contractor is responsible for moving equipment and setup. The area and furniture not listed on the attachments is not provided by contractor (not to be providing the actual portable/small building for the temporary dental office).

Groh The temporary dental clinic is provided by the Contractor. The Contractor is responsible to move the existing dental equipment listed in Attachment J01f out of the Peach Springs Health Center and into the temporary dental clinic.

2. Confirm that there is be enough space for new 48 port patch panels on existing racks.

Groh Yes, we have open space in the racks for new patch panels.

3. Confirm that contractor is responsible to provide patch cords so government/customer can plug to switches.

Groh Yes, this understanding is correct.

4. Confirm that the switches are not to be provided by contractor and have enough space for this proposed expansion.

Groh Yes, confirmed.

5. Confirm that existing speakers and wireless access pointes need (2) CAT6a cables each.

Groh No, one cable each for existing speakers and wireless access points. Printer/fax ports are 4 cables each.

6. Confirm that contractor not responsible for hooking up to speakers and wireless access pointes or commissioning of these items.

Groh Contractor is not responsible for hooking up existing speakers or new access points.

7. Confirm that storage units or key note 19 is not to be provided by contractor.

Groh Confirmed, these are existing.

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 5/31/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

8. Confirm that the 2” PVC conduit is already in place on key note 10. Also is this the pathway to be followed for the fiber from MDF to IDF. If this is not correct, please provide where room 143 IT goes to for connection.

Groh Confirmed, conduit and wiring is already in place.

This conduit is the pathway to be followed for the fiber from the MDF to IDF.

9. Do the data drops have existing boxes that will be reused and pathways (EMT in the wall) that cable can be ran through? If not, confirm that contractor to supply recessed or surfaced box and if EMT will be needed.

Groh Where existing, reuse is appropriate. An estimated 20% are new and shall be recessed. Above ceiling, cable trays are to be provided by Contractor

10. Confirm the quantity on Attachment J01e – Dental Swings Space Needs is qty of (1) for all items. If not, please provide the quantities for each item

Groh One each for the Amalgam Separator, vital signs monitor, refrigerator, and washer/disinfector.

Hand sanitizer dispensers are to be one at each dental chair and one in the waiting room. Hand soap dispensers are to be one at each sink.

11. Confirm contractor to remove all existing dry-type fire suppression and not leave any existing for future wet-type fire suppression system (sprinklers, piping, etc.).

Groh Refer to SOW C.3.a. Contractor shall remove the existing dry-type fire suppression system entirely.

12. On the SOW document, confirm on section h. subsection 4.

Where it states “equipment will be disposed of by the contractor with the removal of the building from the site” the meaning behind this is for the contractor to remove the temporary building along with all equipment moved to the building during the temporary setup. This equipment is to include all items on attachments J01e – Dental Swing Space Needs and J01f – Existing GFS to Move to Swing Space.

Groh This understanding is correct.

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 5/31/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

13. Please provide document J01g – ICRA template as a PDF. The word document was not working for our team.

Britton Reference attached Attachment J01g – ICRA Template as a PDF document.

14. H.8 KEY

PERSONNE

L

Will it be acceptable for the Superintendent to also serve as the Safety Officer?

Groh Yes, dual-hatting responsibilities of Safety Officer and Superintendent is acceptable. Clearly identify that the role will be dual-hatted and provide the individual’s qualifications to serve in each role.

15. L.13.

GENERAL

INSTRUCTI

ONS

Confirm that contractor can utilize PPQs of subcontractors to cover the different aspects of the scope of work without the utilization of a teaming agreement.

Britton Yes, if in compliance with the amended language in Amendment A00001, clause L.13. GENERAL INSTRUCTIONS, Subsection (1)(i) General, paragraph (B)

16. L.13

GENERAL

INSTRUCTI

ONS

Page 59 of 64 – Section L.13 GENERAL INSTRUCTIONS, subsection (1) Volume I – Technical Proposal, paragraph ii, Item (c) Summary of Technical Proposal.

Question: Please explain what is required in this Summary.

Section M, Evaluation Factors for Award, does not define how this will be evaluated.

Groh The Summary of Technical Proposal is an Executive Summary of the Technical Proposal.

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 5/31/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

17. L.13

GENERAL

INSTRUCTI

ONS

Page 59 of 64 – Section L.13 GENERAL INSTRUCTIONS, Subsection (i) General, paragraph (B) states:

“Any experience provided for a firm other than the offeror(s) (prime contractor(s)) that is not listed under their name/SAM Unique Entity Identifier (UEI) number submitted under this solicitation will not be considered.”

Question: This statement is repeated in Section M, Evaluation Factors for Award. It seems to imply that ALL project examples provided in the proposal by the Prime Contractor must have the same UEI number as the office location from which the proposal will be submitted.

Is this correct? If so, this is extraordinarily restrictive, especially for small businesses. Small companies with multiple offices may have performed projects in different locations that are relevant to the solicitation criteria, but they could not be presented in this proposal if they were not performed by the office submitting the proposal.

Please clarify.

Britton Reference Amendment A00001, revised clauses L.13. GENERAL INSTRUCTIONS, Subsection (1)(i) General, paragraph (B) and M.1 EVALUATION FACTORS FOR AWARD paragraph (g).

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 5/31/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

18. FACTOR 1

Specialized Experience

Page 59 of 64 – FACTOR 1 Specialized Experience, paragraph

(iii) states:

“If any experience will be used for evaluation of other than the prime firm, a teaming arrangement shall be provided….”

Question: This seems to be in direct conflict with the statement made in the GENERAL INSTRUCTIONS, Subsection

(i) General, paragraph (B).

Please clarify whether the project experience of a subcontractor/teaming partner will be acceptable, and if so, how their UEI would be evaluated.

Also, if subcontractor/teaming partner experience will be acceptable, will their projects count toward the maximum of five projects?

Britton Reference Amendment A00001 for revised clause

L.13. GENERAL INSTRUCTIONS.

Yes, the subcontractors experience would count towards the max projects.

19. FACTOR 2

Past Performan ce

Page 60 of 64 – FACTOR 2 Past Performance – regarding Past Performance Questionnaires.

Question: We understand that a PPQ is only required if there is no CPARS on record. If we have a previously received PPQ, will it be acceptable to present that in the proposal in lieu of a new one?

Clients move around and it is sometimes difficult to identify an individual familiar with the project after a few years.

Britton Yes, as that’s the intent of the PPQ form, to be used over and over.

20. Please provide the water pressure and available supply volume for the facility.

Groh Hualapai Fire and EMS provide hydrant flow tests for hydrants near the clinic, included in Attachment J01j – Hydrant Flow Tests.

Project PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING

SERVICE

PRE-PROPOSAL INQUIRIES

Solicitation 75H701-23-R-00048

PROJECT:

Peach Springs Sprinkler System, HVAC, and Communication Cabling

LOCATION: Peach Springs, AZ

PROJECT NO: PH23CR01C9

DOCUMENT

OWNER: Kelly Britton PHONE: 602-364-5081 DOCUMENTS:

DATE: 5/31/2023 DEPARTMENT: IHS/PAO/DFE

Item No.

Reference

21. If the water pressure and/or supply volume are not adequate to support a wet fire sprinkler system, would IHS be opposed to repairing the existing dry system?

Groh IHS does not want a dry system. Even if a fire pump is necessary to maintain pressure, a wet-pipe sprinkler system is the preference.

22. If the communication lines are removed from the existing building how will it impact the temporary facilities? Are the communication lines for the trailers tied to the existing building?

Groh The communication lines that are impacted are those lines going to specific wall boxes.

Communication lines between buildings and to the utility are not anticipated to be impacted.

To be answered in a future amendment

23. The proposed location of the dental swing space is South of the existing trailers. There is not enough elevation difference to facilitate drainage into the existing sewer manhole. We propose setting the dental swing space to the East of the designated area so that the facility can sit at a higher elevation. A concrete walkway can be added between the trailer and the asphalted surface. Is this acceptable?

Groh

24. What are the amperage requirements for the dental equipment?

Groh

SITE VISIT

RFP 75H701-23-R-00048

PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

Peach Springs Health Center, 943 Hualapai Way, Peach Springs, AZ 86434 May 23, 2023 @ 11:00 AM MST

Agenda Welcome and Introduction of Government Team

CO: Kelly Britton COR: Brandon Groh Alternate COR: Vernon Clashin

• Purpose of site visit is a walkthrough of the jobsite. Scope clarifications shall be put in writing from the prime contractor.

o Reference L.11. INQUIRIES (COMMUNICATION WITH THE CONTRACTING OFFICE) o Offerors shall submit all questions concerning this solicitation in writing to the Contracting

Officer at Kelly.Britton@ihs.gov o Amendment(s) will be issued with copies of all solicitation Request for Information (RFI) / questions & answers

Solicitation Information

• Purpose of the Project:

The purpose of this project is for a Contractor to replace the existing, failed dry-pipe sprinkler system with a new wet-pipe sprinkler system, replace HVAC units that are beyond their useful lives and replace outdated communication cabling with current-generation technology at the Peach Springs Clinic in Peach Springs AZ

• POP – 365 calendar days from NTP

• Davis-Bacon Wage Determinations apply & may update before award

• Payment and Performance Bonds required (using proper forms)

• Refer to “L.12. PROPOSAL PREPARATION INSTRUCTION” regarding proposal document requirements

Solicitation Timeline

Milestone/Activity Date/Time Solicitation Issued 5/8/2023 Site Visit 5/23/2023 RFI cut-off date (7 calendar days prior to the proposal receipt date) 6/15/2023

Proposal Due Date 6/22/2023 Estimated Contract Award Date 8/1/2023 mailto:Kelly.Britton@ihs.gov

Solicitation 75H701‐23‐R‐00048 Project: PH23CR01C9, Peach Springs Sprinkler System, HVAC, and Communication Cabling

SECTION L – INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

L.1. FAR 52.252‐1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): Federal Acquisition Regulations ‐ https://www.acquisition.gov/FAR/

(End of provision)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date

52.204‐7 System for Award Management Oct 2018

52.204‐22 Alternative Line Item Proposal Jan 2017

52.211‐6 Brand Name or Equal Aug 1999

52.215‐1 Instructions to Offerors‐Competitive Acquisition Nov 2021

52.215‐20 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data

Nov 2021

52.232‐13 Notice of Progress Payments Apr 1984

CLAUSES INCORPORATED IN FULL TEXT

L.2. FAR 52.216‐1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a firm‐fixed price contract resulting from this solicitation.

(End of Provision)

L.3. FAR 52.222‐5 CONSTRUCTION WAGE RATE REQUIREMENTS – SECONDARY SITE OF THE WORK

(MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222‐6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror’s request for a wage determination for a secondary site of the work.

(End of Provision)

L.4. FAR 52.222‐23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL

EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror’s attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor’s aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for Minority Participation for Each Trade

Goals for Female Participation for Each

Trade

19.6% 6.9%

These goals are applicable to all the Contractor’s construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor’s compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60‐4 shall be based on

(1) its implementation of the Equal Opportunity clause,

(2) specific affirmative action obligations required by the clause entitled “Affirmative Action Compliance Requirements for Construction,’’ and

(3) its efforts to meet the goals.

The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor’s goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60‐4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the ‐‐

(1) Name, address, and telephone number of the subcontractor;

(2) Employer’s identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the “covered area” is Mohave County Arizona.

(End of Provision)

L.5. FAR 52.225‐10 NOTICE OF BUY AMERICAN REQUIREMENT‐‐CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. “Commercially available off‐the‐shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American‐‐Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225‐9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225‐9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225‐9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material not listed by the Government in this solicitation in paragraph (b)(2) of the clause at FAR 52.225‐9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225‐9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225‐9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

L.6. FAR 52.228‐1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for proposal submission, may be cause for rejection of the offer.

(b) The offeror shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds ‐‐

(1) To unsuccessful offerors as soon as practicable after an award decision has been made; and

(2) To the successful offeror upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3.0M, whichever is less.

(d) If the successful offeror, upon acceptance of its offer by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the offeror, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the offeror is liable for any cost of acquiring the work that exceeds the amount of its offer, and the bid guarantee is available to offset the difference.

(End of Provision)

L.7. FAR 52.233‐2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Melissa Warmath OEHE Chief of Acquisitions Indian Health Service, Division of Engineering Services 1301 Young Street, Suite 840 Dallas, Texas, 75202‐5433

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

L.8. FAR 52.236‐27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236‐2, Differing Site Conditions, and 52.236‐3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for‐

1. Tuesday, May 23, 2023 @ 11:00 AM MST (local time)

2. Monday, June 12, 2023@ 10:00 AM MST (local time)

(c) Participants will meet at‐

Peach Springs Health Center (Front Entrance) 943 Hualapai Way Peach Springs, AZ 86434 POC: Kelly Britton (602) 245‐2206 (for May 23, 2023) POC: Bobby Edsitty (928) 769‐2936 (for June 12, 2023)

(End of Provision)

(d) The Government is not responsible for any costs incurred by attendees who go to the project site.

(e) While attendance to the site visit is not mandatory, offerors are urged to inspect the site where work is to be performed and to satisfy themselves as to all general and local conditions which may affect the cost of performance of the contract, to the extent, such information is reasonably obtainable. Offerors should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which can affect the work or the cost thereof. Failure to do so shall not relieve Offerors from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government shall assume no responsibility for any understanding or representations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the solicitation, the specifications, or related documents.

** Individual requests for site visits will not be granted.

L.9. TRIBAL BUSINESS AND LABOR REQUIREMENTS

It is the offeror’s responsibility to contact the Tribe to determine if a business license, fees and taxes are required for this project and the Tribal Employment Rights Office (TERO) to determine if the tribe has established employment requirements the contractor must comply with in order to employ tribal members where additional staff is required to perform the services and whether Tribal wage rates exceed the requirements of the Davis Bacon Act. If Tribal wage rates are higher than those required in the applicable DBA Wage Determination(s) for this project, the Offeror shall immediately contact the Contracting Officer for guidance. The Contractor will be responsible to pay all Tribal licenses, fees and taxes.

L.10. INTERPRETATION OF SOLICITATION ‐ DISCREPANCIES

(a) The Offeror has a duty to inquire and seek clarification concerning possible ambiguities and/or discrepancies. The Order of precedence for resolving any discrepancies among documents is solicitation document, specifications and drawings, descending in that order.

(b) It shall be the obligation of the Offeror to exercise due diligence to discover and to bring to the attention of the Contracting Officer at the earliest possible time any ambiguities, discrepancies, inconsistencies, or conflicts in or between the specifications and the applicable drawings or other documents incorporated by reference herein. Failure to comply with all obligations shall be deemed a waiver and release of any and all claims for extra costs or delays arising out of such ambiguities, discrepancies, inconsistencies, and conflicts.

(c) Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

(d) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must submit a request in writing to the Contracting Officer at Kelly.Britton@ihs.gov.

Terms of the solicitation and specification remain unchanged unless the solicitation is amended in writing.

L.11. INQUIRIES (COMMUNICATION WITH THE CONTRACTING OFFICE)

(a) Offerors shall submit all questions concerning this solicitation in writing to the Contracting Officer at Kelly.Britton@ihs.gov. Questions should be received no later than 10 calendar days prior to the proposal receipt date to allow time for a response. Inquiries or questions received after this date will be at the discretion of the Government. Any responses to questions will be writing included in an amendment to the solicitation, without identifying the questioner. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern evaluation of offers and performance of the contract. Information provided with each question should include a specific page, paragraph, clause or definitive citation requiring clarification or concern.

(b) All inquiry emails shall have the name of firm, address, and contact number included in the text body of the email and be associated with a specific, named individual – first and last name and their position in the firm.

(c) DO NOT directly contact the COR or other Government personnel listed in the Specifications/Drawings. These personnel have been informed to direct all questions by interested offerors to be submitted to the Contracting Officer, Kelly Britton at Kelly.Britton@ihs.gov.

**L.12. PROPOSAL PREPARATION INSTRUCTIONS**

(a) The offeror’s proposal package shall be submitted electronically in PDF format only. No facsimile or other alternate method of submission will be accepted. Each electronic file submitted as an attachment to an email transmission shall not exceed 8 megabytes in size. If the aforementioned electronic file exceeds 8 megabytes, divide data into separate files so as not to exceed 8 megabytes per file. Due to file size limitations, each electronic file should be attached to a separate email. Files shall be named as 75H70123R00048, PS Sprinkler Sys, HVAC, and Comm Cabling with the addition of “email X of X” (e.g. email 1 of 2) in the subject line.

*The offeror’s proposal must be submitted in two (2) volumes (see below). Each of the volumes shall be separate and complete so that evaluation of each may be accomplished independently.

I. Volume I ‐ Technical Proposal (Factor 1: Specialized Experience and Factor 2: Past Performance)

II. Volume II ‐ Price Proposal (Factor 3)

The price proposal shall be a separate and complete file so that evaluation of each may be accomplished independently. Volume I (Technical Proposal) and Volume II (Price Proposal) shall be separate PDF files.

Page Limits: Factor 1 of Volume I is limited to 15 pages (front and back) total. There is no page limit for the submission of Factor 2 if submitting PPQs. Any pages that exceed a page limitation shall not be reviewed or evaluated, which may result in being rated as ‘UNACCEPTABLE’. Table of contents and cover letters are not included in this page limitation. Failure of the offeror to comply with the page limitations, resulting in the excess pages not being evaluated, shall not constitute grounds for a protest. Letters of appreciation, awards, social media links, and other information not requested in this solicitation will be neither reviewed nor evaluated.

Letters of appreciation, awards, social media links, and other information not requested in this solicitation will be neither reviewed nor evaluated.

Late submissions shall be handled in accordance with FAR 52.215‐1, INSTRUCTIONS TO OFFERS – COMPETITIVE ACQUISITION (Nov 2021) reference subparagraphs (c)(3)(ii)(A) and (1), and FAR 15.208.

Offerors shall allow sufficient time for electronic submission of proposals. Special attention is called to FAR 15.208 which states, “Any proposal, modification, or revision, that is received at the designated Government office (i.e., email address) in the solicitation after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made; and (1) If it was transmitted through an electronic commerce method authorized by the solicitation (i.e., email), it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or (2) It is the only proposal received.

It is the Offeror’s responsibility to ensure sufficient time is provided for electronic submission to be processed through the Government’s electronic point of entry.

(b) Due date and Proposal Format. Your proposal shall be submitted via email to kelly.britton@ihs.gov at your earliest convenience but no later than the date and time indicated in Section A, block 13a of the SF1442 unless changed by amendment. Proposals submitted in response to this solicitation shall be formatted as follows: Volume I (Technical Proposal) and Volume II (Price Proposal). The Contractor's proposal must be supported by necessary documentation to indicate that adequate planning to accomplish the requirement has been done. Failure to address any of the requirements herein may result in rejection of the offeror’s proposal.

(c) All offerors must be registered in System for Award Management (SAM) database. Offeror must have an active SAM registration at the time of the submission of their offer. Failure of an offeror to meet this requirement at the time of proposal submission shall result in the offer being non‐ responsive to the solicitation. Offerors may obtain information on registration and annual confirmation requirements via the internet at: https://www.sam.gov.

(d) The proposal shall contain the following two (2) volumes. Each volume shall be a separate PDF file and can be included in the same email.

L.13. GENERAL INSTRUCTIONS

(1) VOLUME I ‐ TECHNICAL PROPOSAL

(i) General.

(A) Volume I, Technical Proposal, consists of the offeror's proposal delineating its capabilities and how it intends to perform contract requirements. The Technical proposal will be evaluated in accordance with the criteria contained in Section M.

(B) In order that the technical proposal may be evaluated strictly on the merit of the material submitted, no contractual price information is to be included in Volume I.

However, the type and quantity of labor and materials is to be included in the Technical Proposal, without any associated cost information.

(C) If an Offeror is utilizing experience or past performance information from any entity that does not match the name, CAGE code, and / or Unique Entity ID (UEI) of the Offeror exactly as stated on the SF 1442 (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the proposal shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources are being committed to the contract. Failure to comply with this requirement or failure to adequately demonstrate meaningful involvement and commitment of resources on behalf of that entity may result in that experience and past performance information to be considered not relevant and may result in lower ratings. This explanation shall be provided in paragraph (h) of Attachment J06, Company Specialized Experience Form, as applicable for each project.

(ii) Format and Content. Volume I, Technical Proposal, shall include the following contents:

a) Table of Contents

b) List of Tables and Figures

c) Summary of Technical Proposal

d) Technical Proposal (Evaluation Factors 1 – 2)

(iii) Evaluation Factors to be addressed:

FACTOR 1: Specialized Experience:

Submittal Requirements: The offerors shall exhibit a comprehensive and complete technical proposal that demonstrates their ability to perform the work described in this solicitation and demonstrate a minimum amount of experience doing work of similar scope and complexity by submitting at least three (3) but no more than five (5) relevant projects that are of similar size, scope and complexity as described in this solicitation that must be at least 75% construction progress complete or completed within seven (7) years preceding the date proposals are due.

(i) Experience will be evaluated based on the Offeror’s demonstration of similar, relevant, and recent projects within the broad scope of this solicitation for services as described in this solicitation. For the purposes of this factor, “Relevant” is defined as construction that included sprinkler systems, HVAC systems, and insulation. A gut‐and‐remodel will be considered relevant. Projects that are similar in size, scope and complexity to the requirements described in this solicitation will be highly scrutinized. “Recent” is defined as being at least 75 % construction progress complete or completed within the past seven (7) years preceding the date proposals are due.

(ii) Attachment J05, Company Specialized Experience Construction Form shall be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project shall not exceed two (2) single‐ sided pages. If any of the information required is not included in the form then the contractor may be considered non‐responsive and evaluated as “UNACCEPTABLE.”

(iii) If any experience will be used for evaluation of other than the prime firm (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.), a teaming arrangement shall be provided. If this is the case, clearly describe any teaming arrangements, describe which firms, firms’ resources, the relative firms’ roles and responsibilities and any contractual arrangements that have been established to constitute the offeror’s team. A teaming agreement is not required for subcontractors. If the Offeror is a Joint Venture (JV), relevant experience should be submitted by that JV entity. If the JV does not have shared experience, projects shall be submitted for each JV partner relevant to their overall JV partnership. Offerors who fail to submit experience for all JV partners may be evaluated as

“UNACCEPTABLE.”

(iv) If any of the information required is not included in the proposal, then the contractor may be considered non‐responsive and evaluated as “UNACCEPTABLE.”

FACTOR 2: Past Performance

Submittal Requirements: In accordance with FAR 42.1503(e), past performance will be evaluated using the Contractor Performance Assessment Reporting System (CPARS). Offers shall submit copies of their CPARS ratings for all projects submitted under Factor 1 – Experience. If no past performance history is available for your submitted projects in CPARS, you may choose to utilize the attached Past Performance Questionnaire (PPQ) (Section J, Attachment J06, PPQ) which will be used for evaluation.

Projects submitted under Factor 1 should also include consideration under this Factor by either a PPQ submission or information obtained in CPARS. The Government will only evaluate up to five (5) CPARS/PPQs for the prime contractor and/or JV entity. Government databases may be checked and previous customers and/or evaluators may be contacted as references or verification of performance. All performance ratings shall be considered for all submitted CPARS/PPQs. The Government reserves the right to evaluate past performance information on proposals submitted in response to this solicitation from any available source.

All projects submitted on a Past Performance Questionnaire (PPQ) must be at least 75% construction progress complete or completed within seven (7) years preceding the date proposals are due.

The PPQ (Section J, Attachment J06) is provided so that Offerors may submit to the client for each project submitted in Factor 1, Specialized Experience, if such information is not provided in CPARS.

Do not submit PPQs for projects that are not also submitted in Factor 1, Specialized Experience.

Ensure correct phone numbers and email addresses are provided for the client point of contact.

Completed PPQs should be submitted with your proposal, but are not required. Offerors should follow‐up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Kelly.britton@ihs.gov, via email prior to proposal closing date. Offerors shall not include nor incorporate by reference into their proposal PPQs previously submitted for other RFPs. This does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. While the Government may elect to consider data from any and all other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 1, Specialized Experience. Offerors may also address any adverse past performance issues. Explanations shall not exceed two (2) double‐sided pages (or four

(4) single‐sided pages) in total.

The Government reserves the right to contact references for verification or additional information.

The Government’s inability to contact any of the Offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Performance awards or additional information submitted will not be considered.

VOLUME II (Price Proposal). Submittal Requirements:

(2) VOLUME II – PRICE (FACTOR 3)

Submittal Requirements: Offerors shall submit a cover letter that shall include:

(i) The Solicitation number;

(ii) The name, addresses, telephone numbers, and e‐mail addresses of the offeror.

(iii) SAM Unique Identifier and Cage code

(iv) Names, titles, phone numbers, and e‐mail addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation, and;

(v) Name, title, and signature of person authorized to sign the proposal.

FACTOR 3: Price:

The proposal shall be a Firm Fixed Price (FFP) proposal for the items listed in Section B.1 and the following shall be submitted as part of the Price Submittal:

(i) The Proposal Form (Standard Form 1442), Page 2, Blocks 14‐20c, is to be filled out and executed fully. Any and all solicitation amendments require acknowledgement in Block 19 of the SF1442.

(ii) Offerors shall complete Section B, Schedule of Prices for CLIN 0001. All proposal pricing information submitted by Offerors is for the exclusive use of the Government.

(iii) Fully complete and submit Attachment J03, Self‐Performed Calculation Sheet in accordance with FAR 52.219‐14 Limitations On Subcontracting (Oct 2022)

a. By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(iv) A copy of Bid Bond Guarantee (FAR 52.228‐1 Bid Guarantee). A scanned copy is acceptable. Form can be found on the GSA website at: https://www.gsa.gov/forms‐ library/bid‐bond.

(v) Price proposals must adhere to the pricing structure established in Section B, Pricing Sheet. Each Offeror’s price proposal must be based on the Offeror’s own technical proposal, the Government’s specifications, and be inclusive of all other contractual requirements.

The Government expects that this contract will be awarded based upon adequate price competition. If necessary to support the determination of price reasonableness, the contracting officer reserves the right to request pricing information in addition to that included in the price schedule. The Offeror shall be prepared to provide cost breakdowns for each line item of the schedule to support proposed prices upon request by the Contracting Officer. Requested information to support pricing may include, but not be limited to, the following:

a. Direct labor salary/wage information with associated payroll expenses, for personnel to be used in performance of the work;

b. Staging costs;

c. Subcontractor costs;

d. Cost for equipment, supplies, and consumable materials;

e. A breakout of related support costs, such as equipment maintenance, rental, transportation, bond cost and fees, insurance, etc.;

f. Overhead costs;

g. General Administrative expenses;

h. Profit

The Government reserves the right to request additional pricing information during subsequent discussions or negotiations as necessary in order to determine prices are fair and reasonable.

Certifications and Representations: Offeror’s Certifications and Representations will be obtained from the United States federal government’s System for Award Management (SAM) database, prior to award. The Offeror shall ensure information is current in SAM prior to the response due date. The Offeror shall ensure self‐certification as small business status under NAICS Code 236220, size standard $45 million prior to response due date. Anomalies and inconsistencies found in the Offeror’s Certifications and Representations may result in deeming the Offeror’s proposal non‐responsive.

Joint ventures, SBA Mentor – Protégé, or other teaming proposals shall clearly identify the roles and level of participation of each firm in the proposed work and shall include the Small Business Administration approval of Small Business status of the offering business entity. Small Business Administration approval of Small Business status shall be included with the proposal submission.

Failure to include SBA certification of small business status for purposes of this solicitation with submission of the proposal may result in rejection of the offer.

Joint Venture Agreement: (1) All offers submitted by joint ventures must include a copy of the joint venture agreement which fully discloses the legal identity of each member of…