Questions and Answers for 70Z02324R77100001 as of 2024 05 02.xlsx
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This document is a set of Questions and Answers related to Solicitation 70Z02324R77100001 for the Joint Requirements Integration and Management System (JRIMS) Capabilities Documents for the United States Coast Guard. The solicitation is being issued as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside using FAR Parts 15 and 12. It is for an Indefinite Delivery, Indefinite Quantity (IDIQ), Firm-Fixed-Price contract to provide program management and technical support services for the requirements generation process. The contract includes a one-year base period with four one-year options. The questions and answers address various topics such as proposal submission requirements, pricing, key personnel, past performance, and evaluation criteria. Specific details are provided on the page limitations, font sizes, and formatting for the technical and price proposal submissions in Phase 1 and Phase 2. The oral presentation requirements for Factor 3 - Management Approach are also clarified.
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Sheet1
| Response to Questions for 70Z02324R77100001 | |
| Joint Requirements Integration and Management System (JRIMS) Capabilities Documents for the United States Coast Guard | |
| Date revised: | Thursday, May 02, 2024 |
| Question Number | Reference | Question | Response |
| 1 | Addendum 1, paragraph L.2 on page 77 | “Offerors shall submit their Phase 1 proposals in electronic copy via email prior to 4:00 PM ET on 25 July 2018.” Please confirm the proposal due date and time is 4:00 PM ET on 17 April 2024 as indicated on Block 8 of the SF 1449. | This was a typographical error. See Amendment 0001 for correct due date and time. |
| 2 | SF-1449 and Addendum 1 document | The SF-1449 states that responses are due on April 17, 2024. However, Addendum 1 states that responses are due July 25, 2018, and that questions for Phase 1 shall be submitted no later than 4:00 PM ET on 17 APR 2024. Can you please clarify when questions are due and when Phase 1 responses are due? | This was a typographical error. See Amendment 0001 for correct due date and time. |
| 3 | Addendum 1, paragraph L.2 | Could you please confirm the correct due date for Phase 1 Submission? It shows differently on the portal and documents. | This was a typographical error. See Amendment 0001 for correct due date and time. |
| 4 | SF-1449, Block 14 | Solicitation number 70Z02324R77100001(JRIMS Capabilities Documents) is labeled as a SDVOSB set aside under NAICS 541611 on the SF1449, however the Section B is labeled as NAICS 541330 Engineering Services. Could you please clarify which NAICS size standard this falls under? | Section B NAICs is labeled as 541611, confirming the correct NAICS is 541611. The Government cannot change the number in SF-1449 at this time. This will be done at a later date, but prior to the proposal due date. |
| 5 | Addendum 1, paragraph L.2 on page 77 | Section L - Instructions, Conditions, and Notices to Offerors or Respondents" states that Phase 1 proposals in are due by 4:00PM ET on 25 July 2018. Can the Government please confirm the correct deadline of the Phase 1 proposal? | See response to questions 1 and 2. |
| 6 | Addendum 1, paragraph L.2 on page 77 | Section L - Instructions, Conditions, and Notices to Offerors or Respondents" states that the offeror shall provide latest representations and certifications from SAM, plus other provisions inserted in Section K by full text. Are we correct in assuming that these do not count against the page limit in the Phase 1 proposal response, and may be inserted as an appendix? | Section K submission does not count against the page count limitations. |
| 7 | SF-1449 | Do Offerors need to return a signed SF-1449 as part of the Phase 1 proposal response? | No, offerors will not return a signed SF-1449 in Phase 1. Offerors are asked to submit a signed SF-1449 in Phase 2. See Amendment 0002 for details in paragrapsh L.2.4.3. |
| 8 | Addendum 1, paragraph L.2.3. | Is the government expecting the Phase 1 submission in a single document, or is it allowable to submit Factor 1, Factor 2, and Section K in three (3) separate docs? | Offerors are allowed to break up the Phase 1 submission in as many documents to meet the restrictions in susection L.2, praragraph 1, "The attachment limitation is five (5) megabytes." |
| 9 | Addendum 1, L.2.1. pg. 77 Proposal Preparation and Submission | Will the government allow tables and graphics to be 10 pt font, arial narrow? | Yes. See changes by Amendment 0002 for paragraph L.2.1. |
| 10 | Addendum 1, paragraph 1.2.1., pg. 77, Proposal Preparation & Submission | Would the government also reduce the font size for tables and/or graphics? | See response to question 9. |
| 11 | Addendum 1, paragraph L.2.3.4, pg. 79 | Does the Government have an estimated date of the Advisory Down Select Notification? | No, we do not. That depends on how long it takes to do evaluations in Phase 1. |
| 12 | Addendum 1, L.2.1. pg/ 77 Proposal Preparation and Submission | Should a copy of the [Oral Presentation] slide deck be submitted with our Phase 2 Proposal for Factor 3 - Mgmt Approach? | See changes provided in Amendment 0006. |
| 13 | Addendum 1, paragraph L.2.4.1, pg. 79 | Will the offeror be expected to provide a PowerPoint presentation detailing their management approach? If so, are there an size/font requirements? | See response to Question 12. |
| 14 | Addendum 1, paragraph L.2.3.4, pg. 79 | After submitting Phase 1, when can the offeror expect to receive notification regarding the down select? | See response to Question 11. |
| 15 | Attachment J-2-Pricing Spreadsheet | Are offerors required to provide a basis of estimate for the hourly rates provided in the Attachment 2 spreadsheet? | No. |
| 16 | Addendum 1, Section L.2.1 Pg 77 | Please confirm [whether] offerors can use 10 point font for graphics, charts, and tables. | See response to Question 9. |
| 17 | Addendum 1, Section L.2.3 Pg. 78 and Section L.2.3.3 Pg. 79 | Please confirm Section K insertions and SAM information may be submitted as an Appendix to Factor-1 Corporate Experience and is outside the page count? | No. Section K Representations and Certifications is it's own document. |
| 18 | Addendum 1, Section L.2.4.1 Pg. 79 | Please confirm that the Phase 2 oral presentation will be a virtual meeting via Teams. | See Amendment 0002 language under paragraph L.2.4.1. |
| 19 | Attachment J-2 Pricing Spreadsheet | Attachment J-2 Pricing Spreadsheet, Labor Categories tab, cell B25 states "Labor rates were developed using salary.com for Washington, DC." Are offerors expected to edit this cell to state how they developed their labor rates? | This was an inadvertant note. This is deleted in the revised Attachment J-2, Pricing Spreadsheet. |
| 20 | Addendum 1, Section 10, pg. 20 | There are areas highlighted gray; does this mean anything? | This does not mean anything. |
| 21 | Addendum 1, Clause 3052.212-70, pg. 41 | This clause is highlighted gray; is there a reason? | This does not mean anything. |
| 22 | Addendum 1, Clause 52.252-1, pg. 55 | This clause is highlighted gray; is there a reason? | This does not mean anything. |
| 23 | Addendum 1, Section L, paragraph L.2.3.4., pg. 79 | Is there a pre-determined number of proposals in which the Government intends to move to Phase 2 as "highly qualified"? | No. |
| 24 | Addendum 1, Section L, paragraph L.2.4.1., pg. 79 | Will oral presentations be in-person or virtual? | Virtual via MS Teams. See Amendment 0002 changes for paragraph L.2.4.1. |
| 25 | Addendum 1, Section L, paragraph L.2.3.1, pg. 78 | We believe the Government is requesting a lot of information to be provided within a very limited page count. We suggest the Government to either eliminate certain areas, such as preventative and corrective actions (which could be included to be covered in resolving challenges) or increasing page count to ensure offerors are able to fully explain their experience. | Because of this question combined with many questions to decrease the font size, the Government will increase the page limitation for Factor 1. See details in Amendment 0002. |
| 26 | Attachment J-2 Pricing Spreadsheet | How would the Government like offerors to calculate the travel percentage? | The Travel CLIN is set at a Not-to-Exceed amount of $10,000.00. |
| 27 | Addendum 1, Section L, paragraph L.2.1., pg. 77 | Can tables possess a font size smaller than 12 pt? | See response to Question 9. |
| 28 | Addendum 1, Section L, paragraph L.2.4.3, pg. 82 | The solicitation states "The offeror shall fill out and submit the Pricing Spreadsheet with estimated hours", however in the pricing spreadsheet the blue cells (which attachment J-2 states are the only cells offerors should complete) are for the fully loaded rate. Column D, which possesses the estimated hours, are in red and already populated. Could the Government please clarify? | This language has been revised in Amendment 0002. The estimated hours are not to be edited. |
| 29 | Addendum 1, Section M, paragraph M.1.4., pg. 83 | This states "The Government will evaluate Phase 1 and 2 proposals and award a contract without discussions." However, the solicitation section L.2.4.1 states "There will be a 15-minute period for the Government to ask questions." | This is a typographical error. The Government intended to state "may" award a contract without discussions. This language is changed. See amendment 0002 for details. |
| 30 | Addendum 1, Section M, paragraph M.1.4., pg. 83 | M.1.4 states "The Government will evaluate Phase 1 and 2 proposals and award a contract without discussions." however M.1.5 states "The Government intends to award a contract without discussions, but the Government nonetheless reserves the right to hold discussions." In M.1.4 the Government is clearly stating they will not be having discussions, however in M.1.5 they state they do not "intend" to have discussions, but they can if they so wish. Could the Government please advise? | See response to Question 29. |
| 31 | Addendum 1, Section L, paragraph L.2.1., pg. 77 | Are cover pages, table of contents, and acronym / abbreviation lists included in page counts? | This language has been revised in Amendment 0002. See details in revised Addendum 1. |
| 32 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section C | Can the government confirm if the performance work statement (PWS) in Section C is exhaustive, or if offerors should anticipate additional tasks that are not explicitly stated within the current PWS? | This contract is not performance-base and uses a Statement of Work (SOW) rather than a Performance Work Statement (PWS). Offerors are not expected to provide alternate Tasks. |
| 33 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section E | In Section E, the evaluation criteria for past performance are mentioned. Could the government clarify whether references for past performance should only include contracts that are similar in scope and size to this solicitation, or are all past performances regardless of size relevant? | Submission requirements for Past Performance are stipulated in Addendum1, Section L, subsection L.2.4.2. |
| 34 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section G | Does the government require that the Key Personnel identified in Section G possess any specific certifications or qualifications at the time of proposal submission, or is there a grace period post-award for obtaining such credentials? | See Addendum 1, Section H, Subsection 9.0 |
| 35 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section L, | For the submission of the proposal, does the government have a preferred method of delivery (e.g., electronic, physical copies), and if so, could you please specify? | In Addendum 1, Section L.2 paragraph 1 will address this question. |
| 36 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section I | Is the government willing to consider alternative performance security instruments to the ones specified in Section I, such as corporate guarantees or performance bonds? | The government is not requiring bonds. |
| 37 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section H | In reference to the insurance requirements detailed in Section H, could the government confirm whether the stated insurance minimums are firm or if there is flexibility based on risk assessment and past performance? | There are no insurance requirement stated in section H. |
| 38 | Attachment J-2-Pricing Spreadsheet | Are offerors required to provide a basis of estimate for the hourly rates provided in the Attachment 2 spreadsheet? | No. Offerors are not to edit the estimated hours. |
| 39 | Addendum 1, paragraph L.1.2.1, pg. 77, Proposal Preparation & Submission | Is the page limit exclusive of a cover page? If a cover page is to be added, can the government please specify what information a contractor should include on the cover page? | See Amendment 0002 language under paragraph L.2.1. |
| 40 | Addendum 1, paragraph L.2.1., pg. 77, Proposal Preparation & Submission | Would the government consider reducing the font size to 11 point rather than 12? | No. However, the Government will increase the page limitation for subsection L.2.3.1, Factor 1-Corporate Experience. See Amendment 0002 for details. |
| 41 | Addendum 1, Section M, paragraph M.1.6., pg. 83 | This states that a competitive range may be established and "Offerors excluded or otherwise eliminated from the competitive range may request debriefing." however, M.1.3 states that offerors who are unlikely to achieve award are still allowed to move on to Phase 2. Could the Governmetn please clarify on whether offerors who are not the most highly rated are allowed to move to Phase 2 or if they will be eliminated from the competitive range and unable to participate in Phase 2, if they so wish? | Paragraph M.1.6 is deleted by Amendment 0002. See amenedment 0002 and revised Addendum 1 for details. |
| 42 | Addendum 1, Section L, paragraph L.2.4.3, pg. 82 | If the Government is requesting offerors to "fill out and submit the Pricing Spreadsheet with estimated hours", but estimated hours may vary based on LCAT levels, how would the Government like offerors to proceed? | Offerors are not to edit the estimated hours in Attachment J-2 - Pricing Spreadsheet. Offerors are not required to estimate the hours. The Government has made its best guess. See Amendment 0002 for details. |
| 43 | J-2 Pricing Spreadsheet, Period 4 tab | Column F has an equation outside of the fill-in table that divides the hours quantity by 2, while also not incorporating the Systems Engineer. Is this data in Column F reflective of anything the vendor needs to be aware of? If so, what? | The number is column F on Tab for Period 4 were and oversight by the Government. They don't have an effect on anything else in the spreadsheet. The fact that the hours for the Systems Engineer were left out of the total hours, was and oversight as well. They have been added in. See latest Pricing Spreadsheet provided by amendment. |
| 44 | Addendum, L.2.4.2 (p81) | The Government states "the page limitation on any Past Performance narrative is 5 pages." |
| Will the government confirm that as defined, if an offer provides 3 past performance examples, the Past Performance volume's narrative could be up to 15 pages and if the offer provides 5 past performance examples, the volume's narrative could be up to 25 pages? | Section L.2.4.2 Paragraph 1, Second Sentance reads . The page limitation on any Past Performance narrative is five (5) pages. There is no page limitation for Past Performance Reports. The page limitation is is not additive, so that whether an offeror provides three (3) reports or five reports, the page limitation for the past performance narrative is only five (5) pages. | |||
| 45 | Addendum 1, L.2.3.3 (p79) | Can the Government please confirm whether offerors are to include any additional clauses (e.g., Section I) that may require offerors to complete within the Section K part of the proposal response? | No, offerors should not include any other clauses. | |
| 46 | Addendum 1, Section L, paragraph L.2.4.3, pg. 82 | The solicitation states "The offeror shall create an additional tab in the spreadsheet of the price build for the hourly, billable rates for each labor category." but it appears as though that is already created in the workbook in the tab titled "Labor Categories". Could the Government please clarify on if another tab is still required and if so, what additional information is being requested? | This language has been revised in Amendment 0002. The estimated hours are not to be edited. | |
| 47 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section F | Will the government provide a definition or examples of what constitutes 'relevant experience' as it pertains to the requirements listed in Section F? | Section F does not talk about "relevant experience". | |
| 48 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section H | In reference to the insurance requirements detailed in Section H, could the government confirm whether the stated insurance minimums are firm or if there is flexibility based on risk assessment and past performance? | There are no insurance requirement stated in section H, nor does this contract require insurance. | |
| 49 | Addendum 1, Lection M, paragraph M.1.3., pg. 83 | This states "At the end of Phase 1, each offeror will be notified of their rating and their likelihood of achieving award. This does not dis-allow or otherwise preclude any offeror to move on to Phase 2 and provide a proposal in Phase 2." This means that the Government will potentially be spending a lot of time participating in oral presentations if a majority of the low rated offerors still choose to continue to phase 2. Understanding the Government's time is valuable and that this could delay award, we suggest the Government simply inform offerors that they did not make the down select and are unable to move to phase 2. | The Government will not do this. | |
| 50 | Addendum 1, L.2.4 pg. 79 Factor 3 Management Approach Oral Presentation | What is the estimated number of days from Phase 2- Proposal Submission to scheduling the Orals Presentation? | Approximately eight (8) calendar days. | |
| 51 | Addendum 1, L.2.4.2 pg. 81 Factor 4 - Past Performance | Will the past performance reports be due in advance of the oral presentation? | No. Past perfromance will be due 15 calendar days after Phase 1 notification. See Amendment 0004 for details. | |
| 52 | Will the government accept proposals from qualified SDVOSB Joint Ventures (JVs)? If yes, are past performance references and management experience from the JV member companies acceptable? | Yes, the Government will accept proposals from qualified SDVOSB Joint Ventures (JV). Corporate Experience and Past Performance will be accepted from JV member companies. | ||
| 53 | Addendum 1, Section L.2.3.2 Pg. 78 | The key personnel the Government has stated that more than one resume can be submitted for the Program Manager position, would the Government explain how these additional resumes will be evaluated? | The factor will be evaluated as a whole. Each offeror needs to explain its business decision and the advantage to the Government. The Government will evaluate the offeror's ability to provide the advantage to the Contract execution. Additional resumes should be included if the offeror anticipates utilization of more than one Program Manager to manage the contract. Inclusion of additional Program Managers will not be evaluated favorably or unfavorably. Each offeror shall meet the credential requirements stated in subsection H.9.0 IDIQ CONTRACT AND TASK ORDER KEY PERSONNEL. | |
| 54 | Addendum 1, Section L.2.3.2 Pg. 78 | The key personnel the Government has stated that more than one resume can be submitted for the Program Manager position - Does the Government anticipate the need for mutiple Program Managers, please explain the Government's anticipated role for the additionally submitted PMs? | The Government doesn't anticipate one way or the other. Each offeror needs to developt its own strategy and present its business case to the Government. | |
| 55 | Attachment J-2 Pricing Spreadsheet | Please confirm offerors are permitted to edit the J-2 Pricing Spreadsheet Labor Categories tab to accurately reflect their fully burdened rate calcuations. For example, the spreadsheet doesn't contain a column for General and Administrative costs. | Generally speaking, General and Administrative Costs are equated with Overhead. Nevertheless, offerors are allowed to edit the Labor Categories tabs. | |
| 56 | J-2 Pricing Spreadsheet, Periods 1 - 6 Mo Option | The tabs for Periods 1-4 and the 6 month option; the "Total Labor Qty" fails to include the summation of the hours for the Systems Engineer (Cell D-24 on all sheets). |
| Is this reflective of no expected need for that role in the OPs? Otherwise, please correct the document to account for the Systems Engineer line | This was an oversight by the Government. This problem has been rectified. Please use latest version of Attachment J-2 Pricing Spreadsheet. See the latest Pricing Spreadsheet provided by amendment. | ||
| 57 | Addendum 1, L.2.3.2 (p 78) | The Government states "the offeror may provide more than 1 resume for this factor and propose more than one program manager for this contract". |
| If more than one PM candidate is provided by a vendor, how is such a submission evaluated against a vendor providing only a single PM candidate? Further, if a vendor submits more than one PM and they differ within the evaluation criteria (e.g., one possesses an MBA and the other does not), how is such a scenario evaluated relative to the evaluation criteria (e.g., does the presence of an MBA between the two proposed candidates meet the evaluation preference; does the evaluation preference weight get discounted by half?; is the one lacking an MBA the one chosen for the preference evaluation?) | This factor will be evaluated as a whole. Each offeror needs to explain its business decision and the advantage to the Government. The Government will evaluate the offeror's ability to provide the advantage to the Contract execution. | ||
| 58 | Addendum, L.2.3.2 (p78) | In regards to Factor 2 - Key Personnel the solicitation states, "The page limitation for this factor is five (5) pages, not including resumes. Resume shall be no more than three (3) pages long." |
| Please confirm that offerors may use the remaining 2 pages as they see fit. | No, offerors are not allowed for the remaing pages alloted for resumes to be used for any other reason. | |||
| 59 | Addendum 1, L.2.1 (p77) | We ask that the government allow the use of reduced font sizes for tables and graphics (e.g., no smaller Arial 10pt font for tables and Arial 8pt font for graphics). | See response to Question 9. | |
| 60 | Addendum 1, M.2.1 (p84) | The Government states, " Preventative and Corrective Actions: The evaluation will assess preventative and corrective actions. Specifically, the evaluation will assess the relationship between each of these measures and the degree to which each one improved or mitigated outcomes on said dimension." |
| May the government please provide clarity regarding the use of dimension in the following? Are there specific "dimensions" that the Government would like offerors to address? | This paragraph has been changed to delete "on stated dimensions". Please see Amendment 0004 for details. | |||
| 61 | General | Are offerors required to sign and submit the SF-1449 and subsequent SF30 Amendments as part of Phase 1 and/or Phase 2 responses? | Offerors will respond to SF-30 amendments according to the instrucionts on the SF-30, block 11. The prefered method is (a). In Phase 1, offeror will not be required to submit an SF-1449. In Phase 2, offerors will be required to fill out and sign and SF-1449 with its offer. | |
| 62 | Addendum 1, Section L, paragraph L.2.4.1., pg. 79 | Will the Government be reviewing factors 4 and 5 during phase 2 before or after the oral presentations for factor 3? | The Government will not discuss its internal process for evaluations. | |
| 63 | Addendum 1 | Could the Government please explain why there is a requirement for oral presentations to discuss the management approach vs a standard written proposal response? The Government could accept Phase 2 as a single response with all written responses then select the top (3) and open up for discussions regarding factor 3 at that point. | The Government is not going to discuss details of its acquisition planning business decisions. | |
| 64 | Addendum 1 | To ensure equal and fair competition for offerors, could the Government please provide the average number of FTEs supporting each of the (55) task orders that have been awarded? | The Government has already estimated the hours in Attachment J-2 - Pricing Spreadsheet. DO NOT EDIT THE ESTIMATED HOURS. | |
| 65 | Understanding the current incumbent included various subcontractors on their initial submission to strengthen their proposal but has not issued them any work and instead has issued direct 1099's to personnel to support at the task order level, will the Government be ensuring that in future iterations that proposed subcontractors are utilized and not simply "used" to get an award? | Use of subcontractors is not prohibeted by this solicitation. The Offeror should prescribe the anticipated management approach for the contract in their proposal as outlined in Section L. | ||
| 66 | Does the current incumbent PM possess a recognized certification in project management? | This requirement stands on its own and the Government will only speak to the current requirement. Specifications may have changed from the previous contract. | ||
| 67 | Attachment J-2 Pricing Spreadsheet | Instructions state "Save as Excel 2007 (.xlsx)". Understanding 2007 is outdated, can offerors simply save as .xlsx? | The offerors can save in a .xlsx document with the latest version of Microsoft Excel. | |
| 68 | Addendum 1, Section L, paragraph L.2.4.3, pg. 82 | The solicitation states "Offerors shall hold proposals firm for at least 120 days from the date specified for receipt of the price proposal." but this is for Phase 2. What is the period of validity for proposals for Phase 1? | The non-price factors should not have an expiration. | |
| 69 | Addendum 1, Section L, paragraph L.2.3.1., pg. 78 | How many examples of lessons learned is the Government anticipating to receive? | The Government is not going to specify. | |
| 70 | Addendum 1, Section M, paragraph M.3.1(3.) pg. 85 | The solicitation states "The Government anticipates that a Contract Management Team will have onsite presence while the teams completing individual task orders work offsite." Could the Government please elaborate on what is meant by a "Contract Management Team"? | The Government will not elaborate. Each offeror will have to do that for themselves. | |
| 71 | Addendum 1, Section M, paragraph M.3.1(4.) pg. 85 | The solicitation states "The evaluation will include an assessment to how the Offeror will maintain a core workforce talent." Understanding the current incumbent 1099's all of the personnel currently supporting the TO's, is this approach acceptable to the Government? | This method is acceptable. | |
| 72 | Addendum 1, Section M, paragraph M.4.1., pg. 87 | "To account for the option periods possible under 52.217-8 (maximum of six months), Options to Extend Services, the Government will evaluate the option to extend services by adding six months of the offeror’s final period price to the offeror’s total price. This amount will be the total evaluated price." Attachment J-2 already has the 6 month option broken apart in the pricing worksheet and incorporated into the "Totals" tab. Does this evaluation criteria still apply? | Yes. This option is only in the event that the Government cannot award a new contract at the completion of Ordering Period 4, and still needs to place orders. | |
| 73 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section D, | Regarding the deliverable schedule in Section D, is the government seeking delivery of all items in a single shipment, or are partial deliveries acceptable pending government approval? | Delivery requirements will be specified in each Task Order. Delivery of products will most mostly be done by some electronic means. | |
| 74 | Factor 1-Corporate Experience, page 78 | Would the government consider awarding additional evaluation points to offerors who possess specialized corporate knowledge pertaining to Cost Guard operations? Understanding the weightage of such specific expertise in the scoring process would greatly assist us in tailoring our proposal to meet the government's expectations more effectively. | The Government will not give preference for offerors who have experience with the United States Coast Guard. | |
| 75 | Addendum 1, Section L, subsection L.2.1 | Are title pages and tables of contents included in the page count for the responses to the Phase 1 Factor 1 and Factor 2 responses? | See latest amendment for subsection L.2.1, paragraph 1. | |
| 76 | Addendum 1, L.2.3.1 and C.2.1 Requirements - C/2/2 Requirements Generation Products | Section L.2.3.1 Resolving Challenges references SOW § 2.1. Please confirm this should be § 2.2. | That is correct. See changes in Amendment 0004 for this subsection. | |
| 77 | Addendum 1, C.2.2.8 Page 7 | Section C. 2.2.8 PRELIMINARY DOCUMENTS indicates 2.1.2 thru 2.1.7,please confirm this should indicate 2.2.1 thru 2.2.7. | That is correct. See changes in Amendment 0004 for this subsection. | |
| 78 | Addendum 1, L.2.4.2 pg. 81 Factor 4 - Past Performance | Can the offeror provide a past performance reference at the IDIQ level? | Yes. | |
| 79 | Addendum 1, Section C, subsection 8.0 SECURITY, pg. 9 | Section 8.0 Security indicates access to classified information is not required under this contract. Section 11.0 says that someone may be removed for security reasons. Will the government clarify whether task orders issued under this contract will or will not require security clearances? | In subsection 11.0 of Section H., the term "security" could pertain to more than just access to classified information. It could pertain to health, safety, disruption of work or communications as well as the compromise of classified infromation. | |
| 80 | Addendum, L.2.4.1 (p80) | Under bullet 3, the Government states "the vision for this contract is for the Key Personnel to be onsite…" Will the government please clarify if the IDIQ PM is required to be on site or if on site support is only 'envisioned' and thus optional? | It is prefered that the key personnel are onsite, but it is not required. | |
| 81 | Could the Government please identify the number of subcontractors currently supporting the requirement under the incumbent and the level of workshare they possess? | The Government is not going to disclose this information. | ||
| 82 | Is this held for Disabled Veteran owned businesses only? I am a CG Vet and a Veteran owned business, but not disabled. Can I compete for this? | This solicitation is set aside for Service Disabled Veteran Owned Small Businesses. Each offeror needs to make it's own determination if they are eligable. | ||
| 83 | Addendum 1, L.2.4.2 pg. 81 Factor 4 - Past Performance | Please confirm the number of past performance references that must be from the small business protégé for Joint Ventures (JVs). | The Government will not set a limit on the number of Past Performance Reports that must be received from the Protege firm in a Joint Venture. The offeror should first consider Past Performance as the JV. If there is no relevant Past Performance for the JV, then they should provide Past Performance for each party of the JV. | |
| 84 | Addendum 1, paragraph L.2.3.1 on page 78 | Is corporate experience limited to the prime or can it be a combined effort between [teaming arrangements]? | Corporate experience can be combined with subcontractors, however, at least 50% or more must be from the Prime Contractor. Explain subcontracting relationships | |
| 85 | Addendum 1, L.2.3.1 pg. 78 Corporate Experience | Will the government please clarify whether Corporate Experience must come from the prime contractor or is it acceptable for the majority of examples to come from subcontractors? | At least 50%, or more, of the Corporate Experience must be from the Prime Contractor. | |
| 86 | Addendum 1, Section L, paragraph L.2.4.1., pg. 79 | Since Phase 2 consists of oral presentations, past performance, and price, and are due (20) calendar days after the Government issues its advisory notifications, will all offerors who choose to move to Phase 2 present their oral presentations the same day to prevent advantage of offerors who may receive additional time to prepare? | No. | |
| 87 | Addendum 1 | What is the Governments anticipated date for Phase 2 to begin? For example, a "no later than" date to ensure time for award prior to the incumbent contract ending. | We anticipate Oral Presentations for Phase 2 will be conducted approximately the 2nd week of July. This is subject to change | |
| 88 | Addendum 1, Section M, paragraph M.3.1., pg. 85 | If during Factor 3 oral presentations, according to the evaluation criteria, the Government is allowed to ask questions relating to bullets 7-11 which are related to Factor 1, then according to how the requirements are laid out, offerors who are not among the highest rated but still allowed to move to Phase 2, can have the opportunity to discuss their approach and provide clarification which could find them rated higher. | That is not correct. The government will not evaluate any subsequent information from Factors 1 or 2 in Phase 2. | |
| 89 | Attachment J-1 - Labor Category Desctiptions | In the presolicitation mod issued on 17 January 2024, it was required in the Attachment J-1 that the Program Manager possess a recognized certification in project management, however this requirement is not stated in the solicitation requirements. Does the Government no longer require this certification for the Program Manager? | Certain things have been updated in the new requirement. Please follow the directions in the latest amendment. | |
| 90 | Addendum 1, M.2.1 (p84) | The Government states, " Preventative and Corrective Actions: The evaluation will assess preventative and corrective actions. Specifically, the evaluation will assess the relationship between each of these measures and the degree to which each one improved or mitigated outcomes on said dimension." |
| May the government please provide clarity regarding the use of dimension in the following? Are there specific "dimensions" that the Government would like offerors to address? | This paragraph has been changed to delete "on stated dimensions". Please see Amendment 0004 for details. | |||
| 91 | Addendum 1, Section L, paragraph L.2.3.1, pg. 78 | The solicitation states "Resolving Challenges: Offerors shall describe challenges they have faced on difficult or complex requirements documents for acquisitions, of the Offeror’s operational experience to perform all the requirements in SOW § 2.1." We believe there is a typo within this requirement, specifically where it states ". . .for acquisitions, of the Offeror's" as the requirement does not make sense. | This paragraph has been changed. Please see Amendment 0005 for details. | |
| 92 | Addendum 1, Section L, paragraph L.2.3.1, pg. 78 | The solicitation states "Preventative and Corrective Actions: Offerors shall explain how preventative and corrective actions taken. The Offeror will discuss the relationship between each of these measures and the degree to which each one improved or mitigated outcomes on stated dimensions." The requirement wording does not make sense, we believe the first sentence is incomplete and request Government review. | This paragraph has been changed. Please see Amendment 0005 for details. | |
| 93 | Addendum 1, Section L, paragraph L.2.3.1, pg. 78 | The solicitation states "Lessons Learned: Offerors shall discuss their lessons learned from their corporate experience and how the benefit to the Government." The requirement wording does not make sense, we believe the first sentence is incomplete and request Government review. | This paragraph has been changed. Please see Amendment 0005 for details. | |
| 94 | Addendum 1, Section M, paragraph M.2.2., pg 84 | The solicitation states "The evaluation will assess the Program Manager's credentials for experience, training and education in preforming contract that are in line with the Government's Requirement." We believe this sentence is incomplete and something may be missing after "training and education". | The Government has edited paragrapsh 1. See Amendment 0005 for details. | |
| 95 | Addendum 1, Section M, paragraph M.3.1(9.) pg. 85 | Bullet 9 states "The Government will assess how its stated management approaches facilitated successful requirements management documentation." How does the Government expect a management approach to facilitate successful documentation? Wouldn't this be more of a technical approach which should be responded to and evaluated in Factor 1? | Each offeror will use its best judgment to respond to this request. | |
| 96 | Addendum 1, Section M, paragraph M.3.1(10.) pg. 85 | We believe bullet 10 "The Government will assess how analytic capabilities, methods, and tools were previously used to develop requirement documentation." should be included, responded to, and evaluated as part of Factor 1. | Each offeror will use its best judgment to respond to this request. | |
| 97 | Addendum 1, Section M, paragraph M.3.1(11.) pg. 85 | We believe bullet 11 "The Government will assess experience for proficiency in utilizing model-based systems engineering and requirements management tools previously used in requirements development projects." should be included, responded to, and evaluated as part of Factor 1. | Each offeror will use its best judgment to respond to this request. | |
| 98 | Addendum 1, Section M, paragraph M.3.1(7.) pg. 85 | We believe bullet 7 "The evaluation will assess how preventive and corrective actions are likely to be effective during performance of the requirements in Section C- Statement of Work Section 2.1." should be included, responded to, and evaluated as part of Factor 1. | Each offeror will use its best judgment to respond to this request. | |
| 99 | Addendum 1, Section M, paragraph M.3.2., pg. 85 | If past performance is part of Phase 2, and not all offerors may proceed to Phase 2, then that means that those who DO proceed to Phase 2 will only have a maximum of 20 days for POCs to complete and return a PPQ. Usually, since the Governments time is limited and sometimes they are wrapped up with other actions and can not complete PPQs immediately, we try to provide as much time as possible for POCs to complete PPQs. However, if we provide them during Phase 1 and do not proceed to Phase 2 then we have essentially wasted a POCs time. If a PPQ is not submitted back by POCs will offerors be penalized or rated lower than an offeror whose POCs DO return the PPQ? | Past Performance Questionnaires (PPQ) are used in the absense of Past Performance Reports from the Contractor Performance Assessment Reporting System (CPARS). PPQs are an alternative method of submitting relevant Past Performance. If relevant past performance is not received, then the Government will assign a rating of neutral per subsection M.3.2, paragraph 4. | |
| 100 | Addendum 1, L.2.3.1 (p78) | The Government states, "Preventative and Corrective Actions: Offerors shall explain how preventative and corrective actions taken. The Offeror will discuss the relationship between each of these measures and the degree to which each one improved or mitigated outcomes on stated dimensions." |
| Will the Government please clarify if offerors are to provide an overarching approach to Preventative and Corrections backed by specific examples or is the Government looking for specific approaches for a specific example provided? | This paragraph has been updated. Please see Amendment 0004 for details. Each offeror is expected to use its best judgment in drafting a response. | |||
| 101 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section J | Regarding Section J, Attachment 1, can the government clarify if the pricing table provided is the only acceptable format for submitting pricing information, or if modifications to the format are permissible to better represent the offeror's pricing structure? | See Amendment 0002 for Attachment J-2. | |
| 102 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section M | Can the government confirm whether the evaluation process detailed in Section M will include an opportunity for offerors to provide oral presentations or product demonstrations as part of their proposal evaluation? | This solicitation allows for oral presentations, but not product demonstrations. | |
| 103 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section L.2.1, p.77 | This section says page margins of 8.5" by 11". I believe this is the page size. What are the margins? | See changes made by Ammendment 0002. | |
| 104 | Addendum+1 - Section B to M for 70Z02324R77100001 V3.1, Section M.2.1, p. 84 | Is there a adjectival rating table? | There is no included adjectival rating table. | |
| 105 | It looks like the RFP is now set to close on 5/1/2024, is that correct? | That is correct. However, this will be changed by this amendment. | ||
| 106 | Will be a two-phase review process? | This procurement is being conducted in two (2) Phases. | ||
| 107 | Will this be an August award? | The estimated schedule at this point is somewhere between the middle of September to the middle of October. This may change. | ||
| 108 | Addendum 1, Section M, paragraph M.3.2., pg. 86 | "After considering the available past performance information and Offeror responses to negative past performance information. . ." Can the Government please elaborate on what is meant by "Offeror responses to negative past performance information"? | The Federal Acquisition Regulation (FAR) affords offerors the opportunity to address adverse past performance which the offeror has not previously had an opportunity to respond. In such cases, the Government may engage in communications for this purpose. | |
| 109 | Addendum, L.2.4.1 (p80) | Under bullet 3, the Government states "the vision for this contract is for the Key Personnel to be onsite…" Will the government please clarify if the IDIQ PM is required to be on site or if on site support is only 'envisioned' and thus optional? | The key personnel must be onsite, please see revised bullet 3 on Latest Amendment. | |
| 110 | With respect to this solicitation, I interpret the Corporate Knowledge referenced in L.2.3.1. Factor 1-Corporate Experience under Section L.2.3. Phase 1 to be around acquisition support in general and not JRIMS framework in specific. | Yes, the scope does encompass general acquisition support and requirements devopment in general. However, the main focus of this requirement is on the JRIMS process. | ||
| 111 | Addendum 1, Section M, paragraph M.3.1., pg. 85 | The evaluation criteria for Factor 3-Management Approach Oral Presentation, specifically bullets 7-11, are in regards to the offerors responses in Phase 1, Factor 1, and are not related to the Management approach. This gives the Government the opportunity to ask questions and discuss factors outside of factor 3, correct? | That is not correct. The government will not evaluate any subsequent information from Factors 1 or 2 in Phase 2. | |
| 112 | Addendum, L.2.4.1 (p79) | The Government states "offeror shall provide an oral presentation of their management approach." |
| While understanding that Phase 2 instructions will be provided upon advisory notification, will the Government provide general insights as to the orals requirements (e.g., how many people can present; will corresponding visual documents be required)? | See Amendment 0006 for details. | |||
| 113 | Addendum 1, Section L, paragraph L.2.4.1., pg. 79 | How many company representatives are offerors allowed to have attend management approach oral presentations? | See Amendment 0006 for details. | |
| 114 | Addendum 1, L.2.1. pg/ 77 Proposal Preparation and Submission | Should a copy of the [Oral Presentation] slide deck be submitted with our Phase 2 Proposal for Factor 3 - Mgmt Approach? | See Amendment 0006 for details. | |
| 115 | Addendum 1, L.2.4 pg. 79 Factor 3 Management Approach Oral Presentation | How many contractor representatives are permitted to participate in the oral presentation? | See Amendment 0006 for details. | |
| 116 | Addendum 1, paragraph L.2.4.1, pg. 79 | Is there a limitation on the number of participants involved in the orals presentation? Are any personnel required to present (ie the key personnel)? | See Amendment 0006 for details. | |
| 117 | Addendum 1, Section L.2.4.1 Pg. 79 | [For] oral presentation, does the Government have a limit on the number of personnel that can be present at the oral presentation? | See Amendment 0006 for details. | |
| 118 | Addendum, L.2.4.1 (p79) | The Government states "offeror shall provide an oral presentation of their management approach." |
| While understanding that Phase 2 instructions will be provided upon advisory notification, will the Government provide general insights as to the orals requirements (e.g., how many people can present; will corresponding visual documents be required)? | See Amendment 0006 for details. | |||
| 119 | Addendum 1, Section L, paragraph L.2.4.1., pg. 79 | Are offerors going to be expected to submit any written documents/responses for Factor 3? | See Amendment 0006 for details. | |
| 120 | Addendum 1, L.2.3.1 pg. 78 Corporate Experience | Can the government please confirm that Corporate Experience narrative should include only projects performed within the last three years to ensure the government is fairly evaluating recent and relevant corporate experience? | See language in subsections L.2.3.1 and M.2.1 in Amendment 0006. | |
| 121 | Attachment J-2 Pricing Spreadsheet | Pricing spreadsheet list a Senior Aquistion Analyst and Acquisition Analyst however, there are no labor category descriptions in the Attachment J-1 Labor Category Descriptions v1.0. Would the Government provide clarification on the LCATS and provide updated descriptions? | Attachments J-1 and J-2 provided in Amendment 0006. | |
| 122 | Attachment J-1 - Labor Category Desctiptions | Taking the PM requirements listed in Addendum 1 into consideration with the requirements in Attachment J-1, is the Governemnt requesting a senior level PM? | No. The Government is asking for a Program Manager that meets the criteria in Attachment J-1 for IDIQ Program Manager. See revised Attachment 1 provided in Amendment 0006 for details. | |
| 123 | Attachment J-2 Pricing Spreadsheet | The spreadsheet does not identify the LCAT level (e.g., junior, journeyman, senior, SME) as laid out in Attachment J-1. Since different LCAT levels will be priced differently, what LCAT level would the Government like offerors to price? | See revised Attachments J-1 and J-2 provided in Amendment 0006. Also note instruction in paragraph 4 of subsect L.2.4.3. | |
| 124 | J1 LCAT Descriptions & J-2 Pricing | Category columns on J-2 Pricing do not align to the LCAT descriptions (e.g., Acquisition Analyst in J2 - Management Analyst in J1; Data Analyst in J2 - Data Scientist in J1) Is the Vendor expected to align LCATs w/ pricing categories and provide reasoning? | See revised Attachments J-1 and J-2 provided in Amendment 0006. Also note instruction in paragraph 4 of subsect L.2.4.3. |
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