70Z02324R77100001 Amendment 0002 Changes Summary 2024 TBD.pdf

Commandant United States Coast Guard

2703 Martin Luther King, Jr. Ave SE Stop 7828 Washington, DC 20593-7828 Staff Symbol: CG-91 Phone: (206) 815-1304 Email: Robert.Budlong@uscg.mil

Request for Proposal 70Z02324R77100001 Joint Requirements Integration and Management System (JRIMS) Capabilities Documents for the United States Coast Guard Amendment 0002

RFP Summary of Changes

This summary of changes is provided to assist offerors to find edits in the solicitation documents. It may not identify some minor spelling changes, correction of typographical errors, or minor formatting changes. Changes in Addendum 1 are highlighted in blue.

1. In Section I (Contract Clauses), paragraph 1.5 (HSAR CONTRACT CLAUSES INCORPORATED BY FULL TEXT) [page 38 of 89] of Addendum 1, the Government deleted HSAR Provision in its entirety per DHS Class Deviation 16-02.

2. In Section K (Representations, Certifications, and Other Statements of Offerors or

Respondents), paragraph K.3.2, [page 58 of 88] of Addendum 1, added FAR Provision 52.209- 2, Prohibition on Contracting with Inverted Domestic Corporations-Representation.

This change renumbers all of the subsection in Section after subsection K.3.2.

3. In Section L (Instructions, Conditions, and Notices to Offerors or Respondents), subsection

L.2.1 (Proposal Preparation and Submission) [page 77 of 89] of Addendum 1, change paragraph 1 as follows:

FROM:

Proposal submissions shall be in portable document format (.PDF) with page margins of 8.5" by 11" , using at 12 point or higher, Arial font, single spacing with the exception of the Pricing Spreadsheet. The Pricing Spreadsheet may be in Microsoft Excel format (.xlx or equivalent) or PDF. There will be page limitations stipulated in some factor submissions. If a proposal exceeds those limits, the Government will only evaluate that information up to that limit, and no further. This could have an adverse effect on a final rating.

TO:

Proposal submissions shall be in portable document format (.PDF) with 1”margins on 8.5" by 11" pages, using at 12 point or higher, Arial font, single spacing with; and 10 point, Arial Narrow font for tables, and graphics. The font size may not be edited in The Pricing Spreadsheet. The Pricing Spreadsheet may be in Microsoft Excel format (.xlsx or equivalent) or PDF. There will be page limitations stipulated in some factor submissions.

Cover Pages, tables of contents, and abbreviation lists are excluded from the page counts.

The Cover Page shall have, at least, the title of the solicitation, the solicitation number, proposal due date and time, name of the offeror, and POC information for a person with signing authority and the person drafting the proposal. The POC information shall include the phone number and email address of the POC. If a proposal exceeds those limits, the

Washington, DC 20593-7828 Staff Symbol: CG-91

Government will only evaluate that information up to that limit, and no further. This could have an adverse effect on a final rating.

4. In Section L (Instructions, Conditions, and Notices to Offerors or Respondents), subsection

L.2.3.1. (Factor 1-Corporate Experience) [page 78 of 89] of Addendum 1, change paragraph 1 to increase page limitation as follows:

The offeror shall provide a narrative of corporate experiences related to the subject requirement. The page limitation for Corporate Experience is ten (10) pages.

TO:

The offeror shall provide a narrative of corporate experiences related to the subject requirement. The page limitation for Corporate Experience is fifteen (15) pages.

5. In Section L (Instructions, Conditions, and Notices to Offerors or Respondents), subsection

L.2.4.1. (Factor 3-Management Approach Oral Presentation) [page 80 of 89] of Addendum 1, change paragraph 1 to increase page limitation as follows:

FROM:

The offeror shall provide an oral presentation of their Management Approach. The duration of the presentation shall be no longer than 45 minutes. There will be a 25-minute recess for the Government to take a break and to discuss follow-up questions. There will be a 15-minute period for the Government to ask questions.

TO:

The offeror shall provide an oral presentation of their Management Approach via Micro Soft Teams. The Government will provide a link to the session when the presentation is scheduled.

The duration of the presentation shall be no longer than 45 minutes. There will be a 25-minute recess for the Government to take a break and to discuss follow-up questions. There will be a 15-minute period for the Government to ask questions.

6. In Section L (Instructions, Conditions, and Notices to Offerors or Respondents), subsection L.2.4.1. (Factor 3-Management Approach Oral Presentation) [page 80 of 89] in Item 4 of Addendum 1, change “ebb and flow of the” to “high and low”; and “solicitation” to “contract” as follows:

FROM:

4. The Offeror's techniques for acquiring and retaining personnel during the ebb and flow of the work demand under the IDIQ. The Offeror must be able to comply with the substitution of

Washington, DC 20593-7828 Staff Symbol: CG-91 personnel clause of the solicitation for the life of the contract. Offeror must also describe its historical ability to retain personnel. The evaluation will include an assessment to how the Offeror will maintain a core workforce talent while scaling to work demand under the IDIQ.

4. The Offeror's techniques for acquiring and retaining personnel during high and low work demand under the IDIQ. The Offeror must be able to comply with the substitution of personnel clause of the contract for the life of the contract. Offeror must also describe its historical ability to retain personnel. The evaluation will include an assessment to how the Offeror will maintain a core workforce talent while scaling to work demand under the IDIQ.

7. In Section L (Instructions, Conditions, and Notices to Offerors or Respondents), subsection

L.2.4.3. (Factor 5-Price) [page 82 of 89] of Addendum 1, change paragraphs 1 and 2 as follows:

The offeror shall fill out and submit the Pricing Spreadsheet with estimated hours. The estimated hours are estimated hours for bidding and evaluation purposes only and are not the actual expected hours for the entire contract.

The offeror shall create an additional tab in the spreadsheet of the price build for the hourly, billable rates for each labor category.

TO:

The offeror shall fill out and submit the Pricing Spreadsheet. The estimated hours are estimated hours for bidding and evaluation purposes only and are not the actual expected hours for the entire contract. DO NOT EDIT THE ESTIMATED HOURS. The offeror shall fill out and submit a signed SF-1449 with its offer.

Attachment J-2, Pricing Spreadsheet has a tab titled, “Labor Categories” which demonstrates the price build of how an offeror arrives at its billable rates. This is for historical data only, and will not be a part of the evaluation. Offerors may edit this tab as they see fit. If an offeror does not want to provide their price build, they may fill in the “Billable Rate” column only. The Option Periods build a 2% inflation escalation from the previous period. Offerors may change this at their discretion.

8. Section M (Evaluation Factors for Award), subsection M.1.6. [page 84 of 89] of Addendum 1, delete subsection M.1.6 in its entirety as follows:

FROM:

M.1.6 In accordance with FAR 15.306(c)(2), the Contracting Officer reserves the right to establish a competitive range and limit the number of proposals included for the purpose of

Washington, DC 20593-7828 Staff Symbol: CG-91 efficiency (see FAR 52.215-1(f)(4)). The competitive range may be limited to the greatest number that will permit an efficient competition among the most highly rated proposals. If entertained, written notice of this decision shall be provided to unsuccessful Offerors in accordance with FAR 15.503. Offerors excluded or otherwise eliminated from the competitive range may request debriefing.

M.1.6. Reserved.

9. Section M (Evaluation Factors for Award), subsection 3.1. (Factor 3-Management Approach Oral Presentation), Item 4 [page 86 of 89] of Addendum 1, change “ebb and flow of the” to “high and low”; and “solicitation” to “contract” as follows:

FROM:

4. The Offeror's techniques for acquiring and retaining personnel during the ebb and flow of the work demand under the IDIQ. The Offeror must be able to comply with the substitution of personnel clause of the solicitation for the life of the contract. Offeror must also describe its historical ability to retain personnel. The evaluation will include an assessment to how the Offeror will maintain a core workforce talent while scaling to work demand under the IDIQ.

4. The Offeror's techniques for acquiring and retaining personnel during high and low work demand under the IDIQ. The Offeror must be able to comply with the substitution of personnel clause of the contract for the life of the contract. Offeror must also describe its historical ability to retain personnel over the past three (3) years. The evaluation will include an assessment to how the Offeror will maintain a core workforce talent.

10. Section M (Evaluation Factors for Award), subsection M.4.1. (FAR Provision 52.212-2(a)) [page 88 of 89] of Addendum 1. In the second paragraph, change the relative importance of the evaluation factors as follows:

Further, the non-price factors, when combined, are significantly more important than price. In

Phase 1, the Government will evaluate Corporate Experience and Essential Personnel. In Phase

2, the Government will evaluate Management Approach, Past Performance, and Price.

In Phase 1, Factor 1-Corporate Experience is more important than Factor 2-Essential Personnel.

In Phase 2, all non-price factors (Factors 1 through 4) are listed in descending order of

Washington, DC 20593-7828 Staff Symbol: CG-91 importance. When combined all non-price factors (Factors 1 through 4) are significantly more important than Price.

******************* End of Summary of Changes for Amendment 0002 *******************