70Z02324R77100001 Amendment 0006 Changes Summary 2024 TBD.pdf

Commandant United States Coast Guard

2703 Martin Luther King, Jr. Ave SE Stop 7828 Washington, DC 20593-7828 Staff Symbol: CG-91 Phone: (206) 815-1304 Email: Robert.Budlong@uscg.mil

Request for Proposal 70Z02324R77100001 Joint Requirements Integration and Management System (JRIMS) Capabilities Documents for the United States Coast Guard Amendment 0006

RFP Summary of Changes

This summary of changes is provided to assist offerors to find edits in the solicitation documents. It may not identify some minor spelling changes, correction of typographical errors, or minor formatting changes. Changes in Addendum 1 are highlighted in blue.

1. In Section L (Instructions, Conditions, and Notices to Offerors or Respondents), subsection

L.2.3.1 (Factor 1-Corporate Experience) [page 78 of 89] of Addendum 1, in paragraph 1 add information about relevance and recentness as follows:

FROM:

The offeror shall provide a narrative of corporate experiences related to the subject requirement. The page limitation for Corporate Experience is fifteen (15) pages.

TO:

The offeror shall provide a narrative of corporate experiences within the past five (5) years related to the subject requirement. The page limitation for Corporate Experience is fifteen (15) pages.

2. In Section L (Instructions, Conditions, and Notices to Offerors or Respondents), subsection

L.2.4.1 (Factor 3-Management Approach Oral Presentation) [page 80 of 89] of Addendum 1, delete paragraph 1 in its entirety and replace with the following:

FROM:

The offeror shall provide an oral presentation of their Management Approach via Micro Soft Teams. The Government will provide a link to the session when the presentation is scheduled. The duration of the presentation shall be no longer than 45 minutes. There will be a 25-minute recess for the Government to take a break and to discuss follow-up questions. There will be a 15-minute period for the Government to ask questions.

Oral Presentation Medium: The Government intends to hold oral presentations virtually via a

Microsoft Teams meeting. However, at the discretion of the Government, oral presentations may take place via another video teleconferencing (VTC) medium or voice-only telephone. Offerors shall not purchase Microsoft Teams or any other VTC software in response to this solicitation and will not be reimbursed for any costs associated. By participating in the oral presentations, the Offeror

Washington, DC 20593-7828 Staff Symbol: CG-91 acknowledges that it is in compliance with all solicitation rules and parameters, in accordance with applicable laws and statutes.

Oral Presentations Schedule (Recorded): The Government will provide a link to the session when the presentation is scheduled. The duration of the presentation shall not exceed 60 minutes. There will be a 30-minute recess for the Government to take a break and to discuss follow-up questions.

There will be a 30-minute period for interactive dialogue between the Government and the Offeror.

Event Duration

Introductions and Rules of Engagement 10 minutes

Oral Presentation 60 minutes

Caucus 20 minutes

Break 5 minutes

Interactive Dialogue 30 minutes

Total Duration 125 minutes (2 hours and 5 minutes)

Example of Schedule (actual times may vary):

9:00 – 9:10 a.m. Microsoft Teams meeting begins with introductions and Oral

Presentation procedures reviewed

9:10 – 10:10 a.m. Offeror Presentation of Factor 3 – Management Approach – Oral

Presentation (Non-Price)

10:10 – 10:30 a.m. After the oral presentation, the USCG will caucus for up to 20 minutes to identify any questions it may wish to ask based on the Offeror's presentation.

10:30 – 10:35 a.m. USCG will take a break.

10:35 – 11:05 a.m. The USCG and Offeror will participate in an interactive dialogue related to the information presented by the Offeror during the oral presentation (including the PowerPoint slides).

11:05 a.m. Adjourn presentation

Offeror Participants: No more than five (5) total Offeror participants shall attend the oral presentation. At least one (1) participant shall be the individual the Offeror has proposed the

Program Manager managing the contract. The Government desires that the remaining participants be personnel the Offeror deems as subject-matter experts related to the requirements under the contract and corresponding task orders.

Recording of Oral Presentations: Recording of oral presentations by Offerors is strictly prohibited, notwithstanding local laws and regulations with regards to virtual meetings or voice-only telephone oral presentations. The Government reserves the right to record oral presentations. If recorded, the recording is source selection sensitive and will be handled accordingly.

Washington, DC 20593-7828 Staff Symbol: CG-91

Exchanges During Oral Presentation: The Government intends to engage in interactive dialogue during the oral presentations. These exchanges are viewed as a component of the oral presentation itself and do not constitute discussions.

Presentation Slides: The Offeror shall provide its presentation slides in portable document format

(.PDF) with 1” margins on 8.5" by 11" pages, using at 12 point or higher, Arial font, single spacing with 10 point, Arial Narrow font for tables, and graphics. The page count shall be no more than twenty (20) pages. Cover Pages, tables of contents, and abbreviation lists are excluded from the page counts. The Cover Page shall minimally have, the title of the solicitation, the solicitation number, proposal due date and time, name of the offeror, the SAM Unique Entity Identification (UEID), physical address, and POC information for both a principal/corporate executive. The POC information shall include the phone number and email address of the POC.

Preparation of the Oral Presentation

Oral presentations will be prepared and delivered using Microsoft PowerPoint, or equivalent, at the appointed time. The Offeror is not to provide audio/visual tapes of their proposal in lieu of an oral presentation. Offerors have discretion on the format, organization, and conduct of their presentation with the exceptions that, in the presentation, no video clips may be used or displayed.

Delivery of the Oral Presentation

Offerors will be allotted one hour for presentation, and thirty minutes for interactive dialog. In total, an Offeror will therefore be limited to one and one half (1.5) hours to speak. In the hour allotted for presentation, it is the Offeror’s responsibility to present all material within the allotted time and the

USCG will only consider only those materials presented during the allotted time for the oral presentation in its evaluation. Offerors must discuss each slide in its presentation in sufficient detail and allow sufficient time for Technical Evaluation Team (TET) members to fully comprehend the slide’s relationship, its ability to meet the Government's requirement, and relevance to the Offeror’s proposal.

Rules of Engagement for Oral Presentations

1. The USCG does not intend to ask questions about information contained in an

Offeror’s submission except for the PowerPoint Slides for the Oral Presentation (Volume

II, Evaluation Factor 4) and information presented during the oral presentation itself.

2. The USCG will not ask questions that will invite or allow the Offeror to change its proposal. The Offeror shall not volunteer any information that might be construed as changing its proposal. Oral presentations are distinct from the USCG’s reserved right to conduct discussions.

3. The Offeror is in control of its presentation and may choose not to present or respond to any question provided by the USCG.

Washington, DC 20593-7828 Staff Symbol: CG-91

4. The Offeror shall share their desktop during the oral presentation and will be able to control slide advancement.

5. The Offeror shall not reach back, by telephone, e-mail, or any other means, to any other personnel or persons for assistance during the oral presentation.

3. In Section M (Evaluation Factors for Award), subsection M.2.1. (Factor 1-Corporate

Experience) [page 85 of 89] of Addendum 1, add new paragraph before paragraph 1, starting with “Corporate Knowledge” as follow:

The evaluation of Corporate Experience will assess the Offeror’s ability to successfully perform this contract based on information obtained from recent and relevant Corporate

Experience provided by the Offeror. Recent Corporate Experience on contracts is defined as those that are in-progress or completed within the last five (5) years from date of solicitation. Relevant Corporate Experience is defined in this solicitation as those contracts similar in scope, complexity, and magnitude to performing the requirements described in section C of the Statement of Work.

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