70RWMD20R00000003 SF30_P00001 05AUG20_FE.pdf

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

(X) 8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO.

70WMD20R00000003

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

See Schedule

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc. ) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14.DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of amendment P00001 to Request for Proposal (RFP) number 70RWMD20R00000003 is to issue a response to questions from industry, provide a revised version of Section 2.4.2 - Training and Section 9.1 - Proposal Submission of the RFP, and revise the due date for the eight (8) PRD units in accordance with Attachment 4 - Bailment Agreement to Tuesday, August 18, 2020.

The RFP due date has been extended to Tuesday, August 18, 2020 at 5:00 PM Eastern Time (ET).

All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Spence, Annemarie

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

2. AMENDMENT/MODIFICATION NO.

70RWMD20R00000003 P00001

5.PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) 70RWMD

Office of Procurement Operations (OPO) U.S. Dept. of Homeland Security, 245 Murray Lane, SW Mailstop 0115, MGMT/OPO/Mailstop 0115 Washington, DC, 20528-0115, US

Office of Procurement Operations (OPO) U.S. Dept. of Homeland Security, 245 Murray Lane, SW Mailstop 0115, MGMT/OPO/Mailstop 0115 Washington, DC, 20528-0115, US

70RWMD

4. REQUISITION/PURCHASE REQ. NO.

RWAQ-20-0006

3. EFFECTIVE DATE

08/05/2020

08/05/2020

XX

Section II – Description/Specifications/Statement of Work

Am endment P00001 – 70RWMD20R00000003 Personal Radiation Detector (PRD) Request For Proposal.

The following are to be included in the purchase of a PRD:

• PRD

• 2-year warranty

• Carrying case/holster/attachment method

• Any accessory necessary for basic operation and maintenance of the device

• Operator manual in the form of a smart phone application.

The contractor will update the Operator Manual (smart phone application) based on feedback from users, as needed.

The contractor shall deliver PRDs with Government-approved inventory control stickers adhered to the PRDs and with a CD containing completed relevant sections of a bulk upload inventory spreadsheet.

SEE ATTACHMENT 1 – Requirements

2.4.1.1 Accessories

The contractor shall provide a list of all accessories associated with the PRD, including different type of holsters, USB Cables, Car Chargers, etc. that are available. The contractor must indicate in their proposals if there are certain accessories that are necessary to maintain the proper functioning and field calibration/maintenance of PRDs. See Section 9.4 for further details.

2.4.2 Training

The contractor shall provide training to include Operator/User Training, Train-the-Trainer Training, and Maintenance Technician Training. The contractor shall be responsible for providing hard copy materials to the classes, as well as electronic copies. The contractor shall provide training instruction and material suitable to support the ability of local agencies to perform basic maintenance of the PRD equipment. All training classes shall include up to 25 students.

Operator/User Training and Train-the-Trainer Training

The training shall include basic functions, use, and maintenance of the PRD including, but not limited to:

• Power on/put into operation,

• Set/change user adjustable parameters,

• Monitor system status,

• Recognize and understand alarms/notifications (specifically address gamma detection alerts and safety alarms),

• Response in variable/changing backgrounds, operating the device in maritime environments with very low background levels

• Localize a source a radiation using the PRD, Section II – Description/Specifications/Statement of Work

Am endment P00001 – 70RWMD20R00000003 Personal Radiation Detector (PRD) Request For Proposal.

• Power down,

• Basic user level maintenance including changing batteries.

Training shall include a quiz covering topics presented.

Each session shall last up to 8 hours and include up to 25 students. Training shall be conducted at a location to be specified when required.

Additionally, the Operator/User Training and Train-the-Trainer shall support video conference training. The Train-the-Trainer training will provide detailed instruction to enable attendees to become expert on the use of the PRD so they can use the provided training materials and train other personnel.

Maintenance Technician Training

See Attachment 1, SL-31.

The contractor shall provide one day (8 hours) of training for up to 25 students on the basic repair and maintenance of the PRD. User will be trained to conduct basic maintenance (pre-operational checks, battery exchange, cleaning, etc). Topics include but are not limited to:

• Repair and replacement of basic parts (buttons, rubber sleeves, battery covers, plugs, display faces, etc.)

• Use of PRD set up software

• Use of any related field calibration kits

Training shall be conducted at locations to be specified when required.

Training Materials

Training materials shall include: PowerPoint presentation used to facilitate the training, user manuals and quick start guides for operation of the PRD and any required software. For maintenance technician training, the contractor shall also include: maintenance manuals, troubleshooting guides and repair part parts lists as appropriate. Training materials may also include handbooks and/or downloads, quick start guides, reference guides, necessary software, etc.

Government Review and Approval of Training Content and Material

The contractor shall provide to the government draft copies of training materials 45 days prior to scheduled training. Government shall review and provide feedback to the contractor within 14 days after receipt of draft. Within 14 days of receiving initial government feedback, the contractor shall prepare a final draft for review and provide to government for final approval no later than 14 days prior to conduct of the first training class. The contractor shall provide final version of training materials in electronic copy to government prior to conduct of the training class. As part of the training classes, the contractor shall provide copies of all training materials to each student

Amendment P00001 – 70RWMD20R00000003 Personal Radiation Detector (PRD) Request For Proposal Section IX – Instructions, Conditions & Notices to

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Ms. Annemarie Spence, Contracting Officer Department of Homeland Security 245 Murray Lane, Mailstop 0550 Washington, DC. 20528-0550

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

Solicitation Provisions Incorporated by Reference

FAR Provision Provision Title and Date

52.250-4 SAFETY Act Pre-qualification Designation Notice (Feb 2009)

9.1 Proposal Submission

All proposal submissions are due no later than 5:00 PM, Eastern Time (ET), August 18, 2020. The proposals shall be submitted electronically to the Contract Specialists and the Contracting Officer at the email addresses below:

Contract Specialist, Marcus Datcher, Marcus.Datcher@hq.dhs.gov Contracting Officer, Annemarie Spence, Annemarie.Spence@hq.dhs.gov

Proposals received after the deadline will be deemed late and will not be considered for award.

9.2 Communications and Questions

When submitting questions and comments, please refer to Attachment 5 – RFP Form for Questions

Email “subject line” shall read:

RFP No.:– 70RWMD20R00000003 Questions Submitted (Offeror Name)

All questions are due via email no later than 10:00 AM, Eastern Time (ET), July 28, 2020 to the Contracting Officer Annemarie Spence at Annemarie.Spence@hq.dhs.gov and the Contract Specialist Marcus Datcher at Marcus.Datcher@hq.dhs.gov. All questions will be answered in an amendment and provided to all Offerors. DHS will not attribute any question(s) asked to the submitting Offeror(s).

mailto:Marcus.Datcher@hq.dhs.gov mailto:Marcus.Datcher@hq.dhs.gov mailto:Annemarie.Spence@hq.dhs.gov mailto:Annemarie.Spence@hq.dhs.gov mailto:Annemarie.Spence@hq.dhs.gov mailto:Annemarie.Spence@hq.dhs.gov mailto:Marcus.Datcher@hq.dhs.gov mailto:Marcus.Datcher@hq.dhs.gov