20. Attachment 13 Instructions to Complete Contractor Security Screening Forms.pptx

Contractor Security Screening Forms Tier 1 & 2 Contractors Temp Intermittent Contractors

Objectives To review the entire Contractor Screening packet forms To establish clear criteria for Contractors submitting badge application forms Improve efficiency in the badging process by reducing errors and incompleteness

DHS Continuous Vetting Notification New guidance has been issued from DHS Headquarters and now includes enrollment into a Continuous Vetting Program for Tier 1 and Tier 2 Contractors.

Temp Intermittent Contractors are exempt from this requirement.

Automated checks may reduce the periodicity of reinvestigations.

Please ensure that every Contractor is provided a copy to read/review

DHS Contractor Fitness/Security Screening Request Form DHS 11000-25 Section I, II, and III filled out completely. (All highlighted areas) Form version is current (7/17) and all 4 corners of the form are legibly visible Full Legal name of applicant Date of Birth and Social Security numbers matching on all forms and Identification

Check form version date or number Low Risk 1N = SAC (FLETC Center access only - No Network or building access needed.)

Low Risk 1N = Tier 1 (FLETC center and building access – No Network access) Moderate Risk 5N= Tier 2 Please do not use Solicitation numbers. Until a contract is awarded, we cannot process any badge applications.

Badge applications are only accepted from the CO, COR, or Federal Sponsor once request form has been completed. Contract companies submitting directly to Security Staff will be rejected.

DHS Contractor Fitness/Security Screening Request Form DHS 11000-25 Additional Questions Form version is current (02/23) and all 4 corners of the form are legibly visible Full Legal name of applicant #5 indicate if Contractor requires access to FLETC Network

Check form version date or number Dates of Access will be the dates needed, not to exceed the end dates of the current contract and not to exceed 1 year This question is what determines if a Moderate Risk position receives a PIV card or a 1-year Proximity card.

Declaration for Federal Employment* Optional Form 306 page 1 Form version is current (August 2023) and all 4 corners of the form are legibly visible

All information is legible, complete, and matches Identification

For questions 9-15, any “YES” responses will require additional information added to #16. Each question lists the required information after the question is asked.

Declaration for Federal Employment* Optional Form 306 page 2 Form version is current (August 2023) and all 4 corners of the form are legibly visible Full Legal name of applicant

Any corrections to this form, require the Applicant’s Full Initials and date the corrections made next to ALL corrections.

For questions 9-15, any “YES” responses will require additional information added to #16. Each question lists the required information after the question is asked.

This is the space where all required information goes for “YES” responses to questions 9-15. Every “YES” response requires additional information.

Only Wet signatures or Digital signatures done with certificates are accepted. No typed signatures

Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act Form version is current DHS Form 11000-9 (07/2023), and all 4 corners of the form are legibly visible

All three lines completed

Employment Eligibility Verification USCIS Form I-9 page 1 Form version is current expires 7/31/2026, and all 4 corners of the form are legibly visible Full Legal name of applicant All information is legible, complete, and matches Identification E-Verify reports can be submitted in place of the USCIS Form I-9.

Employee must sign and Employer who verified the Identification documents

Please ensure all sections are completed to include valid email address

Selection of responses 2-4 will require an additional form to be filled out. The DHS Form 11055 Foreign National Screening Request Form.(See slide #12)

Only Wet signatures or Digital signatures done with certificates are accepted. No typed signatures

Please ensure all sections are completed to the acceptable Identification documents.

All Forms and Government Issued Identification that are used must reflect the same full legal name.

Please ensure Employer information is also filled out along with applicants' signature.

Employment Eligibility Verification USCIS Form I-9 page 2 Form version is current expires 07/31/2026, and all 4 corners of the form are legibly visible Full Legal name of applicant All information is legible, complete, and matches Identification E-Verify reports can be submitted in place of the USCIS Form I-9.

Employee and Employer who verified the Identification documents must sign

Do not complete this section unless a translator was needed for the employee to fill out the form.

Non-Disclosure Agreement DHS Form 11000-6 Form version is current expires (10/18), and all 4 corners of the form are legibly visible

Please make sure all sections are initialed.

Non-Disclosure Agreement DHS Form 11000-6 Form version is current expires (10/18), and all 4 corners of the form are legibly visible

All highlighted sections are complete.

Foreign Access Management Form DHS Foreign National Screening Request Form Form version is current expires (06/17), and all 4 corners of the form are legibly visible Full Legal name of applicant All highlighted areas filled out mandatory Passport Information and Alien Registration Number (for LPR’s) included

When possible- please always include the Alien Registration # and the Passport Information

Top Reasons For Rejection Outdated Form Versions Incomplete/illegible Information on the forms Government issued identification not matching the forms

DOB

SSN

Full Legal Name Not including Dates of Access Digital Signatures accepted from PIV Credentials only (typed signatures unacceptable) image1.jpeg

Privacy Act Statement:

Authority: 5 U.S.C. 301; the Homeland Security Act, codified in Title 6 of the U.S. Code; 44 U.S.C. 3101; and Executive Order (EO) 9397; EO 12968; and Federal Property Regulations, issued July 2002.

Purpose: The purpose for collecting and maintaining this information is to allow individuals access associated with DHS/FLETC facilities and perimeter access control, as well as visitor security and management.

Routine Uses: System of Records Notice (SORN) DHS/ALL-024 located at https://www.govinfo.gov/content/pkg/FR-2010-02-03/html/2010-2206.htm.

Disclosure: Disclosure of this information is voluntary. Failure to provide requested information may result in denial of access to the FLETC property.

DHS Continuous Vetting Notification:

The Department of Homeland Security (DHS) is implementing a new federal personnel security reform effort known as “Trusted Workforce 2.0” that will eventually include continuous, real-time vetting of all DHS employees and contractors. This vetting model will reduce delays in onboarding, make it easier for employees and contractors to move between U.S. Government departments or contracts, and provide early detection of risks and threats.

The Office of the Director of National Intelligence and the Office of Personnel Management have directed all U.S. Government departments and agencies to enroll their employees and contractors—regardless of clearance level—in a continuous vetting program by fiscal year 2025. This email is to notify you that you have been enrolled the FBI Rap Back program which ensures employees and contractors’ fingerprints are continuously compared with criminal history and civil records.

You will not notice an immediate difference when you are enrolled in continuous vetting. The systems and entities that will be checked under the Trusted Workforce 2.0 framework are the same as the ones currently and traditionally examined during background investigations, such as arrest records and credit reports. However, rather than conducting periodic reinvestigations every five to 10 years, DHS will conduct automated checks on a continuous basis to make background checks more efficient and effective. These will supplement background investigations, and this new way of processing information will have zero impact on your records.

Continuous vetting does not eliminate the personal responsibility of employees and contractors to report foreign travel, foreign contacts, arrests, and other matters required by any DHS policies, rules, or regulations.

As always, your privacy is, and will remain, paramount. Nothing in this new system will change our commitment to your fundamental rights and liberties as public servants and as Americans. A Privacy Impact Assessment for the information technology system that supports the DHS continuous vetting program, “Privacy Impact Assessment Update for the Integrated Security Management System (ISMS) – Continuous Evaluation,” can be found here: DHS/ALL/PIA-038 Integrated Security Management System (ISMS) | Homeland Security

For additional information, please contact your component’s personnel security office, or the DHS Office of the Chief Security Officer, Personnel Security Program Office at persecpolicy@hq.dhs.gov.

https://www.govinfo.gov/content/pkg/FR-2010-02-03/html/2010-2206.htm https://www.dhs.gov/publication/dhsallpia-038b-integrated-security-management-system-isms https://www.dhs.gov/publication/dhsallpia-038b-integrated-security-management-system-isms mailto:persecpolicy@hq.dhs.gov image2.emf image3.JPG image4.jpg image5.png image6.png image7.png image8.png image9.png image10.jpg image11.jpg image12.jpg image13.jpg image13.png image14.png image15.png