Change_Page_Summary_RFP_Amend_70FB7019R00000008-0003.xlsx
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- Attached to
- FEMA Housing Inspection Services Contract Federal contract opportunity
- Solicitation number
- 70FB7019R00000008
About this file
This document summarizes changes made in Amendment 0003 to a request for proposal for housing inspection services. The RFP seeks proposals for a multiple award indefinite-delivery/indefinite-quantity contract to provide residential damage assessments and data collection for survivors affected by presidentially declared disasters within the United States, U.S. Territories, and Native American Reservations. Key details include the solicitation number; a description of inspection services required; a five-year period of performance from July 2019 to June 2024 including a four-month base period and five one-year option periods; proposal submission and award dates in March and July 2019 respectively; and involvement of the Federal Emergency Management Agency Region 4. The amendment provides over 100 edits to the RFP and its attachments regarding requirements, evaluation factors, past performance questionnaires, pricing instructions, task order scenarios and other salient information.
Change Page Summary RFP Amendment 70FB7019R00000008
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| Item# | Change Page Summary RFP Amendment #70FB7019R00000008-0003 | |
| 4 | RFP, Section H, Page H-3, Section H.10 Contract Performance Reporting, Paragraph a. | Removed last three words "and earned incentives" |
| 5 | RFP, Section H, Page H-4, H.13, Security Requirements, Paragraph 2: This sentence appears to be incomplete. | There should be a paragraph header before the word "Access" that designates this sentence as a header. Paragraph now labeled "13.1". Paragraph beginning with "The specific details" now labeled "13.2" as a paragraph identifier. |
| 6 | RFP, Section K: Section K has a different RFP# at the top of the page - 70FB7018R00000023. The rest of the RFP is RFP#70FB7019R00000008 | Correct number 70FB7019R00000008 replaced 70FB7018R00000023. |
| 11 | RFP, Section L, Page L-8, last sentence on page. "The proposal shall demonstrate | Text deleted. |
| 12 | RFP, Section L, Page L-9, Factor I, Part II, Paragraph 1 | Proposal documents table on pg. L-7 updated to read: (Not inclusive of Attachment 4(b)) |
| 14 | RFP, Section L, Page L-12, Volume 5, Second Paragraph: The RFP asks to provide Volume 5 as an electronic version on a CD ROM | Deleted text requiring a CD ROM of Volume 2 |
| 19 | Attachment 1, PWS, Page 21, Section 4.5.1: It is stated that Quality Control inspections (QC) are to be a part of CLIN 0001 and 0003 | No QC inspections are not part of CLINS 0001 and 0003. QC inspections are to be proposed under CLIN 0002 Fixed Price. Adjustments will be made to PWS paragraph 4.5.1 to designate this change. Quality Control Definitions paragraph will be moved to section 4.4 Housing Inspections. Paragraph 4.4.13 Quality Control Inspections (CLIN 0002) added to PWS 4.4. |
| 20 | Attachment 1, PWS, Page 23, 4.6.1 Reports of Work, 4.6.1 Management and Staffing Readiness Report (Refer to PRS SSPA #4)(CLIN 0005) and Attachment #2, PRS, Page 12, SSPA #4 Miscellaneous. | SSPA 4 will contain the Management and Staffing Report. PRS Attachment #2 and SSPA #4 are edited to include the thresholds for this effort. |
| 21 | Attachment 1, PWS, Page 23, 4.6.1 Reports of Work, 4.6.1 Management and Staffing Readiness Report (Refer to PRS SSPA #4)(CLIN 0005) and Attachment #3, Technical Exhibits, Page 6, A. Acquisitions, Technical Exhibit 1 – Deliverables. This requirement indicates FEMA's access to a Contractor staff database as well as a staffing report. The deliverable listed in Attachment #3 is a management and staffing readiness report. | PRS Attachment #2 and SSPA #4 edited to include the thresholds for this effort. |
| 26 | Attachment 3, HIS Technical Exhibits, Page 56, Technical Exhibit 18A - Security Requirements and Procedures, (3), Compliant Cases, (ii) Issue Cases, Item 2: The referenced sub-section (3)(I) appears to be missing | Text in Exhibit 18A edited to read: Cases that are successfully mitigated will be cleared and returned to normal processing as noted above in sub-section (3)(ii). |
| 25 | Attachment 3, HIS Technical Exhibits, Page 55, Technical Exhibit 18A - Security Requirements and Procedures, (3), Compliant Cases, Paragraph 2. This sentence appears to be incomplete | Text in Exhibit 18A edited to read: Contractors will be authorized to begin work following a favorable pre-appointment screening performed by FEMA PSD. This process includes a review of the completed eQIP submission, Questionnaire (SF85P), the OF 306, the individual credit report, and the FBI response to the submission of the individual’s fingerprints. (i) Non-Issue Cases - A review disclosing no security concerns will result in a favorable preliminary fitness determination. (ii) Issue Cases - A review disclosing security concerns will fall into one of two categories: |
| 27 | Attachment 4(a), HIS Contract TOPR Instructions and Scenarios, Page 21, Scenario 10: The title for this Scenario states a just-in-time hiring for a 50,000-inspection task order in Michigan. However, the preliminary information provided does not include information on a just-in-time hiring event. | Text referring to "Just-In-Time deleted from requirement and attachments. |
| 28 | Attachment 4(a), HIS Contract TOPR Instructions and Scenarios, Page 3, Scenario 1 and Attachment #1, PWS, Page 16, Section 4.3 Readiness, 4.3.1 Duty Readiness Plan (CLIN 0001 and 0003), Paragraph 3: 4.3.1: Duty Readiness Plan states, "Details of the pre-deployment is disaster specific and requirements will be identified in a Task Order Proposal Request (TOPR) for the pending disaster declaration. | Removed references to pre-deployment in Attachment 4(a), scenarios will not contain a requirement for pre-deployment. |
| 31 | Attachment 5.1 Operations Cost Model | Instructions tab of Attachment 5.1 edited to remove this text: The Offeror must not add additional cost categories. |
| 33 | Attachment 5.1, CLIN 0002 Tab: Option period 5 for the 8-month period Nov 1, 2023 to June 30, 2024 is missing | Instructions tab of Attachment 5.1 currently states: For disaster support line item cost and price purposes only; an option period is a 12 month period of performance, regardless of the number of months in an option period schedule. That is specific to "Cost Reimbursable" line items currently. Added the following language to instructions tab for CLIN 0002 inspections: For disaster support line item cost and price purposes only; an option period is a 12 month period of performance, regardless of the number of months in an option period schedule. |
| 34 | Attachment 5.1, Summary Tab: The summary tab in spreadsheet lines 36 to 50 currently start with 0001 | Line item descriptions changed from 0001 to 0003 |
| 38 | Attachment 8, pg. 2-3; Questions 1, 5, 8, 10, 11, and Overall Performance rows | Attachment 8-Past Performance Questionnaire formatting edited to allow data entry. Questionnaire due date extended to 3-29-19 by 5 PM EST. |
| 39 | Attachment 8, pg. 4; Responses to questions 1-5 | Attachment 8-Past Performance Questionnaire formatting edited to allow data entry. Questionnaire due date extended to 3-29-19. |
| 40 | Attachment 8, pg. 2-4; Heading (1st paragraph on each page) | Reference to Appendix C removed from Attachment 8 |
| 41 | Attachment #4(c). Tab1, Instructions, Item 4, Cost Reimbursable CLIN/SLIN Proposed Cost for Disaster related expenses, CLIN 0003 | Deleted text "must not add additional cost categories". |
| 43 | Section L.12, pg. L-10, Factor 1, Part II Instructions, item 2.c (1st paragraph on page) | The response sought for this section should be inserted into attachment 4(b)count of inspectors and inspections completed per day per task order is requested. Attachment 4(a) Contains the daily count of inspections issued for each scenario. The deliverable for this is requirement is Attachment 4(b). RFP Part II paragraph 2(c) edited to read: Task Order Proposal Scenarios deliverable – Attachment 4(b) |
| 47 | Section L.12, pg. L-8, Volume 1, paragraph 1.2.1 | RFP edited to require signed RFP amendments be submitted with the offerors initial proposal as acknowledgement of receipt. |
| 49 | RFP, Page 2, Standard Form 33, Item 9 on the Standard Form 33 states: "Sealed offers in original and See Section L.9 copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in…" Section L.12 states submission format should be "PDF" Electronic Files. | Reference changed to read L.12. |
| 50 | RFP, Page H-1, Section H.1 sets forth the requirement to submit a subcontracting plan in accordance with FAR 19.704. The example shows an overall small business subcategories subcontracting goal of 40% and adds this to the socio-economic subgrouping goals for a total of 54%. | Reference updated subcontracting goals to read: Category Overall Small Business Subcategories Subcontracting Goal 40% |
Service Disabled Business 5% HUBZone 3% Service-Disabled Veteran-Owned Small Businesses 3% Women-Owned Small Businesses 5%
| 54 | Attachment #1, PWS, Page 7, Section 1.3.4 Key Personnel (CLIN 0001 and 0003): "Key personnel as an example shall include project directors, project managers, deputy project managers, quality manager, field operations managers, inspectors, field quality control inspectors and program directors." To meet maximum production requirements of 10,000 inspections per day, a contractor would require thousands of inspectors and QC inspectors. | PWS 1.3.4 modified to remove inspectors and field quality control inspectors from paragraph and designation as key personnel |
| 55 | Attachment #3, HIS Technical Exhibits, Page 5, Exhibit 1, PWS para 4.2.1, Task Order Scenario (Conference) and Attachment #1, PWS, Page 15, Section 4.2.1, Post Award & Pre-performance Conference (CLIN 0001 and 0003): Attachment #3, HIS Technical Exhibits indicates a task order scenario (conference) deliverable is required. | The task order scenario conference requirement deleted from the requirement, PWS, and attachments. |
| 57 | Attachment #1, PWS page 18 section 4.3.6: "FEMA will not authorize cost reimbursement for any party not receiving a suitable background check and have not completed inspection work in the field associated with the disaster TOPR awarded". | This is not a cost reimbursement plus fixed fee CLIN. Per Section B.6 and B.8 of the RFP - "No fee is allowed on Cost Reimbursement CLINs/task orders." PWS paragraph 4.3.6 edited to read: FEMA will not authorize cost reimbursement for any party not receiving a suitable background check and have not completed inspection work in the field associated with the disaster TOPR awarded. All cost associated with “Just in time” hiring will be cost reimbursable per inspector adjudicated, badged and confirmation of completed field inspection work. All cost associated with “Just in time” hiring will be cost reimbursable per inspector adjudicated, badged and confirmation of completed field inspection work. FEMA will not authorize cost reimbursement for any inspector not receiving a suitable background check and not completing inspection work in the field associated with the disaster TOPR awarded. |
| 59 | Attachment 4(a), HIS Contract TOPR Instructions and Scenarios, Page 21, Scenario 10: The title for this Scenario states a just-in-time hiring for a 50,000-inspection task order in Michigan. If the number of inspections in this scenario is included in the total inspections for the base period, the scenarios combined exceed the 242,500 total inspections stated for pricing purposes. | Reference to "just in time" deleted. |
| 60 | Attachment 4(c) Task Order Proposal Scenarios: Attachment 4(c) is currently displaying a base period only. | See Attachment 5.1 Operations Cost Model instructions tab, cell A20. Also Added the following text to RFP Section L; Volume 5: Cost/Price Proposal; Factor 5 Cost/Price; second paragraph: THE INSPECTION RATE COST SHALL ALSO BE SUMMARIZED WITHIN ATTACHMENT 5.1 OPERATIONS COST MODEL (CLIN 0002 ONLY).RFP Section L.12, Volume Format – Volume 5 Cost/Price Proposal, Page L-12 |
| 60 | RFP Section L.12, Volume Format – Volume 5 Cost/Price Proposal, Page L-12 | CLIN 5001 Phase Out should be included as a bullet under Cost Reimbursable CLINS Proposed costs for recurring costs only. This section will be updated accordingly. Also added text stating: (When requested by CO in writing) for CLINS 0001 Phase In and 5001 Phase Out |
| 66 | L-12, pg. L-8, Volume 1, Item 1.2.2 | Following text deleted from RFP: RFP section B, “Supplies or Services and Cost/Price,” with the offeror-proposed contract line item prices |
inserted in the appropriate spaces.
| 73 | Section J, pg. J-1, Table rows 4 and 5 (reference attachments 3.1 and 3.2) | Attachments provided with Amendment 0003 |
| 76 | L.12, pg. L-12 Volume 5, Item 6.2, paragraph 4 | RFP updated to read: For recurring cost line item cost and price purposes only; cost shall be calculated on a total base period of 12 months with the initial time period being four (4) months and the final period being eight (8) months. |
| 77 | L.10, pg. L-5, paragraph 1-3 | All reference to DHS Form 700-13 changed to 700-14. |
| 78 | Attachment 1, pg. 5, PWS Section 1.3.1, first paragraph | The references to "Contract Manager" changed to "Project Manager" throughout the PWS attachment. |
| 79 | Attachment #4(a), pg. 4, Table, first row | Attachment 4(a) edited to reflect September 3, 2018 and 2018 for subsequent dates. |
| 106 | Volume 5: Cost/Price Proposal, L-12 | Removed text requiring a CD ROM submission |
| 107 | Appendix C Past Performance Questionnaire | Attachment 8-Past Performance Questionnaire edited to remove reference to Appendix C. |
| 110 | Volume 2: Technical Proposal, Part II Task Order Proposal Matrix – (Task Order Specific Response), pg. L-9 | |
| RFP text edited to read: 1. The offeror shall disclose for each of the 13 scenarios the following on one Attachment #4(b) Task Order Proposal Matrix on 11x17 paper. | ||
| 121 | Section H.3 INSPECTION TASK ORDER PERFORMANCE, pg. H-2 | The text "See Section G.1 Invoices for ODC invoice details" deleted from the requirement. |
| 134 | Discrepancies regarding RFP Section B, Section L, and Attachment 5.1, Attachment 5.1, Instruction Tab, paragraph 5 | Per the information added to the instructions tab of Attachment 5.1: CLIN 0002. For disaster support line item cost and price purposes only; an option period is a 12 month period of performance, regardless of the number of months in an option period schedule. The inspection rate shall be derived from the 13 disaster scenarios and summarized within Attachment (5.1 Operations Cost Model) CLIN 0002 ONLY. |
| 137 | Attachment 5.1 Summary Tab | All CLINS labeled 0001 under Operations CLIN changed to 0003. |
| 138 | RFP Section L.12, Volume Format – Volume 5 Cost/Price Proposal, Page L-12 | Reference edited to add CLIN 5001 Phase Out included as a bullet under Cost Reimbursable CLINS Proposed costs for recurring costs only. Also added text stating: (When requested by CO in writing) for CLINS 0001 Phase In and 5001 Phase Out |
| 145 | RFP Section L.12, Volume Format – Volume 2: Technical Proposal, Page L-8 | Text: "and personal references" deleted from the RFP. Offerors shall not submit "personal references" with resumes. |
| 139 | RFP Attachment 4(a), Scenario 10 | Scenario 10 instructions edited to not include a just in time event. |
| RFP Section M, pg. M-3 paragraph Factor 2/Sub-factor 2 Inspector Staffing. | The following text deleted: The Government will compare the offeror’s inspector staffing model to compare to task order scenarios 4A and 4B, and to meet the performance requirement summary SSPA.2.H Production for one or more task orders. Replaced with: The Government will compare the offeror’s inspector staffing model with the offeror’s response to the task order scenarios 4(a) and 4(b) to assess the offeror’s capability and approach to meeting the Per Task Order Production Threshold in response to the task order scenarios. (See Attachment 2 – SSPA.2.H. – Per Task Order Production Threshold) | |
| RFP Section M, pg. M-4 paragraph Factor 3 -- PAST PERFORMANCE; 2nd and 3rd paragraphs. | Deleted text: (including Federal, State, and local government and private) replaced with: (including Federal, State, and local government or other commercial contracts) Deleted text: three (3) federal government contracts or other commercial contracts. replaced with: three (3) federal, local, state government or other commercial contracts | |
| RFP Section L, pg. L-12,13,14, and 15; Volume 5: Cost/Price Proposal | Changed the reference from "FACTOR 6" to "FACTOR 5" in header. | |
| Attachment 5.1 Operations Cost Model and Attachment 5.2 Operations Cost Model Narrative | Line item descriptions in both attachments changed for CLIN 0003AL from "Personnel" to "Material". | |
| Attachment 5.2 Operations Cost Model Narrative | Reference to CLIN 0001AL and 0003AL as "Personal" changed to reference CLINs as 0001AL and 0003AL "Materials" | |
| RFP Section L.12, pg. L-11, paragraph Volume 4: Past Performance. | Extended the date for submission of past performance questionnaires to Friday, March 29th, 2019 by 5 PM EST. |
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