RFP_70FB7019R00000008.pdf

Federal Emergency Management Agency

REQUEST FOR PROPOSAL

#70FB7019R00000008

Housing Inspection Services Contract (HIS)

Notice Type:

Request for Proposal

Date:

February 26th, 2019

Proposal Due Date:

March 28th, 2019 by 5 PM EST

NAICS Code: 541350-Building Inspection Services

PSC: H-156 Quality Control Services/Construction and Building Materials

Agency/Office:

Federal Emergency Management Agency

Title:

Response and Recovery Division’s Housing Inspection Services contract in support of FEMA’s Individual Assistance Program

Notice:

This request for proposal (RFP) is issued to procure Housing Inspection Services for FEMA’s Recovery and Response Division under FEMA’s Individual Assistance Program.

This effort was synopsized under pre-solicitation notice #70FB7018R00000023 in accordance with FAR Subpart 5.2.

Additional notices in regard to the current solicitation were provided through RFI-Housing_Inspection_Services_(FEMA) posted December 13th, 2016 and draft RFP #70FB7018R00000023 posted July 25th, 2018. This RFP details the Government’s effort to award one or more indefinite delivery indefinite quantity (ID/IQ) contracts using FAR Part 15 (Contracting By Negotiations) and Subpart 15.101-1 Source Selection Trade-Off Process in determining the best value for the Government. FEMA anticipates award in July of 2019.

Contract Type: Five (5) year Multiple Award Indefinite-Delivery/Indefinite-Quantity contract with Fixed Price (FP), Labor Hour (L/H), and Cost Reimbursable (CR) line items.

Estimated Period of Performance: July 1, 2019 to June 30, 2024 Four Month (4) Base Period July 1, 2019 to October 31, 2019 Option Period I (12 months) November 1, 2019 to October 31, 2020 Option Period II (12 Months) November 1, 2020 to October 31, 2021 Option Period III (12 Months) November 1, 2021 to October 31, 2022 Option Period IV (12 Months) November 1, 2022 to October 31, 2023 Option Period V (8 Months) November 1, 2023 to June 30, 2024

Proposals submitted in response to this RFP shall be valid for 180 days from the date this RFP is closed.

Response Date:

Proposals are due by 5 PM EST on Thursday, March 28th, 2019. No telephone inquiries will be accepted. Offerors must send questions in regard to this RFP electronically to FEMA-HIS-Recompete (fema-his-recompete@fema.dhs.gov).

Proposals are due in accordance with Section L (Instructions to Offerors) of this RFP.

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and See Section L.9 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in until local time

(Hour) CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)

10. FOR

INFORMATION

CALL:

A. NAME

Maurice Randolph

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

Maurice.Randolph@fema.dhs .gov

AREA CODE

NUMBER

705-9861

EXT.

10. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 5 X I CONTRACT CLAUSES 39

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 1 X J LIST OF ATTACHMENTS 1

X D PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 3 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 2

X G CONTRACT ADMINISTRATION DATA 6 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 16

X H SPECIAL CONTRACT REQUIREMENTS 12 X M EVALUATION FACTORS FOR AWARD 7

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

11. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

AWARD (To be completed by government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253 (c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY

FEMA Finance Center P.O. Box 9001 Winchester VA 22604 CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Dennis C. Clements

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33 (Rev. 9-97) Previous edition is unusable Prescribed by GSA - FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR

700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

70FB7019R00000008

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY CODE FEMA 8. ADDRESS OFFER TO (If other than Item 7)

U.S Department of Homeland Security/FEMA Acqu Attn: Maurice D. Randolph 500 C Street, SW, PP 5th Floor Washington, DC 20472-

FEDERAL EMERGENCYMANAGEMENT AGENCY

500 C STREET SW

WASHINGTON DC

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232.8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME

AND

ADDRESS

OF

OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

Table of Contents

PART I - THE SCHEDULE ........................................................................................................................... A-1

SECTION A - SOLICITATION/CONTRACT FORM ............................................................................... A-2

SF 33 SOLICITATION, OFFER AND AWARD .............................................................................. A-2

PART I - THE SCHEDULE ............................................................................................................................ B-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS ............................................................... B-1

B.1 ITEMS TO BE ACQUIRED ............................................................................................................ B-1 B.2 CONSIDERATION AND PAYMENT ............................................................................................ B-1 B.3 LINE ITEM DESCRIPTIONS ......................................................................................................... B-1 B.4 CONTRACT TYPE .......................................................................................................................... B-1 B.5 FIXED PRICE (FP) TASK ORDERS .............................................................................................. B-1 B.6 COST REIMBURSEMENT PRICING ............................................................................................ B-1 B.7 LABOR HOUR PRICING ............................................................................................................... B-1 B.8 OTHER DIRECT COSTS ................................................................................................................ B-2

B.9 NEGOTIATED INDIRECT RATES……………………………………………………………....B-2

B.10 ISSUING TASK ORDERS...…………………………………………………………..…………B-2

B.11 MAXIMUM AND MINIMUM FUNDING LIMIT……....……………………………………....B-2

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK ..................................... C-1

C.1 SEE SECTION J ATTACHMENT 1 - HOUSING INSPECTION SERVICES PERFORMANCE

WORK STATEMENT .................................................................................................................... C-1

SECTION D - PACKAGING AND MARKING .......................................................................................... D-1

D.1 PRESERVATION, PACKING AND PACKAGING -- COMMERCIAL ...................................... D-1

SECTION E - INSPECTION AND ACCEPTANCE .................................................................................... E-1

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .................... E-1 E.2 HIGHER LEVEL CONTRACT QUALITY REQUIREMENT ....................................................... E-1 E.3 INSPECTION AND ACCEPTANCE .............................................................................................. E-1 E.4 PERFORMANCE EVALUATION .................................................................................................. E-2 E.5 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) ........................................................ E-2 E.6 PERFORMANCE VERIFICATION ............................................................................................... E-3

SECTION F - DELIVERIES OR PERFORMANCE ................................................................................... F-1

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .................... F-1 F.2 TERM OF CONTRACT ................................................................................................................... F-1 F.3 PRINCIPAL PLACE OF PERFORMANCE .................................................................................... F-1 F.4 DELIVERY SCHEDULE ................................................................................................................. F-1 F.5 REPORTS OF WORK ...................................................................................................................... F-1

SECTION G - CONTRACT ADMINISTRATION DATA ......................................................................... G-1

G.1 INVOICE PROCEDURES .............................................................................................................. G-1 G.2 BILLING ON COST REIMBURSABLE CLINS ........................................................................... G-1 G.3 ORDERING PROCEDURES ......................................................................................................... G-2 G.4 ROLE OF TASK MONITOR ......................................................................................................... G-4 G.5 TECHNICAL DIRECTION AND SURVEILLANCE ................................................................... G-4 G.6 SUBMISSION OF INVOICES OR VOUCHER FOR PAYMENT ............................................... G-5 G.7 IDENTIFICATION OF GOVERNMENT OFFICIALS ................................................................. G-5 G.8 CONTRACT ADMINISTRATION REPRESENTATIVES .......................................................... G-6

G.9 SUBCONTRACT NOTIFICATION……………………………………………………………... G-6

SECTION H - SPECIAL CONTRACT REQUIREMENTS ....................................................................... H-1

H.1 SUBCONTRACTING PLAN ......................................................................................................... H-1 H.2 TRANSITION ................................................................................................................................. H-1 H.3 INSPECTION TASK ORDER PERFORMANCE ......................................................................... H-1 H.4 QUALITY CONTROL ................................................................................................................... H-2 H.5 MANDATORY PERFORMANCE REQUIREMENTS ................................................................. H-2 H.6 REPORTS OF WORK .................................................................................................................... H-2 H.7 GOVERNMENT-FURNISHED and CONTRACTOR ACQUIRED PROPERTY ........................ H-2 H.8 SUMMARY TABLE OF DELIVERABLES .................................................................................. H-2 H.9 ACCESS TO TRADEMARK INFORMATION ............................................................................ H-2 H.10 CONTRACTOR PERFORMANCE REPORTING ...................................................................... H-3 H.11 EMPLOYEE AND INSPECTOR COMPENSATION ................................................................. H-3 H.12 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENTS ................................................. H-4 H.13 SECURITY REQUIREMENTS .................................................................................................... H-4 H.14 SAFEGUARDING OF SENSITIVE INFORMATION…............................................................H-5

H.15 FACILITY ACCESS ..……………………………………………………………………..…..H-10

H.16 DEFENSE BASE ACT REQUIREMENTS FOR WORKER’S COMPENSATION………….H-11

PART II - CONTRACT CLAUSES .............................................................................................................. I-1

SECTION I - CONTRACT CLAUSES ...................................................................................................... I-1

I.1 NOTICE OF HYBRID CONTRACT ............................................................................................... I-1 I.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .................... I-2

I.3 52.203-14 DISPLAY OF HOTLINE POSTER(S)...………………………………………………I-3

I.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JUL 2013) ................................................................................... I-4 I.5 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES (OCT 2009) .................................. I-5 I.6 52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018) ................................................ I-6 I.7 52.216-18 ORDERING (OCT 1995) .......................................................................................... I-11

I.8 52.216-19 ORDER LIMITATIONS (OCT 1995)………………………………………………...I-11

I.9 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) .................................................... I-122 I.10 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ................. I-12

I.11 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (AUG 2018) ALTERNATE II

(NOV 2016) (DEVIATION 2018-O0018) ..................................................................................... I-12

I.12 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JUL 2013) ...................................................................................................................................... I-21 I.13 52.222-2 PAYMENT FOR OVERTIME PREMIUMS (JUL 1990) .......................................... I-22 I.14 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999) ................................ I-22

I.15 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010) .................................................................................................... I-23

I.16 52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT – PRICE

ADJUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS…………………………...I-24

I.17 52.222-49 SERVICE CONTRACT ACT - PLACE OF PERFORMANCE UNKNOWN

(MAY 1989) ................................................................................................................................... I-25 I.18 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (OCT 2015) ............................... I-25 I.19 52.227-14 RIGHTS IN DATA – GENERAL (May 2014)..…..……………………….................I-28

I.20 52.232-7 PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR

CONTRACTS ................................................................................................................................ I-32

I.21 52.232-40 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS (DEVIATION 2012-00014) (AUG 2012)…………………………….…I-35

I.22 52.237-3 CONTINUITY OF SERVICES (JAN 1991)… ………………………………….......I-36

I.23 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ................................. I-36

I.24 HSAR 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (JUN 2006) ALTERNATE II

(JUN 2006) ..................................................................................................................................... I-36

I.25 HSAR 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003) .................................... I-38

I.26 HSAR 3052.242-72 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE

(DEC 2003) ..................................................................................................................................... I-38 I.27 NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS ................................... I-39

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS ............................... J-1

SECTION J - LIST OF ATTACHMENTS .................................................................................................... J-1

J.1 ATTACHMENT 1 HIS PERFORMANCE WORK STATEMENT ........................................... J-1 J.1 ATTACHMENT 2 HIS PERFORMANCE REQUIREMENTS SUMMARY ............................ J-1 J.1 ATTACHMENT 3 TECHNICAL EXHIBITS ............................................................................ J-1

J.1 ATTACHMENT 3.1 FEMA MANUAL 119-7-1 PERSONAL PROPERTY…..……..……….J-1

J.1 ATTACHMENT 3.2 FEMA MANUAL 122-1-1 TRAVEL POLICY MANUAL…………….J-1

J.1 ATTACHMENT 4(a) TASK ORDER PROPOSAL REQUEST (TOPR)...................................... J-1

INSTRUCTIONS AND SCENARIOS

J.1 ATTACHMENT 4(b) TASK ORDER PROPOSAL MATRIX SPREADSHEET ......................... J-1 J.1 ATTACHMENT 4(c) TASK ORDER PROPOSAL SCENARIOS LABOR MODEL…………J-1 J.1 ATTACHMENT 4(d) SUMMARY 13 SCENARIOS OPERATIONS LABOR MODEL…..….J.1 J.1 ATTACHMENT 4(e) JUST-IN-TIME HIRING PLAN…………………………………….…..J.1

J.1 ATTACHMENT 5.1 OPERATIONS COST MODEL SPREADSHEET ..................................... J-1 J.1 ATTACHMENT 5.2 OPERATIONS COST MODEL NARRATIVE ......................................... J-1 J.1 ATTACHMENT 6 DEPARTMENT OF LABOR WAGE DETERMINATIONS ..................... J-1

J.1 ATTACHMENT 7 DHS 700-14 COVER PAGE SOURCE SELECTION INFO……..……..J.1

J.1 ATTACHMENT 8 PAST PERFORMANCE QUESTIONNAIRE……………………..…….J.1

J.1 ATTACHMENT 9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) ...……….J.1

J.1 ATTACHMENT 10 LIST OF GOVERNMENT FURNISHED PROPERTY…………………J.1

PART IV - REPRESENTATIONS AND INSTRUCTIONS ................................................................... K-1

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS ............................................................................................................................................ K-1

K.1 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION...………………....K-1

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)…………………………………….K-2

K.3 52.204-5 WOMEN-OWNED BUSINESS (OTHER THAN SMALL BUSINESS)……………K-3

K.4 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018) .................. K-3 K.5 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015) ........ K-7 K.6 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) ........... K-8 K.7 52.215-6 PLACE OF PERFORMANCE (OCT 1997) .................................................................. K-9 K.8 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (OCT 2014) ..................... K-10 K.9 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) ............ K-13 K.10 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) ..................................... K-13 K.11 52.225-2 BUY AMERICAN ACT CERTIFICATE (FEB 2009) ............................................. K-13

K.12 CONTRACTOR RESPONSIBILITY DETERMINATION…………………………………...K-14

K.13 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS OPERATIONS IN

SUDAN--CERTIFICATION (AUG 2009) .................................................................................. K-14

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS .............................. L-1

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ...... L-15

L.2 52.211-14 DEFENSE PRODUCT ACT PRIORITIES ..................................................................... L-1 L.3 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA ............................. L-1

AND DATA OTHER THAN CERTIFIED COST OR PRICING DATA

ALTERNATE IV (OCT 2010)

L.4 52.216-1 TYPE OF CONTRACT (APR 1984)……...…………………………………………….L-2

L.5 52.233-2 SERVICE OF PROTEST (SEP 2006) .......................................................................... L-2 L.6 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS ......................................... L-2

L.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)…L-5

L.8 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS(APR 1984)………………………..L-5

L.9 OFFEROR ACCEPTANCE PERIOD ……………………………………………………………L-5

L.10 RESTRICTION ON USE AND DISCLOSURE OF PROPOSAL/QUOTATION INFORMATION

(DATA) ........................................................................................................................................... L-5 L.11 HSAR 3052.209-72 ORGANIZATIONAL CONFLICTS OF INTEREST (JUN 2006) ............... L-5 L.12 INSTRUCTIONS FOR PREPARATION OF PROPOSAL ........................................................... L-6

L.13 SUBMITTAL DEADLINE……………………………………………………………………...L-15

SECTION M - EVALUATION FACTORS FOR AWARD ........................................................................ M-1

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ...... M-1

M.2 EVALUATION OF PROPOSALS ................................................................................................. M-1 M.3 EVALUATION OF OPTIONS ...................................................................................................... M-1 M.4 BASIS FOR DETERMING AWARD ............................................................................................ M-1 M.5 SOURCE SELECTION TRADE-OFF PROCESS ......................................................................... M-1 M.6 CRITERIA FOR PROPOSAL RATINGS ..................................................................................... M-2

M.7 COMMUNICATIONS BEFORE ESTABLISHMENT OF THE COMPETITVE RANGE ......... M-6

M.8 COMPETITIVE RANGE ............................................................................................................... M-6

M.9 EXCHANGES WITH OFFERORS AFTER ESTABLISHMENT OF THE COMPETITIVE

RANGE .......................................................................................................................................... M-6 M.10 DISCUSSIONS ............................................................................................................................. M-6 M.11 AWARD WITHOUT DISCUSSIONS ......................................................................................... M-6 M.12 FINAL PROPOSAL REVISIONS ............................................................................................... M-6

M.13 BASIS FOR AWARD…………………………………………………………………………...M-7

RFP#70FB7019R00000008 Section B

B-1

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 ITEMS TO BE ACQUIRED

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary in performing and providing the following items of work:

See Section C.1, Section J. Attachment #1 Performance Work Statement

B.2 CONSIDERATION AND PAYMENT

The following represents the Price Schedules/Contract Line Sub-Line Items for this contract. Offerors are to provide proposed Costs using Attachment #5.1 Operations Cost Model included with this RFP. See Attachment #5.2 Operations Cost Model Narrative for a complete line item description for each item.

NOTE: "FFP" means "Firm-Fixed-Price"; "NTE" means Estimated Costs "not-to-exceed" the ceiling price specified", “CR” means “cost reimbursable”, “ODC” means “other direct cost”, L/H means “labor hour”. Cost reimbursable line items are applicable to recurring/steady state costs and disaster specific costs. Labor hour line items are applicable to disaster specific costs.

B.3 LINE ITEM DESCRIPTIONS

A complete description of the contract line items can be found in Attachment #5.1 Operations Cost Model and Attachment #5.2 Operations Cost Model Narrative. Contract line items will be numbered as follows:

Base Period: 0001 through 0006 (July 1, 2019 to October 31, 2019) Option Period I: 1001 through 1006 (November 1, 2019 to October 31, 2020) Option Period II: 2001 through 2006 (November 1, 2020 to October 31, 2021) Option Period III: 3001 through 3006 (November 1, 2021 to October 31, 2022) Option Period IV: 4001 through 4006 (November 1, 2022 to October 31, 2023) Option Period V: 5001 through 5006 (November 1, 2023 to June 30, 2024)

B.4 CONTRACT TYPE

Multiple Indefinite Delivery Indefinite Quantity (IDIQ) contracts will be awarded, using Fixed Price CLINs for inspections and cost reimbursable and labor hour CLINS for all other line items.

B.5 FIXED PRICE (FP) CLINS

For Fixed Price CLINS, the quantity of inspections will be multiplied against the fixed unit price per inspection listed in this schedule, or as negotiated if lower rates are proposed for the task order; and the cumulative extended total of all items ordered will define the fixed price for the CLIN.

B.6 COST REIMBURSEMENT PRICING

All CLINS/task orders issued on a Cost Reimbursement basis will be priced in accordance with forward pricing direct and indirect rates at the time of the task order. Contractors will provide complete supporting schedules identifying all applicable direct and indirect rate estimates building up to the task order cost. Contractors should submit their most recent DCAA/DCMA approved provisional indirect billing rates, if available. Contractors without approved rates shall propose indirect rates in accordance with FAR Part 31, Contract Cost Principles and Procedures. No fee is allowed on Cost Reimbursement CLINs/task orders.

B.7 LABOR HOUR PRICING

All task orders issued on a labor hour or fixed price basis will be subject to the pricing set forth in Attachment #5.1 Operations Cost Model labor rates. The labor rates in Attachment #5.1 shall reflect fully-burdened hourly rates for each labor category and

RFP#70FB7019R00000008 Section B

B-2 will apply to all direct labor hours. The fully-burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A), and profit. These fixed hourly rates are ceiling rates and will apply to the prime contractor and subcontractors. In any case, proposed rates for task orders shall not exceed the ceiling rates established in the contract. The labor rate table shall include the prime contractor and each subcontractor’s established accounting practices for recording uncompensated overtime. The accounting practices for each member shall be clearly identified (e.g., prime contractor records all hours; “Subcontractor employee A” records 40 hours per week; “Subcontractor employee B” records all hours, etc.).

The descriptions of the methods will be incorporated into the contract and will be effective for labor-hour task orders.

B.8 OTHER DIRECT COSTS

All ODCs will be reimbursed at cost, plus applicable indirect cost. All costs associated with travel, will be reimbursed in accordance with approved Federal Travel Regulation rates during the time of travel. All ODC’s shall be itemized on each ODC invoice. No fee is allowed on Cost Reimbursement CLINs/task orders.

Other Direct Cost (ODC) to be incurred under this contract may include but are not limited to the following:

• Inspector Adjudication

• Inspector Registration Events

• Emergency Purchases

• Materials (not emergency purchases)

• Travel Expenses (CONUS and OCONUS)

• Disaster Specific Contractor Acquired Property

B.9 FINAL INDIRECT COST RATES

Final indirect rates shall be established in accordance with FAR 52.216-7 and Subpart 42.700 of the Federal Acquisition Regulation for all cost reimbursement CLINS. In accordance with FAR 42.705; final indirect cost rates shall be established on the basis of Contracting Officer determination procedures or auditor determination procedure. Within 120 days (or longer period, if approved in writing by the Contracting Officer), after settlement of the final annual indirect cost rates for all years of a physically complete contract, the contractor must submit a completion invoice or voucher reflecting the settled amounts and rates.

B.10 ISSUING TASK ORDERS

Services specified above by Contract Line Item Number (CLIN) shall be obtained by issuance of task orders. Services may be ordered (by CLIN) at any time during the effective period of performance, at the price specified. Task orders shall be issued in accordance with the Section G clause entitled "Ordering Procedures". The aggregate dollar amount of all task order funding obligations shall not exceed the ceiling price of this contract as specified in Section B.8 clause titled "Maximum and Minimum Funding Limitation".

Transition may be invoiced monthly. One-half of the actual, allowable costs incurred for Partnering, and approved by the government, shall be invoiced on a per session basis. The total cost for all sessions during the effective period of performance shall not exceed the total estimated price of the task order. Authorized costs may include Facilitator, Facilitator travel (transportation, lodging, and per diem), facilities and other direct costs, but shall not include any travel costs for Contractor or government participants. Allowable costs shall be determined based on FAR Part 31. Travel costs shall be limited to the amounts authorized under the Federal Travel Regulations.

B.11 MAXIMUM AND MINIMUM FUNDING LIMIT

The guaranteed minimum under this contract is $3,500.00 and shall not exceed an estimated ceiling of $943,000,000.00 for the entire period of performance, options included.

RFP#70FB7019R00000008 Section C

C-1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 SEE ATTACHMENT 1 - HOUSING INSPECTION SERVICES PERFORMANCE WORK STATEMENT

RFP#70FB7019R00000008 Section D

D-1

SECTION D - PACKAGING AND MARKING

D.1 PRESERVATION, PACKING AND PACKAGING -- COMMERCIAL

Preservation, packing, and packaging for shipment of all items ordered hereunder shall be in accordance with commercial practice and adequate to insure both acceptance by common carrier and safe transportation at the most economical rate(s).

RFP#70FB7019R00000008 Section E

E-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-2 INSPECTION OF SUPPLIES--FIXED PRICE AUG 1996

52.246-3 INSPECTION OF MAY 2001

SUPPLIES--COST-REIMBURSEMENT

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE AUG 1996

52.246-5 INSPECTION OF APR 1984

SERVICES--COST-REIMBURSEMENT

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

E.2 HIGHER LEVEL CONTRACT QUALITY REQUIREMENT DEC 2014

(a) The Contractor shall comply with the higher-level quality standard(s) listed below.

Title Number Date Tailoring

ISO 9001 2015

(b) The Contractor shall include applicable requirements of the higher-level quality standard(s) listed in paragraph (a) of this clause and the requirement to flow down such standards, as applicable, to lower-tier subcontracts, in—

(1) Any subcontract for critical and complex items (see 46.203(b) and (c)); or

(2) When the technical requirements of a subcontract require—

(i) Control of such things as design, work operations, in-process control, testing, and inspection; or

(ii) Attention to such factors as organization, planning, work instruction, documentation control, and advanced metrology.

(End of Clause)

E.3 INSPECTION AND ACCEPTANCE

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at the Disaster Assistance Response Team or Virginia National Processing Service Center (VA-NPSC).

For the purpose of this clause, the Contracting Officer's Representative (COR) named in the Designation of Contracting Officer's Representative clause in this contract is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such occur, the Contractor will be notified by a written notice.

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E.4 PERFORMANCE EVALUATION

(a) The services required under this RFP and subsequent contract shall be subject to the requirements of FAR Subpart 42.15 (Contractor Performance Information) and require Government and Contractor recording and maintenance of contractor performance information. Performance surveillance will be subject to the use of the Contractor Performance Assessment Reporting System (CPARS) and Past Performance Information Retrieval System (PPIRS) metric tools to measure the quality and timely reporting of past performance information.

(b) The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor to inspect or otherwise evaluate the work performed or being performed at the location(s) at which work is being performed. Pursuant thereto, the Government reserves the right to maintain representatives on the premises of the contractor (or subcontractor). If the Government makes any inspections or evaluations on the premises of the Contractor (or subcontractor) the Contractor shall provide all reasonable facilities and assistance ensuring the safety and convenience of the Government's representatives in the performance of their duties. All inspections and evaluations by the Government's representatives shall be performed in such a manner as will not unduly delay work. The Government will endeavor to conduct all audits, inspections, and evaluations in accordance with the highest levels of established professional auditing practices and standards. If a written report of such inspection or evaluation is prepared by the Government which reflects deficiencies or proposed corrective actions to be taken by the Contractor or its subcontractor, a copy of those deficiencies and/or proposed corrective actions shall be furnished to the Contractor. Any corrective action proposed to be taken as a result of such inspections shall be discussed with the Government prior to implementation.

(c) During the performance of this contract, the Contractor shall be evaluated by the COR, or other designate personnel, in accordance with the overall level of compliance with the contract and the demonstrated quality and timeliness of the services provided. The Quality Assurance Surveillance Plan (QASP)/QASP Evaluation Matrix (Attachment #9) and Performance Requirement Summary (Attachment #2) lists the performance requirements by Performance Objectives for which Contractor performance will be measured when performing under this contract. The contractors approved Quality Control Plan (QCP) and FEMA’s Quality Assurance Surveillance Plan (QASP) will be incorporated into the contract upon award. The Government and the Contractor may by mutual agreement adjust the standards and/or identify additional performance elements as may be necessary to ensure the performance standards for work specified in the contract also reflect the contract requirements.

E.5 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

This Quality Assurance Surveillance Plan (QASP)(Attachment #9) is a Government developed document outlining the surveillance procedures that will be used in assessing the quality of performance achieved under the Housing Inspection Service’s (HIS) contract; including 1- Quality Management System and 2- Task Order Performance. The QASP captures surveillance results for stated thresholds and objectives. FEMA has included a scoring matrix for key performance areas. The offeror may during the proposal stage disclose to FEMA adjustments to the Task Order Performance matrix while meeting or exceeding stated thresholds and objectives if perceived to be a better value to FEMA. During the evaluation process, FEMA may accept in part or in whole if a more effective approach is recommended by the offeror. FEMA may reject in part or in whole if a lesser intended value is determined. The Contractor is responsible for management and quality control actions to meet the terms of the contract.

The Government will perform those quality assurance procedures that may be necessary to verify that performance is in accordance with the Performance Work Statement (PWS) and Performance Requirements Summary (PRS) for each task order (Attachments #1 and #2). Government quality assurance will be performed routinely by the COR; however, other activities may be called upon to support this effort as required.

The QASP will be used by the Government to evaluate the Contractor’s performance over the life of the contract. Through this evaluation, the Contracting Officer Representative (COR) will identify both positive and negative aspects of the Contractor’s performance. This will allow the COR to communicate to the Contractor those aspects that are strengths of their performance, and those aspects considered to be deficiencies/weaknesses in their performance and which need to be addressed and corrected. For those tasks listed in the QASP, the COR or designated quality assurance evaluators will follow the methods of surveillance specified in the contract. The COR or designated quality assurance evaluators will record all surveillance observations and will maintain a file of all inspection results. Government surveillance of tasks not listed in the QASP may occur during the

E-3 performance of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Unsatisfactory performance for any Performance Standard/Acceptable Quality Level (AQL) item may result in other appropriate action(s) by the Contracting Officer in accordance with the Inspection of Services clause, including Termination for Default. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of this contract.

E.6 PERFORMANCE VERIFICATION

(a) The Government intends to measure the outcomes of the performance objectives with stated thresholds that the Government expects the contracts to deliver (Attachment #2 Performance Requirements Summary). During performance of this contract, potential positive and negative Government assessments as a result of Contractor performance thresholds shall be measured under individual task orders (for inspections only), shall be evaluated and measured by the COR, Task Monitor, or other designated Government personnel, to assess the overall level of compliance with the contract in terms of Quality Control, Production/Timeliness, Customer Service, and Miscellaneous criteria as specified in the Performance Requirements Summary.

The Performance Requirements Summary and supplements does not replace the performance requirements of the PWS. The Government and the Contractor may mutually adjust the standards and/or identify additional performance elements, as may be deemed necessary, to ensure that the performance standards reflect actual contract requirements.

(b) In accordance with the inspection clauses of this contract, the Government intends to measure the outcomes of the external audits of the contractor’s Quality Management System for compliance (Attachment #2 Performance Requirements Summary).

RFP#70FB7019R00000008 Section F

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SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER APR 1984

ALTERNATE I

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 TERM OF CONTRACT

The contract shall be effective as of date of award (TBD) and lasting for 5 years, except that Task Orders placed prior to the expiration date shall remain in full force and effect until deliveries have been completed and payments have been made.

F.3 PRINCIPAL PLACE OF PERFORMANCE

The effort required shall be performed at: The contractor’s principal office or location for non-disaster activities and various disaster sites CONUS and OCONUS to be determined by individual task orders.

F.4 DELIVERY SCHEDULE

Delivery of items shall be shipped FOB in accordance with the following schedule: To be determined on a Task Order basis.

Reference Technical Exhibit #1, Deliverables.

Delivery Address:

Virginia Disaster Operations Center 430 Market Street, 4th Floor, Room 407 Attention: Mike Hockman Winchester, VA 22603

Mailing Address:

Virginia Disaster Operation Center P.O. Box 2297 Winchester, VA 22604 Attention: Mike Hockman, Room 407

F.5 REPORTS OF WORK

See Attachment #1 Performance Work Statement Paragraph 4.6

CONTRACT CLOSEOUT FINAL REPORT: The Contractor shall submit a final report which documents and summarizes the results of the entire contract work, including recommendations and conclusions based on the experience and results obtained.

The final report shall include tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to comprehensively explain the results achieved under the contract. The content and format of the report must be of a quality suitable for publication. The following disclaimer shall be placed in a prominent place on the first page:

RFP#70FB7019R00000008 Section F

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Any opinions, findings, conclusions or recommendations expressed in this publication do not necessarily reflect the views of the Federal Emergency Management Agency.

The Final report shall be preceded by a draft final report submitted to the COR 30 days prior to contract expiration. Approval of the draft or comments will be submitted to the Contractor by the COR at least 15 days prior to contract expiration. The Contractor shall submit the final report on or before the expiration date of the contract expiration, after approval of the draft report is obtained from the COR.

In the event the Government delays review and return of the draft report beyond the period specified, the Contractor shall immediately notify the Contracting Officer in writing, and the Contractor shall be entitled to a day-to-day extension for submission of any subsequent reports.

SUBMISSION

One final copy of the report specified above shall be submitted to the Contracting Officer’s Representative (COR):

Delivery Address:

Virginia Disaster Operations Center 430 Market Street, 4th Floor, Room 407 Attention: Mike Hockman Winchester, VA 22603

Mailing Address:

Virginia Disaster Operation Center P.O. Box 2297 Winchester, VA 22604 Attention: Mike Hockman, Room 407

In addition, one copy shall be submitted to the Contracting Officer at:

DHS/Federal Emergency Management Agency

Attn: Dennis C. Clements Acquisition Operations Division Office of the Chief Procurement Officer 500 C Street SW, 3rd Floor, Washington DC 20472-3205

RFP#70FB7019R00000008 Section G

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SECTION G – CONTRACT ADMINISTRATION DATA

G.1 INVOICE PROCEDURES

An invoice is a written request for payment under this contract for supplies delivered or for services rendered. Invoice Templates to be used by the contractor are illustrated in Technical Exhibit 5 Inspection Invoice Template. Payment of invoices submitted under this contract shall be made in accordance with the terms and conditions of the Prompt Payment clause and in accordance with the provisions of other clauses in this contract. Failure or refusal to provide the following information on all invoices submitted under this contract may result in the invoice being considered improper for payment in accordance with the Prompt Payment Act. Each invoice is to include, at a minimum, the detail of costs incurred based on the contract type (FP, CR, LH). Be advised, cost-type contracts provide for interim payments for costs vouchered on a Standard Form (SF) 1034 public voucher.

Fixed-price contracts are subject to FAR Part 32 financing methods.

a. Firm-Fixed Price for Inspections Refer to Attachment #5.1 Operations Costs Model detailing costs to be included for invoicing purposes. Invoices for Inspections, IT Data plans, Inspector Registrations shall include sufficient detail to identify and validate quantities billed are properly chargeable to the contract.

b. Operations (Cost Reimbursable) (Phase In, Base Year and Options) Refer to Attachment #5.1 Operations Costs Model detailing costs to be included for invoicing purposes. Only actual verifiable and allowable costs incurred are to be invoiced for each CLIN. Invoices for Operations shall include the actual allowable costs and shall include sufficient detail to identify and validate costs incurred are properly chargeable to the contract.

c. Labor-Hour Technical Assistance Invoices or vouchers for payment of reimbursable costs shall include sufficient detail to identify that costs are properly chargeable to the contract. In addition, each invoice or voucher shall detail the Hours, hourly rate and amount billed by Labor Category; and show current and cumulative amounts billed.

d. Invoices shall be based on 30 day increments. All invoices shall be submitted within 15 days after the end of each 30 day increment.

In the event no charges exist for any one of the line items, such shall be so indicated by entering $0 (zero dollars). Inability to reconcile the entries with recorded Contracting Officer approved estimates, particularly in the areas of facilities, and special test equipment, may result in the voucher being returned for correction and resubmission.

G.2 BILLING RATES ON COST REIMBURSABLE CLINS

Provisional billing rates will be established at the beginning of the contractor’s fiscal year in accordance with FAR 42.704 Billing rates. The contracting officer (or cognizant Federal agency official) or auditor responsible under FAR 42.705 for establishing the final indirect cost rates also shall be responsible for determining the billing rates.

The contracting officer (or cognizant Federal agency official) or auditor shall establish billing rates on the basis of information resulting from recent review, previous rate audits or experience, or similar reliable data or experience of other contracting activities. In establishing billing rates, the contracting officer (or cognizant Federal agency official) or auditor should ensure billing rates are as close as possible to the final indirect cost rates anticipated for the contractor’s fiscal period, as adjusted for any unallowable costs. When the contracting officer (or cognizant Federal agency official) or auditor determines the dollar value of contracts requiring use of billing rates does not warrant submission of a detailed billing rate proposal, the billing rates may be established by making appropriate adjustments from the prior year’s indirect cost experience to eliminate unallowable and nonrecurring costs and to reflect new or changed conditions.

Once established, billing rates may be prospectively or retroactively revised by mutual agreement of the contracting officer (or cognizant Federal agency official) or auditor and the contractor at either party’s request, to prevent substantial overpayment or underpayment. When agreement cannot be reached, the billing rates may be unilaterally determined by the contracting officer (or cognizant Federal agency official). The elements of indirect cost and the base or bases used in computing billing rates shall not be construed as determinative of the indirect costs to be distributed or of the bases of distribution to be used in the final settlement.

G-2

When the contractor provides the cognizant contracting officer the certified final indirect cost rate proposal in accordance with FAR 42.705-1(b) or FAR 42.705-2(b), the contractor and the Government may mutually agree to revise billing rates to reflect the proposed indirect cost rates, as approved by the Government to reflect historically disallowed amounts from prior years’ audits, until the proposal has been audited and settled. The historical decrement will be determined by either the cognizant contracting officer (FAR 42.705-1(b)) or the cognizant auditor FAR 42.705-2(b)).

G.3 ORDERING PROCEDURES

(a) Issuance of Task Orders

(1) Fair Opportunity for Consideration

One or more task orders may be issued during the period of performance of this contract. The Government will provide all awardees a fair opportunity for consideration. In accordance with FAR 16.505(b)(1), the Contracting Officer will give each awardee a “fair opportunity” to be considered for each order in excess of $3,500 unless one of the following conditions applies.

Exceptions to Fair Opportunity for Consideration. Awardees will not be given a fair opportunity to be considered for task orders which are expected to not exceed $3,500 when the Contracting Officer determines one of the…