Attach_7_-_RFP_Questions_and_Gov._Responses.pdf

RFP# 70FA2018R00000013

Amendment 4 Attachment 7

NETC Facility O&M Support Services

# Solicitation Document Page # Section, Subsection, Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

1 General Question N/A N/A

If there is a contradiction or discrepancy between individual attachments, which attachment prevails? For example, if something is stated one way in the PWS and a different way in the Technical Exhibit, which is going to be the prevailing document. TBD given lack of specific references in this question.

2 Amendment 1 1 N/A

Will a Standard Form 30 - Amendment of Solicitation/Modification of Contract be provided for this Amendment? If not, is the contractor required to acknowledge the amendments? Where/How? SF30’s are not planned to be used for any amendments. An Attach 12 – Amendment Summary has been posted with this amendment. The Business Proposal Instructions (paragraph 3) in the RFP on page 41 concerning Contractor acknowledgement of amendments have been tweaked.

Attach 1 – Clauses, Provisions, Addenda

Section B / Invoicing and Payment for Transportation Services

Please confirm that in the event that a contractor vehicle is required for transportation services and a larger vehicle than what is required must be ordered, due to lack of availability of smaller vehicles or some other circumstance, such as extra space needed for passenger luggage, that the contractor will invoice for the actual cost of procuring the vehicle, not the cost of the vehicle required. The Contractor is not required to procure any vehicles. Reference response to next question.

Attachment 7

# Solicitation Document Page # Section, Subsection, Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

Attach 1 – Clauses, Provisions, Addenda

Section B - Invoicing and Payment for Transportation Services

The Government indicated that it will not pay for a large coach if a mid-size coach would have sufficed. Mid-size coaches are not frequently available, with many companies not having them at all.

While the number of students requiring transportation may indicate a mid-size coach is needed, the mid-size coaches have very limited space available for luggage. Will the Government limit student luggage to one bag per student for transporting 28-30 students? If not, a larger coach must be used for luggage capacity. In this event, please confirm the Government will pay for the larger coach required to transport both students and their luggage. When/if these mid-size coach market concerns are experienced in the performance of this contract, then this does alleviate Contractor responsibility for taking the necessary actions to manage transportation services in the most optimal and cost efficient and effective manner as stated in PWS Section 7.3.2). By default, this requires factoring in the number of students, luggage, vehicle capacity, etc. Using the 28-30 students with luggage as an example, if three 15-passenger vans would meet the transportation need at a lesser cost than a subcontracted large coach, then that is what the Government expects to be invoiced and pay.

Attach 1 – Clauses, Provisions, Addenda

3052.215-70 Key Personnel or Facilities (Dec 2003)

a. Are all five of these positions considered to be Key Personnel:

Project Manager, Facilities Supervisor, Grounds Maintenance Supervisor, Residential & Transportation Supervisor, Housekeeping Supervisor? Yes.

b. Are offerors to provide resumes for all 5 positions? Yes.

c. Please specify which positions are “Other Resumed Personnel”.

Mechanics (Maintenance)/HVACR Mechanic Electricians (Maintenance) Carpenter Plumber

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

Attach 1 – Clauses, Provisions, Addenda

3052.215-70 Key Personnel or Facilities (Dec 2003)

Please clarify if offerors are to submit resumes with their proposals for these positions: Mechanics (Maintenance)/HVACR Mechanic, Electricians (Maintenance), Carpenter, Plumber. Yes and as stated in Section E / Addendum to 52.212-1 / Technical Proposal Instructions / Key and Other Resumed Personnel Experience / Qualifications on p.39.

Attach 1 – Clauses, Provisions, Addenda

19-20 Minimum Techs Qualification

Does the current Electrician, Plumber, and HVAC person currently meet the rfp requirements? This is Offeror responsibility to propose.

Attach 1 – Clauses, Provisions, Addenda

3052.215-70 Key Personnel or Facilities (Dec 2003)

Please be advised that the State of Maryland does not have a Journeyman/License/Certificate for carpenters. What was the Government’s intent in specifying these credentials? Language / qualifications tweaked.

Attach 1 – Clauses, Provisions, Addenda

Safeguarding of Sensitive Information (2015) / Paragraph (e) Authority to Operate

Please confirm whether an authority to operate will be required under this contract. No.

Attach 1 – Clauses, Provisions, Addenda

Addendum to 52.212-1 / Company Experience / 1st paragraph

Can you confirm if 1 of our 2 Similar in Size and Scope that also meets the complexity that only 2 references will be required? This is acceptable and would basically have the effect of only requiring a max two (2) total project references for Company Experience. However, the RFP instructions and corresponding evaluation language have been updated.

Attach 1 – Clauses, Provisions, Addenda

Addendum to 52.212-1 / Key Personnel / 1st paragraph

Please confirm that only the key personnel resumes are required that is listed on page 17 & 18 and not other personnel as other personal are required to be given first right of refusal based on DOL law, and in previous rfp the requirement for other personnel were removed and just key personnel were required. See response to Question 6.

Government agrees Other Resumed Personnel are required to be given right of first refusal. Government is only setting Min.

Qualifications for Other Resumed Personnel and requesting resumes as means to confirm Min. Qualifications for these positions are met.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

Attach 1 – Clauses, Provisions, Addenda

Addendum to 52.212-1 / Past Performance

Please provide the CPARS FORM. QUESTION: In reviewing our CPARS on various contracts these are the number of pages 5, 4, 4, 5, 6.

Would the government consider increasing the number of pages for a quality description of our services provided and the details that you are requesting? The page limitation for write-ups [for when Offerors don’t have a most recent fully completed CPARS/PPIRS (for which there are no page limitations)] is now four (4) pages as reflected in updated Attach 1. Additional language clarifying the instructions here has also been added. Per the RFP, the CS can be contacted for a CPARS Template if one is needed.

Attachment 7

# Solicitation Document Page # Section, Subsection, Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

Attach 1 – Clauses, Provisions, Addenda

39 & 44

Addendum to 52.212-1 / Proposal Submission Instructions & Addendum to 52.212-2 / Evaluation Commercial Items

“The Offeror shall also explain how it is planned to retain employees to ensure sustained satisfactory performance of the work to include references from the projects cited under Corporate Experience, especially if the Offeror intends to solely rely on revised Wage Determinations (WDs) or new Collective Bargaining Agreements (CBAs) for SCLS personnel employee compensation.”

AND

“The Offeror proposes a viable plan supported by references from the projects cited under Corporate Experience concerning how personnel will be retained and turnover minimized to ensure sustained satisfactory performance, and the plan specifically accounts for if SCLS employee personnel compensation is solely reliant on revised Wage Determinations (WDs) or new Collective Bargaining Agreements (CBAs).”

What is the Government’s intent in asking for this plan? Is it the Government’s desire that contractors escalate wage rates beyond those stated in the AWD and CBA if needed for retention? Since this is a LPTA procurement, escalation of AWD and CBA rates will certainly result in a higher cost. Is it the Government’s intent to rate contractors who don’t provide for an escalation as unacceptable?

These paragraphs of the RFP have been updated, and Government’s intent is for Offeror’s to propose a LPTA solution that meets the Government’s requirement. It is Offeror discretion as to whether or not escalation is part of their proposed LPTA solution.

Attachment 7

# Solicitation Document Page # Section, Subsection, Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

Attach 1 – Clauses, Provisions, Addenda

Addendum to 52.212-1 / Business Proposal Instructions/ 1st paragraph

The instructions state to only complete the yellow highlighted items but the H&W is wrong and should be $4.13 can we just update the H&W rate to reflect $4.13 HR Instructions have been slightly tweaked, but the Government’s interpretation is this requirement is subject to EO13706, which would have correlated to a minimum H&W of $4.13/hr for the WD associated with the original RFP, but be advised the WD associated with the original RFP has since been twice revised.

Attach 1 – Clauses, Provisions, Addenda

Addendum to 52.212-1 / Proposal Submission Instructions.

If Contactors submit their proposals electronically via email by the proposal submission deadline but the hard copy is not received by the established due date and time, will the proposal still be considered late? Yes.

Attach 1 – Clauses, Provisions, Addenda

41-42

Proposal Submission Instructions do not list any naming conventions for the file submissions to distinguish Volumes or Contractors.

Does the Government want us to prepare our own naming conventions for the files? The Addendum to 52.212-1 section on pages 37-43 and specifically the Proposal Submission Instructions on p.41-42 outline and address this question.

17 Attachment 2 – PWS 5 2. Scope

For the Fallen Fire Fighters annual event is there permanent power in that location or does temporary power (generator) need to be provided. If generator power is that reimbursable? Temporary modification to available permanent power supplies power.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

18 Attachment 2 – PWS 5 2. Scope / Paragraph 2

“While the Government will furnish the property, equipment, materials, and information necessary for Contractor performance as outlined in this PWS, the Contractor shall be required to furnish a limited amount of equipment, materials, supplies, etc. e.g. safety related clothing, supplies related to supporting the National Fallen Firefighters annual event (flowers, port-a-pots, etc.), equipment, materials, or supplies included in pricing for services that might be subcontracted such as charter buses, trash removal, pest control, subcontracted maintenance contracts, etc.”

So how does this work with a Firm Fixed Price? We add that cost once a year to the contract? This paragraph in PWS has been slightly tweaked for technicality reasons, the rest of the document and other RFP attachments outlines the scope and extent of these required services, and Offerors propose a FFP to perform.

19 Attachment 2 – PWS 5 2. Scope / Paragraph 2

The requirement is for contractor to furnish limited amount of equipment, materials, and supplies Etc. When the Governments states items to be subcontracted out does this exclude repairs as there is no mention of a repair liability threshold. Does it just include preventive maintenance services based on Attachment 11? If outside of routine or preventative maintenance or inspections, then Government responsible.

Also can etc. be expanded upon. This is expanded via provided examples right after “etc.” and elsewhere throughout the PWS.

20 Attachment 2 – PWS 9

4. Definitions / FEMA Directives

The referenced Directives are not included in the solicitation. Are there any tasks in the Directives that will require contractor labor to support? Labor support in performance of PWS requirements and tasks must comply with these Directives.

Attachment 7

# Solicitation Document Page # Section, Subsection, Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

21 Attachment 2 – PWS 13 5. GFP and Services

Will the government please provide a list of provided tools and equipment that will be provided to the contractor, including vehicles?

Reference response to next question for examples of tools and equipment and reference response to Question 26 for vehicles.

22 Attachment 2 – PWS 13

5. GFP and Services / Equipment / Small Hand and Power Tools

This paragraph states that all hand tools and equipment will be Government provided. We did not find a list of provided tools and equipment in TE 2 as indicated. Please provide a complete list so that bidders know if all needed maintenance tools and equipment, cleaning equipment, grounds equipment, our management office equipment, are provided. If a task requires a hand tool or piece of equipment the Gov. doesn’t have, then Gov. will provide unless another hand tool or piece of equipment in stock will suffice. GFP currently provided in each maintenance cart include:

Dewalt Cordless drill kit part #DCD950VX Dewalt 20 volt max 4 tool combo kit #DCK49012 with following tools o Impact Driver Model DCF885 o Light Model DCL040 o 20 Volt Hammer Drill Model DCD985 o Reciprocating Saw Model DCS381

Charger 20 volt Max Charger w/2 Batteries

2.5 Gallon Shop vacuum Cleaner

2’ Fiberglass Ladder 4’ Fiberglass Ladder 6’ Fiberglass Ladder Circuit Guard Portable GFCI Leather/Surgical Gloves Safety Glasses Safety Hard Hat Toilet Plunger Extension Cord Flashlight 5 gallon Plastic bucket Putty Knife Reciprocating Saw Blades (Assortment) Claw Hammer

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

23 Attachment 2 – PWS 13

5. GFP and Services / Equipment / Computer Equipment

This paragraph states that the Gov't will provide computer equipment. Will this include our management office computers and other office equipment needed to perform contractor normal office tasks or are they only to be used for Gov't CMMS and BAS systems? We did not find a list of provided computer equipment or other office equipment that will be provided. Please clarify or provide a list of equipment. As this paragraph states, the Government will provide to the Contractor the computer equipment and subsequent access to those Government computer systems necessary for Contractor performance of the requirements and tasks in the PWS.

Campus Wi-Fi is available to conduct electronic business not authorized on the DHS/FEMA network e.g. access to corporate drop boxes, FTP sites, etc.

24 Attachment 2 – PWS 14

5. GFP and Services / Parts, Supplies, and Materials

This paragraph states that the Government is providing all parts, supplies and materials. Will this include our company office supplies to operate and administer our management office? Yes if only for Gov. provided office space unless it is a unique item Gov. doesn’t typically carry in stock.

25 Attachment 2 – PWS 14

5. GFP and Services / Parts, Supplies, and Materials

Will parts, supplies and materials be government provided when we utilize subcontractors, such as elevator maintenance, fire protections system maintenance and other subcontracted elements of the contract? Varies upon subcontracted service being provided as can be industry practice/standard for parts, supplies, and materials to be included in service price. Reference response to Question 19.

26 Attachment 2 – PWS 14

5. GFP and Services / Vehicles

This paragraph states that the Government is providing all equipment to include vehicles. We could not find a list of vehicles that will be provided to the contractor. Please provide a listing of vehicles that will be provided to the contractor. Gov. provided vehicles are listed in this paragraph, and any additional would be listed in Attach 11 – TE2 as Assets C-21-XXX.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

27 Attachment 2 – PWS 14

5. GFP and Services / Vehicles

Q1. Is the Contractor or the Government responsible for cost of mechanic repairs to the Government vehicles? Government unless Contractor fault.

Q2. Will the Contractor be responsible for arranging the service/repair off site? Yes.

Q3. Will the Contractor be responsible for providing labor support to and from the repair center? Yes.

28 Attachment 2 – PWS 15

6. General Requirements / GFE, HVACR, and Life Safety Systems O&M and Repair

Can the Government provide a component list of the current Life Safety Systems that the contractor will be responsible for maintaining so that subcontractor quotes can be obtained? Ref Attach 11 – TE2.

29 Attachment 2 – PWS 15

6. General Requirements / Vehicles

Does the incumbent provide any additional vehicles beyond those furnished by the Government? Excluding PWS 7.3.2. support requirements, this requirement has differences from the current and previous contracts and this question is not relevant.

30 Attachment 2 – PWS 16

6. General Requirements / Vehicles / Safety & Environmental Requirements, Equipment, & Program

For roof access of repairs or preventative maintenance, it could not be determined on the site visit whether the roof structures currently have the tie off points. Can the Government please confirm that the roofs have the necessary safety tie off points? There are no permanent safety tie offs on any roofs. The Gov. has lifts for accessibility, but it would be Contractor responsibility to install and remove temporary tie offs pursuant to OSHA safety standards.

31 Attachment 2 – PWS 18

7.2.1.1. Work Order

Management Office Staffing and Operational Coverage paragraph 1 -2

Can you confirm staffing coverage is needed until 11:00 pm Mon –Fri, and weekend coverage from 8:30a – 5:00p? Clarified via PWS changes in 7.2 and 7.2.1.1.

Does contractor need to build in some overtime for this? Offeror discretion concerning pricing strategy for meeting staffing coverage requirements within the FFP of the contract.

32 Attachment 2 – PWS 19

7.2.2. Trade Craft Services

(General Workmanship & Requirements)

Does contractor provide all small tools to accomplish these tasks?

Gov. provides and reference response to above question concerning GFP currently provided in each maintenance cart.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

33 Attachment 2 – PWS 20 7.2.2.3. Electric

Section states “Install, repair and adjust all electrical systems, including service and distribution, interior lighting, exterior lighting, emergency lighting, cathodic protection, uninterruptible power supply (UPS systems) and generators.” Can the Government please confirm that maintenance of high voltage is not within the scope of this contract? The Minimum Qualifications of the Electrician would include maintenance of high voltage.

34 Attachment 2 – PWS 20 7.2.2.3. Electric Does exterior lighting include all pole lights for street illumination throughout the entire property boundary? Yes.

35 Attachment 2 – PWS 20 7.2.2.3. Electric Does the Govt provide a lift or bucket truck for pole light maintenance. Gov. has two lifts. Reference Attach 11 – TE2.

36 Attachment 2 – PWS 20 7.2.2.3 Electric

Q1. What is the voltage of the primary distribution system on the campus? 208V.

Q2. Will the Contractor be required to service the primary voltage equipment to include the required testing of the equipment or is the primary voltage maintained by the local power company? Yes to former and no to latter. Local power company responsibility stops at meters.

37 Attachment 2 – PWS 20 7.2.2.4 Locksmith Q1. What is the age of the current electronic lock system? 20+ years but is planned to be upgraded prior to award of this requirement.

Q2. Who is the manufacturer of the electronic lock system? KABA

38 Attachment 2 – PWS 20

7.2.2.5. Maintain and

Operate Building Environmental Systems

Are all buildings interfaced with the EMS with the ability to control from a central location? Yes, but currently offline due to upgrade plans to replace in FY19. Installer to provide training at that point to Contractor staff.

39 Attachment 2 – PWS 20

7.2.2.5 Maintain and

Operate Building Environmental Systems

Q1. Who is the manufacturer of the EMCS? Q2. Is the EMCS an open protocol system? Q3. Is this a web based program? Q4. What equipment within each building does the EMCS control? See response to Question 38 and TBD.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

40 Attachment 2 – PWS 21

7.2.2.6 Plumbing and

Related systems / Operation and Maintenance of Water Distribution Systems

Q1. Please provide the types of closed loop systems (i.e. hot water, chilled water, heat pump loops, and sidewalk heaters). Hot water and glycol.

Q2. What type of feeder system, if any, currently maintains the swimming pool? Automatic and in accordance with Certified Pool Operators (CPO) guidelines.

Q3. What type of feeder system is currently in place to maintain the domestic water system chlorine level? None.

Q4. Are there any other water treatment systems in place to maintain for the Kitchen area? Food service Contractor has standalone system maintained by separate contract.

41 Attachment 2 – PWS 21

7.2.2.6 Plumbing and

Related systems / Domestic Water Supply

When will the 300,000 gallon concrete water storage tank be due for draining, cleaning and repairs? Last done FY17 (Dec. 2016). PWS updated.

42 Attachment 2 – PWS 21

7.2.2.6 Plumbing and

related systems / Paragraph 6

Q1. What sizes and type of material are the sewer trunk lines? 4” – 20” but 12” on average and ductal steel, terra cotta (lined), PVC, concrete, and cast iron.

Q2. Are there any low flow fixtures in any buildings? Yes. If so, has this resulted in any backup issues in the sewer trunk lines? Yes, but measures have been taken to correct issues.

Q3. Are auto-flush valves installed on any of the toilets? If so, how many? In all Buildings with Public Restrooms.

43 Attachment 2 – PWS 21-22

7.2.2.7 / Sign and Engraving Work

Can the Government provide the number of signage and engraving tasks for the past two years? Reference Attach 9.

44 Attachment 2 – PWS 22 7.2.2.8. Metal Working

“Metal fabrication shall include, but not limited to, welding, brazing, soldering and iron work fabrication, as well as, other types of sheet metal.”

Does contractor provide gas and materials for welding or the government? Government.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

45 Attachment 2 – PWS 22

7.2.2.9 / Miscellaneous Building & Grounds Maintenance, Installation, Repair and Alteration

Will the contractor be responsible for concrete sidewalks or any portion thereof? Yes.

46 Attachment 2 – PWS 22

7.2.2.10. Above Ground

Fuel Storage Tanks

How many above ground fuel storage tanks are there? 20 What is the capacity of each? 100gal to 450gal

47 Attachment 2 – PWS 22

7.2.3.1. Maintain and

Operate Fire Detection and Control Systems table

Are all buildings interfaced with the fire alarm system? Yes Can alarms, troubles, and supervisories be acknowledged from one location? Yes and Building V.

48 Attachment 2 – PWS 22

7.2.3.1 / Maintain and Operate Fire Detection and Control Systems / Paragraph #1

Q1. How many different types of fire extinguishers are used on campus? Three (3): Self-contained, ABCs, and four (4) DuPoint FE-36s for electronics.

Q2. What are the sizes of each type extinguisher to be maintained on the campus? Approximately 50-60 ABCs…reference Attach 11 – TE2.

49 Attachment 2 – PWS 22-23

7.2.3.1. Maintain and

Operate Fire Detection and Control Systems / Table

There is a question mark beside smoke dampers, do they not exist or is there not a firm count on them? Approximately forty (40), but declining due to HVAC upgrades. PWS updated as much, but reference Attach 11 – TE2. If they exist when was the last time they were inspected? Annual inspections.

50 Attachment 2 – PWS 22-23

7.2.3.1 / Maintain and Operate Fire Detection and Control Systems / Table

Approximately how many fire dampers are to be maintained?

Reference response to Question 49.

51 Attachment 2 – PWS 23

7.2.3.2. Elevator Repair and

Maintenance

Does contractor need to build this into the price up front? Yes.

52 Attachment 2 – PWS 23

7.2.4. Grounds

Maintenance

Q1. What is the quantity of tree removal on an annual basis? Over past 5 years, estimated twenty (20) over 20’ been removed.

Q2. Will the Government reimburse the cost of hiring an Arborist when any tree exceeding 20’ must be removed? If not, how many trees over 20’ are expected to be removed requiring an Arborist? The Government is responsible for providing funding if tree removal requires an Arborist.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

53 Attachment 2 – PWS 23 7.2.4.1.1. Grass Cutting

“All power mowing equipment shall be equipped with mufflers to avoid excessive noise.”

Does contractor provide all mowers and lawn equipment? No.

54 Attachment 2 – PWS 23

7.2.4.1.2. Landscaping

Services Specific Requirements / Para 1

Is there a requirement for licensing to apply post emergent/pre-emergent weed control? Yes.

55 Attachment 2 – PWS 24

7.2.4.1.2. Landscaping

Services Specific Requirements / Para 3

Approximately how many acres or square feet are to be maintained in Level 2 areas? Reference Grass Level Map now included in Attach 10 –

TE 1.

56 Attachment 2 – PWS 24

7.2.4.1.2. Landscaping

Services Specific Requirements / Para 4

Approximately how many acres or square feet are to be maintained in Level 3 areas? Reference Grass Level Map now included in Attach 10 –

TE 1.

57 Attachment 2 – PWS 24

7.2.4.1.2. Landscaping

Services Specific Requirements / Para 9

Currently, the 1” deep edging is only required in areas with curbing.

Please confirm it is the intent on the follow-on contract that the 1” deep edging is to be performed along all roadway areas and not just those with curbing. Yes.

58 Attachment 2 – PWS 26

7.2.4.1.2. Landscaping

Services Specific Requirements

“All shrubs and plants shall be inspected weekly for insects, pets and disease. Appropriate spraying shall be performed to eliminate the insects, pests, or disease. All corrective actions shall be timely, and taken such that neither permanent damage to the plants.”

Is contractor responsible for buying insecticide, grass seed, etc…? Yes.

59 Attachment 2 – PWS 27

7.2.4.1.9 Replacement of

Vegetation / Para 2

Please confirm cutting down of large trees and grinding would be reimbursable as it would require an arborist in the state of Maryland.

Reference Gov. response to Question 52.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

60 Attachment 2 – PWS 27

7.2.4.2. Snow and Ice

Removal / Paragraph 2

Who is responsible for snow plowing? Contractor.

Wouldn’t expect a lot of that, but who owns the task and equipment?

Contractor performs and Gov. provide equipment.

Do we provide equipment or GFE including a snow plow? Gov.

provided.

Does the Govt provide all chemicals for snow/ice removal e.g. salt?

Yes. PWS clarified.

61 Attachment 2 – PWS 28 7.2.5 Grease Trap Services

What does this entail? Pumping the grease trap to remove contents.

Why is this required? Operational, sanitation, and regulatory reasons amongst others.

Meaning can this be outsourced for pricing? Reference last sentence of 7.2.5.

62 Attachment 2 – PWS 28 7.2.5 Grease Trap Services

We have been calling around to numerous grease trap companies and non convert the grease to bio fuel due to the cost as brown grease is 10% oil and 90% water when converted which produces little bio fuel.

Would the government consider removing the bio fuel requirement?

No. Can the Government also produce the last 12 months of pumping report to confirm how much grease is being disposed of in the last 12 months? Form submitted to Town of Emmitsburg covering first half of CY18 now included with Attach 9, but doesn’t differentiate grease vs.

water. Please also confirm the tank is 5,000 gallons and not 1,500.

5,000.

63 Attachment 2 – PWS 28 7.2.6 Pest Control Services Are there any other areas other than building K (kitchen and dining room) that we are not to provide pest control services? No.

64 Attachment 2 – PWS 29

7.2.6 Pest Control Services /

last two paragraphs

What are the pesticides required and the amounts used yearly? The amount necessary to satisfy PWS Task 7.2.6.

65 Attachment 2 – PWS 30

7.2.7.2 Hazardous Waste /

first sentence

Can the Government produce the last 12 months of hazardous waste report to confirm how much hazardous waste is being disposed of in the last 12 months. Clearly stated in PWS at 7.2.7.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

66 Attachment 2 – PWS 31

7.2.8.1. Asbestos

Abatement

This sounds very expensive. Can the government provide any quantities and frequencies? Clearly stated in this PWS referenced paragraph, but this task has not been required to be performed by NETC Facility O&M Contractor in the last five (5) years.

67 Attachment 2 – PWS 31

7.2.8.2 Minor Vehicle

Maintenance & Repair

Is there a garage and tire changer to do this or responsibility of contractor? Yes, yes, and responsibility of Contractor.

68 Attachment 2 – PWS 31

7.2.8.3 Exercise Equipment

Maintenance & Repair

Does the government have any quantity or frequency data for this type maintenance? This could be very expensive based on heavy utilization of equipment. Equipment list in Attach 11 – TE2 and frequency in accordance with manufacturer specs.

69 Attachment 2 – PWS 31

7.2.8.4 National Fallen

Firefighter Memorial Service and Other Special Events / Para 1

What are the size of the 250 mums required? Mature and in bloom, which is approximately 8”. PWS updated. Can the portable toilets be dropped off on Friday picked up on Monday? Yes and preferred.

70 Attachment 2 – PWS 32

7.3 Student & NETC

Transportation Support Services

Does contractor need to build in overtime for this? Offeror discretion concerning pricing strategy for meeting staffing coverage requirements within the FFP of the contract.

71 Attachment 2 – PWS 33

7.3.1 Residential Services /

Para 7

Does contractor actually make the decision on the doctor and call to arrange the doctors’ appointment? PWS updated to clarify this task.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

72 Attachment 2 – PWS 33

7.3.1 / Residential Services / Para 7

Q1. Is there any requirement for the driver transporting someone to the emergency room to have any medical experience in case the non-critical illness turns into an emergency situation? No.

Q2. Will an EMT be assigned to ride along with the non-critical illness passenger to the emergency room? No.

Q3. Is the government going to require the driver to stay at the emergency room with the non-critical illness person until the person is admitted into the center for care or until the person is seen and released to return back to the center? No. If overtime is incurred as a result, will the Government provide reimbursement? No.

Q4. Are there any mileage limitations for transporting a student or guest to a doctor or dentist appointment? Yes. Local Transport e.g.

Frederick or Gettysburg.

73 Attachment 2 – PWS 36

7.3.1.1 Student and Guest

Reasonable Accommodations / Para 10

Q1. What is the make and model of the scooters? Assets C-21-XXX in updated Attach 11 – TE2.

Q2. Are the scooters located in close proximity to the issuing area?

Kept in basement of Building E and Security brings over to C West to instruct students on how operated.

Q3. Will the scooters require any maintenance by the Contractor?

Yes…in accordance with manufacturer recommendations.

Q4. If so, how many scooters are to be maintained by the Contractor?

Six (6) reflected as Assets C-21-XXX in updated Attach 11 – TE2.

74 Attachment 2 – PWS 35

7.3.1.1 Student and Guest

Reasonable Accommodations / Para 4

What exactly does this mean? PWS updated to clarify this task.

75 Attachment 2 – PWS 36

7.3.1.1 Student and Guest

Reasonable Accommodations / Para 13

Does the tour requirement only apply to student reasonable accommodations section? Yes.

Are there any other escorting or tour requirements? No.

If so, how many? N/A.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

76 Attachment 2 – PWS 36

7.3.1.1 Student and Guest

Reasonable Accommodations / Para 14

Q1. Are any of the Government provided transportation vehicles ADA compliant? Gov. Coach.

Q2. If not, how is the contractor expected to transport students with disabilities? This paragraph has been removed from PWS, but concerning airport transportation services for students with disabilities requiring a wheelchair, this need historically is uncommon but does happen (on average maybe 5 or 6 times a year as stated on this page of the PWS). Need is met via Contractor scheduling / coordination utilizing either FEMA Coach or Contractor provided vehicles.

77 Attachment 2 – PWS 36

7.3.2 / Transportation Services

Transportation companies contacted have indicated they require a four week notification to reserve capacity. How much notice will the Government provide the contractor in advance so that vehicles can be reserved. NETC class availability is posted six (6) months in advance, and decision is usually made two (2) months out from start date and based on class registration to date whether or not class will be canceled. Students are supposed to notify Student Services two (2) weeks in advance of class concerning whether or not transportation services are required.

78 Attachment 2 – PWS 37

7.3.2 / Transportation Services / 1st paragraph

How does contractor price buses and vans for these efforts? How many additional buses and vans does the incumbent presently use?

Ample information to include historical and projected data is provided in Attachment 5 for purposes and ability of Offerors to propose pricing.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

79 Attachment 2 – PWS 37

7.3.2 / Transportation Services / 5th paragraph

Contractor shall provide field trip transportation from NETC to various locations in support of NFA or EMI classes. Length of the field trips will typically range from 4–8 hours, and will normally occur mid-week.

Current and/or historical field trip destinations include the Children’s Village in Hagerstown, MD; Gettysburg National Military Park in Gettysburg, PA; the Abraxas Youth Center in South Mountain, PA; and the Maryland State Police Crime Lab in Pikesville, MD.

Need multiple drivers, how big are classes? How many buses needed? This information is all provided in Attachment 5.

80 Attachment 2 – PWS 39

7.4.1.2 / Standard Floor Services

What is the approximate square footage of each type of flooring to be maintained for all buildings? No further info is available.

81 Attachment 2 – PWS 40 7.4.1.2.10 / Sealing Floors When was the last time ceramic tile floors were sealed and how often are they to be sealed? As needed basis to maximize life of the floor.

82 Attachment 2 – PWS 43

7.4.1.13 / Window Washing Cleaning

Q1. Please provide the number and type of all windows to be cleaned (i.e. screened, not screened, shuttered, etc.) No further info is available.

Q2. Are all windows accessible for cleaning without removing any fixtures or accessories? Most are.

Q3. How many windows are located on ground level? No further info is available.

Q4. How many windows are located above the second floor? No further info is available.

83 Attachment 2 – PWS 44 7.4.1.17.1 / Plate glass What is the required frequency for this cleaning requirement? The frequency reasonably necessary to accomplish PWS Task.

84 Attachment 2 – PWS 44

7.4.1.17.3 / Canopy Cleaning

What is the required frequency for this cleaning requirement? The frequency reasonably necessary to accomplish PWS Task.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

85 Attachment 2 – PWS 44

7.4.1.17.7 / Excrement Removal

What is the required frequency for this cleaning requirement? Please provide the total square footage of steps, stairs, entrances, arcades, landings, balconies and ledges to be cleaning, as well as the total linear feet of sidewalks to be cleaned. The frequency reasonably necessary to accomplish PWS Task.

86 Attachment 2 – PWS 45

7.4.2 Custodial /

Housekeeping / Janitorial and Linen services for the

NETC

We assume the contractor is doing the “linen” washing, fluff and fold for 15k - 16k students / 12 months = Roughly 1,300 students a month.

Linens get changed every week on a Friday. Where does the offsite linen company store linens at NETC? Does the contractor maintain that inventory or does the offsite cleaning company? PWS updated to clarify Linen Services task.

87 Attachment 2 – PWS 45 7.4.2.5

Paragraph 7.4.2.1 indicates removal and replacement of bed bug encasements every six months while paragraph 7.4.2.5 requires encasements be laundered quarterly. Which requirement is correct?

Quarterly and PWS updated.

88 Attachment 2 – PWS n/a

7.5 / Warehouse & Other Operational Services

During the site visit, the Government pointed out and parts department in Building I, however, we find no reference to this area in the PWS. Will the contractor be required to perform services in this area and if so, what specific services? No.

89 Attachment 2 – PWS 45

7.5 / Warehouse & Other Operational Services

How many warehouses, what is in them? Reference Attach 10 – TE1 but Warehouse located in Building I.

90 Attachment 2 – PWS 46 7.5.1.4 - Warehouse X-Ray

Currently palletized shipments are not broken down and their component pieces x-rayed. Is it the Governments intent that on the follow-on contract that palletized freight be broken down and each piece x-rayed individually? No.

91 Attachment 2 – PWS 46

7.5.1.4. Warehouse X-Ray

paragraph 1

Is the repair & maintenance of the X Ray machine the responsibility of the contractor? No.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

92 Attachment 2 – PWS 47 7.5.1.5.10

This paragraph states “Responsible for providing, operating and maintaining vehicles and equipment necessary to perform the delivery function.” Are the vehicles and equipment necessary to perform the delivery function provided by the Government? PWS updated to clarify.

93 Attachment 2 – PWS 49

7.5.1.9.1 – Warehouse Shipping

Provide all necessary services to effect shipment of material and equipment, e.g., packing, crating, stenciling, banding, strapping, weighing, and moving. How much does the government estimate for shipping costs? Government pays for shipping. Reference Attach 9 for shipping quantity info.

94 Attachment 2 – PWS 55 7.5.3.2 / Courier Operations

Paragraph 7.5.3.2, Courier Operations, states that the operations, which includes FEMA Headquarters runs, occur twice weekly.

Paragraph 7.5.3.2.1 FEMA Headquarters, indicates that these runs occur on Monday, Wednesday and Friday (i.e. three times per week).

Please clarify whether these operations are to be conducted twice weekly or three times weekly. PWS updated to clarify.

95 Attachment 2 – PWS 61

8. Security / Unauthorized Disclosure of Classified and Unclassified Information / OPSEC Training / Insider Threat Training

Are all contractor and subcontractor employees required to complete these trainings or just staff working at the Emmitsburg location? For example, would the corporate staff be required to complete and submit the certificates showing training was completed? Just onsite permanent Contractor staff.

Attach 3 – Area Wage Determination

8 Health & Welfare

Are contractors to use the H&W rate of $4.41 or $4.13 for SCA positions? Attachment 5, Pricing Template, reflects the rate of $4.41.

Instructions have been slightly tweaked, but the Government’s interpretation is this requirement is subject to EO13706, which would have correlated to a minimum H&W of $4.13/hr for the WD associated with the original RFP, but be advised the WD associated with the original RFP has since been twice revised.

Attach 3 – Area Wage Determination

8 Health & Welfare There is a REV 6 dated 7/3/18 for WD 2015-4269 which increases the H&W. Will this WD be incorporated into the solicitation? No. Rev. 7 is via this Amendment (4).

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

Attach 4 – CBA

Appendix A – Supplemental Pension Contribution

Please confirm that the federally mandated Supplemental Pension Contribution Surcharge will be adjusted annually at the exercise of the option year and when a new CBA is negotiated. Will be included in adjustments for when a new CBA is negotiated.

Attach 5 – RFP Response Pricing Template

N/A Labor & ODC Tabs

Row 15 on Labor & ODC’s Tabs for OP1, OP2, OP3, OP4 is “Hidden” on the pricing template. Is this an oversight or are we to input pricing for this? If so, can you clarify what this line item is? Instructions for use of Attach 5 have been slightly tweaked, but this was an oversight that has been corrected in updated Attach 5.

Attach 5 – RFP Response Pricing Template

N/A Labor & ODC Tabs

Cell “N16” on Labor & ODC’s Tabs for OP1, OP2, OP3, OP4 does not include the cost of the EXEMPT personnel (Row 13) in the sum.

Please clarify if this is an error in the pricing template or are we to include this into the total yearly bid pricing. Instructions for use of Attach 5 have been slightly tweaked, but this was an error that has been corrected in updated Attach 5.

Attach 5 – RFP Response Pricing Template

N/A Labor & ODC Tabs

Please confirm that bidders are to use/price the wage and benefit rates specified in the CBA Appendix A effective 10/01/2018 for the Base Year and the rates effective 10/01/2019 for OP 1 through OP 4.

This is acceptable.

Attach 5 – RFP Response Pricing Template

N/A Labor & ODC Tabs

Rows 13, 19, 33, 39, 45 for EXEMPT personnel on Labor & ODC’s Tabs for OP1, OP2, OP3, OP4 do not include the cost of H&W, OASDI, Medicare, FTA, SUTA/SUI, or Workers Comp. Please confirm that the rate to be inputted into the “Hourly Rate” column for the EXEMPT personnel has to be an all-inclusive loaded hourly rate. Reference response to next question.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

Attach 5 – RFP Response Pricing Template

N/A Labor & ODC Tabs

The OASDI, Medicare FUTA, SUTA/SUI and Workers Comp columns do not contain formulas for the exempt staff. How are contractors supposed to include the loads for their exempt employees?

Instructions for use of Attach 5 have been slightly tweaked, but this is unchanged and addressed in Section E / Addendum to 52.212-1 / Business Proposal Instructions / 1st paragraph. Proposed exempt staff means exempt from Service Contract Labor Standards (SCLS) i.e. no future price adjustments for OASDI, Medicare FUTA, SUTA/SUI and Workers Comp. Offerors may reflect these loads within the proposed hourly rate / salary for proposed exempt staff.

Attach 5 – RFP Response Pricing Template

N/A Labor & ODC Tabs

Workers Comp rates vary based on position. Cell B9 only allows for the entry of one Workers Comp rate. How are contractors to calculate workers comp rates that are higher or lower for the various positions?

Instructions for use of Attach 5 have been slightly tweaked, but Offerors could either add additional reference cells for position classes or insert specific dollar amounts for each position for purposes of calculating / reflecting Workers Comp.

Attach 5 – RFP Response Pricing Template

N/A Labor & ODC Tabs

Where is General Liability insurance to be included? This is usually based on labor calculations but there is not a column included for General Liability? Should this be entered as an ODC?

General Liability is not a specifically listed item like wages and fringe benefits, social security and unemployment taxes, and workers compensation insurance in paragraph (e) of FAR clause 52.222-43 whereby future adjustments (as a result of revised Wage Determinations) are permissible. It is Offeror discretion as to how any General Liability cost is reflected e.g. as an ODC or within proposed G&A or OH rates.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

Attach 9 – INFOR Routine PM WOR Task Codes, Maintenance Past History Data, NETC Campus Mail Run

6 Copier Room Operations

The total number of copies listed for 2015 shows 8,320,624. Is this correct? It is significantly higher than the total number of copies listed for 2016 and 2017, which reflect 86,958 and 65,534 respectively. Yes.

Attach 9 – INFOR Routine PM WOR Task Codes, Maintenance Past History Data, NETC Campus Mail Run

7 Work Orders By Section

This section lists the number of Work Orders performed but does not provide the number of Preventative Maintenance Work Orders performed each year. Please provide the number of PM Work Orders performed annually. Reference Updated Attach 9.

Attach 9 – INFOR Routine PM WOR Task Codes, Maintenance Past History Data, NETC Campus Mail Run

1 - 8 INFOR Routine Preventative Maintenance Work Requirements by task

Is repair & maintenance of kitchen equipment the responsibility of the contractor? Yes.

Attach 9 – INFOR Routine PM WOR Task Codes, Maintenance Past History Data, NETC Campus Mail Run

1 - 8 INFOR Routine Preventative Maintenance Work Requirements by task

Are there any kitchen exhaust hoods that have to been cleaned & inspected? Yes.

Attach 9 – INFOR Routine PM WOR Task Codes, Maintenance Past History Data, NETC Campus Mail Run

E-40 Emergency Generator, Electric, Gasoline, or Natural Gas E-41 Emergency Generator, Electric Diesel Power

Are there any EPA emission testing required for emergency generators? No.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

111 Attach 10 – TE 1 n/a General

Q1. Are all building generators required to be load back tested or connected building load tested only as required by NFPA 70? The latter.

Q2. Can the Government provide a list of all the confined spaces? Will be provided to successful bidder.

112 Attach 10 – TE 1 n/a General

Q1. Please identify the different ceiling types and square footage of each type to be maintained by building. No further info available.

Q2. Are the LED crosswalk signs required to be maintained by the Contractor? Yes.

Q3. It was identified on the site visit that the LED lighting has motion sensor control. Are there other types of lighting controls for the buildings through-out the campus? If yes, what are the different types of controls to be maintained under the contract? Exterior is photocell and interior is motion sensor and manual.

113 Attach 10 – TE 1 General Technical Exhibit 1 – NETC Site & Building Characteristics

Is R410A the only type of refrigerant used at NETC? No.

114 Attach 10 – TE 1 General Technical Exhibit 1 – NETC Site & Building Characteristics

Do emergency generators provide support for life safety or do they provide 100% building generation? Both.

115 Attach 10 – TE 1 3 NETC Site Characteristics / Space Information

This section mentions three sewage pump stations, however, on page 27 it only identifies two. Is there a third station and where is it located on campus? Reference updated Attach 10 – TE1.

116 Attach 10 – TE 1 5 Student Center - Building "B"

What is age of the flat roof area of Building B? Roughly 9 years old. Is this roof on a Government Schedule or replacement during the next contract period? Yes.

117 Attach 10 – TE 1 13 Building “I” / 2. Mechanical Ventilation

This section references only two roof fans. TE-2 references over a dozen roof fans. Which area of this RFP is correct? Difference attributable to interpretation of mechanical (2 referenced in Attach 10 – TE1) vs. remainder that are electrical powered.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

118 Attach 10 – TE 1 13 Building “H” Is the swimming pool indoor or outdoor? Indoor If it is outdoor is there a cover for it? N/A

119 Attach 10 – TE 1 15 Brute Hall - Building “K”

Q1. How old is the VRF system is this building? Estimated 6 years.

Q2. How old is the two pipe hydronic system in this building? This aspect of Building K HVAC description was incorrect and has been corrected in updated in Attach 10 – TE1.

Q3. How old is the Kitchen equipment to be maintained? Estimated 4- 5 years old.

Q4. TE-2 identifies two ADA lifts in Building K. Is this correct as it is not mentioned in this section? Yes.

120 Attach 10 – TE 1 17 Immaculate Hall - Building “L”

Currently there is significant maintenance required on the plumbing in this building due to the age of the fixtures and systems. Is this building on the Government’s schedule for renovation during the next contract period? Yes but subject to availability of funding.

121 Attach 10 – TE 1 27 (S1) Sewage pump building

Q1. Is the Contractor required to have both the main and auxiliary tanks pumped out? Only if maintenance is needed.

Q2. If so, how often and what is the gallon capacity of both tanks? As needed and this info is not available.

121 Attach 10 – TE 1 27 (S1) Sewage pump building / 2. Sewage Ejector Pump Station b.

What is purpose of the Sewage Ejector Pump (1/2 hp.) if other pumps are 20 hp? Moving sewage.

122 Attach 10 – TE 1 28 General Information & Campus Map

Is there any equipment in the buildings/structures mentioned in this paragraph to be maintained by the contractor? Yes. If yes, can the Government provide a list of the equipment? Reference Attach 11 –

TE2.

123 Attach 10 – TE 1 28 General Information & Campus Map / 2. Grounds

Q1. How many linear feet of gravel road or gravel parking areas are to be maintained on the facility? All of it.

Q2. Is any maintenance to be performed on the Fallen Firefighter Memorial brick walkways? Yes. Reference PWS.

Paragraph #, Bullet Point (BP) #, etc.

Question or Comment and Government Response

124 Attach 10 – TE 1 29

General Information & Campus Map / 3.

Underground Tunnel System

What is the condition of the tunnel system and scope of work relative to maintaining the area? Relatively good and general maintenance e.g. maintaining lighting, sweeping, concrete wall patching.