draft RFPQAs70B06C26R00000017.docx

Questions Set for DHS CPB Medical Support Services Draft RFP

Please clarify if the transition-in period of 90 business days is for the transition-in of the entire CBP Medical Support Services program or just for drug testing and medical evaluations?

90 days is for the entire Medical Support Services Program.

Cancelation fees and Rescheduling Fees are incorporated in the cost of all IMEs. CBP will not be charged for cancelation or rescheduling of IMEs, but will be charged for No-shows.

No FFDEs have been conducted in overseas locations during the past 5 years.

DRAFT RFP

Please clarify the contract type. A fixed unit price IDIQ contract is structured to provide the Government with flexibility to order supplies or services over time using pre-established fixed unit prices for defined contract line items (CLINs). The contract establishes a minimum and maximum ordering threshold, while specific requirements are fulfilled through the issuance of task or delivery orders.

Funding is not obligated at the basic contract level beyond any stated minimum; rather, funds are obligated at the order level based on the Government’s needs at the time of award. Orders may include any combination of fixed-price CLINs, depending on the scope and requirements of the individual order. The total obligated amount will therefore vary based on the quantities and mix of CLINs ordered, consistent with the terms and pricing structure established in the contract.

Please confirm the submission of one monthly invoice or two (Drug Testing & Medical (including IMEs) for NPD.

Please submit two separate invoices to NPD.

2.6.4.1.3 The Contractor may be asked to provide up to six collectors (three (3) males and three (3) females) depending on the number of employees selected for testing.

To confirm, when a collection team consisting of at least one (1) male and one (1) female collector is requested, should staffing be based on a ratio of one (1) collector per forty (40) collections (assuming male/female coordinator or supervisor to observe if needed?

The ratio may vary. The COR/DPC will notify the Contractor how many collectors are needed.

Given varying time zones of the collection sites, would it be acceptable to revise the requirement to notification to the COR within twenty-four (24) hours, or alternatively, immediately upon notification from the collection site?

No, based on the safety sensitive nature of the position, the COR must be notified within 2 hours.

The draft SOW states, “The Specimen Collector shall follow each step of the collection process as listed in the collection manual and on the back of the employee copy of the CCF.” However, the current Federal CCF no longer includes collection instructions on the back of Copy 5 and instead provides a link for donor review.

Please confirm that the current Federal CCF format and collection manual meets this requirement.

Please disregard the previous reference to the back of the CCF. This has been updated.

CBP will follow all current federal requirements. Vaccination documentation is not required unless mandated by the federal government.

We would prefer the Laboratory Director be exclusive to CBP.

Draft SOW

Historical trends for pre-employment services can be found in Section 1 Background, and tables 1, 2, 3, and 4 for pre-employment. The difference in exams requested versus exams completed accounts for candidates who are deemed hard to reach, no shows, or fallouts at other points in the hiring process and do not complete the requested exams.

Will the Government provide a second question‑and‑answer period upon release of the Final RFP and all associated attachments on SAM.gov? Yes, see updated RFP.

Please clarify if Attachment 5 will be provided with the Final RFP? Yes, see updated RFP.

Volume II – Past Performance Questionnaire

Page Limit The Draft RFP states on page 72 that, “In Volume II - Past Performance Questionnaire submission, the offeror shall submit a minimum of two and a maximum of three records (combined into one Volume) that address the instructions and questions listed in Attachment 5 and address the following elements” and on page 73 further states “Volume II – There is no page limit for Volume II, Responses shall only be submitted in the provided Past Performance Questionnaire.”

Should Attachment 5 (Past Performance Questionnaire) be incorporated directly into an offeror’s Volume II submission, or is Attachment 5 intended to be submitted as a stand‑alone document separate from Volume II?

Because Volume II may only be submitted using the provided Past Performance Questionnaire, should offerors refrain from including a Table of Contents and Acronyms/Glossary in this volume, or should these elements be submitted as separate documents? The Offeror is expected to submit only the completed Attachment 5 Past Performance Questionnaires (2–3 records), combined into a single electronic file as Volume II. No additional materials, such as a Table of Contents or glossary, are required or expected. The questionnaires must be fully completed, address all required elements, and be relevant and recent.

What is the anticipated timeframe between the Phase I submission and the issuance of the Phase II advisory notification? TBD

Does the Government have a preferred font type (e.g., Times New Roman, Arial Narrow, Arial, Calibri) for proposal submissions?Those are acceptable fonts, but no preferred font type is spelled out.

62-66

29-33 2.1

4.1.2

2.6 Task 1 – General Medical Examination Scheduling Task 1: Pre-Employment Medical Services, Scheduling Task 6: Employee Drug Testing Can the Government please provide historical call volumes for medical examination scheduling, PFT-1 scheduling, and drug testing scheduling?

Please see Section 1 of the SOW for historical trends.

Will the government funded equipment utilized to support the provider network remain with the current network provider clinic and be made available to the new vendor/awardee?

The Government will not provide Contractor facility, instrumentation, furnishings, communication and data processing systems, or any other necessary supplies to conduct day-to-day forensic drug testing of specimens. Any and all supplies necessary to conduct daily operations of an HHS-certified laboratory and Medical Review Officer, and specimen collection services shall be obtained at the Contractor’s expense.

The Government shall not provide the Contractor with any GFE under this contract with regard to the medical examination, medical consultation, vision and hearing consultations, fitness testing, specimen collection supplies for drug testing, or forensic drug test laboratory services under this contract.