Site Visit Questions Answers 3-22-21.pdf

Site Visit Questions & Answers - RFP 70B01C21R00000008

1. We are requesting further clarification of the subject RFP regarding Volume II, Factor IV, Related Experience. The RFP states that there is a limit of 2 pages total for this requirement. Is the intent for offerors to provide a single 2-page narrative addressing multiple related projects? Or is the intent to provide several individual project descriptions, not to exceed 2-pages each?

a. We anticipate a 2-page narrative addressing multiple related projects.

2. Page 54-59, Section IV.12, Paragraph 6.A lists that Factor V: Price is to be submitted in “Volume II.” Please confirm that price is supposed to go in Volume

III?

a. Price will go into Volume II.

3. How many awards is the Government contemplating for this IDIQ?

a. The government will be awarding a single award for this IDIQ.

4. What is the maximum order value anticipated for this IDIQ?

a. Maximum Order Value is the max unscheduled maintenance amount calculated in attachment 2. Individual unscheduled maintenance project will not exceed $750K.

5. What is the maximum contract capacity for the lifetime of this IDIQ?

a. The maximum dollar value of the contract is the sum of the program management portion of the contract, the scheduled maintenance, and unscheduled maintenance, multiplied by the coefficient for the one-year base period, four one-year option periods, and the 6-month Option to Extend Services period. The maximum shall not be exceeded except as may be provided for by formal modification to the contract, or to the extent the Government may exercise an extension of service in accordance with FAR 52.217-8.

6. Amendment 02, revised RFP, Section IV “Representations and Instructions” contains several certifications to be completed by the Offeror. However, no instructions are provided in the proposal submission instructions for where within the three volumes to include a completed copy of these certifications. Please advise – in which volume would the Government like us to submit our completed representations and Certifications (Section IV)?

a. The offeror shall provide representations and certifications in Volume 1.

7. Amendment 02, revised RFP, provides a new SF1449. However, no instructions are provided in the proposal submission instructions for where within the three volumes to include a completed copy of these certifications. Please advise – in which volume would the Government like us to submit our completed and signed

SF1449?

a. The offeror shall complete and sign your SF 1449 in volume 1.

8. Please confirm that an Offeror must have been present for all four days of the site visit in order to satisfy the mandatory site visit requirement. To put it another way, an Offeror who attended less than the full four day site visit will be disqualified for not meeting the mandatory site visit requirement.

a. The prime vendor or prime vendors representative must be present all 4 days in order to be qualified to submit a proposal.

9. Given that RFIs are to be held until Friday, 03/05/2021 (after the site visit), and that the RFI deadline is 03/09/2021, the Government will not have much time to review and respond to the RFIs. This will likely mean that RFI answers – and any subsequent changes to the RFP and/or specifications – will be made without giving Offerors the opportunity to ask further clarifying questions about the changes.

Would the Government consider extending the RFI deadline until after the initial batch of RFIs is answered? This will give us the chance to have a dialogue about the RFP, rather than a quick Q&A. This RFI deadline extension will ensure the Government gets stronger, more competitive bids from all Offerors.

a. The Government is not considering extending the RFI deadline at this time.

10. Would the Government consider a two-week extension to the bid due date?

a. Proposal due date extend to March 26th.

11. Attachment 2 - Under the “Instructions” tab, it says “After entering the proposed prices and the coefficient, the amounts will transfer automatically to the summary sheet to give the total evaluated price." There is no dependent to cell B6 on the “Summary” tab. How does the coefficient get factored into our proposal?

a. A revised attachment 2 will be posted along with an amendment.

12. Attachment 2 – The Labor/Equipment/Material cells for the Option years (Schedule Maintenance) are the previous year’s value + 3%. Is this 3% increase fixed?

a. No, it is up to the offeror to determine.

13. Attachment 2 – The Labor/Equipment/Material cells for the Option years

(Unscheduled Maintenance) are not pre-filled in the same fashion as the Schedule Maintenance items are. Is this a 3% increase CBP’s allowed increase per year?

a. No, it is up to the vendor to determine. A revised attachment 2 will be posted along with an amendment.

14. Attachment 2 – The extension period price (6 months) for Scheduled

Maintenance is half of Option Year 4. The detail for the option years shows a 3% increase on each cost component over the previous year. Shouldn’t the Extension Period also be allowed a price increase?

a. No, it’s one half of the Option Year 4 price.

15. Attachment 2 – The formula in Cell H3 (Summary tab) for the Extension period for Unscheduled Maintenance is typed in as $0. Should this be the same formula as cell H2? The instructions say to fill out only the cells in yellow.

16. Attachment 2 – Row 4 of the Summary tab shows a Reference Error. Please advise.

17. Attachment 2 – Under Scheduled Maintenance, Row 3 (TON) shows a description of “Routine: Open premonsoon/close postmonsoon/includes lubing and inspection for proper operation and installing barbed fencing across opening”. Qty of Asset is 105 and Count of Events is 2. Comments/assumptions states “One event for opening and one event for closing”. Are we supposed to bid (asset) 105 EA gates Open and Close (2 Events) for this item? How far apart are the 105 gates? Should we include the cost for removing debris that might impede the gate from closing? On average, how many gates are impeded from closing? Same question for DGL, NCO, AJO.

a. No gates on TON

18. Attachment 2 – Under Scheduled Maintenance, Row 8 (DGL) shows a description of “Routine: Inspect, clean, replace failed components as needed, ie ballasts, lamps, photocells”. Qty of asset is 380 fixtures. Count of events is

1. Comments/assumptions states “assume 10% quarterly failure rate on lamps, 5% failure rate on ballasts, and 5% failure rate on photo cells”. To bid properly, are we to bid 10% replacement of 380 lamps 4 times per year? Or is 380 lamps 10% of the total? Same questions for NCO, NGL.

a. This is a quarterly event.

19. Is Attachment 7 required to be submitted?

a. Offerors are required to submit Attachment 4 and Attachment 8 not attachment 7. PMO please confirm.

20. Is Attachment 9 required to be submitted?

a. Att 9 – Preventive Maintenance Checklist – Not required to be submitted

21. Are Attachment 4 and 8 required to be submitted under Volume III Factor IV.

a. No, Volume I Factor I

22. Attachment 2 – are we required to fill in durations for these line items? This depends on location, severity of issue, etc.

a. No, just enter the yellow highlights.

23. Please confirm that a bid bond is not required.

a. Correct, not required

24. We are requesting further clarification of the subject RFP regarding Amendment 2, Attachment 2 Line Item Summary spreadsheet.

Please define the abbreviation “BR” in TON BR Rd Maintenance (Row 22).

a. Border Road Please define the abbreviation “TCA” in Road Maintenance TCA (Row 31).

a. Tucson

Does the 550 miles of Road Maintenance include the TON roads (Row 31)?

a. No, TON roads are listed separately.

25. Should a completed and signed SF 1449 be included with the proposal?

a. Yes.

26. Should a completed Representations and Certifications be included with the proposal?

a. Yes.

27. Section IV.12, 6. D. 2. Volume 1, Factor II – Technical Capabilities, Sub-factor 2:

Key Personnel Qualifications (and the SOW C.6.2 & C.6.3) identify key personnel. The evaluation criteria (V.113 (c) 2. Sub-factor 2) states that key personnel will be evaluated for their depth and breadth of qualifications. Does the Government request/require multiple resumes for each key personnel position to better judge breadth and depth?

a. We anticipate 1 resume per position

28. With the site visit concluding on 4 March 2021 and questions due 9 March 2021, could the Government extend the proposal due date?

a. Yes, 1 week extension

29. The Statement of Work requires inspection of bridges. Is a registered professional engineer registered in AZ be required for inspections?

a.Yes – does not need to be on staff

30. The Guiding Regulations and Standards Refer to California Department of Transportation manuals & specifications for bridges and roads. Will a California registered professional engineer need to be on staff?

a. No

32. Where will GFM be staged and available for the contractor?

a. No GFM is to be anticipated, if GFM does occur it will be coordinated

33.Can the bidders obtain a map of roads, locations and types, archeological sites, etc...

a. We will provide mileage for the AOR. Can not provide maps or archeological sites at this time.

34. Attachment 1 Statement of work C.4.1 & C.4.2 – It is noted that for the scheduled maintenance the contractor is to use the provided service contract wage determinations and during unscheduled maintenance the contractor is to use the Davis Bacon wage determinations. These tasks tend to be similar in scope, whether defined by scheduled or unscheduled. In most of the tasks the same crews will be used for both scheduled /unscheduled work, sometimes on the same day. As there are already Davis Bacon Wages which will need to be utilized for three separate counties, the contractor suggests either making the contract in its entirety based on SCA wages or DBA wages.

a.The individual order request will specify the action as construction or service and the applicable WD shall apply.

35. Site Visit – During the site visit it was evident that various roads, fence, water control structures, light standards along with other assets, were recently completed, along with some that were near completion. Are these new assets included in scheduled maintenance?

a. Not at this time

36. Site Visit – Can you provide any information on locations for pulling water for oad maintenance? Are there wells near the line where we access water and are there associated fees included?

a. It is up to the vendor to locate water sources. Water pricing is located in the unit pricing sheet

37. Price Schedule - For unplanned activities using the Price Coefficient, is it expected that the WMS data entry for any unplanned work will be captured as part of the direct hours or is the WMS data entry cost to be included in the pricing coefficient?

a. See latest amendment for more details regarding this matter.

38. TCA Scheduled Maintenance:

For the following items, please confirm the intent is just “inspection” of the identified TI and no cleaning, clearing, and/or material disposal.

• TON Culvert Inspections pre monsoon - Routine: Inspect culverts for sedimentation and debris accumulation and proper drainage

• DGL Culvert/Cattleguard/Grates – Routine: Inspect for sedimentation and debris accumulation and proper drainage.

• NCO Culvert/Cattleguard/Grates – Routine: Inspect for sedimentation and debris accumulation and proper drainage.

• SON Culvert/Cattleguard/Grates – Routine: Inspect for sedimentation and debris accumulation and proper drainage.

• NGL Culvert/Cattleguard/Grates – Routine: Inspect for sedimentation and debris accumulation and proper drainage.

• TUS Culvert/Cattleguard/Grates – Routine: Inspect for sedimentation and debris accumulation and proper drainage.

• AJO Culvert/Cattleguard/Grates – Routine: Inspect for sedimentation and debris accumulation and proper drainage.

a. Confirmed, inspections are to identify needed maintenance and repairs

39. Please confirm font size limit for charts and tables?

a. In the RFP (Times New Roman 12)

40. Please provide incumbent name and contract value

a. Koman Construction, LLC.; contract value is $20,994,982.72.

41. Please provide current staffing levels. How many crews currently performing in house?

a. Work is performed based on the work plan. Contractor shall staff appropriately.

42. Does the current contract have a union agreement in place?

a. No.

43. Does the current contractor utilize the NCMMS/CMMS data base? If so, who owns the software? Govt, or Contractor?

a. Work under this contract is managed in FITT/WMS data base owned by the government

44. Is the contractor responsible for any licenses, software or training for the work order system.

a. No, the government will provide training on the FITT/WMS system

45. Please provide a list of current subcontractors currently supporting the incumbent and services provided.

a. No – this is up to vendor to figure out subcontractors that they need

46. Will the contract employees require escort services to any of the areas? If so, please provide a list of areas that are restricted.

a. There are no restricted areas but coordination with station POC’s for access through locked gates will be necessary

47. Is there storage space provided by gov't at all buildings for the contractor’s equipment and materials?

48. Please confirm total miles to be maintained.

a. Mileage will be listed within each work plan. Reference inventory sheet for estimated mileage.

49. Will Border Lighting and Electrical systems that are currently unfinished be part of this contract in the future via an amendment?

a. Not yet determined.

50. Will all roads, culverts, crossings, drainage and grates that are currently unfinished be part of this contract in the future via an

a. Not yet determined.

51. Can you provide a list of contractor and sub-contractors currently working on this contract?

a. An offeror shall prepare its contractor team

52. Pg. 54 General Proposal Preparation Instructions Section A:

Indicates that there are only 2 volumes required for the proposal; however, Section D Chart indicates 3 volumes. How should we structure our proposal?

a. There are three volumes to include pricing.

53. Pg. 56 Past Performance: Can Past Performance Questionnaires be submitted for IDIQ contracts that the offeror has been awarded within the last year or do they need to be for individual task orders?

a. They can be submitted for IDIQ contracts that have been awarded over the last year.

54. Pg. 59 Factor IV, Subfactor 1 Past Performance: Evaluation will be based on projects in size ($10 million or more annually). Will this factor be evaluated for an individual project over $10 million or is it based on individual projects with an aggregate total $10 million or greater per year that the offeror has performed?

a. It will be based on projects that are $10 million or greater per year.

55. Will CBP provide a detailed Map, locations of CBP Tucson Sector Tactical Infrastructure?

a. Upon Award, the work management system has maps available

56. Under Attachment 2, Line‐Item Summary and Attachment 3 Unit price Sheet:

Our understanding is that each line item should include our, supervision, insurances, job overhead, home office overhead, Profit and Bond costs. Or will the coefficient be added to each line item upon award of the contract and task orders? This applies to both attachments.

a. See revised RFP, Statement of Work, and Line Item Summary.

57. Reference: Attachment 1 (Statement of Work) and Attachment 7 (Contained within the SOW) We understand that the Government has requested that questions on the solicitation not be submitted prior to the Site Visit. However, ATTACHMENT 7: Work Plan Development Process (contained within Attachment 1 – Statement of Work) is blurry and difficult to read. We request that the Government provide a legible version of the flow chart so that we can adequately understand and address the requirements of the solicitation.

a. Included with Amendment

58. Reference: RFP 70B01C21R00000008 2-12-21, para IV.12.6.A (pg. 54) The columns showing the volumes indicate that Factor V: Price is in Volume II.

Should this be Volume III?

a. Price will be in volume III.

59. Reference: RFP 70B01C21R00000008 2-12-21, para IV.12.6.D Since Resumes are not included in the page count for Technical Capabilities, is it acceptable to put them in an appendix?

a. Yes

60. Reference: RFP 70B01C21R00000008 2-12-21, para IV.12.6.D.4; Attachment 5 Past Performance Questionnaire The instructions indicate that offerors or to submit 3 past performance questionnaires. However, Attachment 5 states that evaluators are to return the completed question to email to Kevin.P.Sarff@cbp.dhs.gov. Please confirm that offers are not to include the completed Attachment 5 Past Performance Questionnaires in Volume II, Factor IV, Sub-factor 1 information in the volume that is submitted.

a. Correct, completed questionnaire’s are to be returned to Kevin Sarff and not included in Volume II

61. Reference: Site Visit Are there any restrictions on roadway use to field locations, or just pre-approved roadways?

a. Need to use approved Border Patrol roads. Upon award will provide information.

62. Reference: Site Visit Are there any Government restrictions pertaining to NO off asphalt prior to sun up, and back on asphalt prior to sun down?

a. Typical work hours are between 0600 to 1630

63. Reference: Site Visit Are there any additional security requirements for afterhours access?

a. Coordination with station POC’s is required

64. Reference: Site Visit Is the Government going to supply any stored materials for the project, especially for urgent responses?

65. Reference: Site Visit;

Attachment+2+Line+Item+Summary+70B01C21R00000008+3-3-2021No mailto:Kevin.P.Sarff@cbp.dhs.gov lighting was presented during the site visit in the Nogales AoR. Please provide brand and description of the light fixtures to be maintained expected for the scheduled Nogales lighting inspections.

a. There may be different brands but lights are 1000 watt HPS

66. Reference: RFP 70B01C21R00000008 2-12-21, Section II, Federal Acquisition Regulations (Page 5, number 56) - FAR 52.228-15 Performance and Payment Bonds – Construction (Oct 2010) Should any of the pricings being submitted in Attachments 2 or 3 include the cost of Performance and Payment bonds?

a. Prices for Bonding should be included at work order level.

67. Reference: RFP 70B01C21R00000008 2-12-21, Section II, Contract Clauses

– 1st paragraph (Page 3) The RFP states, “*… In accordance with the Statement of Work, the Government will indicate if the task order project is Construction or Commercial Services.” and the Pricing Attachments In addition, Paragraph C.4.2 of the SOW states, “…The Davis Bacon Act and/or Service Contract Act wage determinations will apply to the Task Orders for these services. The COR will notify the Contractor of the applicable wage determination for each project.” Additionally, the Government stipulated in Paragraph C.4.1 that for the Scheduled Maintenance Activities (which the Offeror is pricing pursuant to Attachment 2 that “…The Service Contract Labor Standards labor determinations will apply to the Task Orders for these services.”

Please specify, per task, for all the Amendment 2 added Unscheduled Maintenance tasks in Attachment 2 whether the Davis Bacon Act and/or Service Contract Act wage determinations will apply.

a. SCA wage determinations will apply to services type work, while DBA wage determinations will apply to construction work.

68. Reference: RFP 70B01C21R00000008 2-12-21, Page 56 – Volume 3 III, Factor V – Pricing Proposal; Attachment 1 Statement of Work CTIMR Tucson 70B01C21R00000008 2-12-21, para C.5.4. Both the RFP and the SOW reference that Job Site Supervision is to be included in the co-efficient mark-up. Please confirm that the on-site Construction Manager, Construction Superintendent, or Crew Foreman deployed with the field personnel specifically to manage the on-site task order completion will be considered direct costs and not part of the co-efficient “mark-up.”

a. Please see amendment 03.

69. Reference: RFP 70B01C21R00000008 2-12-21, Page 56 – Volume 3 III, Tucson 70B01C21R00000008 2-12-21, para C.5.4. There are inconsistencies between page 56 and SOW paragraph C.5.4 in the make-up of the co-efficient “mark-up”:

The following is a list of what the RFP includes and the SOW does not:

a. Davis-Bacon Act requirements, social security contributions, worker’s compensation insurance, state unemployment insurance, federal unemployment insurance;

b. All daily and final site cleanup;

c. Material and equipment delivery;

d. Any required storage facilities;

e. Mobilization for each task order;

a. Please see amendment 03

For items b-c (item a is addressed in a separate question), please reconsider that the following tasks are task order specific and can range dramatically based on each task order and are, as a result, Direct costs of any given project and not part of a co-efficient mark-up that would apply to all task orders. Please eliminate the following from the RFP definition of co-efficient “mark-up”

• All daily and final site cleanup;

• Material and equipment delivery;

• Any required storage facilities;

• Mobilization for each task order;

b. Please see amendment 03.

70. Reference: RFP 70B01C21R00000008 2-12-21, Page 56 – Volume 3 III, Tucson 70B01C21R00000008 2-12-21, para C.5.4. Given the wide range of percentage cost of Davis Bacon fringe relative to the various applicable labor categories (example: the DB Fringe on a Cochise County electrician is approximately 36.5% of the direct labor rate and the DB Fringe on a Cochise County Truck driver is 0% of the direct labor rate), please confirm that Davis Bacon fringe (which by definition is only applicable to on-site field labor activity) will be considered a Direct cost and not part of a flat co-efficient mark-up that would apply to equipment, materials, and subcontract costs in addition to labor.

a. Please see amendment 03 for coefficient info. The unit bid sheet will specify the charges.

71. Reference: RFP 70B01C21R00000008 2-12-21, Page 56 – Volume 3 III, Factor V – Pricing Proposal The RFP states, “The Offeror’s price coefficient must contain all additional applicable costs including, but not limited to:...”

Please either provide a comprehensive list of all applicable costs that should be included in the Offeror’s price coefficient OR provide a statement that all Project/Task Order specific costs to and from the site and on-site are Direct Costs and not part of the Offeror’s price coefficient.

a.Please see amendment 03 for updated coefficient information.

72. Reference: Attachment+2+Line+Item+Summary+70B01C21R00000008+3-3- 2021 The updated Excel pricing file lists “TON Transaction Privilege Tax” as an item to price in the new Unscheduled Maintenance items. The TON Transaction Privilege Tax is a tax imposed on the gross revenue of a contractor. Please specify what the Government wants here in terms of Labor, Equipment, Material, and Other. Please also confirm that each Offeror should include the TON Transaction Privilege Tax and any other Tohono O’odham Nation requirements in all of the task orders occurring on the Tohono O’odham Nation land.

A. Please see amendment 03.

73. Reference: Attachment+2+Line+Item+Summary+70B01C21R00000008+3-3-

2021 The updated Excel pricing file lists “Road Maintenance TCA” with a quantity of 550 miles.

a) Has the Government arranged for or are there any other sources of water for this maintenance task. If yes, please specify location of water and cost if known.

a. Vendor responsible to water and cost. It is listed on the unit price sheet

b) Are there any water sources which are excluded for construction use?

a. Vendor responsible to water and cost. It is listed on the unit price sheet

74. Reference: Attachment+2+Line+Item+Summary+70B01C21R00000008+3-3- 2021; Attachment 1 Statement of Work CTIMR Tucson 70B01C21R00000008 2-12-21, para 9.0 The updated Excel pricing file lists “Road Maintenance TCA” with a quantity of 550 miles. SOW paragraph 9.0 Special Conditions states “The COR may provide approved locations for mobilization and material laydown yards for maintenance execution.” For the performance of the Unscheduled Task of 550 miles of Road Maintenance, are there any approved locations for mobilization and material laydown? Please specify locations and cost, if any.

A. Please see amendment. However, Location will be specified in tasks after award.

75. Reference: Attachment+2+Line+Item+Summary+70B01C21R00000008+3-3- 2021; Attachment 1 Statement of Work CTIMR Tucson 70B01C21R00000008 2-12-21, para C.4.2 The updated Excel pricing file lists “Repair lighting/electrical” with the added assumption of replacing one (1) 7200 volt primary 240 volt secondary and one (1) 13200 volt primary 240 volt secondary 25kva transformers per year. Please clarify that the 24 hour response time specified in SOW paragraph C.4.2 does not contemplate the Offeror “inventorying parts and materials” such as a needed transformer that will not be available within 24 hours.

a. Please see amendment. However, you are not required to keep an inventory of parts.

75. Reference: RFP 70B01C21R00000008 2-12-21; Attachment 1 Statement of Work CTIMR Tucson 70B01C21R00000008 2-12-21, para C.5.5 Paragraph C5.5 of the SOW states that The Contractor and its employees must possess all certifications that are required by state and local jurisdictions. The State of Arizona Registrar of Contractors provides that an A-General Engineering Contractors license is required to construct or repair the items on the following list*:

1. Fixed works

2. Streets

3. Roads

4. Power and utility plants

5. Dams

6. Hydroelectric plants

7. Sewage and waste disposal plants

8. Bridges

9. Tunnels

10.Overpasses

11. Public parks

12. Public right-of-ways

* ref: https://roc.az.gov/license-class

Please confirm the Offeror will be required to have an AZ A-General Construction License to meet the requirements of Paragraph C.5.5 of the SOW.

a. The Contractor and its employees must possess all certifications that are required by state and local jurisdictions, as well as completion certificates for manufacturer-required training programs to ensure continuous warranty coverage.

76. Reference: RFP 70B01C21R00000008 2-12-21; Attachment 1 Statement of Work CTIMR Tucson 70B01C21R00000008 2-12-21, para C.9.1.2 In the Statement of Work Section C.9.1.2 entitled Cultural Monitor, please clarify the definition of the Cultural Monitor as to whether they should be a Tribal Monitor or an Archaeological monitor.

a. The contractor will need to hire cultural monitors. Work on the TON will need to follow the TERO requirements listed in the SOW C.9.1.3

77. "The NAICS code that this solicitation is under is 238990, which is a

Specialty Trades contractor NAICS Code and an SBA Size limit of $16.5 Million. All other O&M Contracts that are currently out, are under the 237990 NAICS Code, which is a limit of $39.5-Million-dollar size limit. With this being primarily a roads and vegetation contract would it be better suited under the larger NAICS 237990 Like other O&M Contracts?

a. NAICS code will remain unchanged.

78. In the Statement of Work Document, Page 1-3rd Paragraph: Are cattle guards cleaning and repairs considered part of drainage and grates? Do not see them listed.

a. In the SOW, cattle guards listed under Roads and bridges (C.4.3).

79. In the Statement of Work Document, Page 1-Maintenance--4th Paragraph:

Unscheduled work that exceeds $750,000per activity will not be executed under this contract. So, does that mean that unscheduled work below that figure may be considered to be an executable work activity?

a. Yes, anything under $750K will be considered

80. In the Statement of Work Document, Page 3-Under C.4.2-3rd Paragraph:

Overtime approval process and 40-hour work week. If contractor shall not exceed 40-hour work week, then is this to include travel time to and from the assigned job to the home base of contractor centralized near Tucson Sector?

a. Work hours are for onsite work, travel time is not included. Overtime Travel time will need to be approved by the COR in advance.

81. In the Statement of Work Document, Page 3-Under C.4.2-3rd Paragraph:

Since fence breaches are to be performed 7 days a week. If called back to work on fence breaches on Saturday and Sunday (normal days restricted by CBP unless Urgent), then is that to be considered as part of the 40-hour work week?

a. A fence breach on Sat or Sun would be an unscheduled, urgent requirement.

82. In the Statement of Work Document, Page 7-Under C.4.8-Tunnel Remediation-1st Paragraph: Hardened steel plate bulkhead to be used when appropriate (i.e. interconnecting network) to prevent concrete from entering into Mexico. Access into tunnels has been restricted by CBP Agents on site. How are we going to be allowed to get this installed if Tunnel access is restricted? If not allowed to enter into Mexico then how are we allowed to properly brace the steel plate? To enter into tunnels requires very specific requirements per OSHA guidelines and want to make sure that these will be followed per the specification which will take addition time and equipment to complete?

a. Directions will be provided at the time services are required.

83. In the Statement of Work Document, Page 9-Under C.5.3.4-Limitations on Sub-contracting: The contractor shall attempt to obtain a minimum of three written competitive quotes from firms that normally perform or are qualified to perform this work. Is this requirement required for every single task order?

a. Only applies to work where items are not covered on the unit bid sheet, correct?

Second (2nd) paragraph-if work is not included in the FFP, the contractor shall compete the work between three companies. Is this for all work?

a. Only applies to work where items are not covered on the unit bid sheet.

84. In the Statement of Work Document, Page 15-Under C.2-Key Personnel Program Manager will have a minimum of 10years' experience as a Civil Engineer and Program Manager. Will require specific clarification on the requirements. Does the 30 years as Senior Project Manager, Director of Construction, and O&M Program Manager qualify the description for Key personnel?

a. Key personnel must meet requirement listed in the SOW.

85. In the Statement of Work Document, Page 15-Under C.2-Key Personnel Safety/Quality personnel required. Due to the vast area to cover the

Tucson Sector from New Mexico Border to the Yuma Sector, what is the required number of personnel that CBP is expecting to properly cover the Tucson Sector for Safety and Quality control?

a. Vendors can propose whatever they feel they need to get the work done.

86. In the Statement of Work Document, Page 17-Under C.9.0-Special Conditions: Identification badges. What will the requirement be for type, size and information that will be required on these badges to satisfy CBP Agents for identification purposes?

a. Company, employee name and photo at a minimum

87. In the Statement of Work Document, Page 19-Under C.11-Applicable Regulations and standards-Environmental Compliance: The contractor shall provide cultural monitors at the COR's direction. Is the cost of the monitor to be at the cost of the contractor? Can the cost be included in the estimate? Is mark up on the cost a consideration in the estimate?

a. This is only at the CORs direction if CBP is unable to provide. IF this occurs, it would be unscheduled and vendor would provide a cost estimate.

88. In the Statement of Work Document, Page 19-Under C.13-Background

Investigation (Bl) Clearance: It states that "ALL" personnel employed by the contractor or responsible to the contractor for access and management of data within WMS shall be able to favorably pass a CBP Background Investigation (Bl). Is this all personnel required or only those using WMS programs?

a. Minimum 2 people who will be using WMS (suggest Program Manager and analyst)

89. On the walk through/drive through: Starting at Douglas FOB-Driving down to the border and scheduled to head west. We drove down the IBR of unfinished border wall, lighting installation, drainage conditions, and the final establishment of the International Border Road, through the Naco area with the same conditions. Are all these miles to be considered in the proposal?

a. Mileage will be identified in the work plan

90. On the walk through/drive through: Continuing from Santa Cruz river crossing We drove down the IBR of the border wall through Nogales and up to Sasabe/Tucson. There was NO mention or visual discussion of fences and gates, drainage and grates, lighting and electrical, and vegetation along the drive. Is there a count of units of these different work activities to be maintained?

a. Quantified in the scheduled work

91. On the walk through/drive through: Continuing from marker 12 on highway 286 proceeded to De La Osa through Presumido Pass into the TON AOR.

Proceeded down highway 86 heading to AJO. Proceeded into AJO, traveling Darby Wells to 59.4 Road back to highway 85 where the walk though/drive through ended. There was NO or visual discussion of fences and gates, drainage and grates, lighting and electrical, and vegetation along the drive. Is there a count of units of these different work activities to be maintained?

92. On the walk through/drive through: The drive through showed either IBR roads or main artery roads. There was no discussion about patrol roads, access roads, or tower roads. Is there any assemblance of the number of roads or mileage of roads that need to be considered for this proposal for all the AOR's throughout the Tucson Sector?

93. Under Statement of work: C.1.0 Fences and Gates (including Concertina Wire), Referenced several ties throughout the SOW. There is no reference to this in the pricing attachments for occurrences or quantities. What would these occurrences and/or quantities be? There is only a line item in the material pricing sheet #3.

a. Government interprets the question as ties should be times. Concertina wire and razor wire is per foot and per roll.

94. Under Statement of work: C.1.0 States ceiling prices to be found in

Schedule B, of each task order. Where is this located?

a. Each issue task order will identify the FFP.

95. Under Statement of work: C.4.3 Roads and Bridges SOW call at minimum removing/clearing vegetation so roads are drivable. Under section C.4.5 under Vegetation and Debris it also calls out for the same. SOW in different task descriptions, which task should the pricing be included? 250 miles versus 50 miles per the pricing sheet?

a. Notional unscheduled maintenance pricing removed from Attachment 2 per amendment 3.

96. Under Statement of work: C.4.3 Roads and Bridges-States that there are 5 categories of roads. State to reference attachment 3 for more details. In attachment 3 it then references to see exhibit A and where is this located?

This could be important since the pricing sheet is clearly calling out to price task #1 of 250 miles with no added materials (I.E. Water). Water is critical to achieve compaction. Please clarify.

97. Under Statement of work: C.4.4 Fences and Gates-In order to properly price these according to the attachment pricing sheets, neither #2 nor #4 is asking for debris removal which would need to take place in order to properly perform the required maintenance that is required in this task per the pricing sheets. What is the clarification for this issue?

98. Under Statement of work: C.4.5 Vegetation and Debris-States that vegetation control is a 5-foot line alongside the road line. Task# 2 in V&D attachment is stating assumption of a vertical line of the road. So, which is it vertical line of road or 5 foot line alongside of the road?

99. Under Statement of work: C.4.5 Vegetation and Debris-States mowing, removal and disposal of grass and vegetation. In the task #1 pricing sheet it is calling out for cut/mulching to be chipped and left in place. Which way is to be priced?

100. Under Statement of work: C.4. Lighting and Electrical-In SOW there is no mention of cleaning of fixtures, but in the pricing sheet attachment# 2 and #4 it is calling for cleaning. Needs clarification for pricing?

101. Under Statement of work: C.4.7 Drainage and Grates-In SOW is clear about restoring systems functions of culverts and storm drainage grates by removing the debris, silt, and obstacles but in the attachments #2 and #4 pricing, the tasking seems only asking for inspections. Which is it?

Needs to be clarified for pricing. TON--Drainage and Grates has no listing on the pricing sheet for TON.

102. Attachment #4 tasking 2 and 3 on the asset objective it is calling out to close all openings to meet the CBP standards. Can the standard information be provided for and even playing field so that is not assumed what the CBP standard is??

a. Design standards included in the solicitation.

103. CS.1 Scheduled Maintenance: Is there an available an inventory list of known quantities and locations for all Tl Assets so a proper maintenance work plan can be developed that is a deliverable per this section? This is also referenced in C.1.0 of the introduction where the Tl assets are referenced in the following categories R&B, F&G, (C-Wire), V&D, L&E, to include tunnel remediations. Or are we just supposed to go with what is listed in the attachment# 2 that is listed?

a. Follow what is listed for the scheduled maintenance

104. C.9.1 TON/TERO: States about flagging of Arch sites with cultural monitors and nowhere in the pricing sheets does it reference how these costs will be captured. It appears it could be captured as other but not sure if it would be the correct spot.

105. Attachment #9 - Preventative Maintenance Checklist Line 18 - Surrounding Area - Clear area and grade terrain a. What are the extents of this work?

b. How do they compare to the section below?

Page 6 STATEMENT OF WORK C.4.7 Drainage and Grates (D&G).

Restoring drainage system function by removing debris, silt and other obstacles?

a. NA – checklist is for electric gates

106. Attachment #3 - Unit Bid Sheet Materials Itemized Pricing List 1 If a required item is not on the list what is the process for adding items?

a. Contractor shall attempt to obtain three competitive quotes for items not found on the schedule.

107. Attachment #4 Notional Work Plan:

F&G Task 1: 511 lift gates and 208 swing gates listed. Does this include all the new gates installed?

a. This is notional and not based on what is in the AOR

108. Attachment #4 Notional Work Plan:

L&E Task 1: 1062 light fixtures listed but this doesn't include all the new lighting that has been recently installed. How many new poles will there be and when will we be responsible for them?

109. Attachment #4 Notional Work Plan:

R&B Task 1: Does this 250 mile distance include other green/green roads such as access and tower roads?

110. Attachment #4 Notional Work Plan:

R&B Task 2: Define what roads will be bladed on the TON ... Does the Border Fence Road include the International Boundary Road and Traditional Northern Road since they both run parallel through much of the

TON?

111. Attachment #4 Notional Work Plan:

V&D Task 1: When doing vegetation removal, how far south of the Border fence can we cut back on the TON? Also, we have been told in the past that all debris both organic and in-organic are not to leave the Nation, so the debris just get piled up out of the way of roadways. We need further info on this as well.

112. Attachment #4 Notional Work Plan:

D&G Task 2: There are multiple (5 that I know of) CMP culverts that have collapsed as a result of border wall construction on Puerto Blanco South in the AJO AOR. Will these need to be priced in the proposal?

113. Attachment #9 Gate Preventative Maintenance Checklist:

A list of all gates will be very important when all the new infrastructure has been/will be turned over to CBP. Recommend getting further information on this matter and what is to be priced in this proposal?

a. No electric gates at this time

114. Attachment #1 Statement of Work:

Pg. 3, C.4.3 Roads and Bridges ... "Access roads to Tl and towers need inspection after any major natural events at the COR's direction." Are tower roads going to be included in this contract?

a. Workplan will stipulate the roads that are worked.

115. Attachment #1 Statement of Work:

Pg. 4J C.4.4 Fence and Gates: Are barbed wire/tertiary fences included in this corrective maintenance scope of work?

a. Workplan will stipulate the types of that are worked.

116. Attachment #1 Statement of Work:

Pg. 12, c.5.6.2 5: "Each team will have a Fall-Back Plan in the event of threats or as directed by on site Border Patrol Agents ... " Do we have this established?

a. No. This will be discussed during kick-off meeting after award.

117. Attachment #1 Statement of Work:

Pg. 3, For URGENT Repairs-Will respond within 24 hours and work continuously till finished. Will CBP pay for the overtime if necessary?

a. Yes

118. Attachment #1 Statement of Work:

Pg. 6, Tunnels to be sealed with 5000 psi with 1" rocks and High Early. Is there any variance to this? Because 1" rock is not flowable. High early in the summer, with the possibility of concrete being 2 hours away from tunnel work will set up too fast.

a. Directions will be provided at the time services are required.

119. Attachment #1 Statement of Work:

Pg. 7, Work Plan is to be developed during RFP for the whole year? If it is unknown of the entire scope, then how can the plan be developed?

a. Scheduled work is for the entire year. Unscheduled work is developed on a quarterly basis.

120. Attachment #1 Statement of Work:

Pg. 9, Any unit pricing shall be equal to or less than the unit price sheet. Is there any consideration for unexpected materials price increase? Example:

Fly ash shortage and concrete prices skyrocket, or oil prices skyrocket so asphalt prices per ton increase significantly.

a. Discussions can be had on a case-by-case basis.

121. Attachment #1 Statement of Work:

Pg. 17, Can we self-perform flagging of Arch sites? If not is there a list of approved monitor companies?

a. Per SOW - The Contractor shall work with CBP to coordinate with Peter Steere, Tribal Historic Preservation Officer, and Ralph Castillo, CBP Tribal Liaison in the execution of this flagging task.

b. No list of approved companies.

122. RFP:

Pg. 16, What defines similarly situated entity?

Is a subcontractor that has the same small business program status as the prime contractor.

123. RFP:

Pg. 17, What is the definition of Specialty Trades Contractor?

The Specialty Trade Contractors subsector comprises establishments whose primary activity is performing specific activities (e.g., pouring concrete, site preparation, plumbing, painting, and electrical work) involved in building construction or other activities that are similar for all types of construction, but that are not responsible for the entire project.

124. RFP:

Pg. 23, Holiday schedule. If holiday falls on Saturday, is Friday considered to be the holiday? Further, if the holiday falls on Sunday, is Monday considered holiday?

a. Follow Federal Holiday Schedule

125. SUBJECT: RFI 049 - LED Lighting--Please provide specifications for LED lighting for pricing purposes

a. See design Standards for clarification

126. SUBJECT: RFI 050 - Material Pricing--Clarification or specifications for the following electrical pricing items.

Line 37 need MV cable spec, Line 39 need radius for sweep Line 41 need mfg spec Line 42 need more info (mfg) Line 43 need mfg PIN Line 44 need mfg spec page Line 51 need mfg spec Line 52 need lamp source Line 53 need specification Line 60 need mfg PIN and spec Line 63 need to verify 3" or 6" per government spec Line 72 need fuse type "K" means nothing other than fuse style, rkl or rk5 Line 73 need amp rating & MV voltage rating, what kind of hardware? Line 77 need more info mfg cat # Line 79 need more info mfg cat # Line 79 need mfg cat # and pole spec Line 81 need mfg cat # Line 82 need wattage Line 83 need to mfg spec Line 84 need to mfg spec Line 85 need to mfg spec Line 86 need to mfg spec Line 87 need mfg cat # Line 88 #12 solid/ stranded?

a. See design Standards for clarification

127. SIGN IN SHEETS:

When will copies of the three days of walkthrough/drive through be available to those participants?

a. Sign in sheets will not be provided as this question is outside the scope of the solicitation for the Government’s requirements.

128. BONDING: Is bonding required for this project?

a. Bonding may be required depending on the type of unscheduled action.

129. HOURS OF OPERATION: Is there consideration to operate this program on a 4 day a week, 10 hour per day?

130. NSP #1- In attachment 2- Line Item Summary/ Base Period tab/Row 2/ TON Vamori Wash – Normandy Vehicle Barrier:

Please clarify the lineal footage of barriers that will be required to be removed premonsoon/replace post monsoon.

250 feet

131. NSP #2- In attachment 2- Line Item Summary/ Base Period tab/Row 17/ Smugglers Basin Cleanout:

Please clarify how many lineal feet will be required to remove debris/trash and sedimentation from.

The basin is approximately 275 feet long and 75 feet wide

132. NSP #3- In attachment 2- Line Item Summary/Base Period Tab/Row 37/ Fence Repairs (TCA) Please provide what type/width/height of panels will be required to be reset in this task.

This is the unscheduled portion (removed on amendment)