Minures to Pre-Proposal Conference.pdf

AVS SAFETY, ANALYTICAL AND TECHNICAL SUPPORT SERVICES

SIR 6973GH-25-R-00221

The Pre-Proposal Conference for AVS Safety, Analytical and Technical Support Services, SIR 6973Gah-25-R-00221 was held at 1:00 p.m. on March 4, 2026 via teleconference.

The following people were in attendance:

Name Company Laura Adams LS Technologies Kristen Beverly LS Technologies Vaughn Turner Objectstream, Inc.

Kevin Kurian Objectstream, Inc.

Cari Smiley Metis Technology Solutions Graham Abney Metis Technology Solutions Mehran Irdmousa MZI Aviation Michael J. Erickson LilyPad Airways Adrienne Bross The Boston Consulting Group, Inc.

David Schaar The Boston Consulting Group, Inc.

Steve McMahon The Noblis, Inc.

Dr. Mason Curling The Noblis, Inc.

Cynthia Brady Science Applications International Corporation Mary Leeb Science Applications International Corporation Steven Hansen CSSI, LLC Anthony Ianni CSSI, LLC Christine DeFluri Evans, Inc Dawn Stevenson Evans, Inc Matthew Wilkinson ProDIGIQ, Inc Deborah Getz FAA Cynthia Cooper FAA

Cynthia Cooper, Contracting Officer for this acquisition, introduced herself and conducted roll call based on the requests received to attend the conference. Deborah Getz, Program Manager was also introduced. Cynthia Cooper advised all participants that the acquisition method being used for this procurement is Best Value Full Trade-Off Source Selection Procedures and to refer to Sections L and M for more specific details.

Attendees were advised that in order to be fair to all competitors, including those not preset today, all questions should be submitted in writing to the contracting officer as quickly as possible. Attendees were also advised that recordings of the conference are not permitted.

Cynthia Cooper stated that as a reminder, even if there are discussions as a result of today’s meeting, the SIR package, including all attachments, remains unchanged unless it is formally changed by a SIR amendment.

Cynthia Cooper advised those Attending that a total of 60 questions had been received to date. These questions were shown to the participants along with the draft answers to many of the questions. There were several questions that were highlighted for discussion as follows:

Questions 2 and 3: Teaming Arrangements apply to

(i) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or

(ii) A potential prime contractor enters into an agreement with one or more other companies to have them act as subcontractors under a specific contract.

SIR Provision L.7, Teaming Arrangements will be revised to state that when a teaming arrangement is proposed, it shall be included as part of Volume I – Contract Documentation. Potential offerors should address how their proposed Teaming Arrangements will enhance their technical capability in their Technical Proposal for Sub-factor 1.1 – Technical Approach/Program Management/Supervision

Question 4. The SIR will be revised to state that the Key Personnel Resumes in support of Sub-Factor 1.3 – Key Personnel/Resume are excluded from the 75-page limitation.

Potential offerors are given a separate page limitation of 3 pages for each Key Personnel Resume.

Question 5. Volume III (Factor 2) Past Performance Information is not subject to a page limitation. Potential offerors are advised to provide complete and full documentation to demonstrate the Offeror’s experience in performing Safety, Analytical and Technical Support Services to the magnitude and scope of the AVS Safety, Analytical and Technical Support Services II as described in this acquisition. SIR Provision L.3, Table L.1 Proposal Organization , Volume II will be revised to state Technical Proposal, Factor 1.

Question 13: The SIR will be revised to remove the requirement for the prime and all teaming partners to propose as a team a single compensation plan for all employees.

Cynthia Cooper then opened the floor to entertain possible questions that had not yet been submitted and asked that these questions be submitted in writing as soon as possible. She advised that Amendment 0001 will be posted by not later than this weekend and will contain the minutes to the Pre-Proposal Conference, Questions and Answers 1 through 60 and the SIR will be revised and updated to reflect the changes addressed in the Questions and Answers submitted to date.

The Contracting Officer thanked the attendees for their interest in this acquisition and concluded the Pre-Proposal Conference at approximately 2:30 p.m.

Cynthia Cooper Contracting Officer March 4, 2026