693KA8-23-R-00004 OES SIR QA Responses.pdf

Ontario Engineering Services (OES)

693KA8-23-R-00004

Item # SIR Section Page # Sub Section Question FAA Answer

1 L.10.3 L-10 First Bullet, First subbullet, Second subbullet.

The section states "In accordance with Section L10.1, the cover sheet must also include the name and contact information of the individual(s) authorized to speak to the FAA about the proposal and be signed by an individual authorized to contractually bind the Offeror."

Section L.10.1 "INCOMPLETE PROPOSALS" does not address this requirement. Please provide the correct reference Section.

Amendment 0002 changes the reference to Section L.10.2.

2 L-11 Second Bullet.

The setion states "In accordance with Section L.2.2 (above), the cover sheet must also include the name and contact information of the individual(s) authorized to speak to the FAA about the proposal and be signed by an individual authorized to contractually bind the Offeror."

Section L.2.2 does not exist. Please provide the correct reference Section.

Amendment 0002 changes the reference to Section L.10.2.

3 L Att L3 General Instructions L3-1 Fourth Paragraph

The section states "Offerors must follow the complete instructions for Past Performance references provided in SIR Section L.10.5."

We assume the reference to be L11.5, please clarify.

Amendment 0002 changes the reference to Section L.11.5.

L Att L3 PART A: PAST-

PERFORMANCE

SUMMARY L3-2

Instructions to Offerors First Paragraph

The reference made to "Section L.2.1 Procurement Schedule", we assume to be in Section L.3.1 Date and Time. Please clarify.

Amendment 0002 changes the reference to Section L.3.1.

L Att L3 Part B: Past- Performance Questionnaire L3-5

Instructions to Offerors Fourth Paragraph

"The due date for the completed PPQs is the same as the due date for all proposal volumes identified in Section L.2.1. The PPQ must be submitted directly by the person completing the survey via e-mail to the FAA CO identified in Section L.2.2 of the OES SIR." We assume the references should be Section L.3.1 and Section L.3.2 respecively. Please clarify.

Amendment 0002 changes the references to Sections L.3.1 and L.3.2.

6 L3-9 and L3-10 Assessment, and Explanation

After the Area 5 – Cost and Schedule Assessment and explanation area, there is another assessment and Explanation area without a heading (an area). Please clarify.

Amendment 0002 removes the duplicate assessment and explanation area.

L.11.5.3 Part B – Past Performance Surveys and Customer Responses L-15 Second Paragraph

References to Section L.2.2 and Section L.2.1 are assumed to be Section L.3.2 and Section L.3.1 respecively. Please clarify.

Amendment 0002 changes the references to Sections L.3.2 and L.3.1.

L.10.2 Table L-2, Volume III Past Performance Proposal, L-10

Factor PP.1 Second Bullet

The bullet states "Completed Past-Performance Questionnaires for each of the references used for the surveys". Please claify the meaning of "Completed". We assume that it pertains only to the sections to be filled out by the offeror, and not any portion of the sections to be completed by our customers. Is this correct?

Offerors are instructed to complete Block 1, “Offeror Information,” of the Past Performance Questionnaire form. Each customer point of contact must email the completed survey to the CO at the e-mail address listed in Section L.2.2. As a reminder, per Section L.11.5.3, it is the responsibility of offerors to follow-up with customer point of contact to ensure they submit the completed surveys by the submission deadline.

L.10.2 Table L-2, Volume III Past Performance Proposal, L-10

Factor PP.1 First Bullet, Page Limit.

The page limit for Part A is stated as "1 each". Accoring to Part A Instructions to Offerors on pag L3-2 states "The Offeror must complete Part A, which must not exceed 2 pages in length for each past performance contract referenced." We assume the referencee to "1 each" means one 2-page write up for each referenced contract, for a total of 4 pages. Is this correct?

Amendment 0002 changes the verbiage in Section L.10.2, Table L-2 to "2 pages each".

Section L Attachement 3 Part A L3-3

PART A- PAST-

PERFORMANCE

SUMMARY, Block 2, Letter g.

Letter g. states "Portion of Contract Value (in $) Performed by the entity listed in Block 1b: " We assume the reference is to the Block 1a. "Name of OES Prime Offeror: " Please clarify.

The Section L, Attachment L3, Part A - Past- Performance Summary, Letter g reference to Block 1b is correct. Amendment 0002 adjusts the verbiage at Block 1a to "Name of Prime Contractor".

L Att L3 Part A: Past- Performance Questionnaire L3-4

PART A- PAST-

PERFORMANCE

SUMMARY, Block 7

There are two Blocks numbered "7." Plese confirm that "Block 7: Evidence of Effective Cost and Schedule Control Procedures:" should be Block 8.

Amendment 0002 changes Evidence of Effective Cost and Schedule Control Procedures from Block 7 to Block 8.

PART IV –

REPRESENTATIONS AND

INSTRUCTIONS

SECTION L –

INSTRUCTIONS,

CONDITIONS, AND

NOTICES TO OFFERORS

ATTACHMENT L4 – PRICE

EVALUATION MODEL L4-2

PEM Directions Tab: FFP Prices & Quantities bullet

"When inputting numbers into Cell E36, cell C21 DOES NOT autofill. Which cell should we use to make *D21 autofill?”

Cell D21 is not meant to be auto filled. Offerors are required to enter a proposed amount in cell D21.

Amendment 0002 changes verbiage in Section L, Attachment L4 "PEM Directions" tab.

693KA8-23-R-00004SIR Number:

L5-1

693KA8-23-R-00004 OES SIR

Question & Answers

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

ATTACHMENT L5 – OFFEROR CLARIFICATION QUESTION TEMPLATE

Ontario Engineering Services (OES)

693KA8-23-R-00004

Item # SIR Section Page # Sub Section Question FAA Answer 693KA8-23-R-00004SIR Number:

PART IV –

REPRESENTATIONS AND

INSTRUCTIONS

SECTION L –

INSTRUCTIONS,

CONDITIONS, AND

NOTICES TO OFFERORS

ATTACHMENT L4 – PRICE

EVALUATION MODEL L4-2

PEM Directions Tab: FFP Prices & Quantities bullet

Directions tell us the total amount for Fabricated Racks should total into cell E45 and automatically populates into cell C22, is this the correct cell reference

Amendment 0002 changes the directions from E45 to F38.

PART IV –

REPRESENTATIONS AND

INSTRUCTIONS

SECTION L –

INSTRUCTIONS,

CONDITIONS, AND

NOTICES TO OFFERORS

ATTACHMENT L4 – PRICE

EVALUATION MODEL L4-2

PEM Directions Tab: FFP Prices & Quantities bullet

Directions tell us the total amount for Mod Kits block should total into cell L45 and automatically populates into cell C23, is this the correct cell reference

Amendment 0002 changes the directions from L45 to M38.

PART IV –

REPRESENTATIONS AND

INSTRUCTIONS

SECTION L –

INSTRUCTIONS,

CONDITIONS, AND

NOTICES TO OFFERORS

ATTACHMENT L4 – PRICE

EVALUATION MODEL L4-2

PEM Directions Tab: FFP Prices & Quantities bullet

Directions tell us the total amount for Site Kits block should total into cell E54 and automatically populates into cell C24, is this the correct cell reference

Amendment 0002 changes the directions from E54 to F47.

PART IV –

REPRESENTATIONS AND

INSTRUCTIONS

SECTION L –

INSTRUCTIONS,

CONDITIONS, AND

NOTICES TO OFFERORS

ATTACHMENT L4 – PRICE

EVALUATION MODEL L4-2

PEM Directions Tab: FFP Prices & Quantities bullet

Directions tell us the total amount for Rack Subassemblies block should total into cell L54 and automatically populates into cell C25, is this the correct cell reference

Amendment 0002 changes the directions from L54 to M47.

PART IV –

REPRESENTATIONS AND

INSTRUCTIONS

SECTION L –

INSTRUCTIONS,

CONDITIONS, AND

NOTICES TO OFFERORS

ATTACHMENT L4 – PRICE

EVALUATION MODEL L4-2

FFP Prices & Quantities tab: CLIN 1000 and X001A-D Firm Fixed Prices section (D- M21,22,22,24,25)

Some $ totals in Year 1-10 FFP cells create "####". Are we to assume that values over $100K will not be visable and cells will not be able to expand?

The total extended cost (cells F38, M38, F47, and M47) should be for a single unit, i.e., 1 fabricated rack, 1 mod kit, site kit, and 1 rack subassembley.

Amendment 0002 changes the verbiage in the Section L, Attachment L4 "PEM Directions" tab.

18 Section L Attachement L2 L2-1 table L2-1; and table L2 Proposal Organization

The table states that resumes are to be included in Vol.III;

however in table L-2 (Proposal Organization) states that resumes are to be included in Vol II (Management Proposal). Please clarify.

Amendment 0002 changes the reference to Vol II in Table L2-1.

19 Section C C-3 C4.2.5

Most of the text of C.4.2.5 repeats the requirements of C.4.2.4. Please clarify the requirements for C.4.2.4 Integrated Program Management Report (CDRL-A008)

Amendment 0002 changes the verbiage in Section C.4.2.5.

L5-2

693KA8-23-R-00004 OES SIR QA