OES SIR Sect L.pdf

693KA8-23-R-00004

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS,

AND NOTICE TO OFFERORS

FOR

SCREENING INFORMATION REQUEST

Solicitation Number: 693KA8-23-R-00004

Ontario Engineering Services (OES)

DEPARTMENT OF TRANSPORTATION

FEDERAL AVIATION ADMINISTRATION

Ontario Engineering Services (OES)

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR

TABLE OF CONTENTS

L-i

FAA ACQUISITION MANAGEMENT SYSTEM (AMS) CLAUSES

L.1.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY

2019)

L.1.2 CLAUSES AND PROVISIONS INCORPORATED IN FULL TEXT

AVAILABILITY OF FUNDS

DATE, TIME, AND METHOD OF SUBMISSION

L.3.1 DATE AND TIME

L.3.2 SUBMISSION BY EMAIL

L.3.3 QUESTIONS AND ANSWERS

EXPENSES RELATED TO OFFEROR SUBMISSIONS

NOTIFICATION OF AWARD AND DEBRIEFING OF UNSUCCESSFUL

OFFERORS

NUMBER OF AWARDS

COMMUNICATION WITH OFFERORS

NON-GOVERNMENTAL EVALUATORS AND ADVISORS

DEFINITION OF OFFEROR

GENERAL PROPOSAL INSTRUCTIONS

L.10.1 INCOMPLETE PROPOSALS

L.10.2 VOLUMES, SECTIONS AND PAGE NUMBERS

L.10.3 OTHER FORMATTING INSTRUCTIONS

VOLUME I: EXECUTIVE SUMMARY INSTRUCTIONS

L.11.1 COVER SHEET

L.11.2 EXECUTIVE SUMMARY

L.11.3 VOLUME I: TECHNICAL PROPOSAL INSTRUCTIONS FACTORS T1 AND T2

(REFERENCES M.3.2.1 AND M.4)

L.11.3.1 Factor T1: Construction/Installation Floating Crew Sample Tasks (references M.3.2.1.1 and M.4.1)

L.11.3.2 Factor T2: Technical Support (references M.3.2.1.2 and M.4.2)

L.11.3.2.1 Subfactor T2.1 - Construction/Installation Projects Management and Engineering Support Narrative (reference M.4.2.1)

L.11.3.2.2 Subfactor T2.2 - Rack Fabrication, Mod and Site Kit Assembly, and Rack Subassemblies Production Capability Plus Management and Support (reference M.4.2.2)

Ontario Engineering Services (OES)

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFEROR

TABLE OF CONTENTS

L-ii

L.11.3.2.3 Subfactor T2.3 - Property/Warehouse Management and Acquisition (reference M.4.2.3)

L.11.4 VOLUME II: MANAGEMENT PROPOSAL INSTRUCTIONS FACTORS M1

AND M2 (REFERENCES M.3.2.2 AND M.5)

L.11.4.1 Factor M1: Key Personnel Resumes Instructions (references M.3.2.2 and M.5.1)

L.11.4.2 Factor M2: Contract Management (references M.3.2.2.2 and M.5.2)

L.11.4.2.1 Factor M2, Subfactor M2.1 - Master Contract Management Plan and Management Controls (reference M.5.2.1)

L.11.4.2.2 Factor M2, Subfactor M2.2 – Earned Value Management and Financial Controls (reference M.5.2.2)

L.11.4.2.3 Factor 2, Subfactor M2.3 – Management Plan Narratives (reference M.5.2.3)

L.11.5 VOLUME III: FACTOR PP.1 – PAST PERFORMANCE PROPOSAL

INSTRUCTIONS (REFERENCE M.7)

L.11.5.1 The Performance Proposal Volume consists of two parts:

L.11.5.2 Part A – Past Performance Summaries

L.11.5.3 Part B – Past Performance Surveys and Customer Responses

L.11.6 VOLUME IV: PRICE PROPOSAL INSTRUCTIONS

L.11.6.1 Price Evaluation Model

L.11.6.2 Price Narrative

L.11.7 VOLUME V: BUSINESS VOLUME INSTRUCTIONS

L.11.7.1 Standard Form (SF) 33, Solicitation, Offer, and Award

L.11.7.2 Section K of the Solicitation

L.11.7.3 Responsibility Determination Information

L.11.7.4 Teaming Arrangements, if Applicable

L.11.7.5 Organizational Conflicts of Interest and Mitigation Plans, if Any

ATTACHMENTS

LIST OF TABLES

Table L-1. AMS Clauses and Provisions Incorporated by Reference

Table L-2. Proposal Organization

Ontario Engineering Services

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1

FAA ACQUISITION MANAGEMENT SYSTEM (AMS) CLAUSES

L.1.1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: http://fast.faa.gov/contractclauses.cfm

End of Provision

Table L-1. AMS Clauses and Provisions Incorporated by Reference

Number Date 3.2.2.3-1 False Statements in Offers July 2004 3.2.2.3-6 Submittals in the English Language September 2020 3.2.2.3-7 Submittals in U.S. Currency September 2020 3.2.2.3-11 Unnecessarily Elaborate Submittals July 2004 3.2.2.3-12 Amendments to Screening Information Requests July 2004 3.2.2.3-13 Submission of Information/Documentation/Offers July 2004 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals April 2018 3.2.2.3-15 Authorized Negotiators July 2004 3.2.2.3-16 Restricting, Disclosing and Using Data July 2004 3.2.2.3-17 Preparing Offers July 2004 3.2.2.3-18 Prospective Offeror's Requests for Explanations March 2009 3.2.2.3-19 Contract Award July 2004 3.6.2-7 Preaward On-Site Equal Opportunity Compliance Review July 2011

L.1.2 CLAUSES AND PROVISIONS INCORPORATED IN FULL TEXT

3.2.2.3-20 Offers (January 2018)

(a) The Offeror (you) must submit responses to this SIR by the following electronic means: See Section L.2.2 below. Your offer must arrive at the place and by the time specified in this SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions, and provisions of this SIR.

(d) Send your offer to the CO as identified in Section G.2.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS Provision 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (April 2018).

(End of provision)

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-2

3.2.2.3-22 Period for Acceptance of Offer (October 2014)

The offeror (you) agrees if this offer is accepted within 365 calendar days from the date the SIR specifies for receiving offers, to provide all items for which you offer prices at the price set opposite each item, delivered at the designated point(s), within the time specified in the Schedule.

(End of Provision)

3.2.2.3-38 Alternate I Requirements for Certified Cost or Pricing Data or Data Other Than Certified Cost or Pricing Data (January 2022)

(a) Request for exception from certified cost or pricing data requirements.

(1) In lieu of submitting certified cost or pricing data, offerors may submit a written request for exception by submitting the information described in paragraphs (a)(1)(i) and (ii) of this clause. The Contracting Officer may require additional supporting information, but only to the extent necessary to determine whether an exception should be granted, and whether the price is fair and reasonable.

(i) Identification of the law or regulation establishing the price offered. If the price is controlled under law by periodic rulings, reviews, or similar actions of a governmental body, attach a copy of the controlling document, unless it was previously submitted to the contracting office.

(ii) Commercial item exception. For a commercial item exception, the offeror shall submit, at a minimum, information on prices at which the same item or similar items have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Dependent upon the commercial items being catalog items, market-priced items, or items included on an active Federal Supply Service Multiple Award Schedule contract, the Contractor must include the corresponding information pursuant to that of which is described in paragraphs (a)(1)(ii)(A); (a)(1)(ii)(B) or (a)(1)(ii)(C) of this clause:

(A) For catalog items, a copy of or identification of the catalog and its date, or the appropriate pages for the offered items, or a statement that the catalog is on file in the buying office to which the proposal is being submitted. Provide a copy or describe current discount policies and price lists (published or unpublished), e.g., wholesale, original equipment manufacturer, or reseller. Also explain the basis of each offered price and its relationship to the established catalog price, including how the proposed price relates to the price of recent sales in quantities similar to the proposed quantities;

(B) For market-priced items, the source and date or period of the market quotation or other basis for market price, the base amount, and applicable discounts. In addition, describe the nature of the market;

(C) For items included on an active Federal Supply Service Multiple Award Schedule contract, proof that an exception has been granted for the schedule item.

(2) The offeror grants the Contracting Officer or an authorized representative the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify any request for an exception under this provision, and the reasonableness of price. For items priced using catalog or market prices, or law or regulation, access does not extend to cost or profit information or other data relevant solely to the offeror’s determination of the prices to be offered in the catalog or marketplace.

(b) Requirements for certified cost or pricing data.

If the offeror is not granted an exception from the requirement to submit certified cost or pricing data, the following applies:

(1) The offeror must prepare and submit certified cost or pricing data, data other than certified cost or pricing data, and supporting attachments in accordance with the information contained at AMS Guidance

L-3

T3.2.3.G.1 “Instructions for Submitting Certified Cost/Price Proposals for Supplies, Services, or Construction,” which is incorporated by reference with the same force and effect as though it were inserted here in full text. The instructions in AMS T3.2.3.G.1 are incorporated as a mandatory format to be used in this contract, unless the Contracting Officer and the Contractor agree to a different format and change this clause to use Alternate I.

(2) As soon as practicable after agreement on price, but before contract award (except for unpriced actions such as letter contracts), the offeror must submit a Certificate of Current Cost or Pricing Data that conforms to the instructions contained in the Appendix G1 to AMS Guidance T3.2.3, ‘Cost and Price Methodology."

(c) Submit the cost proposal electronically by [Contracting Officer (CO) to insert media format, for example electronic spreadsheet format, electronic mail, etc.

(End of clause)

3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of a hybrid Indefinite Delivery, Indefinite Quantity (ID/IQ) contract resulting from this SIR. Task Orders, as issued, will have a combination of Firm Fixed Price (FFP) and Time-and- Materials T&M Contract Line Item Numbers (CLINs).

(End of provision)

3.6.1-17 North American Industry Classification System (NAICS) Code (October 2022)

The North American Industry Classification System (NAICS) code for this procurement is: 237130 Power and Communication Line and Related Structures Construction.

The small business size standard as defined by the Small Business Administration (SBA) is the following:

For NAICS codes based on SBA’s calculation of annual receipts, the annual average receipts cannot exceed $39.5 million.

For NAICS codes based on the number of employees, the average number of employees over the last 24-month period cannot exceed N/A.

(End of provision)

3.9.1-3 Protest (January 2020)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER

SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES TO BE

BOUND BY THE FOLLOWING PROVISIONS RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts must be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and must be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and must apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-4 on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest must be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals must be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five

(5) business days after the date on which the Product Team holds that debriefing.

(f) Protests must be filed at:

(1) For filing by hand delivery, courier, or other form of in-person delivery:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 600 Independence Avenue SW., Room 2W100 Washington, DC 20591; or

For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 800 Independence Avenue SW Washington, DC 20591 [Attention: AGC-70, Wilbur Wright Bldg. Room 2W100];

Telephone: (202) 267-3290 Facsimile: (202) 267-3720 Alternate Facsimile: (202) 267-1293; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester must serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest must include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

L-5

3.14-8 Non-FAA Information Systems (July 2017)

a) For all non-FAA Information systems (including those from cloud services providers) to be used under this contract, offerors must disclose with their proposal all countries where FAA data and information is to be stored, processed, backed up to, or if the data and information is transmitted through an international processing hub or exchange.

b) Offerors must disclose to the FAA with their proposal, the country of ownership (if more than 50% foreign-owned) for all subcontractors and third parties that will process, store, or backup the data and information.

c) If an international processing hub or exchange is involved or there are foreign-owned subcontractors or third parties, offerors must provide to the FAA with their proposal, the details of the security measures for how the contractor, subcontractor, and third party processing facilities will protect the FAA data and information at the subcontractor or third party processing facility.

(End of provision)

AVAILABILITY OF FUNDS

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The FAA reserves the right to cancel this solicitation, either before or after the proposal due date. In the event the Government cancels this solicitation, the FAA has no obligation to reimburse an offeror for any costs.

DATE, TIME, AND METHOD OF SUBMISSION

L.3.1 DATE AND TIME

All proposals must be submitted by August 15, 2023 in the manner described below.

L.3.2 SUBMISSION BY EMAIL

Offerors must submit proposals as follows:

a. All Offeror submissions to this SIR must be made via email to the Contracting Officer at Austin.W.Francis@faa.gov and the Contract Specialist at Maria.J.Ashby@faa.gov. FAA will not accept proposals submitted to individuals other than the Contracting Officer and Contract Specialist, questions asked in person or over the phone, or questions submitted in formats other than the Questions/Concerns/Clarifications Template, Attachment L5.

b. FAA will not accept hard copy proposals or proposals submitted by means other than email.

Offerors assume full responsibility for ensuring that proposals are properly submitted not later than the date and time specified above. There may be file-size limitations regarding email submissions, and breaking up the submission into multiple emails is acceptable and encouraged.

Following submission, Offerors will receive a confirmation email, confirming receipt of the proposal from the Contracting Officer or Contract Specialist.

c. The subject line of all email submissions must include the Offeror name and the number of total submissions (e.g., ABC Corporation – Email Submission 3 of 4).

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-6

L.3.3 QUESTIONS AND ANSWERS

Offerors must submit all questions about this SIR to the Contracting Officer and Contract Specialist listed in Section L.2.2 (above) via email no later than 4:00 PM Eastern Time July 7, 2023. To submit questions, each Offeror must:

Use the Questions/Concerns/Clarifications Template attached to this SIR as Section L, Attachment L5;

Name submission as [Offeror Name]_OES_Q&A Attachment L5.xls; and

Attach submission to an email with a subject line “[Offeror Name]’s SIR 693KA8-23-R-00004 Questions”.

The FAA will not respond to questions submitted to individuals other than the Contracting Officer and Contract Specialist, questions asked in person or over the phone, or questions submitted in formats other than the Questions/Concerns/Clarifications Template, Attachment L5.

The FAA will respond to all questions received and post answers to the questions on sam.gov prior proposal due date. If Offerors submit discrepancies that are subsequently affirmed by the FAA, they will be corrected via an amendment to the SIR.

EXPENSES RELATED TO OFFEROR SUBMISSIONS

The FAA will neither pay for the information solicited nor reimburse the Offerors for any costs incurred in the preparation or submission of any response to this SIR or in making necessary studies or designs for the preparation thereof.

NOTIFICATION OF AWARD AND DEBRIEFING OF UNSUCCESSFUL OFFERORS

FAA will provide written notice of award to all unsuccessful Offerors within three (3) business days of contract award. Successful and unsuccessful Offerors may request a debriefing by providing a written request to the Contracting Officer within three (3) business days after receiving the notice of award. All Offerors who notify the Contracting Officer within three (3) business days of receipt of the award notification are entitled to a debriefing. The FAA will provide the debriefing within a reasonable period of time after receipt of the request for debriefing.

NUMBER OF AWARDS

The FAA intends to award a single contract under this solicitation. However, the FAA reserves the right to make multiple awards and reserves the right not to award, if it is determined to be in the FAA best interests to do so.

COMMUNICATION WITH OFFERORS

Communication with potential Offerors may take place throughout the source selection process. The purpose of communications is to ensure there are mutual understandings between FAA and the Offerors on all aspects of the procurement, including the Offerors' proposals. Information disclosed as a result of oral or written communication with an Offeror may be considered in the evaluation of an Offeror's proposal.

To ensure that Offerors fully understand the intent of the SIR and FAA’s needs, the FAA may hold one-on-one communications with individual Offerors throughout the source selection process.

Communications with one Offeror do not necessitate communications with other Offerors. All

L-7 communications will be conducted through the FAA Contracting Officer. Offeror communication with FAA Government personnel separate from the FAA Contracting Officer during source selection is strictly prohibited.

Offerors must provide in their submissions a Point of Contact (POC), voice telephone number, and email address for this purpose. Offerors are responsible for ensuring a back-up POC is identified in the proposal and available if the main POC is not available for more than two consecutive business days.

NON-GOVERNMENTAL EVALUATORS AND ADVISORS

Offerors are advised that individuals from the following support contractors (including employees, consultants, and subcontractors) may participate in the evaluation process of proposals. The below list provides known companies providing non-government personnel to support this source selection and acquisition. Additionally, during evaluation the FAA may have need to call upon advisors from companies other than those listed below to provide analyses concerning information contained in the proposal.

The exclusive responsibility for source selection remains with the FAA. Offerors must not include these contractors as any part of their proposed team; doing so will create an Organizational Conflict of Interest (OCI). Offerors are reminded of responsibilities pertaining to disclosures of OCI in accordance with Section I, AMS Clauses 3.1.7-5 Disclosure of Conflicts of Interest (July 2018) and 3.1.7-6 Disclosure of Certain Employee Relationships (April 2023):

KM Systems Group 3033 Wilson Blvd. Suite 700 Arlington, Virginia 22201

CEXEC, Inc.

600 Maryland Ave. SW Suite 250E Washington, D.C. 20024

THANE, Inc.

6030 Marshalee Drive, Suite 130 Elkridge, MD 21075

Veracity Engineering 955 L'Enfant Plaza SW Suite 700 Washington, DC 20024

DEFINITION OF OFFEROR

For purposes of Sections L and M, the term “Offeror” refers to the entity submitting the proposal and that would serve as prime contractor if awarded the contract. The term “team” refers to the solution delivery team proposed by the Offeror and includes the Offeror and its proposed subcontractors. The term “Team Member” refers to a member of the team (including the Offeror or one of the proposed subcontractors), as referenced in AMS Clause 3.2.2.7-8, Disclosure of Team Arrangements (April 2008).

GENERAL PROPOSAL INSTRUCTIONS

L.10.1 INCOMPLETE PROPOSALS

a. Incomplete proposals or proposals that contain deviations from the proposal submission instructions may result in a determination that the proposal will not be evaluated by the FAA and may be excluded from further consideration. The FAA is interested in reducing both the expense and time associated with the preparation and evaluation of Offeror proposals. To the extent possible, a reasonable amount of information is required to conduct an accurate and consistent best value evaluation and review of the proposal. Offerors are cautioned that the FAA considers the overall form and substance of the proposal to represent the general quality of work expected to be performed under the resulting contract. Accordingly, it will be considered throughout the review and evaluation/scoring process.

L-8

b. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal or failure to comply with all SIR instructions at the time of proposal submission may result in the proposal being found unacceptable and eliminated from consideration for award.

c. An Offeror must submit one (1) and only one (1) fully compliant proposal in response to the solicitation. Alternate proposals will not be accepted.

d. The Offeror is advised that its proposal must clearly state how it intends to meet the requirements. Mere acknowledgement or restatement of a requirement or task is not acceptable.

The Offeror must assume that the Government has no prior knowledge of its facilities and experience and will base its evaluation only on information presented in the Offeror’s proposal, except where otherwise noted in this solicitation.

e. General statements that the Offeror understands the requirements of the work to be performed or simple rephrasing or restating of the FAA’s requirements without further substantiation will be considered unsupported, may result in lower evaluation ratings, and may be cause for rejection of the proposal. Offerors must assume that the FAA has no prior knowledge of the proposed solution, capability, and/or experience and that the FAA will base its evaluation on the information presented in the proposals. Proposals must conform to all incorporated AMS clauses and be prepared in accordance with Section L.

f. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired. All material submitted must be directly pertinent to the requirements of this SIR. Extraneous narratives, marketing brochures, public relations material, etc., must not be submitted.

g. The FAA reserves the right to award a contract based on initial proposals as received. Each proposal should contain the Offeror’s best terms from a price and technical standpoint.

L.10.2 VOLUMES, SECTIONS AND PAGE NUMBERS

All PDF documents included in the Offeror’s proposal must comply with the following formatting instructions:

The font type must be 11-point Calibri with single-line spacing.

The exception is for tables and graphs, for which the font must be 8-point or larger Calibri.

All pages must be 8½” by 11”, and all Top, Bottom, Left, and Right Margins must be 1 inch.

Proposals must not exceed the page limitations listed in Table L-1, Proposal Organization and Submission Requirements.

The following materials are excluded from the page count limitation: Volume Covers, Title Pages, Tabs, Tables of Contents, Lists of Figures, Lists of Tables, Glossaries, Acronyms, Abbreviation Lists, Offeror submittal letter, and (if applicable) subcontractor commitment letters and transmittal letters.

The Offeror’s proposal must comply with the following naming conventions:

Each proposal Volume must be in its own file. (Refer to Table L-2 Proposal Organization). The individual email responses including attachments must not exceed 10 MB. As such, Offerors are permitted to submit their responses via multiple emails if necessary due to the size constraints.

Offerors must not password protect or compress (e.g., zip) any submitted files. The file name must adhere to the following naming convention using the Volume/Section names listed in Table L-2:

L-9

Offeror Name - OES VOL # - Volume/Part Name” MMDDYYYY

Examples:

ABC Company - OES VOL II – Technical Proposal MMDDYYYY

ABC Company – OES VOL V – Price Proposal – Section 2 Price Evaluation Model

MMDDYYYY

The Offeror’s name and/or logo must not appear on any page within Proposal Volumes I, II, and III.

The Offeror’s name must appear only in the Cover Sheet, Past Performance, and Miscellaneous files. The Offeror’s proposal must comply with the page-limit, naming, and other requirements specified in the table, below:

Table L-2. Proposal Organization

Volume Number

Volume Title Description Page Limit

Format

N/A Cover Sheet Company Details

N/A Executive Summary

2 PDF

I Technical Proposal

Factor T1: Construction/Installation Floating Crew Sample Tasks (4) o Subfactor T1.1: Alaska o Subfactor T1.2: Mountain Top o Subfactor T1.3: Flat Land o Subfactor T1.4: Airport Cable Loop

100 PDF

Factor T2: Technical Support o Subfactor T2.1: Construction/Installation

Projects Management and Engineering Support o Subfactor T2.2: Rack Fabrication, Mod and Site Kit Assembly, and Rack Subassemblies Production Capability Plus Management and Support Narrative o Subfactor T2.3: Property/Warehouse Management and Acquisition Support

40 PDF

II

Management

Proposal

Factor M1: Key Personnel resumes (9) o Subfactor M1.1: Program Manager;

o Subfactor M1.2: Installation Support

Managers [one (1) for NEXCOM projects and one (1) for ACLS] o Subfactor M1.3: Inventory/Warehouse Manager o Subfactor M1.4: Rack Fabrication Production Manager o Subfactor M1.5: Lead Installation / Electronics Technician Resumes [two (2) for NEXCOM projects and one (1) for ACLS] o Subfactor M1.6: Electronics Engineer

27 PDF

L-10

Volume Number

Volume Title Description Page Limit

Format

Factor M.2: Contract Management o Subfactor M.2.1: Master Contract

Management Plan and Management Controls o Subfactor M.2.2: Financial/Program

Control/EVM/IMS o Subfactor M.2.3: Quality System/Health and

Safety/Property Management Plans

50 PDF

III

Past Performance Proposal

Factor PP.1 o One Past Performance Survey per each of the proposed references (2) o Completed Past-Performance Questionnaires for each of the references used for the surveys

1 each PDF

N/A PDF

IV Price Proposal Price Evaluation Model (PEM) Pricing Narrative Bases of Estimate

N/A N/A N/A

Excel

PDF

PDF

V Business Volume

Standard Form 33 Representations and Certifications (Section K) Responsibility Determination Teaming Arrangements (if applicable) Organizational Conflicts of Interest and Mitigation

Plan (If Any)

N/A PDF

L.10.3 OTHER FORMATTING INSTRUCTIONS

In addition to the general page-length and formatting instructions above, the Contractor must comply with the following:

Labeling:

o The Offeror must provide a cover sheet as part of the first section of each volume. The Offeror must submit the cover sheet as part of the volume, rather than as a separate file.

This sheet will not count against page limitations.

The cover sheet must clearly identify the volume number and solicitation number.

In accordance with Section L10.1, the cover sheet must also include the name and contact information of the individual(s) authorized to speak to the FAA about the proposal and be signed by an individual authorized to contractually bind the Offeror.

o The Offeror must provide a Table of Contents and List of Acronyms as part of the first section of each volume. These tables and lists will not count against page limitations.

o The Offeror may elect to submit a one-page cover letter with the first section of each volume. This will not be counted against the page limitations. Inclusion of the cover letter is not required, and the contents of the cover letter will not be evaluated.

Spreadsheets (.XLS or .XLSX):

L-11 o If FAA locked or otherwise protected a cell, the cell must remain locked or otherwise protected. The Contractor must not unlock any cells or remove any protections.

o The Contractor must not lock any cells that FAA did not lock. All formulae entered by the Contractor must be visible to FAA.

o The Contractor must provide Excel submissions in Microsoft Office version 2016 or later.

Where signatures are required, the electronic format must be a PDF. Both physical, scanned signatures and electronic signatures will be accepted.

Proposals must be compatible with Adobe Acrobat Reader 2015 Release or Microsoft Excel 2016, or they will not be evaluated. The FAA has no special software or monitors to review diagrams, drawings, or illustrations such as those created using Computer Aided Design and Manufacturing (CAD/CAM).

Cost or pricing information must not appear in any volume other than Volume V (Price Proposal).

The responses to the Statement of Work (SOW) requirements in Volumes II and III (Technical and Management) must reference the appropriate SOW sections and subsections.

VOLUME I: EXECUTIVE SUMMARY INSTRUCTIONS

The following sections provide detailed instructions for the preparation of each proposal volume.

L.11.1 COVER SHEET

The cover sheet must clearly identify the volume number and solicitation number.

In accordance with Section L.2.2 (above), the cover sheet must also include the name and contact information of the individual(s) authorized to speak to the FAA about the proposal and be signed by an individual authorized to contractually bind the Offeror.

L.11.2 EXECUTIVE SUMMARY

The Offeror must summarize its offer and highlight the salient features of the proposal. The Offeror must include a description of its approach and its plans for satisfying the FAA’s requirements.

L.11.3 VOLUME I: TECHNICAL PROPOSAL INSTRUCTIONS FOR FACTORS T1 AND T2

(REFERENCES M.3.2.1 AND M.4)

L.11.3.1 Factor T1: Construction/Installation Floating Crew Sample Tasks (references M.3.2.1.1 and M.4.1)

The Offeror must provide a written response to each of the four (4) Sample Tasks IAW Attachment L1.

The Sample Tasks include:

Subfactor T1.1: Alaska Sample Task;

Subfactor T1.2: Mountain Top Sample Task;

Subfactor T1.3: Flat Land Sample Task; and

Subfactor T1.4: Airport Cable Loop Sample Task

L-12

Each Sample Task written narrative response must conform to Section L.9, General Proposal Preparation Instructions. See Table L-2 for the total page limit for the written narrative responses for all sample tasks.

The Sample Tasks Response must be divided into separate sections, one for each Sample Task.

Offerors may decide how to allocate the available page count across individual Sample Tasks.

The written narrative responses must include the following for each Sample Task.

A schedule that is reasonable, based upon realistic assumptions, and includes delivery of all key artifacts;

A technical solution that is feasible and likely to result in the successful completion of work in accordance with all SIR requirements and within the proposed schedule;

Identify applicable requirements, regulations, constraints, and stakeholders;

A list of materials required for the successful completion of the task;

Identify and appropriately mitigate risks and challenges;

In addition, for the Airport Cable Loop Sample Task ONLY:

o Include drawings that show a clear path as specified in Attachment L1; and o Include information on manholes as specified in Attachment L1.

The Sample Tasks written response must address the technical approach and methodology to meet the contract requirements. The Sample Tasks written response will demonstrate the Offeror’s ability to comprehend and understand the FAA’s requirements as set forth in SOW Section C.7.1 and Attachment L1.

The Offeror must describe how its proposed approach will demonstrate a successful implementation of a solution to each Sample Task.

L.11.3.2 Factor T2: Technical Support (references M.3.2.1.2 and M.4.2)

L.11.3.2.1 Subfactor T2.1 - Construction/Installation Projects Management and Engineering Support Narrative (reference M.4.2.1)

In this Section, the Offeror must:

Describe its approach to providing Construction/Installation Floating Crew management while concurrently managing multiple floating crew teams across multiple site locations throughout the NAS IAW Section C.7.2.1.; and

Describe its approach to providing Construction/Installation Engineering requirements IAW Section C.7.2.2. It must identify the types of labor (labor categories) it would use to perform this work.

L.11.3.2.2 Subfactor T2.2 - Rack Fabrication, Mod and Site Kit Assembly, and Rack Subassemblies Production Capability Plus Management and Support (reference M.4.2.2)

In this Section, the Offeror must:

Provide a step-by-step plan that leads to timely completion of first article examination IAW SIR Section C.6.1.1.

Describe the skill sets required to assemble the fabricated racks, mod and site kits, and rack subassemblies IAW C.6.1.2;

Describe its approach to the management support and quality control for:

L-13 o Timely delivery of fabricated racks, mod and site kits, and rack subassemblies IAW Section C.6.2; and o The maintenance of up-to-date drawings and recommendations in accordance with SIR Section C.6.2.

L.11.3.2.3 Subfactor T2.3 - Property/Warehouse Management and Acquisition (reference M.4.2.3)

In this Section, the Offeror must:

Provide a narrative that describes the Offeror understands the FAA’s requirements, including those set forth in AMS Clause 3.10.3-2 Government Property – Basic Clause (April 2022) (incorporated into Section I of this SIR);

Provide a narrative describing its Property Management System (PMS), which must meet the requirements set forth in SIR Section C.5.1.

Describe its approach to satisfying the requirements for Property and Ontario Warehouse Management described in Section C.5.1 and Attachment J8 and its approach to performing the Acquisition Support services described in Section C.5.2; and

Include descriptions of any anticipated constraints or problems and the Offeror’s suggested mitigation strategies.

L.11.4 VOLUME II: MANAGEMENT PROPOSAL INSTRUCTIONS FACTORS M1 AND M2

(REFERENCES M.3.2.2 AND M.5)

L.11.4.1 Factor M1: Key Personnel Resumes Instructions (references M.3.2.2 and M.5.1)

The Offeror must submit all resumes in the format prescribed in Attachment L2 (Resume Template), and the resumes must include information that allows FAA to assess whether the resource proposed satisfies the labor category requirements set forth in Attachment J5. Resumes are limited to three (3) pages.

Letters of commitment for at least one year on the OES contract must also be provided for key personnel as described in Section H, AMS Clause 3.8.2-1 Key Personnel and Facilities (July 2019).

The Offeror must provide the following resumes for the following Key Personnel:

Subfactor M1.1: The proposed Program Manager;

Subfactor M1.2: Two proposed Installation Support Managers: one (1) for NEXCOM projects and one (1) for ACLS projects and must indicate which type of project (NEXCOM or ACLS) each resource will support;

Subfactor M1.3: The proposed Inventory / Warehouse Manager;

Subfactor M1.4: The proposed Rack Fabrication Production Manager;

Subfactor M1.5: The three proposed Lead Installation / Electronics Technician Resumes: two (2) for NEXCOM projects and one (1) for ACLS projects AND THE RESUME MUST indicate which type of project (NEXCOM or ACLS) each resource will support; and

Subfactor M1.6: The proposed Electronics Engineer.

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-14

L.11.4.2 Factor M2: Contract Management (references M.3.2.2.2 and M.5.2)

L.11.4.2.1 Factor M2, Subfactor M2.1 - Master Contract Management Plan and Management Controls (reference M.5.2.1)

The Offeror must provide a Master Contract Management Plan (MCMP) or provide a narrative that discusses its approach to developing an MCMP that satisfies the requirement in Section C.4.1.1 as well as a narrative describing its overall approach to contract management.

L.11.4.2.2 Factor M2, Subfactor M2.2 – Earned Value Management and Financial Controls (reference M.5.2.2)

In this Section, the Offeror must:

Provide a narrative that describes its approach to earned value management as described in Section C.4.2 and C.4.2.1. The plan must demonstrate compliance with the requirements of the version of EIA-748 in effect at the time of proposal submission.

Provide proof of a certified Earned Value Management System (EVMS) or a plan to meet the requirements of AMS Clause 1.13-1 Notice of Earned Value Management System (July 2016). If the Offeror does not have a compliant EVMS, it must provide a plan for developing and obtaining approval for an EVMS with milestones IAW AMS Clause 1.13-2 Earned Value Management System (July 2016), and

Provide a narrative that discusses its approach to developing an Integrated Master Schedule IAW Section C.4.2.3 (Integrated Master Schedule) as well as a narrative describing its overall approach to contract scheduling.

L.11.4.2.3 Factor 2, Subfactor M2.3 – Management Plan Narratives (reference M.5.2.3)

In this Section, the Offeror must:

Provide a narrative that discusses its approach to developing a Quality System Plan IAW Section C.4.1.2 as well as a narrative describing its overall approach to quality management and demonstrate compliance with FAA-STD-13D. (Paragraph 3.5 of FAA-STD-13D does not apply);

Provide a narrative that discusses its approach to developing a Health and Safety Plan IAW Section C.4.1.3 as well as a narrative describing its overall approach to ensuring health and safety and demonstrate compliance with compliance with Occupational Safety and Health Administration (OSHA) and FAA Order 3900.19B requirements; and

Provide a narrative that discusses its approach to developing a Property Management Plan IAW Section C.4.1.4 as well as a narrative describing its overall approach to property management and demonstrate compliance with the requirements in Section I AMS Clause 3.10.3-2 Government Property – Basic Clause (April 2022).

L.11.5 VOLUME III: FACTOR PP.1 – PAST PERFORMANCE PROPOSAL INSTRUCTIONS

(REFERENCE M.7)

L.11.5.1 The Performance Proposal Volume consists of two parts:

Part A – Consists of a Past Performance Summary for each of the two (2) Past Performance References provided by the Offeror as part of its proposal submission.

Part B – Consists of customer responses to the Past Performance Survey. The points of contact identified by the Offeror in Volume III, Part A must submit the survey responses to the FAA CO. The past

L-15

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

performance summaries and surveys must correspond to the Past Performance References identified by the Offeror in Volume III, Part A.

L.11.5.2 Part A – Past Performance Summaries

Each Offeror must identify two previous or ongoing Past Performance References that are both recent and relevant, as defined in SIR Section M.7.

L.11.5.3 Part B – Past Performance Surveys and Customer Responses

Each Offeror must complete the Past Performance Summary at Attachment L3 for two (2) past performance references. Additionally, each Offeror must complete Block 1, “Offeror Information,” of the Past Performance Questionnaire form and then provide it to two customer points of contact for each Past Performance Reference and ask them to complete the survey portion. If a Past Performance Reference is for work performed under a Federal Government contract, the customer points of contact must be the CO and a member of the program staff for the work effort. The program staff points of contact must be individuals with firsthand knowledge of the offeror’s performance, such as a Contracting Officer’s Representative (COR) or Program Manager (PM). For past performance under other contracts, such as commercial contracts, the Past Performance Questionnaire must be provided to individuals with duties similar to those of the Government CO and COR/PM.

Each point of contact must rate the Offeror’s performance under the referenced contract in terms of quality of work efforts performed and services delivered, timeliness of performance, cost control, program management, and customer relationship, as detailed on the form. Each customer point of contact must e-mail the completed survey to the CO at the e-mail address listed in Section L.2.2. The e-mail submissions must be sent from the Government or corporate e-mail addresses of the points of contact. The CO must receive the completed surveys no later than the proposal submission date and time listed in Section L.2.1. It is the responsibility of offerors to follow-up with customer point of contact to ensure they submit the completed surveys by the submission deadline. Each reference must complete the questionnaire and submit a soft copy to the Contracting Officer no later than the proposal due date as indicated in Section L.2.1. The subject line of the email must read, “SIR Number: 693KA8-23-R-00004 Submission of Past Performance Questionnaire [Insert Offeror’s Name]”

The FAA reserves the right to contact any identified reference identified by each Offeror.

The FAA will review available Contract Performance Assessment Reporting System (CPARS) ratings and narrative summaries for Offeror identified past performance references.

L.11.6 VOLUME IV: PRICE PROPOSAL INSTRUCTIONS

The Offeror must not include pricing in any other proposal volume except Volume IV.

L.11.6.1 Price Evaluation Model

The Offeror must complete all the unprotected and salmon colored, unlocked cells in the Attachment L4 Price Evaluation Model (PEM). Specific instructions for completing the PEM are contained on the “PEM Directions” tab. Unit prices for the Firmed Fixed Priced items submitted in the PEM are binding on the Offeror and will be incorporated into Section B of this contract. The fully burdened hourly Time and Material labor rates submitted in the PEM are binding on the Offeror and will be incorporated into the contract. The Total Evaluated Price (TEP) is automatically calculated in the PEM on the “TEP” tab.

Offerors must propose firm-fixed unit prices for Firm Fixed Price (FFP) CLINs and Time and Material (T&M) rates for personnel listed in the labor CLINs for each item listed in the PEM. The quantity of labor hours specified in the “Tech Support Labor CLIN Amounts” tab is for evaluation purposes only. The FAA reserves the right to order labor hours in different quantities as requirements dictate. Offerors must propose labor rates for all labor categories in the “Labor Hourly Rate Schedule” tab, even those that show

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-16 no hours in the “Tech Support Labor CLIN Amounts” tab to allow FAA to order labor hours in those labor categories if the requirements dictate.

Each Offeror’s completed PEM must be submitted in Microsoft Excel 2016. The submitted PEM must not be read-only, must not contain any locked cells other than those already locked by the Government, and must not be password-protected, in whole or in part beyond what the Government has protected with a password. All formulas must remain as formulas, not set to values. The FAA reserves the right to reject proposals that do not comply with these requirements.

Offerors must propose a single fully burdened labor rate for each labor category inclusive of the base period and all option periods, for all labor categories utilizing the qualification descriptions in Attachment J5, Labor Categories. The fully burdened rates must include direct labor and all indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A, etc.), and profit. The fully burdened rate will be applicable whether the work is performed by the prime contractor or a subcontractor.

The FAA will review each price proposal to determine whether it includes all required pricing information, provides an adequate price narrative, and is traceable to supporting pricing details. The FAA anticipates that adequate price competition will exist, so Offerors are not required to submit certified cost and pricing data with their proposals. The FAA also anticipates that the data required by this SIR will be adequate for its price evaluation; however, the FAA reserves the right to request additional pricing data if the FAA deems it necessary to evaluate the proposed prices. The FAA reserves the right to reject proposals lacking completeness, consistency, or traceability.

Offerors are responsible for submitting sufficient information to enable the FAA to fully evaluate their price proposal. Offerors must ensure that the equipment pricing and support labor hourly rates are reasonable, realistic, and commensurate with the work required by the SIR. Offerors must explain any inconsistency between proposed performance and price, as well as any appearance of unbalanced pricing, in the proposal.

L.11.6.2 Price Narrative

The Offeror must provide a narrative describing the rationale, methodology and calculations used to determine the proposed pricing. The narrative must include any information the Offeror believes to be essential for the Government’s understanding of their proposed pricing. The narrative must individually address each proposed price in the PEM. Offerors must clearly explain and demonstrate the fully burdened rates buildup methodology and rationale used to develop the rates, inclusive of blended rates, if applicable. Offerors must identify and provide any indirect cost rate that would be applied to Direct Charges (travel, material, Contractor Acquired Property (CAP), and Other Direct Charges (ODCs) on the PEM Instruction tab in the Price Evaluation Model file.

L.11.7 VOLUME V: BUSINESS VOLUME INSTRUCTIONS

L.11.7.1 Standard Form (SF) 33, Solicitation, Offer, and Award

The Offeror must complete Standard Form 33, "SOLICITATION, OFFER, AND AWARD” with blocks 13 through 18.